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Best-in-Class Software Reviews Research
9.0
Editor’s Rating:
Best Overall
AUTOsist
  • Tracks maintenance, inspections, fuel, and more
  • Includes document management and history log
  • Web-based and mobile app
9.1
Editor’s Rating:
Best Cloud-Based Platform
Fleetio
  • Low starting cost per month
  • Collects telematics data
  • Cloud-based
8.0
Editor’s Rating:
Best Mobile Apps
Samsara Fleet Management
  • Real-time GPS tracking
  • Compatible apps for iOS and Android
  • Cloud-based platform

We've has conducted in-depth industry research to determine the best fleet management software. Here are our top picks.

1 AUTOsist - Best Overall

AUTOsist software gives fleet operators an easy way to track maintenance, inspections, fuel, and other important vehicle records. The system is web-based and offers a mobile app for both iOS and Android so you can manage your fleet on any type of device entirely in real-time. Easily set services reminders, upload fuel receipt, and assign multiple drivers to vehicles. AUTOsist can be used with any type of fleet helping you increase efficiency, reduce downtime, and reduce costs.

Best Overall:
AUTOsist
★★★★★
★★★★★
(8)

Reminders
Add Inspection
Reminder
Service
Garage
Service tracking
Fuel tracking
Inspections
What We Like
Tracks maintenance, inspections, fuel, and more
Includes document management and history log
Web-based and mobile app
Overview
Price Range: $$
Starting Price: $50/user/month
Client OS: Mac, Web, iOS, Android

2 Fleetio - Best Cloud-Based Platform

Fleetio is a modern web-based fleet management software that lets fleet managers, drivers, and technicians manage vehicles from first acquisition to final disposal.

The Fleetio cloud streamlines fleet maintenance processes to ensure preventative maintenance reduces the need for urgent repairs. The software also collects data from telematics devices, fuel cards, and external maintenance shops, to help you understand the true cost of ownership of your fleet over time.

Best Cloud-Based Platform:
Fleetio

Dashboard
Reminders
Reports
Mobile Shop Directory
What We Like
Low starting cost per month
Collects telematics data
Cloud-based
Overview
Price Range: $$
Starting Price: $3/vehicle/month
Client OS: Web

3 Samsara - Best Mobile Apps

The Samsara fleet management solution is built for small businesses to large enterprises. The software is fully cloud-based and includes mobile apps compatible with iOS and Android devices so you can manage your fleet from anywhere, anytime. Real-time GPS tracking is available as well, allowing you to ensure driver safety and regularly monitor vehicle locations.

Best Mobile Apps:
Samsara Fleet Management

Dispatch
Vehicle Utilization Report
GPS Tracking
Fleet Map
What We Like
Real-time GPS tracking
Compatible apps for iOS and Android
Cloud-based platform
Overview
Client OS: Web, iOS, Android

What is Fleet Management Software?

Fleet management software provides management tools related to the acquisition, operation, and maintenance of an organization's vehicles. This is useful for any business which requires multiple vehicles in the field. Fleet operations can range from delivery trucks and vans to corporate cars for management and C-suite executives.

Fleet management systems primarily help manage and maximize the lifetime performance of company cars, vans, trucks, buses, and other vehicles. Most systems are designed to keep track of the following in real-time:

  • Vehicle metadata (make, model, VIN, etc.)
  • Vehicle history (miles, fuel consumption, etc.)
  • Driver safety and performance (i.e. insurance, behavior, etc.)
  • Predictive and preventive maintenance
  • Route optimization
  • Purchasing and leasing information

By providing all this data in one place, fleet management software makes it easy to optimize your entire fleet.

Samsara Fleet Management
Get an overview of your driver dispatches with Samsara Fleet Management.

