9.2
Editor’s Rating:
Best Overall
UpKeep: Reports
UpKeep
  • Simple preventative maintenance scheduling.
  • Intuitive design and usability.
  • User-friendly mobile app.
9.1
Editor’s Rating:
Great Value
AUTOsist: Reminders
AUTOsist
  • Affordable.
  • Simple setup.
  • Mobile-friendly.
9.1
Editor’s Rating:
Best Customer Support
eMaint CMMS: Asset Detail View
eMaint CMMS
  • Tracks assets for multiple branches.
  • Knowledgeable customer support.
  • Great performance and reliability.

To assist you in selecting the ideal solution for your business, we’ve identified and ranked the top fleet maintenance software available in the market today.

1 UpKeep

UpKeep is recognized for its effectiveness and reliability. Its integration with Linxup, a GPS tracking and fleet management system, offers a more streamlined fleet maintenance operation. The software’s mobile capabilities are designed to support the productivity of technicians and maintenance teams, especially those frequently on the move. Its preventive maintenance capabilities and work order management can assist in reducing downtime and prolonging asset lifespans.

Key features:

  • Syncing vehicle location in real-time.
  • Triggering work orders based on vehicle diagnostics.
  • Performing recurring mileage-based inspections.
Best Overall:
UpKeep

UpKeep: Reports
UpKeep: Purchase Orders
UpKeep: Inventory
UpKeep: Mobile Assign Request
What We Like
At-a-glance view for individual technicians to view tasks
Compatible with iOS and Android
Detailed work order history
What We Don’t Like
Android app not as robust as iOS app
Free version is limited
Limited flexibility in user permission settings
Overview
Price Range: $$
Starting Price: $45/user/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

2 AUTOsist

AUTOsist is recognized for offering significant value in the fleet maintenance software realm, with flexible pricing options suited for various fleet sizes. It provides a comprehensive fleet maintenance management solution, encompassing features like maintenance reminders, custom digital inspection forms, parts inventory management, and more.

Its intuitive interface and mobile app cater to user convenience, decreasing training time and bolstering user engagement. The software’s preventive maintenance capabilities focus on minimizing downtime and asset longevity.

Key features:

  • Preventative maintenance schedules.
  • Digital inspections.
  • Customizable digital inspection forms.
  • Two-way safety dash cameras that provide live feeds.
  • GPS tracking and fuel card data integrates into single dashboard.
Great Value:
AUTOsist

AUTOsist: Reminders
AUTOsist: Add Inspection
AUTOsist: Reminder
AUTOsist: Service
AUTOsist: Garage
AUTOsist: Service tracking
AUTOsist: Fuel tracking
AUTOsist: Inspections
What We Like
Affordable
Includes document management and history log
Mobile-friendly
Overview
Price Range: $$
Starting Price: $50/user/month
Client OS: macOS, iOS, Android, Web
Deployment: Cloud Hosted

3 eMaint CMMS

eMaint CMMS is a cloud-based software adept at capturing, storing, and sharing historical asset performance data. By reducing equipment downtime and enhancing visibility, eMaint CMMS can foster better customer satisfaction and worker productivity.

One of the stand-out features of eMaint CMMS is its comprehensive suite of fleet maintenance tools. With this feature, you can:

  • Automate preventive maintenance and scheduled service.
  • Track and analyze crucial fleet data.
  • Control fleet vehicle costs by capturing and analyzing total cost of ownership metrics.

The software’s fleet management function also includes powerful reporting tools that offer insights into optimizing fleet operations and reducing maintenance costs.

Best Customer Support:
eMaint CMMS

eMaint CMMS: Asset Detail View
eMaint CMMS: Scheduler
eMaint CMMS: Asset Cards
eMaint CMMS: Assets
eMaint CMMS: Asset Sensor Details
eMaint CMMS: Scheduling
What We Like
Customizable KPIs
Customizable workflows
Easy barcode scanning from mobile app
What We Don’t Like
Difficult to customize work orders and purchase orders
Limited formatting options
Overview
Price Range: $$
Starting Price: $69/user/month
Client OS: Web
Deployment: Cloud Hosted

4 Fleetio

Fleetio is a decent choice for comprehensive fleet maintenance management, given its broad array of features. It provides an integrated solution, covering facets from asset and fuel management to driver assignments and fleet reporting.

