SafeChoice Utility-Billing

From meter reading -> to invoicing -> to collection (manual and / or ACH) - All in one entry!

Here are a number of features you’ll find in the SafeChoice Utility-Billing system.

• Multiple Applications -Handles billing processes for water, sewer and garbage services. Powerful Accounting Functionality -Integrates with SafeChoice Fund Accounting for ONE TIME ENTRY of transactions
• Networking -Utilize the system over a network or multiple locations
• Power Reports -Comprehensive, flexible reporting options tailored specifically for utility systems to satisfy the demands of accountant, financial advisor or manager.
• Customer Service -Technical Support, training, installation, data conversion and on-line help are available to get you up and running as quickly and easily as possible.
• Enter Meter Readings -Review high usage at the time of entry or at the end of an entry, calculate and preview bills on-screen and preview and print unread meters, and works with handheld and radio read systems.
• Self Read Processing -Processes customer self read meter readings and payments including payment allocation options for payments covering several months activity.
• Edit Transactions -Easily change transactions before posting.
• Estimate Billings -Automatically estimate meter readings for all customers by route or specific customer.
• Multi-Tasking -Quickly switch from one application to another or work on several tasks within the same application at the same time.
• System Security -You control who has access to the system and how much access they have. Separate access by data entry staff from that of management staff.
• Split Billings -Prorate bills automatically for move-outs or changes in tenants.
• Customer Look-Up -All of your customer information quickly accessible including usage history, unpaid balances, last invoice paid, high usage period, average monthly usage, average monthly invoice, etc.
• Work Orders -Create Work Orders for customers and track the progress of each. Generate Activity Reports to determine the status of each project.
• Calculate Water Loss -Determine water loss and the impact on the budget and generate graphic reports to review trends.
• Graphs -Show account trends and comparisons by dollars or quantities.
• Add-On Modules -Build a system that meets your needs 100% by adding modules for Other Utility billings, enhanced Payroll needs, Inventory Management, Fixed Asset Management and Project Cost.
• Extensive Customer Notes -Keep unlimited pages of information for each customer and prioritize the notes by importance.
• Profit Centers -Unlimited profit centers to show profitability by route, enterprise customer type and more.
• Multiple Budgets -Creates budgets based on percentages, dollar amounts or yearly allocations.

Preserve Your Software Investment

SafeChoice Utility Billing is available in two versions based on the number of users needed and transaction volume. These two versions provide an extremely versatile growth path.

The Five user version has a Microsoft Access database at its heart.

Also available is an unlimited number of users with a Microsoft SQL database for very robust performance.

Here at SafeChoice Inc., we put your Software Solution and support first. Please contact us, we are always available to discuss options to better serve you and your goals.

The SafeChoice Utility Billing system is unique by the fact that was designed under the guidance of a Certified Public Accountant with over 14 years of industry experience providing audit, accounting, rate studies, financing, budgeting and other financial services to water systems and municipalities.

This integrated billing and accounting system provides the features that are lacking in other products available on the market including:

Multiple Applications

Handles billing processes for water, sewer, garbage, and many more services. Seven Systems in One.

Powerful Accounting Functionality

Integrates with SafeChoice Fund Accounting for ONE TIME ENTRY of transactions.

Networking

Utilize the system over a network or multiple locations.

Power Reports

Comprehensive, flexible reporting options tailored specifically for utility systems to satisfy the demands of accountant, financial advisor or manager.

Customer Service

Technical Support, training, installation, data conversion and on-line help are available to get you up and running as quickly and easily as possible.

Enter Meter Readings

Review high usage at the time of entry or at the end of an entry, calculate and preview bills on-screen and preview and print unread meters, and works with handheld and radio read systems.

Self Read Processing

Processes customer self read meter readings and payments including payment allocation options for payments covering several months activity.

Edit Transactions

Easily change transactions before posting. Post to General Ledger by FUND automatically.

Estimate Billings

Automatically estimate meter readings for all customers by route or specific customer.

Multi-Tasking

Quickly switch from one application to another or work on several tasks within the same application at the same time.

System Security

You control who has access to the system and how much access they have. Separate access by data entry staff from that of management staff.

Split Billings

Prorate bills automatically for move-outs or changes in tenants.

Customer Look-Up

All of your customer information quickly accessible including usage history, unpaid balances, last invoice paid, high usage period, average monthly usage, average monthly invoice, etc.

Work Orders

Create Work Orders for customers and track the progress of each. Generate Activity Reports to determine the status of each project.

Calculate Water Loss

Determine water loss and the impact on the budget and generate graphic reports to review trends.

Graphs

Show account trends and comparisons by dollars or quantities.

Extensive Customer Notes

Keep unlimited pages of information for each customer and prioritize the notes by importance.

Profit Centers

Unlimited profit centers to show profitability by route, enterprise customer type and more.

Multiple Budgets

Creates budgets based on percentages, dollar amounts or yearly allocations.