Features of Fleet Management Software

Basic systems allow for simple asset tracking. Other features associated with powerful fleet management solutions also include:

  • Driver records. Keep records of driver information such as insurance information and driving history. Measure driver performance to ensure work is being done on time, or analyze long-term driver behavior for signs of potential issues.
  • Work orders. Maintain accurate work orders for all maintenance requests, vehicle history, and driver behavior.
  • Service management. Create alerts for scheduled maintenance based on driving behavior, warranty information, and fuel usage. Maintain a historical list of maintenance performed.
  • Parts inventory database. For those companies with internal maintenance management, track spare parts and materials used for maintenance.
  • Route mapping. Customizable mapping systems can include geographic information system (GIS) mapping and turn by turn instructions. A GPS fleet provides a map of all your assets in their current locations.
  • Vehicle location history. track vehicles with animated vehicle history trails to see where the vehicle has been down to each turn, each stop and time at each stop. Decrease route times and hold your drivers accountable. The mapping function also allows you to see when your drivers are driving faster than posted speed limits.
  • Route optimization. Route optimization will help you and your drivers to create the best and most efficient route for better fuel management. Also allows you to re-route drivers or technicians as needed to reduce fuel costs when idling.
  • Maintenance. Whether you manage your fleet maintenance in house or you outsource to a third party, maintenance schedules can reduce downtime and keep your fleet up and running.
Onfleet
Generate comprehensive reports with Onfleet.

Fleet Management Software Pricing

Fleet tracking software prices vary by product, but typically are dependent on required features and number of managed vehicles. Knowing these two factors can help you calculate potential costs to generate a reasonable budget. Additionally, knowing if you want an on-premise or cloud-based solution can influence the total price.

Typically premium features like GPS tracking, route planning, or condition monitoring increase costs. Most systems are priced per vehicle, per month, with prices ranging from $15 to $150 per vehicle, per month. Typical use cases average $35 per vehicle, per month.

In-House Vehicle Maintenance in Fleet Management Software

There are two main ways to handle your fleet's vehicle maintenance: in-house or through third-party sources. Managing your fleet internally takes a lot of resources, especially when you need to remove vehicles from the fleet for repairs, schedule drivers, and plan out predictive maintenance to minimize downtime. Fortunately, the right fleet maintenance software can help you take some pressure off of those resources by streamlining your review process. Managing staff, scheduling work, ordering parts, and maintaining records in-house is all possible with fleet management software.

Parts Inventory Management

Unlike a GPS vehicle, your spare parts aren't tracked with real-time satellite coverage. The parts you need, including filters, oil, and fuel, can all be tracked with a fleet management software solution. Also maintain an inventory of other parts that may not be used as frequently based on vehicle make, model and year.

Coordinate Scheduling

When managing a small fleet, scheduling vehicle inspections and maintenance may not seem too difficult. When you are managing dozens or hundreds of vehicles, scheduling becomes more important. You need to make sure your fleet management platform can coordinate between staff on hand to complete the work and the parts available, so you can get the vehicle back into service and out on the road.

Reduce Liability

Keeping records on drivers and vehicle history can pay off for your company in more ways than one. Fleet managers can use GPS tracking tools to see which drivers follow assigned routes and stay within posted speed limits. These records can lower your insurance costs by providing proof of good driver behavior. Similarly, maintenance records can protect your company in the event of an accident by showing when maintenance was last performed and what parts were used.

Fleetio Software
Set in-house service reminders with Fleetio.

Outsourced Vehicle Maintenance in Fleet Management Software

If you outsource your maintenance to a dealer or repair shop, it is still important to track the work completed. You need to keep a service history of those items and the associated cost of the repairs. Additionally, use the service history to determine when the vehicle needs to go in for scheduled maintenance.

Third-Party Fleet Services

If your fleet maintenance is provided by a third party organization, integrated management software can make it easy to keep track of their work. Fleet tracking tools show real-time updates to vehicle locations and maintenance work orders, keeping your third-party partners accountable.

Out-of-State Fleet Services

Have employees in multiple states? No problem. Have the driver mail or scan the invoice and service record into the system where the document can be stored with the vehicle for better records management. Gather records from different repair facilities and store those records in the software.

Vehicle tracking systems are particularly valuable for fleets which operate over multiple states or countries. Know which vehicles are under maintenance and which are on the road at all times. And real-time fleet tracking services let you know where all your vehicles and drivers are, no matter where they are in the world.

