The Best HOA Software

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Buildium Screenshot

Buildium

★★★★★
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(1)
Buildium is a cloud-based property management software that helps businesses manage rental properties located in over 50 countries. The software can manage 5000 (or more) rental properties including residential, commercial, student housing, affordable housing, and community associations.
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Starting Price
$47/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Condo Control Screenshot

Condo Control

★★★★★
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(2)
Condo Control is a property management software that provides an online communication and management platform for property managers, security companies and board members. It offers an online payment, tenant & lease tracking, amenity booking, concierge management and more. Condo Control helps manage both condos and homeowner associations (HOA) in a responsible manner. Property managers, boards, and residents can have the tools needed to be more productive, responsive, and efficient. The software
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Client OS
iOS, Android, Web
Deployment
Cloud Hosted
HomeZipp Screenshot

HomeZipp

★★★★★
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(1)
HomeZipp is a product offers HOA workflows for property managers. Add on services are available to track warranties, mortgage, insurance, and data repository (electronic vault). This makes it a one-stop solution for tracking and managing HOA, warranty, insurance, other property management chores. Home Owners Association (HOA) workflows (Management and Owners); Portfolio Management for Property Investors; Finance Management (Individual Mortgages, Insurance); Warranty Tracker; Utility payments
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Starting Price
$25/month
Client OS
Web
Deployment
Cloud Hosted
Wild Apricot Screenshot

Wild Apricot

★★★★★
★★★★★
(5)
Wild Apricot is web-based membership management software for small associations and nonprofit organizations to help manage membership, website, events and other activities. A mobile app is available for iOS and Android devices, allowing you to run your organization and engage members anywhere. Since the focus is small organizations, Wild Apricot is designed to be both powerful and affordable. Professional, business and trade associations, chambers of commerce, nonprofits, charities, clubs and
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Starting Price
$34/month
Client OS
Web
Deployment
Cloud Hosted
AppFolio Property Manager Screenshot

AppFolio Property Manager

★★★★★
★★★★★
(4)
AppFolio Property Manager is a cloud-based software built for managing residential properties, commercial properties, and community associations. Businesses can manage anywhere from 50 properties to thousands of properties.
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Starting Price
$0.80/unit/month
Client OS
Web
Deployment
Cloud Hosted
PayHOA Screenshot

PayHOA

PayHOA is an easy to use homeowners association management software solution that allows you to try any plan with a free 30 day trial period. Your association can collect dues, resolve maintenance requests, and manage resident communication. The system also helps you control your property accounting with a customizable chart of accounts, budget builder, and bank ledger syncing. All important HOA documents will also be securely stored within the system. These documents can be shared and updated
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Starting Price
$40/month
Client OS
Web
Deployment
Cloud Hosted
Condo Manager Screenshot
Condo Manager is a true accrual accounting software system for condo and homeowner associations. Their software makes it easier than ever to manage the association’s accounts receivable and payable. Condo Manager addresses the unique requirements for managing condo and homeowner associations. They enable management companies and communities to provide faster responses and better service to their clients and owners. Video Overview ; Primary Features ; Condo Manager Editions: Condo Manager LIVE ;;
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Starting Price
$150/user/month
Client OS
Windows, Web
Deployment
Cloud or On-Premises
Bitrix24 Screenshot

Bitrix24

★★★★★
★★★★★
(4)
Bitrix24 is a business management software providing a unified approach to communications, tasks and projects, CRM, contact management, and website creation. Bitrix24 is available on-premise and on a private cloud. Calendar; Reminders; and Group chat. Time tracking; Workload planning; and Gantt and Kanban. Track conversion rates; and Automate marketing. Link with popular communication channels; Social media integration; and Log telephone, email, and chat logs. Create landing pages for customers;
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Starting Price
$69/month
Client OS
Web
Deployment
Cloud Hosted
PropertyBoss Screenshot

PropertyBoss

★★★★★
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(13)
PropertyBoss lets you choose the best property management tools for your business whether you manage residential, multi-family, condo/co-op, student or military properties or any combination. An intuitive, yet powerful, lease-based approach allows you to follow residents from lead through lease with the added functionality of the seamless integration of communication tools such as: Web portals to connect with prospects, residents, owners and vendors; Online leasing applications and rent payment;
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Starting Price
$100/month
Client OS
Windows, Web
Deployment
Cloud or On-Premises
Property Boulevard Screenshot