Its intuitive interface coupled with its mobile accessibility caters to user convenience. Fleetio emphasizes preventive maintenance to mitigate downtime and prolong asset life. Its robust reporting and analytics tools further empower teams to discern fleet trends, enabling informed decision-making for optimized operations.

Key features:

  • Real-time fleet tracking with GPS integrations.
  • Advanced reporting tools to analyze vehicle costs and fuel consumption.
  • Automated service reminders and digital work orders.
  • Streamlined fuel card integrations to capture all transaction data.
Best for Comprehensive Management:
Fleetio

Fleetio: Dashboard
Fleetio: Reminders
Fleetio: Reports
Fleetio: Mobile Shop Directory
What We Like
Collects telematics data
Low starting cost per month
Cloud-based platform centralizes fleet data
What We Don’t Like
Per vehicle pricing can add up for larger fleets
5 vehicle minimum can limit smaller fleets
Overview
Price Range: $$
Starting Price: $4/vehicle/month
Client OS: Web
Deployment: Cloud Hosted

5 Samsara Fleet Management

Samsara includes real-time GPS tracking, telematics devices, and AI dash cams. These devices actively gather data to help enhance safety by anticipating and averting potential accidents. The software’s comprehensive offering also encompasses elements like asset and fuel management, VIN decoding, and fleet reports.

Pricing is designed to suit diverse fleet sizes, from smaller outfits to larger operations. Its intuitive design aims to facilitate swift onboarding and sustained usage, while its mobile app offers on-the-move accessibility for busy fleet teams.

Key features:

  • Real-time vehicle tracking with live-to-the-second updates.
  • Comprehensive dash cams for on-road safety and incident recording.
  • Maintenance scheduling and vehicle health monitoring.
  • Fuel usage monitoring with real-time alerts for inefficient fuel usage.
Leader in Real-Time Data:
Samsara Fleet Management

Samsara Fleet Management: Dispatch
Samsara Fleet Management: Vehicle Utilization Report
Samsara Fleet Management: GPS Tracking
Samsara Fleet Management: Fleet Map
What We Like
Collects telematics data
Compatible apps for iOS and Android
Predictive ETAs
What We Don’t Like
Expensive hardware requirements
No free version available
Per vehicle pricing can add up
Overview
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

6 Fleet Maintenance Pro

Fleet Maintenance Pro incorporates a flexible architecture, enabling customization to suit individual fleet requirements. With an all-encompassing suite of tools, it provides for asset management, fuel management, and driver assignments.

Its preventive maintenance tools play a role in minimizing disruptions and maximizing asset longevity. Efficient work order management and an intuitive interface further ensure smooth operations and user engagement. Its pricing structure is designed to cater to various fleet sizes, from small businesses to larger corporations.

Key features of Fleet Maintenance Pro include:

  • Comprehensive preventive maintenance scheduling.
  • Asset lifecycle tracking and depreciation reporting.
  • Inventory management with reorder alerts.
  • Detailed equipment maintenance history.
Most Flexible Architecture:
Fleet Maintenance Pro

Fleet Maintenance Pro: Fleet Inventory Tracking
Fleet Maintenance Pro: Preventative Maintenance
Fleet Maintenance Pro: Monitor and Track Repair Requests
Fleet Maintenance Pro: History Recording
Fleet Maintenance Pro: Fuel Tracking
Fleet Maintenance Pro: Parts Inventory
Fleet Maintenance Pro: Work Orders
Fleet Maintenance Pro: Main Screen
What We Like
Detailed cost tracking and reporting for individual vehicles
One-time purchase
Customizable report design
What We Don’t Like
Custom report designing can be challenging
Overview
Price Range: $$
Starting Price: $1,495 (perpetual license)
Client OS: Windows
Deployment: On-Premises

What is Fleet Maintenance Software?

