Guest Tracker Property Management Software - Hotel Management Software & Reservation Systems with integration to most popular accounting systems. Guest Tracker was developed for unique and diverse Hotels & Resorts. TCS Software accommodates:
- Hotel / Motel Franchises
- Property Management Software Companies
- B&B’s / Luxury Inns
- Condominiums / Rental properties
- Resorts / Clubs
- Government / State Parks
- Multi-Property Resorts
Our Software Add-On enhancements and Interfaces complete the fully integrated software products.
Video Overview
Direct Bill/City Ledger
Features Include:
- Auto-post Invoice - check-out: Auto create City Ledger Invoice during checkout
- Ledger adjustments, voids: Invoice adjustments and Void payments transactions
- Ledger partial payments: Partial payments transactions allow flexibility
- Direct bill aging reports: Open Invoice Aging reports helps control overdue accounts
- Company statements: Print month end company statements with detail transactions Manual Invoices, payments module Enter manual invoices for startups and misc. invoices
- Full Integration with GL: AR invoice and payment entries all select G/L codes for postings
Group Features
Features Include:
- Group rooms: Reserve multiple rooms by Guest or Group
- Chart groups: Color coordinate groups by group leaders and members of groups
- Confirmation letters: Group confirmation letters with detailed room reservation information
- Group Block: Reserve large block of rooms by room types
- Group billing: Setup group reservations with master billing or individual receipts
- Group Check-ins: Check-in groups together, with guest list and auto room assignments
- Group Check-outs: Group billings or guest billing options at time of check out
Guest Folios
Features Include:
- Balance Due reports: Balance due upon check-ins and check-outs
- Folio billing / receipts: Folio management by Guest or units
- Folio summary / details: Folio reports in detail or account summary
- Open guest ledger: Open ledgers inquiry by Guest or units
- Open guest ledger reports: Folio reports by In-house Guests
- Group / Individual folios: Manage group folio charges and payments
- Folio insertions / adjustments Manual folio management adjustments at check-out
History
Features Include:
- History reports by Market Code
- History reports by Guest Type
- Mailing labels
- History Filtered by date / type
- Guest History by Room / Rate
- Invoice Detail bill re-creation
- Guest Ledger History
- Audit History of all transactions
- Message history by Guest
- Room History graphs by Room
- Occupied History Statistics
- Average Rate History
Night Audit/Reporting
Features Include:
- Auto night audit procedures
- Management reports
- Transaction audit details
- Complete user/shift audits
- In-House occupancy report
- Unlimited G/L codes and sub-groups
- Deposits Due aging report
- Travel agent commissions
- Revenue forecasts
- Room status updates
- Out of service rooms
- Housekeeping maintenance
Reservations
Features Include:
- 1-Step Reservation screen: Full functional reservation entry screen allows 1-step reservations
- Unlimited room types/rates: Setup unlimited room types, with multiple rate levels and packages
- Groups / Packages: Detailed group reservations with master billing and direct bill accounting
- E-mail confirmations: E-mail confirmation letters through your local internet e-mail account
- Waiting Lists: Save overbooked reservations on a waiting list for future availability
- Master folios / Direct Bill: Master folios billing / and or Direct bill City Ledger accounts setup
- Room Shuffle features: Shuffle reservations through the room/tape chart to optimize property
- Advanced Deposits postings: Track multiple advanced deposits postings prior to check-in.
- Arrival / Departures in Detail Summary or Detailed reporting on all Guests arrivals and departures
- Extended stay capabilities: Extended stay, monthly postings, receipts w/ balance forward balances
- Tax exempt options: Reservations with tax-exempt section button