The Best Billing and Invoicing Software

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QuickBooks Online Screenshot

QuickBooks Online

★★★★★
★★★★★
(54)
QuickBooks Online is the most popular financial software on the market. This cloud-based accounting solution enables tracking of sales and expenses, generating estimates, customer management, and seamless collaboration with external accountants.
Price Range
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Starting Price
$30/month
Client OS
Web
Deployment
Cloud Hosted
FreshBooks Screenshot

FreshBooks

★★★★★
★★★★★
(5)
FreshBooks is well-recognized in the accounting world and stands as a competitor to QuickBooks Online. It’s a simple cloud accounting software that allows you to invoice clients, track expenses, and accept payments.
Price Range
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Starting Price
$19/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Zoho CRM Screenshot

Zoho CRM

★★★★★
★★★★★
(3)
Zoho CRM is a customer relationship management software catering to most business sizes and types. Key features include lead tracking, business intelligence, AI-powered predictions and recommendations, and sales performance analytics. It offers flexibility in customization and integration capabilities, along with a mobile app.
Price Range
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Starting Price
$14/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Xero Screenshot

Xero

★★★★★
★★★★★
(3)
A contender against QuickBooks Online, Xero is a popular solution for its user-friendly interface, affordability, and unlimited users per subscription. It’s a cloud-based, double-entry accounting software that offers bank reconciliation, financial reporting, and basic invoicing and billing.
Price Range
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Starting Price
$13/month
Client OS
Web
Deployment
Cloud Hosted
InfoFlo Pay Screenshot
InfoFlo Pay is an invoicing and billing software with built-in CRM tools, a convenient client portal, and easy estimate creation. It features a modular design, enabling users to add or remove modules as needed. InfoFlo Pay allows extensive customization, including a form editor and personalized email functions.
Price Range
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Starting Price
$30/user/month
Client OS
Web
Deployment
Cloud Hosted
Chargebee Screenshot

Chargebee

★★★★★
★★★★★
(1)
Chargebee is a subscription billing and management platform for startups and small businesses to large enterprises. Process one-time purchases or setup recurring invoices. Manage subscriptions, create upsell opportunities, and keep customers engaged. @youtube Subscription Lifecycle Management; Trial Management; Segmented Email Notifications; Subscription Order Management; Discounts and Coupons; and Gift Subscriptions. Custom Billing Cycles; Prorated Payments; Automated Recurring Invoices;
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Starting Price
$299/month
Client OS
Web
Deployment
Cloud Hosted
Invoice2go Screenshot

Invoice2go

★★★★★
★★★★★
(1)
Invoice2go is the ready-to-go online invoicing app for creating invoices, purchase orders, quotes and all types of business documents. If you have ever used a complex accounting program you will know how time consuming and frustrating they are to understand. Invoice2go is not a complex accounting program. There is no need to understand accounting. Invoice2go produces professional Invoices and other business documents with virtually no learning curve. First invoice is ready in minutes not hours;
Price Range
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Starting Price
$10/month
Client OS
Windows, iOS, Android
Deployment
Cloud Hosted
PaySimple Screenshot

PaySimple

★★★★★
★★★★★
(1)
PaySimple is an all-in-one solution that helps businesses manage billing, payment processing, and customer information. Online, in-person, and mobile payment solutions are available. The mobile app allows you to collect payments on the go. Video Overview ; Features Payment Processing ;; Billing ;; and Customer Management ;. ; and Pricing . Video Overview ; Features Payment Processing ;; Billing ;; and Customer Management ;. ; and Pricing . Payment Processing ;; Billing ;; and Customer Management
Price Range
   $     $     $     $     $   
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Starting Price
$55/month
Client OS
Windows
Deployment
Cloud Hosted
Bill.com Screenshot
Bill.com is a billing and invoicing software with customizable invoicing, AR/AP management, and mobile app functionality. The platform simplifies managing vendor payments and invoice tracking. Bill.com supports electronic payments via various methods, including ACH, credit card, and international wire transfers. The mobile app allows for easy payment approvals and invoice management.
Price Range
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Starting Price
$39/user/month
Client OS
Web
Deployment
Cloud Hosted
Bill4Time Screenshot

Bill4Time

★★★★★
★★★★★
(1)
Bill4Time is a cloud-based time and billing software primarily designed for legal practitioners but also suitable for architects, accountants, consultants, and small businesses. Key features include a user-friendly dashboard for easy time entry and invoicing, and comprehensive reporting capabilities. It also has a range of integrations with third-party applications like QuickBooks and Google Calendar. Bill4Time can track both billable and non-billable hours to manage expenses.
Price Range
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Starting Price
$27/user/month
Client OS
Web
Deployment
Cloud Hosted
Sage 50cloud Accounting Screenshot