Fleet maintenance software helps businesses keep their vehicles running smoothly. As a type of maintenance management software, this solution provides preventative maintenance reminders and tracks previous repairs on your entire fleet of work vehicles.

Unlike fleet management software suites, which cover acquisition and telematics, maintenance solutions only focus on issues related to vehicle repairs and improvements. This makes fleet maintenance software ideal for smaller businesses which want to focus on maintaining their vehicles and don’t need all the extra bells and whistles offered by a full management solution.

Fleet Maintenance Pro
Track your fleet inventory with Fleet Maintenance Pro.
  • Maintenance history: Store data on all past vehicle maintenance in one easy to access location
  • Predictive maintenance scheduling: Plan for maintenance service in advance by using algorithms to determine when parts need to be replaced
  • Preventive maintenance tasks: Reduce the likelihood of costly repairs by performing maintenance in advance of vehicle breakdowns; set and receive notifications for preventive tasks to upgrade vehicles
  • Work order management: Keep records of past work orders and generate new ones based on recommended service
  • Parts database: Organize your parts inventory to know where your vehicle parts were sourced and where you can order more when replacements are necessary
  • Vehicle compliance management: Ensure all your fleet vehicles are road-ready and meet the latest safety regulations based on your state or federal requirements
Fleetio Software
Get service reminders right on your dashboard with Fleetio.

Fleet Maintenance Software Benefits

Using a fleet maintenance software can provide many benefits for your fleet operations:

Longer-lasting Fleet Vehicles

The main benefit of fleet maintenance software is keeping your vehicles in optimal condition. Whether you have cars, vans, trucks, or heavy machinery, continual use takes an incredible toll on your fleet. By using a fleet maintenance system, you can keep tabs on which vehicles have been in service longest and need the most work to stay running.

Predictive maintenance applications help you further the lifespan of your fleet. These tools estimate when you’ll need service based on vehicle make, model, and usage. You can even account for other factors such as mileage or hauling tonnage. By analyzing every variable, you can rotate your fleet vehicles to ensure equal usage.

Lower Operating Costs for Fuel and Repairs

A missed oil change can cause permanent engine damage. A broken truck chassis can limit your hauling capacity. And balding tires can lead to dangerous accidents for your drivers. If you continually put off necessary repairs, your vehicles will slowly break down until they are detrimental to your bottom line.

Fleet maintenance software helps you set advance reminders to perform preventative maintenance tasks ranging from oil changes to full system checkups. Instead of playing catchup with service, you can know days, weeks, or months in advance when to schedule diagnostics and other basic services.

Additionally, real-time fuel tracking shows how efficient your vehicles are. Using this data, you can determine which vehicles are better suited for shorter deliveries or which of your old trucks don’t have enough power to haul anymore.

eMaint CMMS
Use eMaint CMMS preventative maintenance reports to lower costs.

Reduced Downtime for Maintenance

If your business depends on a fleet, you can’t afford a lot of downtime whenever something goes wrong with a vehicle. Every work order for replacement parts takes valuable time to fulfill. By using predictive maintenance applications, you can reduce downtime for maintenance services by planning ahead.

For example, if you know you’ll need to replace balding tires, you can check your parts database to see where to order a new set at the best price. You can have the fresh tires ready before a tire pops or goes flat. Planning ahead when ordering replacement parts lowers downtime if you only ordered after repairs were needed.

Keep Vehicles Compliant with Road Regulations

There are many Department of Transportation (DOT) and Occupational Safety and Health Administration (OSHA) regulations designed to keep the road safe. If you operate a fleet, you need to know them. What are there rules about how much weight trucks can haul on different roadways along your delivery route? What are the state regulations for vehicle emissions? What will a broken taillight cost your company in fines? Fleet maintenance systems help you stay on top of the repairs and upgrades your vehicles need to remain compliant.

Vehicle compliance can change based on state and federal regulations. If your trucks need to haul goods across state lines or country borders, you need to know the full extent of the law to avoid expensive fines.

Fleet Maintenance vs Management: What’s the Difference?