Best Fleet Management Software Options

Fleet management depends on business processes provided by software. Some systems are Cloud-based for access anywhere, ideal for global corporations. Others include mobile apps for on-the-go updates. The right software will fit your needs.

If you are at the point where you are ready to find which fleet management software options are right for you, we can help. Through a brief phone call, our software specialists will look to better understand your business and software needs to help you locate a handful of solutions that can address the issues you are currently experiencing. Get started today with Software Connect.

Samsara Fleet Management
Samsara Fleet Management Screenshot
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
What We Like
Real-time GPS tracking
Compatible apps for iOS and Android
Cloud-based platform
What We Don’t Like
Contracts are limited to 1, 3, 5, or 7 years
Expensive hardware requirements
Fleetio
Fleetio Screenshot
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$3/vehicle/month
Client OS
Web
Deployment
Cloud Hosted
What We Like
Low starting cost per month
Collects telematics data
Cloud-based
What We Don’t Like
No free version available
Difficult to navigate
Onfleet
Onfleet Screenshot
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$149/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
What We Like
Route optimization tools
real-time driver data and chat feature
Predictive ETAs
What We Don’t Like
High minimum cost of $149 per month
Reports are complex
WorkWave Route Manager
WorkWave Route Manager Screenshot
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$49/user/month
Client OS
Windows
Deployment
Cloud Hosted
What We Like
Real-time driver information
Delay notifications
Replacement for Viamente Route Planner
What We Don’t Like
Per vehicle pricing can add up
Hard to interpret new data

Further reading


All Products

No products found
AUTOsist Screenshot

AUTOsist

★★★★★
★★★★★
(8)
Are you looking for a SIMPLE solution to manage your fleet? AUTOsist gives you an easy way to track maintenance, inspections, fuel, and other important records. The system is web based and also has a mobile app for both iOS and Android so you can manage…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$50/user/month
Client OS
Mac, Web, iOS, Android
Deployment
Cloud Hosted
Samsara Fleet Management Screenshot
Samsara’s fleet management solution is built for small businesses to large enterprises. The software is cloud-based and features mobile apps for iOS and Android devices. Real-time GPS tracking is available, allowing you to ensure driver safety and monitor…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Nova Screenshot

Nova

★★★★★
★★★★★
(2)
Nova provides a Complete Transportation Management System (TMS) Solution. Full Truckload, LTL, Intermodal, brokerage, etc. This software provides a full dispatch, accounting, invoicing, imaging, equipment maintenance, vehicle maintenance, EDI, ELD…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$200/month
Client OS
Web, Windows
Deployment
On-Premises
Onfleet Screenshot
Onfleet is a last mile delivery software, designed to scale operations and boost your fleet efficiency with the world’s most advanced logistics. Make smarter fleet management decisions by using this software. Route optimization; Search and filter…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$149/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
WorkWave Route Manager Screenshot
WorkWave Route Manager helps business optimize driving routes and improve efficiency. Route Manager will provide real-time information on driver and vehicle locations, estimate arrival times, and send notifications in case of delays. WorkWave Route…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$49/user/month
Client OS
Windows
Deployment
Cloud Hosted
Fleetio Screenshot
Fleetio is a modern web-based fleet management software that lets fleet managers, drivers, technicians, parts managers, and others manage vehicles and equipment, from acquisition to disposal. Fleetio will streamline fleet maintenance processes and ensure…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$3/vehicle/month
Client OS
Web
Deployment
Cloud Hosted
FleetCam® Screenshot
FleetCam® is an all-in-one camera system for fleet vehicles that supports up to 8 cameras per vehicle. It is designed to provide transparency to managers, and help improve driving habits with in-cab notifications and an integrated driver behavior coaching…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
NexGen FMS Screenshot
Second Generation Software System for managing the assets of the construction and equipment industries. NexGen FMS is the most flexible and comprehensive software available in the market today for managing the assets of the Construction and Equipment…
Client OS
Deployment
Cloud Hosted
Cetaris Fleet Screenshot
Cetaris is a fleet management software system used to streamline costs, save time, and optimize your maintenance program while achieving ROI. Capture the data you need the most with repair, parts, and task tracking…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$1,500/month
Client OS
Windows, Mac, Linux, iOS, Android, Web
Deployment
Cloud or On-Premises
IndusTrack Screenshot