Sage 50cloud Accounting

★★★★★
★★★★★
(23)
Sage 50c is accounting software that includes functions such as accounts payable and receivable, general ledger reporting, and inventory management. Additionally, the solution offers features like sales tax reporting, automated W2s, and precise tax calculations for employee withholdings.
Price Range
   $     $     $     $     $   
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Starting Price
$439/user/year
Client OS
Windows
Deployment
On-Premises
AccountEdge Screenshot

AccountEdge

★★★★★
★★★★★
(9)
AccountEdge is a small business accounting software that helps business owners organize, process, and report on their financial information so they can focus on their business. Its feature set includes accounting, integrated payroll, sales and purchases, contact management, inventory tracking, time billing, and more. There are separate pricing plans for Mac and Windows users, though the monthly subscription for the first license is still $20. A 30-day free trial is available; no credit card is required.
Price Range
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Starting Price
$20/month
Client OS
Windows, macOS
Deployment
On-Premises
Accelo Screenshot

Accelo

Accelo is a Service Operations Automation solution built for small-medium sized businesses, agencies, and teams within larger companies. Accelo looks to help the professional services sector that has been left to make do with little more than manual and error-prone tools like spreadsheets, timesheets and network drives. Accelo’s cloud-based ServOps software can leverage enterprise-level business automation, sales, project management, client billing, and time tracking for your service business.
Price Range
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Starting Price
$34/user/month
Client OS
Web
Deployment
Cloud Hosted
BQE CORE Screenshot

BQE CORE

★★★★★
★★★★★
(57)
BQE CORE is a flexible and powerful business management solution with a full range of time and expense tracking, billing, project management, and accounting capabilities.
Price Range
   $     $     $     $     $   
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Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
Dynamics 365 Business Central Screenshot

Dynamics 365 Business Central

★★★★★
★★★★★
(10)
Microsoft Dynamics 365 Business Central provides finance, human resources, operations, marketing, sales, and more functionalities. It is a part of Microsoft’s suite of enterprise applications and integrates seamlessly with services like Office 365, Power BI, and Azure.
Price Range
   $     $     $     $     $   
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Starting Price
$70/user/month
Client OS
Web
Deployment
Cloud or On-Premises
NetSuite ERP Screenshot

NetSuite ERP

★★★★★
★★★★★
(25)
Oracle’s NetSuite is well-known in the ERP world for its customization and scalability. It’s a multi-tenant ERP software supporting finance, operations, sales, service, and HR needs.
Price Range
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Starting Price
$99/user/month
Client OS
Web
Deployment
Cloud Hosted
Tipalti Screenshot
Tipalti is an accounts payable software that manages complex payment setups, supporting multiple currencies and international tax compliance. The platform streamlines invoice recording, approval workflows, and global payment processes. Its OCR (Optical Character Recognition) capability and automated invoice processing reduce the risk of errors. Tipalti automates and speeds up the accounts payable and closing processes.
Price Range
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Starting Price
$149/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
SAP S/4HANA Screenshot

SAP S/4HANA

★★★★★
★★★★★
(5)
SAP is a major developer in ERP software. SAP S/4HANA is a modern solution offering financial management, human resources, procurement, and supply chain management. Its advanced in-memory database facilitates real-time processing and analysis.
Price Range
   $     $     $     $     $   
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Client OS
Windows, Web
Deployment
Cloud or On-Premises
Multiview Screenshot

Multiview

★★★★★
★★★★★
(3)
Multiview is an ERP software designed to enhance financial operations. Its key features include advanced financial consolidation, customizable reporting, and integrated budgeting and forecasting. Multiview offers customizable dashboards, data export to Excel, and advanced drill-down capabilities to enhance audit efficiency and data transparency.
Price Range
   $     $     $     $     $   
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Client OS
Windows
Deployment
Cloud or On-Premises
Denali Business+Accounting Screenshot

Denali Business+Accounting

★★★★★
★★★★★
(13)
Denali Business Software is an ERP solution with a full accounting system. Key features include strong fraud prevention controls, integrated modules for thorough financial management, and a detailed, customizable accounting framework. Denali also provides integrated point-of-sale, inventory, and payroll systems at higher pricing tiers.
Price Range
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   $     $     $     $     $   
Starting Price
$1,999/user (perpetual license)
Client OS
Windows
Deployment
Cloud or On-Premises

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Buyer’s Guide

What is Billing and Invoicing Software?