As mentioned before, there are a few key differences between fleet maintenance and management. Fleet management software provides many additional tools like route optimization and telematics. While these logistical applications are helpful for businesses which rely on regularly scheduled deliveries, they’re not necessary for other vehicle-based business models. If you only need to know when to schedule and perform vehicle maintenance, like emissions testing, a fleet maintenance software is likely a better option for your company than a full fleet management suite.

For example, a pizza delivery restaurant would want a fleet management system to optimize delivery routes for their drivers to reduce the wait time between the initial order and final delivery. GPS-tracking would ensure drivers are on time. Since pizza delivery drivers use their own vehicles, they would have to handle their own maintenance scheduling.

In contrast, a pest control service with company-owned 5 vans and 5 trucks would want to use fleet maintenance tools to ensure all vehicles are up-to-date and in good condition. Route optimization is not necessary since there aren’t the same time constraints for pest control as delivery food.

TMT Fleet Maintenance
Track repairs on the go with TMT Fleet Maintenance.

All Products

No products found
UpKeep Screenshot

UpKeep

★★★★★
★★★★★
(9)
UpKeep is a CMMS software that provides strong mobile capabilities to ensure your technicians and maintenance teams are productive.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$45/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Fleetio Screenshot
Fleetio is a modern web-based fleet management software that lets fleet managers, drivers, technicians, parts managers, and others manage vehicles and equipment, from acquisition to disposal. Fleetio streamlines fleet maintenance processes to ensure preventative maintenance and routine inspections/repairs are put into place. Fleetio also collects data from telematics devices, fuel cards, and external maintenance shops. Users may also enter data manually to better understand the true cost of ownership of fleet vehicles.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$4/vehicle/month
Client OS
Web
Deployment
Cloud Hosted
AUTOsist Screenshot

AUTOsist

★★★★★
★★★★★
(9)
AutoAssist is a fleet maintenance software that we had the opportunity to demo firsthand.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$50/user/month
Client OS
macOS, iOS, Android, Web
Deployment
Cloud Hosted
eMaint CMMS Screenshot

eMaint CMMS

★★★★★
★★★★★
(2)
eMaint is a comprehensive CMMS software designed to streamline maintenance management with its innovative technology and user-friendly interface.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$69/user/month
Client OS
Web
Deployment
Cloud Hosted
Fleet Maintenance Pro Screenshot
Fleet Maintenance Pro is a fleet management software offering unlimited asset entry, automated maintenance alerts, and detailed history recording for cost analysis. The platform supports parts inventory management and work order generation. Fleet Maintenance Pro also delivers customizable reporting, from simple fleet listing reports to detailed periodical cost analysis reports.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$1,495 (perpetual license)
Client OS
Windows
Deployment
On-Premises
Samsara Fleet Management Screenshot
Samsara is a fleet management software. Key features include real-time GPS tracking, trailer tracking, safety and dash cams, route optimization tools, document management, fleet maintenance, reporting, ELD compliance, and even a WiFi hotspot. It provides predictive ETAs and ensures driver safety while monitoring locations, making it a valuable asset for fleet management needs.
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
FleetCommander Screenshot

FleetCommander

★★★★★
★★★★★
(1)
FleetCommander is a fleet management software designed for medium-to-large-sized businesses. It provides a range of features including automated scheduling, billing and invoicing, compliance management, customizable reports, dispatch management, fuel management, GPS tracking, maintenance scheduling, and more. FleetCommander is entirely web-based with no installation required by end users. Additionally, the system supports a variety of integrations, making it a flexible solution for diverse fleet management requirements.
Client OS
Web
Deployment
Cloud Hosted
AMCS Fleet Maintenance Screenshot

