A healthcare CMMS is a digital tool that automates maintenance tasks in medical facilities to enhance equipment reliability, compliance, and operational efficiency. The following systems are our top CMMS products based on our own internal review process and reviews we’ve heard from real users.
- FMX: Best Overall
- UpKeep: Best Compliance Tools
- eMaint: Best Customization Options
- Maintenance Connection: Best Asset Management
- Limble CMMS: Best User Experience
- Click Maint: Best for Scalability
1 FMX - Best Overall
Why we chose it: FMX is our top pick for computerized maintenance management software in healthcare. The system helps resolve equipment malfunctions and facility issues to ensure the proper safety of patients. By keeping up to date with annual maintenance, FMX can help ensure a safe and clean environment.
For example, nurses, doctors, and other staff members can create work orders regarding equipment or facility malfunctions as they experience them. FMX’s built-in preventive maintenance features can help schedule recurring maintenance for these same assets to keep downtime to a minimum.
Beyond healthcare, FMX is a leading provider of facilities and maintenance management solutions that streamline processes, increase asset productivity, and turn actionable insights into meaningful results. This can help in higher education, manufacturing, restaurants, property management, and more.
2 UpKeep - Best Compliance Tools
Why we chose it: We found UpKeep ideal for its strong audit trail features. Hospitals are a prime example of organizations that require detailed audit logs whenever maintenance is completed. Upkeep provides the ability to note tasks performed and planned maintenance activities. This can help medical facilities prepare for inspections and compliance.
Overall, UpKeep is a CMMS software that helps maintenance teams overcome healthcare challenges by keeping equipment operations reliable. For example, UpKeep routinely recommends replacing components before they wear out via routine inspections. This helps institutions better anticipate equipment downtime and avoid long periods of repair—meaning less delaying of procedures for patients that rely on critical medical equipment.
3 eMaint - Best Customization Options
Why we chose it: eMaint can be tailored to meet the exact specifications of any maintenance, facilities, or operations department. It’s a fully customizable healthcare CMMS software that helps manage, track, and schedule maintenance. Users can tailor the work order process to fit the workflows of their facilities, including custom fields, statuses, and automated triggers for maintenance tasks. They can also create custom reports, dashboards, and asset categories to manage critical equipment.
By combining features such as work order management and inventory management via spare parts tracking, eMaint can be relied on by hospitals, clinics, and outpatient care centers. Additionally, the software offers safety flags that can notify management of safety issues. These PM tasks help better develop schedules and determine usage for parts and personnel.
4 Maintenance Connection - Best Asset Management
Why we chose it: We picked Maintenance Connection for its comprehensive approach to asset lifecycle management in healthcare settings. This CMMS enables medical institutions to monitor the entire lifecycle of their critical equipment, from acquisition and daily operation to decommissioning and replacement. Its asset-centric model ensures that all maintenance activities are directly linked to improving longevity and performance.
The platform delivers analytics and reporting tools that allow healthcare facilities to make data-driven decisions about their assets. For example, Maintenance Connection can predict equipment failures before they occur, enabling proactive maintenance that minimizes downtime. This predictive capability, combined with detailed asset histories, ensure healthcare providers can maintain high standards of patient care with minimal interruptions.
5 Limble CMMS - Best User Experience
Why we chose it: Limble CMMS made our list because it was designed with a clean, intuitive interface that simplifies complex maintenance management tasks. This makes it accessible for all users within a healthcare setting, from maintenance technicians to management staff. The ease of use promotes widespread adoption and ensures that the healthcare team can focus on patient care rather than navigating complicated software.
Limble’s mobile app is a key feature, enabling staff to access maintenance requests, work orders, and asset information on-the-go. This mobility is particularly beneficial in fast-paced medical environments, where timely responses to equipment issues are critical. The app also facilitates real-time updates and communication among team members, ensuring that everyone is informed and coordinated.
6 Click Maint - Best for Scalability
Why we chose it: Click Maint is our top pick for scalability, making it an ideal choice for healthcare organizations of all sizes, from small clinics to large hospital networks. The platform is designed to grow with the institution, accommodating an increasing number of assets and expanding maintenance operations without compromising performance or usability. This adaptability ensures that healthcare providers can continue to rely on Click Maint as they expand their services and facilities.
The software offers modular features that can be customized and scaled to meet evolving needs. Whether it’s adding new equipment categories, expanding maintenance teams, or integrating with other hospital management systems, Click Maint provides the flexibility needed to adapt to changing demands. This future-proof approach ensures that medical facilities can maintain operational efficiency and compliance as they grow.
