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The Best Small Business Invoicing Software

Get the best small business invoicing software for your business. Compare product reviews, pricing below. Read our buyer's guide for more help.

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Best
Overall
Zoho Invoice Screenshot
Zoho Invoice
Multiple currencies and languages
Client portal for approving estimates
Project time tracking
Learn More
Best for
Freelancers
Wave Screenshot
Wave
Unlimited bank accounts and credit cards
Unlimited income/expense transactions
Multi-currency invoicing
Learn More
Best for
Time and Billing
BQE CORE Screenshot
BQE CORE
Modular pricing
Robust reporting
Great for project management
Learn More
Good for
Accounting
FreshBooks Screenshot
FreshBooks
Powerful mobile app
Customizable payment terms
Recurring invoicing
Learn More

Small business invoicing software is designed to facilitate the creation and delivery of billing documents to customers. These invoices can include line items such as expenses, billable time, and goods and services provided to the client.

To maintain proper cashflow, you'll need to ensure your small business is being paid promptly, and that you can easily collect on funds. In today's economy, the most cost effective way to collect money owed by your customers and clients is through a small business invoicing software.

Many small business financial tools may include an invoicing module, but is an integrated approach right for you? Or would you prefer to continue using the accounting software you're comfortable with while finding a dedicated invoicing application?

A dedicated invoicing software can help automate your invoicing and billing process while continuing to use the accounting package for balancing transactions and creating reports.

Here are our favorite picks for invoicing options for small businesses and freelancers in 2021.

Not a small business? Check out our best billing and invoicing software guide for additional options.

Best Overall:
Zoho Invoice


Invoicing
Payments
Estimates
Time Tracking
Expenses
Mobile App
What We Like
Multiple currencies and languages
Client portal for approving estimates
Project time tracking
Overview
Price Range: $
Client OS: Web

Zoho Invoice is the true definition of a small business invoicing software--simple layout, just enough features, and most importantly, easy to use! The solution doesn't try to be a complete accounting solution or anything you don't want it to be. It's straightforward to create a simple invoice. It also provides ways for you to customize your invoice templates, automate recurring tasks and reminders, and collaborate with clients in real-time to negotiate better terms and conditions.

Zoho Invoice Video Overview

Why we like it: If desired, Zoho Invoice integrates with Paypal and Stripe for payment processing. It can also work alongside any other Zoho app, such as Zoho CRM or Zoho Projects. This can come in handy when you are growing as a business and want a more efficient way of recording client communications and handling project management.

Best of all, Zoho Invoice is completely free to use when you are first starting out. You won't be charged for the program if you invoice less than 5 customers a month, making it a completely risk-free software for freelancers. Pricing is further dependent on the number of customers being invoiced and the amount of users required.

Best for Freelancers:
Wave

★★★★★
★★★★★
(5)

Dashboard
New Invoice
Products and Services
Receipts
New Estimate
Available Reports
What We Like
Unlimited bank accounts and credit cards
Unlimited income/expense transactions
Multi-currency invoicing
Overview
Price Range: $
Client OS: Web, iOS, Android

Wave is a forever-free accounting solution that offers accounting, invoicing, payments, payroll, and receipts. Wave is very transparent into their pricing structure. The accounting, invoicing, and receipt scanning is 100% free. Collecting payments via credit card or bank transfers, or running payroll for your employees, does come at a price, however.

Wave Invoice Module Video Overview

Why we like it: Wave is not only one of the most popular free accounting solutions, it can also be thought of as one of the most popular accounting solutions period. Because of this, it's a great choice for freelancers and start-ups who are strapped for cash.

From an invoicing standpoint, you can easily create estimates and later convert them into an invoice to be sent to a customer or client. These invoices can include the business address and contact details, title, summary, and company logo. You can create your own invoice numbers, PO numbers, and select a desired payment date. Recurring invoices can be established as well.

If you sign up for credit card processing, you can send an invoice that will contain a "Pay With Your Credit Card" link--helping to speed up the time it takes for your business to get paid. Wave will deposit the money in you bank account within 2 business days. While this is a paid feature in Wave (that starts at 2.9% + $0.30 per transaction), it is a feature that you'll be hard-pressed to find cheaper elsewhere--making Wave a great option for invoicing, accounting, and more.

Best for Time and Billing:
BQE CORE

★★★★★
★★★★★
(57)

Bank Reconciliation
Automate Your Billing
Monitor Project Performance
Dashboards
What We Like
Modular pricing
Robust reporting
Great for project management
Overview
Price Range: $$$
Client OS: Mac, Web, Windows, iOS, Android

BQE Core brands itself as an all-in-one accounting and invoicing software--but that only tells half the story. The solution also includes powerful project management tools--making it a popular choice for professional service firms. The fully integrated solution can provide everything the modern firm needs--from time and expense tracking, project management, scheduling, and robust billing.