IndusTrack

★★★★★
★★★★★
(2)
IndusTrack is an all-in-one hosted field service management solution with built-in GPS tracking. They enable commercial and residential service contractors, especially in the HVAC, plumbing, electrical, and mechanical industries, to grow their business…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$30/user/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
GPSWOX Screenshot

GPSWOX

★★★★★
★★★★★
(1)
This easy-to-use online GPS fleet tracking and management software is accessible from anywhere, at any time. View real-time fleet positions and historical fleet activity with easy-to-use lists and satellite/map imagery. Configurable alerts for…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$99/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Trucking Integration Screenshot
Trucking Integration is an integrated trucking and transportation software built on Microsoft Dynamics GP. The features include: Freight Billing; Manifests (both In-house and Carrier Manifests); Carrier Assignment Processing; Management Reporting; Vehicle…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows
Deployment
Cloud Hosted
EnVision Screenshot
Envision is a TMS solution for any size or type of transportation operation. The solution itself is integrated with dispatch, brokerage, accounting, payroll, IFTA reporting, and maintenance (for fleet and/or outside carriers). Many GPS tracking systems…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$3,500 (perpetual license)
Client OS
Windows, Linux
Deployment
Cloud or On-Premises
TMWSuite Screenshot

TMWSuite

★★★★★
★★★★★
(3)
TMWSuite provides on-time delivery, quick turnarounds and information integration. The software solves challenges like rising fuel costs, fewer drivers and a run-packed schedule. It’s imperative to keep costs and service competitive and to deliver…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$20,000 (perpetual license)
Client OS
Web, Windows
Deployment
Cloud or On-Premises
ClearPathGPS Screenshot
ClearPathGPS is an easy-to-use fleet management system which offers thirty-second updates on vehicles in the field, as well as color coded status updates and track points. Watch your fleet moving automatically in real time. Over 60 reports, graphs and…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$20/vehicle/month
Client OS
Web, iOS, Android
Deployment
On-Premises
Truckers Helper Screenshot
The Truckers Helper offers accounting, dispatch, fuel taxes, log checking, maintenance & more. Whether your a Driver, an Owner/Operator or a Small Fleet The Truckers Helper has a version to suit your needs. The Truckers Helper, Trucking Software by…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$29.95/month
Client OS
Windows
Deployment
Cloud or On-Premises
FieldAware Screenshot

FieldAware

★★★★★
★★★★★
(1)
FieldAware is a made-for-mobile, cloud-based software was designed from the ground up to provide ease-of-use with total flexibility. With FieldAware, you will amaze your customers, make your team more productive and stay ahead of your competition. Your…
Starting Price
$70/user/month
Client OS
Web
Deployment
Cloud Hosted
TMT Fleet Maintenance Screenshot
If you are responsible for managing fixed and rolling assets, here is how you can Improve your Maintenance Operations with TMW Asset Maintenance Software— Deploy workforce more effectively; Automate the maintenance lifecycle Demand, Execution, Back office…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$20,000 (perpetual license)
Client OS
Web, Windows
Deployment
Cloud Hosted
VivoCabs Screenshot

VivoCabs

VivoCabs is a customizable white-label solution with features such as live ride tracking, fare estimation, user wallet, driver/rider rating, commission setting and more to start online cab booking business like Uber, Lyft and Grab. The mobile apps are…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$999/user
Client OS
iOS, Android
Deployment
On-Premises
AXON Screenshot
The best trucking company software packages on the market today are “integrated” systems. That means that the programs are linked together. When you add an invoice to your invoicing program, it updates the records in your Accounts Receivable system. The…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web, Windows
Deployment
Cloud or On-Premises

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free fleet management software recommendations that meet your exact requirements.

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