Property Boulevard

★★★★★
★★★★★
(1)
Property Boulevard is the most comprehensive, yet easy to use software for property management ever created. The differences between Property Boulevard and all competitors are so great and fundamentally important, that this software is considered by many as a brand new concept in property management software. The property management software will keep track of multiple buildings, and multiple users interfacing on a network. Aside of the many features and ease of use, Property Boulevard
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Client OS
Windows
Deployment
Cloud or On-Premises
SKYLINE Property Management Software Screenshot

SKYLINE Property Management Software

★★★★★
★★★★★
(3)
SKYLINE Property Management software sets the industry standard for excellence in commercial, retail, residential and industrial property management. SKYLINE allows you to capture a wealth of historic, present and future data for all properties. It functions as both a dynamic lease management and powerful accounting system. SKYLINE Property Management Software is designed around three basic principles: improving your property performance, increasing your returns to investors, and exceeding
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Starting Price
$1,000 (perpetual license)
Client OS
Windows
Deployment
On-Premises
Neighbors Screenshot
Vinteum Software is the developer behind Vinteum Neighbors, a web and mobile solution that connects residents and property managers. Vinteum Software’s mission is to improve the quality of service provided by property managers and make their lives easier. Vinteum Software leverages the power of technology and efficiency, coupled with an incredible design, to create a dialogue between residents, boards of directors and property managers—this is achieved through killer tools like notices, a social
Starting Price
$30/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Propertyware Screenshot

Propertyware

★★★★★
★★★★★
(3)
The leader in on-demand property management software, Propertyware empowers landlords and property management companies with the next-generation tools to drive optimum profitability from their real estate investments. This solution combines award-winning functionality, proven integration, point-and-click customization and the ultimate user experience - the result is attainable success. That’s why Propertyware has earned the trust of thousands of global customers who manage commercial and
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Starting Price
$1/unit/month
Client OS
Web
Deployment
Cloud Hosted
AvidXchange Screenshot

AvidXchange

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(2)
AvidXchange is an accounts payable solution for midsize companies in industries including real estate, HOA, construction and financial services. AvidXchange’s cloud-based solutions automate accounts payable processes including purchase orders, invoices and payments. Features include electronic invoice submission and tracking, mobile purchase order approval and customizable workflows. AvidXchange offers integration with over 100 accounting systems including NetSuite, Blackbaud, Microsoft
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Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
TOPS[ONE] Screenshot

TOPS[ONE]

★★★★★
★★★★★
(1)
TOPS[ONE] is a property management solution designed specifically for community associations. This solution manages accounting, owner and resident information, reporting for your board members, and more. The TOPS[ONE] API offers integration, allowing you to interface with banks, payment processors, website providers, and more. Just a few of TOPS integration parters include AvidXchange, Community Associations Insitute, eUnify, Inc, HOAst, Pacific Premier Bank, and more. Video Overview ; Features
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Starting Price
$375/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Yardi Breeze Screenshot

Yardi Breeze

★★★★★
★★★★★
(8)
Yardi Breeze is an easy to use mobile friendly business solution for property management companies.
Price Range
   $     $     $     $     $   
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Starting Price
$1/unit/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
AssociationVoice Solutions Screenshot
AssociationVoice is an association software solution for property management organizations, and community and homeowner associations. Whether you are a single community association or a large management company with many associations, AssociationVoice has an easy-to-use, world-class Web solution that will save you time, money and headaches. With over 10,000 communities just like yours currently under management, you can count on AssociationVoice to deliver results for you. 100% Guaranteed.
Client OS
Web
Deployment
Cloud Hosted
C3 Software Screenshot

C3 Software

★★★★★
★★★★★
(2)
The most comprehensive community association management software package ever. C3 is specifically designed to meet the most challenging requirements of association management. C3 is not only the most complete management software package available today, but its design is aimed to provide the user with flexibility and easy to understand functionality. Because C3 is Windows based it enhances the user interface and makes navigation simple. C3 is an unparalleled solution, essential to the
Client OS
Windows
Axxerion Screenshot
A facility and property management software.
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
MoneyMinder Screenshot
MoneyMinder is designed to help you or your treasurer get more work done in less time, thereby optimizing your organizations efficiency. This product will help you manage your organization with ease, by allowing you to enter transactions, reconcile accounts and generate reports in a fast and accurate manner. All reports are very intuitive and easy to understand, making sure your volunteers don’t get encumbered or discouraged with technical jargon. The Internet based nature of this product will
Client OS
Web
Deployment
Cloud Hosted

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Buyer’s Guide

What is HOA Software?