BQE Core Video Overview

Why we like it: Given the large number of capabilities BQE Core can offer, it's a great choice for mid-sized to larger businesses. The entire suite of BQE products streamlines the entire process of time tracking, billing time, and managing projects and the financials that go into them. With over 400,000 users worldwide, BQE Core has plenty of positive reviews from architects, engineers, accountants, attorneys, and more.

BQE Core can handle all types of billing arrangements, which includes 20 standard invoice templates and custom invoice templates. This includes invoices for hourly, fixed fee, unit cost, and percent-based contract types. You can also track expenses and include them on any client invoices.

Good for Accounting:
FreshBooks

★★★★★
★★★★★
(5)

Dashboard
Add Ons
Mobile Dashboard
Accounting Settings and Reports
Advanced Accounting
Bank Connections
Mileage Tracking on Mobile
Email Templates
Expense Report
Invoice From Unbilled Hours
Mobile Trip Tracking
Mobile Dashboard
Mobile New Invoice
Available Integrations
Mobile New Invoice
Add New Client
Add New Expense
Payroll Settings
Create New Invoice
Time Tracking
New Project
View Invoice
FreshBooks Reports
What We Like
Powerful mobile app
Customizable payment terms
Recurring invoicing
Overview
Price Range: $
Starting Price: $15/month
Client OS: Web, iOS, Android

FreshBooks has a billing and invoicing tool that helps your small business create professional invoices in seconds. Customers have a number of ways to pay, such as ACH transactions, credit card, or Apple Pay.

FreshBooks Invoicing Module Video Overview

Why we like it: Automated reminders and saved payment information are just a few of the ways the invoicing capability helps save you and the customer time. Flexible invoicing terms will also let your small business request deposits on invoices to help cover any expenses necessary to complete the job.

The biggest benefit of FreshBooks is what you get included for the price. Starting at only $7.50/month, their "Lite" package is a full suite of unlimited invoices, expense entries, estimating, and time tracking.

All Products

No products found
FreshBooks Screenshot

FreshBooks

★★★★★
★★★★★
(5)
FreshBooks is a cloud accounting solution designed for freelancers and small business owners. It is a simple and intuitive solution, so accounting isn’t intimidating. Create professional invoices, capture your expenses and track your time towards…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$15/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Wave Screenshot

Wave

★★★★★
★★★★★
(5)
Wave is a free accounting software created with small businesses in mind. The software lets you track income and expenses, organize your financials with bank reconciliation and receipt scanning, and create professional looking invoices—all for free! Wave…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Stripe Screenshot

Stripe

★★★★★
★★★★★
(1)
Stripe is an online payment processing software platform for Internet businesses. Ecommerce stores, software as a service (SaaS) developers, non-profits, and other types of companies use Stripe to collect and process payments for online retail purchases…
Client OS
Web
Deployment
Cloud Hosted
Bill.com Screenshot

Bill.com

Bill.com is a bill payment platform that: Provides accounts payable to approve, pay and sync bill payments; Provides accounts receivable to send invoices and get paid faster; and Allows for credit and expense management to get credit, control budgets, and…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$39/user/month
Client OS
Web
Deployment
Cloud Hosted
QuickBooks Online Screenshot

QuickBooks Online

★★★★★
★★★★★
(31)
QuickBooks Online is the most flexible accounting software solutions to link multiple users and locations to their business finances-anytime, anywhere. It has the accounting functionality of QuickBooks desktop software, but instead of installing it on a…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$30/month (50% discount available)
Client OS
Web
Deployment
Cloud Hosted
Zoho Invoice Screenshot

Zoho Invoice

Zoho Invoice helps simplifies your online billing and invoicing process. Best used by freelancers and small businesss owners, Zoho Invoice helps your business focus more time on providing quality products and services for your customers, and worry less…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web
Deployment
Cloud Hosted
Xero Screenshot

Xero

★★★★★
★★★★★
(3)
Xero is an online accounting solution for small businesses that is known for its ease of use. See your cashflow in real-time with online billing, banking and accounting. Just login anytime, anywhere. Free trial, pay nothing until you’re ready; No setup…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$13/month
Client OS
Web
Deployment
Cloud Hosted
Invoice2go Screenshot

