The Best Rental Property Management Software

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Buildium Screenshot

Buildium

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Buildium is a cloud-based property management software that helps businesses manage rental properties located in over 50 countries. The software can manage 5000 (or more) rental properties including residential, commercial, student housing, affordable housing, and community associations.
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Starting Price
$55/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
AppFolio Property Manager Screenshot

AppFolio Property Manager

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AppFolio Property Manager is a cloud-based software built for managing residential properties, commercial properties, and community associations. Businesses can manage anywhere from 50 properties to thousands of properties.
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Starting Price
$58/month
Client OS
Web
Deployment
Cloud Hosted
Yardi Enterprise Property Management Screenshot
Yardi Enterprise was a property management software integrating accounting, maintenance, and rent data for diverse properties. It offered robust processing, high security, customizable interfaces, and integrated accounting in a scalable, internet-enabled system. Built on 32-bit Windows technology, it seamlessly integrated with Word and Excel, enabling detailed report drill-downs and supporting MSDE, SQL Server, and Oracle databases. The software also allowed attaching memos and documents to database items.
Client OS
Windows
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Propertyware Screenshot

Propertyware

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(3)
Propertyware is a property management software for single-family rentals. The system features accounting tools, tenant screening, maintenance management, and marketing solutions. It also offers a mobile leasing app, electronic payments, and owner and tenant portals.
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Starting Price
$250/month
Client OS
Web
Deployment
Cloud Hosted
Hemlane Screenshot

Hemlane

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(2)
Hemlane is a property management software with comprehensive features to help users easily manage the entire life cycles of residential rental properties.
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   $     $     $     $     $   
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Starting Price
Free
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Rental Property Tracker Plus Screenshot

Rental Property Tracker Plus

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(1)
Rental Property Tracker Plus is an easy-to-use,** rental property management tool** with which you can keep track of all your rental units, tenants, rental income and expenses ; organize all your rental activities, tasks, contacts, and even appointments; prepare reports for printing or exporting; and generate income tax information. International users can set preferences for date and time formats, currency symbol, colors and more. Rental Property Tracker Plus runs on and shares data between
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   $     $     $     $     $   
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Starting Price
$199 (perpetual license)
Client OS
Windows, macOS
Deployment
On-Premises
eOmni Solutions Rental Screenshot

eOmni Solutions Rental

Successful property managers are those that control the flow of data through their business and are proactive in managing their business. We have designed a business management platform that allows you to control your entire business. Be in front of your business controlling its operations. We start by putting all of your clients information at your fingertips. With easy to use, time saving software that will organise your real estate business. Automated events provide you with the ability to
Point2 Property Manager Screenshot

Point2 Property Manager

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(1)
P2PM is an affordable, web based rental property management software system for property owners and managers. From a single-family home to multi-unit communities, P2PM delivers the power and knowledge of decades of management experience and resources in one property management software solution you access online! ::: alert As of 12/31/2020, Point2 Property Manager is no longer sold or supported . Yardi Systems, who acquired Point2 Technologies Inc. and DIY Real Estate Solutions back in 2010,
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Starting Price
$1/unit/month
Client OS
Web
Deployment
Cloud Hosted
RentPost Screenshot

RentPost

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(1)
RentPost is an online property management solution that makes it easy for owners to collect rent and manage work orders, and tenants to pay online. Customer support is available 7 days per week, so you can get assistance at your convenience. Use the Location filters to show only the contacts within a given city. ; Pull up the full profile of any contact by clicking their name. ; and Create custom contact groups for organizing your contacts however you best see fit. . Use the Location filters to
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Starting Price
$29/month
Client OS
Web
Deployment
Cloud Hosted
PropertyBoss Screenshot

PropertyBoss

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(13)
PropertyBoss is a property management software designed for mid-sized and large property managers. Key features include accounting integration with systems like QuickBooks, customizable reporting capabilities with over 150 predefined reports, and tenant and lease tracking functionalities that allow for online payments. The system also facilitates vendor management and work order tracking, providing property managers with tools to streamline operations and enhance tenant services.
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Starting Price
$100/month
Client OS
Windows, Web
Deployment
Cloud or On-Premises
Rent Manager Screenshot

Rent Manager

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(6)
Rent Manager is a property management software for residential and commercial applications. Its key features include a double-entry accounting system, marketing tools, work order management, and maintenance scheduling. The platform is highly customizable, meeting specific workflows for a single community or thousands of properties. It also integrates with many apps like Avidxchange and RentViewer.
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Starting Price
$1/unit/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
Property Matrix Screenshot