Modern healthcare facilities such as hospitals, nursing homes, and private practices, are more reliant than ever on proper maintenance processes to ensure consistent patient care. Implementing preventive maintenance practices via CMMS software can help create a positive healthcare environment where providers can better serve their patients while minimizing maintenance and repair costs.
What is a Healthcare CMMS System?
A healthcare CMMS system is purpose-built for healthcare organizations with the goal of managing the health and lifespan of medical devices, all while simplifying compliance.
Healthcare CMMS solutions prevent hospital equipment failure, improve regulatory compliance, and increase productivity. Healthcare facilities require maintenance management for critical assets such as generators, air purifiers, and sterilization equipment. To ensure their patients are well cared for and the organization complies with all regulations and standards, a healthcare facility needs to stay up-to-date on equipment maintenance.
By assigning employees to manage maintenance on buildings, machines, and assets, healthcare CMMS can improve maintenance scheduling by better knowing who to choose. It can also extend the life of critical assets by generating calendar reminders or meter-based preventive maintenance tasks.
Healthcare CMMS Key Features
The key features of a healthcare CMMS include:
- Asset Management: Tracks medical equipment and assets, providing detailed histories, maintenance schedules, and documentation to ensure optimal operation and compliance with healthcare standards.
- Preventive Maintenance Scheduling: Automates the scheduling of regular maintenance tasks to prevent equipment failures, extend asset life, and ensure that medical devices are always in peak condition.
- Work Order Management: Enables staff to create, assign, track, and close work orders for maintenance tasks, ensuring timely repairs and maintenance activities.
- Inventory Management: Manages spare parts and supplies inventory, ensuring that critical repair materials are always in stock, reducing downtime for medical equipment.
- Compliance and Audit Trails: Maintains detailed records of all maintenance activities, providing an audit trail for compliance with healthcare regulations and standards, such as Joint Commission, FDA, and OSHA.
- Safety Management: Includes features to document, manage, and mitigate safety risks associated with equipment and facilities, ensuring a safe environment for patients and staff.
- Reporting and Analytics: Offers reporting tools and dashboards for analyzing maintenance operations, helping to identify trends, improve efficiency, and make data-driven decisions.
- Mobile Accessibility: Provides mobile access for maintenance staff to view and update work orders, access asset information, and receive notifications on the go, improving response times and productivity.
- Integration Capabilities: Integrates with other hospital systems, such as EHR or Electronic Health Records software, building management systems, and financial software, for seamless operations and data consistency.
- Customization and Scalability: Allows customization to meet the specific needs of the healthcare facility and scales to accommodate growth in assets and complexity of maintenance operations.
What Are the Benefits of a CMMS?
CMMS solutions apply to many industries and may be advertised as such rather than being an option developed just with healthcare in mid. The benefits of all computerized maintenance management systems remain the same:
- Lower total maintenance cost.
- Improvements in quality control.
- Increased productivity.
- Stronger ability to accurately budget and plan cash flow.
If you’re in the market for CMMS software, you’ll want to analyze your exact needs based on a number of factors, such as the size of your company. If you want personalized help to find a CMMS, our software advisors are available to help. Get recommendations today!
Why is CMMS Important in the Healthcare Industry?
Healthcare is heavily regulated as it is, and maintenance of potentially life-saving medical devices and the facilities themselves are no exception.
The Centers for Medicare and Medicaid Services (CMS) dictates via their Center for Clinical Standards and Quality that medical facilities must perform equipment maintenance using the original manufacturer’s (OEM’s) recommendations. However, OEM guidance is often not the most efficient or effective way to handle equipment maintenance, as it can overlook the functional need of the equipment in favor of a component focused routine.
What does this mean in the world of healthcare? Luckily, hospitals and other medical practices aren’t limited to OEM guidelines. Healthcare facilities can modify the manufacturers’ recommendations by developing an Alternate Equipment Management (AEM) program, which details the frequency of performing maintenance, inspections, tests, and other relevant activities–all tasks covered by most modern healthcare CMMS systems.
Because a healthcare facility will have thousands of medical devices from a large number of suppliers, the amount of manufacturer instructions can differ significantly. With AEM programs, healthcare facilities can streamline their maintenance activities by justifying deviations, adapting to be more evidence-based, identifying exclusions, and using all available data.