Invoice2go

★★★★★
★★★★★
(1)
Invoice2go is the ready-to-go online invoicing app for creating invoices, purchase orders, quotes and all types of business documents. If you have ever used a complex accounting program you will know how time consuming and frustrating they are to…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/month
Client OS
Windows, iOS, Android
Deployment
Cloud Hosted
invoicely Screenshot

invoicely

invoicely is a free online invoicing software for small businesses. The program is used by over 100,000 small businesses that are focused on growing their business. The secure solution will help organize your business reports and summaries, accept online…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$7.99/month
Client OS
Web
Deployment
Cloud Hosted
Scoro Screenshot

Scoro

★★★★★
★★★★★
(2)
Scoro is an all-in-one business management software that brings together your sales, projects, and reports together. The solution helps your business prepare high quality work by planning, scheduling, and tracking all of your projects in one place. Entire…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$26/user/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Striven Screenshot

Striven

★★★★★
★★★★★
(8)
Striven is a business management software providing all-in-one functionality for your CRM, operations management, accounting, and human resource needs. Striven acts as a cloud ERP solution to give you all tools necessary to run your business. Striven has…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$20/user/month
Client OS
Web
Deployment
Cloud Hosted
Chargify Screenshot

Chargify

★★★★★
★★★★★
(1)
Chargify is a billing solution for B2B SaaS. With this elastic software, your business can manage complex customer relationships and stay compliant with changing tax across multiple jurisdictions. Adapt and scale to millions of different scenarios. Use…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$299/month
Client OS
Web
Deployment
Cloud Hosted
Invoiceberry Screenshot

Invoiceberry

★★★★★
★★★★★
(3)
Invoiceberry is a small business invoicing software that simplifies invoices and expense tracking so your business can save time and money. This is handled via easy to use features such as the ability to send invoices, track expenses, create reports…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$15/month
Client OS
Web
Deployment
Cloud Hosted
Invoice Ninja Screenshot

Invoice Ninja

Invoice Ninja is a free invoicing software that helps your business track work-time and get paid by your clients. The solution allows you to custom brand your invoice design, manage recurring invoices, automate late-payment reminders, enable e-signatures…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Hiveage Screenshot

Hiveage

Hiveage is an online invoicing tools used by small businesses looking to get paid faster. The easy to use solution helps manage money, customers, and your team in order to improve overall cashflow. Whether used by freelancers, small business owners, or…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$16/month
Client OS
Web
Deployment
Cloud Hosted
BQE CORE Screenshot

BQE CORE

★★★★★
★★★★★
(57)
BQE Core is a flexible and powerful business management solution with a full range of time and expense tracking, billing, project management, and accounting capabilities. Designed specifically for professional services firms by industry experts, Core…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud Hosted
Jobber Screenshot

Jobber

★★★★★
★★★★★
(3)
Jobber makes it easier to schedule jobs and manage your team, and reduces the amount of time spent on data entry and tracking down paperwork. Users have saved 6.8 hours per week on average by using Jobber. Jobber allows you to estimate, quote, schedule…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$29/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Giddh Screenshot

Giddh

Giddh, a service from Walkover, offers a suite of online accounting software and tools. Giddh can handle invoicing, bank reconciliation, reports and analysis, client contact information and communication tools, inventory, and more. It’s a great service…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$11/user/year
Client OS
Mac, Web, Windows, Android
Deployment
Cloud Hosted
Clear Books Screenshot

Clear Books

★★★★★
★★★★★
(1)
Clear Books is an accessible, online accounting software built for small businesses, contractors, and freelancers. This easy-to-use online accounting software is designed for UK-based small businesses, contractors, freelancers, and sole trade. Easily…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$12/month
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud Hosted
Clickentry Screenshot

Clickentry

Clickentry is a cloud accounting solution for small and medium-sized businesses. Clickentry offers easy-to-use tools to help with invoicing, expense claims, multi-currency accounting, purchase orders, fixed assets, and more. Invoicing; Inventory; Bank…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/month
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud Hosted

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free small business invoicing software recommendations that meet your exact requirements.

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Russ Davidson
Last updated on May 23rd, 2022
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Small Business Invoicing Software Buyer’s Guide

  • What Is Small Business Invoicing Software?
  • Key Features
  • Primary Benefits
  • Pricing Guide

What Is Small Business Invoicing Software?

Small business invoicing software is designed to facilitate the creation and delivery of billing documents to customers. Invoicing solutions for small businesses provide automation features that help auto-complete data fields and calculate line items. Some solutions will also automatically generate and apply sales tax. These automation features will reduce the time it takes to run your invoicing process, which reduces labor costs, helps prevent under-billing, and increase customer satisfaction.