Property Matrix

Property Matrix is a cloud-based property management solution geared towards apartment complexes and multi-family unit properties. It offers a full suite of applications for managing multiple properties: tenant and lease tracking, property accounting, building maintenance, CRM and online classifieds. @youtube The features of Property Matrix include: The software was designed to allow the property manager to be in complete control. Property Matrix offers a customizable reporting system. Managers
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Starting Price
$350/month
Client OS
Web
Deployment
Cloud Hosted
Multi-Family Property Management Screenshot

Multi-Family Property Management

Multi-Family Property Management was designed by real-estate professionals, and combines a powerful accounting engine with a complete property management system. It’s perfect for apartments, condominiums, multi-family complexes, or portfolios of single-family or duplex properties. Multi-Family quickly automates your properties, managing tenants, vendors, employees & maintenance, balancing your checkbooks, and much more. Accurate, dependable accounting keeps your books in top shape, provides a
Client OS
Windows
RentMagic Screenshot

RentMagic

Rent Magic Software Inc. offers three products bundled with great features to suit your needs: Rent Magic On-Premise, ManageUDA Enterprise Online, and ManageUDA Small Business Online. With Rent Magic On-Premise, the data is hosted on your own system.
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   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$550/year
Client OS
Windows, macOS
Deployment
On-Premises
123Landlord Screenshot

123Landlord

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(7)
123Landlord makes it unbelievably easy to manage all of your tenants & properties, collect payments and track rent due, and keep everything accessible any time, from any computer, smartphone, or other device! Manage Tenants & Properties - Store everything about your tenants, leases, & properties in one place. Keep track of contact history, lease expirations & move-outs, and a lot more. ; Collect Payments & Track Expenses - Collect recurring payments and late fees, print or email invoices and
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Starting Price
$7/month
Client OS
Web
Deployment
Cloud Hosted
SPECTRA Screenshot

SPECTRA

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(1)
SPECTRA Property Management Software was designed for all types of management portfolios including multi-unit residential, commercial, industrial, office, shopping center, condominium, and HOA. It could integrate with Argus investment analysis software to show lease-by-lease cash flow projections. It also had a dynamic data exchange with Microsoft Excel spreadsheets. While this product is no longer sold, support is still available for existing customers for a limited time. The developer RealPage recommends [Propertyware](/property-management/propertyware/) as a replacement for users.
Client OS
Windows
RenTec Direct Screenshot

RenTec Direct

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(3)
RenTec Direct is a web-based property management software designed for landlords and property managers. Key features include online rent collection, tenant and lease tracking, accounting and financial reporting, maintenance management, tenant screening, and customizable reporting tools. The system also offers mobile accessibility, automated tenant communications, and integrations with various service providers.
Price Range
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Starting Price
$45/month
Client OS
Web
Deployment
Cloud Hosted
Levr Screenshot

Levr

Levr optimizes your listings across the top marketplaces to fill your calendars, all while growing your brand with loyal guests. A proven dynamic pricing algorithm and revneue management suite finely tunes your business with predictive modeling and reporting. From the creators of Frondesk, which helps travelers find short-term apartment rentals, Levr focuses on giving Frontdesk Stay customers in multifamily apartments the technology to power their own short-term rental listings. Levr allows
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Landlord Studio Screenshot
Landlord Studio is a property management software designed for landlords and property managers to streamline their rental business operations. Key features include income and expense tracking, automated rent collection, and tenant communication tools. The software also supports document storage and maintenance management and offers customizable reporting. Landlord Studio is available on iOS and Android to log payments, track expenses, record mileage, and digitize receipts from mobile devices.
Price Range
   $     $     $     $     $   
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Starting Price
$15/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
DoorLoop Screenshot

DoorLoop

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(35)
DoorLoop is a property management software that helps users manage rental properties located in over 100 countries and supports multiple currencies.
Price Range
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Starting Price
$59/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free the best rental property management software recommendations that meet your exact requirements.

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Buyer’s Guide

What is Rental Property Management Software?

Rental property management software combines common needs like rent collection, accounting, and maintenance requests into one system.

Rental property management software automates repetitive activities like rent payment collection, late fee additions, and obtaining lease renewal signatures. Advanced systems feature tenant portals and revenue management.

Cost of Rental Property Management Software

Pricing is typically based on the number of managed units. Additional charges include per rent payment transaction fees, per screening fees, and one-time setup fees.

  • A lower-cost option like 123Landlord has a Basic plan that starts at $7 per month. The Basic plan includes 1 user, 5 tenants, and 5 properties. All plans from 123Landlord feature work order management modules, and tenant and property reports.

  • A higher-cost option like Property Matrix starts at $350 per month with the Standard plan. The Standard plan includes 250 units with an additional cost of $1.50 per unit. More advanced features like ACH payments, e-Signatures, or mobile apps are in the Ultimate or Enterprise plan.