HOA software allows homeowner associations to collect dues and fines, maintain HOA documents, manage maintenance requests, and communicate with residents. These systems automate billing and payment processing, ensuring the association has funds for maintenance or improvements for common areas like pools, community clubhouses, and parks. The system will also track maintenance requests and work order status for these amenities.

Homeowners association software keeps important documents organized. These documents can include resident-specific documents including violation notices and images associated with those violations. Documents that apply generally to the association as a whole are also stored and organized within the system. Some of these association documents include the Declaration of Covenants, Conditions & Restrictions (CC&Rs), liability insurance, bylaws, articles of incorporations, and documentation of federal and state regulations.

Most HOA management systems either feature a custom website builder or integrate with your HOA website. This typically gives your board members and homeowners a web portal to manage their accounts, track real-time maintenance status, and make online payments. Some systems provide members and residents with a community board, allowing users to message the community with upcoming events, safety concerns, and other important information for the neighborhood.

Features of HOA Software

Feature Description
Invoicing Send invoices to collect dues, fines, or other charges. Automatically apply late fees as needed.
Payment Processing Accept payments online via credit cards, e-checks, ACH transfers, and integrated payment providers. Allow residents to set up automated payments.
Document Management Store and maintain HOA documents including CC&Rs, bylaws, articles of incorporation, and other regulatory documents.
Financial Management Track income from payments, outstanding invoices from dues or fees, as well as expenses. Real-time financial reporting gives you a better idea of your financial standing.
Work Order Management Accept maintenance requests, assign service requests to specific personnel, set work order status, and monitor progress. Typically for common areas/amenities including clubhouses, parks, tennis courts, and pools.
HOA Website Builder Create an HOA or community website with an online portal for rent collection, amenity booking, event management, service requests, and more.
Communication Tools Improve member communication throughout your residential community. Send automated or custom text messages, e-mails, and paper mail for community updates, news, payments, HOA violations, and more.

Benefits of HOA Software

Some benefits of HOA software include:

Streamline HOA Violation Management Processes

Homeowners association software helps manage and track HOA violations. With cloud-based software or mobile apps, association members are able to photograph violations and upload the evidence directly to the resident’s profile. The member can then assign a CC&R code that outlines the details of the restriction violation, the date of the violation, the due date for rectifying the issue, and any related fines. Violation notices can then be automatically emailed or mailed to the resident.

HOA software also tracks the status of the corrections done to rectify the issue. If proper corrections aren’t made by the due date, additional fees may be applied. Liens may also be applied if the issue is ongoing.

The Violations feature in Buildium
The Violations feature in Buildium allows you to add information including the type of violation, address, owner names, violation stages, deadline, and date created.

Automate Billing and Payment Processing

HOA management software is also used to send invoices and process payments online. The system will automate billing for regular HOA dues. Homeowners can log into the website portal to set up recurring or one-time payments. Late fees will automatically be applied to the owner’s profile as needed. Owners will also be able to pay any HOA fines that have been incurred through the portal.

HOA systems allow board members to pull reports on payments made, overdue dues payments, and revenue. Being able to track income accurately allows board members to plan maintenance and upgrade budgets for community resources. The system will also allow you to calculate HOA dues increases to pay for large projects in the future.

The Dues Roll in AppFolio Property Manager
The Dues Roll in AppFolio Property Manager includes the dues amount, property name, homeowner name, and city and state.

Keep HOA Documents Organized

HOA software makes it easy to store, find, and update all documents that are important for the association. Some of these documents include:

  • CC&Rs: list of rules, limitations, and requirements designed to maintain property value.
  • Bylaws: outlines of how the HOA can be run and procedures for the HOA to follow including budgeting, voting in board members, enforcement of CC&Rs, and HOA meeting guidelines.
  • Liability Insurance: policy information that covers property damage, injuries, and theft at HOA owned property.
  • Federal and State Regulation Documents: regulations of how an HOA can be run on a state or federal level. Often includes anti-discrimination rules and debt collection regulations. Regulations may vary by state.
  • HOA Board Meeting Minutes: official records of board meeting topics discussed and actions taken during the meeting.
  • Violation Templates and Notices: describes the HOA violations and associated fees based on CC&R codes.
  • Articles of Incorporation: a legal document that includes information about the HOA including the name, address, and purpose of the HOA.
The templates library in TOPS[ONE]
The templates library in TOPS[ONE] includes template documents for late payment notices, delinquency, intent to create liens, and more.