Small business invoicing software is usually a more simplistic, easier to use, and inexpensive version of a more robust billing and invoicing software. These solutions are targeted towards freelancers or small businesses with a smaller number of clients who may not need all the bells and whistles they find with other solutions. These options can also be small business accounting software that has an invoicing module, or be a stand-alone invoicing tool that integrates in with their existing accounting system (such as QuickBooks Online or Xero).

Freshbooks Small Business Invoicing Software
A sample invoice created with FreshBooks.

What Are The Features of Small Business Invoicing Software?

  • Invoice creation: Modify customizable invoice templates to create bills and invoices. Added services performed or products purchased and automated sales tax application. Handle recurring invoice scheduling, payment reminder documentation, Logo & branding support, send via email capabilities, and invoicing cloning.
  • Quotes and Estimates: Create a formal estimate that shows the products or services needed and the cost associated with them. Quotes can also include a "valid for" date and can easily be readjusted.
  • Online Payments: Includes ACH payments and credit card processing. Other available payment options include PayPal, Apple Pay, Google Pay, Samsung Pay, and more. Save customer payment details for an easier collection of payments.
  • Time Tracking: Track time spent working for your customers and create invoices based on the work you have provided. This feature is used for real-time and after-the-fact employee time tracking in order to facilitate client billing.
  • Expense Tracking: Track costs associated with each service or project by keeping records of when and how expenses were incurred. Reimbursable expenses can be added back to an invoice.
InfoFlo Pay Small Business Invoicing Software
InfoFlo Pay offers an easy to digest view of all your invoices.

What Benefits Does Small Business Invoicing Software Offer?

Some of the top benefits of invoicing software for your small business include:

Automate the Invoicing Process For Your Small Business

To automate your invoicing process, you'll want to find a solution that meshes well with other applications. For example, an invoicing tool that also offers (or integrates with) time tracking and project management will allow you to flow through your work day at a quicker pace.

While these features may commonly be included in small business invoicing systems, they may also be marketed as project time tracking software, or simply time and billing software. Time and billing software is used for real-time and after-the-fact employee time tracking in order to facilitate client billing.

Time and billing may be best suited for businesses that rely heavily on capturing billable hours. Internally, tracking billable hours vs non-billable hours can give an oversight as to how profitable your labor resources are, or perhaps better improve your workforce planning.

A real world example of small businesses finding success with integrated invoicing and time tracking is within the professional services. If you are a law firm, you likely bill clients at an hourly rate for services provided. Before beginning client work, you'll want to "clock in" to their project, and "clock out" when you're done. Once your work has been completed, your time can be calculated against your hourly rate, which creates a dollar figure on your invoice.

invoicely small business invoicing software
An example invoice in invoicely.

Create Invoices From Anywhere With Online Access

In today's age, all types of software can be accessed via the cloud. Small business invoicing software that runs online provides a cost-effective, scalable, and flexible way of handling any billing needs.

One of the most popular reasons people are moving to online small business invoicing software is for the accessibility it offers. Online programs are accessible just by logging in via a web-browser. As such, they do not require any sort of native application to work. This means you can use the software while at home, at a coffee shop, or wherever you have access to the internet.

This level of accessibility means your invoices are stored in the cloud. Employees can upload and approve invoices even if they are traveling. Invoices are also never lost, as cloud-storage offered by your software provider means they control any and all data storage and backups.

Other benefits of cloud small business invoicing software include subscription-based pricing, online payment processing, and reducing paperwork within your business.

Invoice2go Mobile Small Business Invoicing Software
Invoice2go lets you create invoices via a mobile app.

What Does Small Business Invoicing Software Cost?

The cost of small business invoicing software is dependent on the number of users, the number of invoices being created each month, any additional functionalities needed beyond invoicing, and any integrations required with other systems.

Most options targeted towards small businesses will have a starting price of $9-$25/month. This is typically a base-rate for a limited amount of users. Payment processing--either via credit card or ACH--will add to your overall monthly costs.

While becoming more rare, some software companies do sell locally installed versions of their solutions. This means you'll pay a bulk cost upfront to buy the software outright. This is great for a company that does not want to worry about monthly payments. Small business options will start anywhere between $500 to $1,000 for licensing.

If your business prefers to go the locally installed route, you'll want to be prepared for added fees. This includes implementation and training costs, which can potentially double the initial investment.

You also will need to consider the need for ongoing support and annual updates. These are usually optional to purchase, but without them, you'll be left high and dry without a working solution if something goes wrong. Many businesses choose a subscription-based pricing model for the peace of mind that they can always get reliable support and updates to their software when needed.

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