Free Rental Property Management Software

Some rental property management tools are marketed as free, but be wary of hidden charges. Free software is rarely free - someone will be paying for something. Systems marketed as free typically have transaction charges. Your tenants could also be getting data mined for marketing purposes. Free software usually has bare minimum features and is intended to get users in the door, only to advertise paid features.

Examples of free rental property management software include:

QuickBooks for Rental Property Management

Setting up recurring billing in QuickBooks
Setting up recurring billing in QuickBooks.

QuickBooks is great for handling accounting and recurring billing. To set up QuickBooks for renting, list your property as a customer and tenants as sub customers. The sub customers will contain rent invoices and current balance information.

QuickBooks won’t help with work orders, tenant tracking, or other specialized property management features.

If you want to keep QuickBooks as your primary accounting solution and find something that can handle these additional functionalities, look for a solution that will integrate with it.

Common Features of Rental Property Management Software

Rent Collection

Propertyware
Rent payment in Propertyware

Recurring billing is complicated when handled manually. You have to collect and keep track of payments from multiple renters at one time.

Rental property management software handles the rent collection process for you:

  • Tenants receive automated payment reminders.
  • Payments are made online through ACH transfer.
  • Late fees are automatically added as needed.

Extra charges can be added to monthly bills for pet rent, storage lockers, or parking spaces.

Work Order Management

Work order in Buildium
An example of a work order in Buildium.

Manage repair requests from tenants, as well as scheduled preventative maintenance. Prioritize maintenance work based on the severity of an issue.

Within a tenant portal, tenants submit maintenance requests. The request form lets the tenant describe the issue in detail. Management can then assign the request to an employee as well as set a due date.

Preferred vendors are easily added and organized within the system. You’ll have easy access to vendor contact information when you need it.

More Common Features:

Feature Description
Tenant and Lease Management Keep track of tenant information like contact info, renters insurance, background checks, and work order history. Lease agreements can be customized and saved. Leases can be amended to account for extras like pets, storage, and parking.
Application Management Potential tenants can submit an application online and upload references or pet records. With eSignatures, new tenants are able to sign lease agreements online. Background checks are also automated with rental property management software. Check an applicant’s credit rating, proof of income, and past rental history.
Vacancy Management Available units will be automatically posted online to ensure vacancies are filled faster. Notifications are sent to you when a lease is about to expire. Then reach out to the tenant about renewing or setting a move-out date.
Property Accounting Keep track of income from rent collection and expenses from maintenance. Automate payroll for property managers and office staff as needed. Create reports on financials, tenants, and properties.
Applicant Screening Conduct applicant screening to evaluate rent history, credit history, or criminal activity. Screening is always either included in the price or as an additional charge.
Tenant Portal Tenants can pay rent, submit service requests, and view lease agreements online. The portal typically features a community message board and an area for news updates.
Revenue Management Revenue management is primarily used by large property management companies with multiple buildings. It uses historical data and predictive analysis to generate rent prices. Price is affected by factors like move-in date, lease term length, and unit type.

Types of Rental Properties

Residential Properties

Rental property management software is primarily used for apartment complexes. The software also assists with managing single-family home and duplex rentals. The core use of the software will be used to manage lease agreements, track maintenance, and collect rent electronically.

Commercial Spaces

Commercial rental property management software helps owners manage industrial, retail, or office spaces. Common area maintenance (CAM) calculation is an important aspect of these solutions. Costs of maintenance, electricity, and water usage are estimated for shared areas. These costs are then distributed evenly and charged to tenants.

Vacation Rentals

Vacation rental property management software is a completely different solution. Short-term rentals like homes in tourist-heavy areas and lakehouses need to be managed differently. A vacation rental management solution will handle features like booking and housekeeping.

Student Housing

Student housing software also includes accounting, lease management, and work order management. However, there are many other functionalities specific to student housing. Some solutions integrate with campus systems, allowing students to view class schedules or meal plans. Roommates are automatically matched based on each students’ classes or lifestyle.

Types of Property Managers

Landlords with Few Units (Under 10)

Small landlords use rental property management software to keep payment records, organize documents, and track maintenance.

Rental property management software is especially useful if you live far away and need to save time. Communication and payments are handled online, so you don’t have to spend time traveling. Notifications are also automatically sent to tenants about upcoming maintenance or important updates.

Property Owners and Firms with Multiple Buildings or Over 10 Units

Software helps owners and property management firms keep track of multiple buildings. Managing work orders and keeping records straight from every tenant straight will be simplified.

Enterprise property management companies benefit from advanced software features like revenue management. Revenue management automates rate calculations based on historical data and current market trends.