Billing and invoicing software is a specific type of accounting software that helps customers pay your business on time through automatic payment reminders and notifications. A major feature of billing and invoicing software is recurring billing, which is a part of the larger accounts receivable process. This lets customers set up automatic payments, which prevents missed payments and lets your business count on the funds being available.

Letting customers pay you back on their preferred payment schedule is just one of the mamny ways billing and invoicing software can improve customer relations, with the added bonus of having customers pay you within your own accounting schedule.

For newer businesses who require a more simple option that is cost-effective, small business invoicing software is available specifically for startups and freelancers.

Features of Billing and Invoicing Software

Feature Description
Invoice Templates Modify customizable invoice templates and send invoices to customers.
Payment Processing Accept payments from credit cards, PayPal, mobile apps, bank account transfers, wire transfers, eChecks, and more.
Recurring Billing Automatically send regular bills to customers for regularly scheduled services or shipments.
Late Payment Fees Automatically assign late fees to overdue invoices.
Time Tracking Track time spent on a project and billable hours to determine the amount a customer owes.
Reporting Create reports for expense tracking, revenue tracking, cash flow, and overdue invoices.
Expense Tracking Track the cost of reimbursable expenses to add to an invoice.

Create Invoices and Set Up Recurring Bills

Billing and invoicing software have customizable templates for creating bills and invoices. The templates allow you to add services performed or products purchased; then, prices will be calculated and a final invoice can be sent directly to the customer.

Companies that rely on billable labor can include tracked time in the price calculation. This will ensure you’re getting paid for the right amount of work.

If your business offers recurring services or product subscription plans, the software gives you the ability to automatically send out bills and invoices regularly.

A sample invoice being created in Bill.com
A sample invoice being created in Bill.com.

Process Payments

Billing and invoicing software makes it easy to process one-time payments, as well as recurring payments.

eCommerce stores can accept online payments and add taxes and shipping fees. If your online store sells internationally, the system will also automate currency conversion.

Billing and invoice software gives customers many electronic payment options including:

  • Debit card, gift card, and credit card payments
  • Payment gateways like PayPal
  • ACH bank account transfers and wire transfers
  • Mobile apps including Google Pay on Android devices and Apple Pay for iPhones

Customers are able to set up automatic payments for recurring invoices. Payment reminders can also be sent to customers for upcoming minimum payments or overdue invoices. These features improve on-time payment rates and help you get paid faster.

One-time payment in PaySimple
One-time payment in PaySimple.

What Does Your Business Need?

Standalone Invoicing Solutions

Standalone billing and invoicing software are generally better at managing subscription services and discounts, as well as creating customized payment plans than what’s included with basic accounting software. Standalone software is great if you already have a system in place for handling other business processes like accounting or CRM. These billing and invoicing solutions typically integrate with popular programs like QuickBooks and Salesforce.

Accounting Software with Billing and Invoicing

Small business owners looking to move away from Excel for financial management often start with accounting software that handles basic billing and invoicing. Accounting solutions like Freshbooks, Xero, and Zoho Books are good low-cost options for small companies. These systems manage accounts payable and accounts receivable, as well as invoicing, project management, time tracking, and reporting.

Robust Solutions for Larger Businesses

Robust enterprise resource planning (ERP) software like NetSuite and Dynamics 365 often include billing and invoicing within the system. These solutions are popular among businesses that are looking for an all-in-one solution that includes invoicing, revenue and expense tracking, inventory control, project management, purchasing, sales order management, and more. Many ERP systems can be tailored to your specific business’s needs, so you don’t end up paying for more functionality than you need.

Free Billing and Invoicing Software

The majority of free billing and invoicing software is not completely free. Most solutions charge a percentage per transaction if you want to receive online payments. Free software is best for freelancers and startups that just need some help while they get on their feet. These solutions have very limited features and often only give you the ability to send invoices.

Some free billing and invoicing solutions include:

  • Invoicely: A free online invoicing solution marketed to small businesses. This solution allows you to send unlimited invoices to an unlimited number of clients. Only the paid plans can send unlimited emails and add team members. Paid plans start at $7.99/month when billed yearly.

  • Wave: A financial software for small businesses with free features for accounting, invoicing, and receipting. Additional charges apply for credit card processing (2.9% + $0.30 per transaction) and ACH bank payments (1$ per transaction with $1 minimum).

  • PayPal Invoice: An invoicing tool that lets you generate and send free invoices. There is a 2.9% + $0.30 fee for each domestic credit card transaction and 1% for each bank account transfer. Transaction fees can vary based on location and transaction type.