Acctivate Inventory Management

8 Reviews 5/5

An inventory management software for QuickBooks.

Product Overview

Acctivate Inventory Management software is primarily a real-time inventory management and high-volume order fulfillment solution. It’s best suited for small to mid-sized distributors, manufacturers, and online retailers using QuickBooks. The software offers seamless integration with QuickBooks, efficient purchasing, and reordering modules, and solid customer history and reporting capabilities.


  • Fully-compliant EDI
  • Multi-national price strategies
  • QuickBooks integration


  • Limited warehouse scanning functionality
  • Reporting and customization can be complex

Target Market

Small to mid-size distributors, manufacturers, and online retailers that already use QuickBooks are looking to expand inventory management capabilities.

About Acctivate Inventory Management

Acctivate is an inventory management software integrated with QuickBooks, designed to address the challenges of inventory control and order processing for growing businesses. It offers real-time inventory management, multi-channel sales handling, business insights, and an ERP alternative. Acctivate is ideal for businesses outgrowing QuickBooks’ capabilities, providing features like traceability, purchasing, warehousing, and reporting, ensuring scalability and efficiency. It’s a cost-effective solution for businesses seeking to enhance their inventory and order management without leaving the QuickBooks environment.

Acctivate was recently acquired by CAI Software, LLC which will expand the integration opportunities to CAI’s industry-specific ERP and MES systems.

Video Overview

Acctivate Features

  • Barcoding Software
  • Bill of Materials (BOM), Kitting & Assemblies
  • Catch Weight Management
  • Credit and Customer Management
  • eCommerce Inventory Management
  • EDI Management Software
  • Hosted Inventory Management
  • Import/Export Software
  • Inventory Dashboard and Forecasting
  • Landed Cost
  • Manufacturing
  • Matrix Inventory
  • Multi-Channel Inventory Management
  • Multi-Currency Management
  • Order Fulfillment and Management
  • Pricing Tools
  • Process Manufacturing
  • Purchasing Management
  • Reporting
  • Retail Counter Sales
  • Service and Repair Management Software
  • Traceability
  • Tracking Inventory Task Activity
  • Wholesale Distribution
  • QuickBooks Inventory Enhancement

Target Market

  • Small to mid-sized companies (roughly 15-100 employees)
  • Distributors
  • Manufacturers
  • Online retailers

Acctivate Pricing

The cost of Acctivate starts at $10,995/one-time for a lifetime license (includes one user). Pricing is lifetime and the first year includes support. Additional users are a one-time cost of $750/user. Software maintenance and support (SMS) annual renewal rates will be based on the full retail price. There is a free trial available. There is no free version available.

Acctivate Deployment

  • Cloud hosted
Starting Price
$10,995 (perpetual license)
Price Range Learn More
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Product Overview

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  • WASP InventoryCloud
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  • Cheqroom
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  • Finale Inventory
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User Reviews of Acctivate Inventory Management

Submitted on June 29th, 2023 by Tony H

This system had some great functionalities for inventory and order management. If you are on QuickBooks Online you can see a tremendous improvement from the base Quick Books system. Their system is intutive and easy to use so we were impressed with the demo.

However, we are already on QuickBooks Enterprise and their inventory capabilities are very similar to what Acctivate had to offer. So we ended up just sticking with our current systems for now.

The Good…

Great program for QuickBooks Online users

The Bad…

Not the best fit for QB Enterprise users

Submitted on February 24th, 2023 by Anonymous

We are still in the implementation phase, just having launched the software, and as expected are having to work through some issues. However the support team at Acctivate has been very responsive in helping us through the learnign curve. We also found their ability to work with Quickbooks Enterprise, Desktop version, a primary selling point. All the other systems we spoke wth pushed us to the Online version which we were not willing to compromise on.

The Good…

Integration with Quickbooks Desktp

The Bad…


Submitted on December 3rd, 2021 by Tom Cooper

The greatest way Acctivate provides me visibility into the business is through its integration with QuickBooks because I use QuickBooks for financial reporting. Knowing that I have an inventory software package that’s accurate and gives me the information I need in QuickBooks is very assuring.

Submitted on December 3rd, 2021 by Azure Sessums

I think that QuickBooks and Acctivate work very well together. For what we do, we could not have just one, we had to have both.

Submitted on December 3rd, 2021 by Anonymous

Our efficiency, process, transparency, and communication with our warehouse improved dramatically. Now, I can literally see what my warehouse is doing based on the workflow status. I can observe the process of the pick and respond to customers in a timely fashion with needed packaging information. I go into my reports, I pull my invoices for the day, I can see what was shipped, when it was shipped, it seamlessly puts it in tracking and the tracking syncs to our web store. That process has been awesome.

Submitted on October 8th, 2019 by Hershel Belkin

The biggest thing in Acctivate is the immediacy — the ability on the phone to tell people whether it’s in stock or not, what the price is, what the price breaks are, and to take the order interactively with the person on the phone.

By the time they hang up the phone, we’ve already emailed them a confirmation of their order. That process with our old system would be at least a day.

Submitted on October 8th, 2019 by Gregory Callas

If we had to manually type everything, it’d take an additional couple of minutes for each order. You’re talking 400 minutes, which is an extra 6.6 hours. That’s almost one day’s worth of labor saved with Acctivate’s shipping workstation integration per week.

Submitted on October 23rd, 2014 by Anonymous

ACCTivate! is easy to use and has lots of features in addition to inventory management. The CRM tools are great and the reporting is very flexible. I like the dashboards too.

The Good…

ACCTivate! is realtime so we always know what is where. Our sales team used to sell things that were out of stock and now they know when they are placing the order if it is available. It also tells us when we need to reorder & we can do it very easily & quickly. I used to have to rekey our eCommerce orders and now they just come in and we process them from the main system. It’s much quicker and when a customer calls we can see the history and help them easier. We really like ACCTivate! and have found them very helpful whenever we needed anything.

The Bad…