AMCS Fleet Maintenance

★★★★★
★★★★★
(2)
AMCS Fleet Maintenance, formerly Dossier, is a fleet management and tracking software tailored for the trucking and transportation industry. Its automated parts and labor capture features streamline workflows. The software provides warranty recovery, automatically creating claims and assisting in the management process. Its accounting-friendly design ensures costs are captured and reported in both maintenance and finance-friendly formats.
Client OS
Windows, iOS, Android, Web
Deployment
Cloud or On-Premises
Cetaris Fleet Screenshot
Cetaris Fleet is a fleet maintenance software known for its detailed data collection, down to the component level, facilitating efficient maintenance cost tracking and equipment performance. It delivers comprehensive reporting with over 1,000 customizations. Cetaris Fleet also provides warranty tracking, work order and PM automation, and parts inventory management.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$1,500/month
Client OS
Windows, macOS, Linux, iOS, Android, Web
Deployment
Cloud or On-Premises
FLEETMATE Screenshot
FLEETMATE offers a range of features aimed at simplifying fleet maintenance management. Its core capabilities include GPS tracking, maintenance scheduling, repair tracking, and inventory management. The software provides valuable insights into vehicle performance, fuel usage, and maintenance costs, helping businesses optimize their fleet operations. FLEETMATE supports regulatory compliance by maintaining detailed service histories and inspection records.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$25/month
Client OS
Windows
Deployment
On-Premises
CAL Vehicle/Equipment Management Screenshot

CAL Vehicle/Equipment Management

Designed primarily for those with a fleet of vehicles, CAL Vehicle Equipment Management (VEM) allows you to easily track records of drivers and events. Here are a few highlights of this add on solution: Vehicle/Equipment Master: detailed information with year-to-date and lifetime accumulations; DriverMaster: records drivers for your company’s vehicles.; MechanicMaster: keep tabs on the mechanics in your shop; Tire Maintenance: record tires using serial number for each vehicle.; and Track
PubWorks Fleet Maintenance Screenshot

PubWorks Fleet Maintenance

★★★★★
★★★★★
(1)
PubWorks Fleet Maintenance software is a complete fleet management system designed for any public works department. Fleet Maintenance tools are easy-to-use yet robust, able to help you successfully and efficiently manage diversified vehicle and equipment fleets both large and small. This suite may either be purchased as a standalone system, or a part of the complete PubWorks product suite. Work Orders: Work Orders record all the work performed on a vehicle including date and odometer readings,
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$6,800 (perpetual license)
Client OS
Windows
Deployment
On-Premises
MaintainX Screenshot

MaintainX

★★★★★
★★★★★
(2)
MaintainX is a web-based maintenance and CMMS software for mobile devices. It aims to improve workflow completion and strengthen team communication with regard to maintenance tasks.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$16/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
TMT Fleet Maintenance Screenshot
TMT Fleet Maintenance by Trimble is an online solution designed for remote management of shop operations in the transportation industry. The equipment maintenance tools allow for streamlined planning, execution, tracking, and billing of maintenance requirements. It also features a Purchasing Management module for handling parts inventory and supports barcode scanning for easy tracking. Integration with major fuel management systems allow for real-time fuel meter updates. TMT Fleet Maintenance is accessible via smartphones, tablets, and laptops, ensuring there are no negative implications for off-site work. The software is particularly effective in preventing costly maintenance downtimes by scheduling pre-planned maintenance activities automatically. It also supports integration with third-party ERP and Financial software.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows, Web
Deployment
Cloud Hosted
Fullbay Screenshot

Fullbay

★★★★★
★★★★★
(5)
Fullbay is a shop management software designed for heavy-duty repair shops. It streamlines invoicing, scheduling, repair tracking, and parts management, significantly enhancing efficiency and organization. The software is cloud-based, providing easy access from multiple locations and devices. It also features customer portals for estimate authorization and document viewing, contributing to a transparent and efficient customer experience.
Client OS
Web
Deployment
Cloud Hosted
Fleetpal Screenshot

Fleetpal

Fleetpal makes work order management simple. In just a few clicks, you can effortlessly keep track of all costs, parts, and labor. A clean dashboard eliminates the need for messy spreadsheets, and visual reports help you to avoid preventable repairs. Fleetpal’s work order management software puts you in control of issues - before they happen - so your vehicles last longer and perform more efficiently on the road. Just like that, you’ll be cutting extra costs to improve your fleet’s bottom line.
Client OS
Web
Deployment
Cloud Hosted
Whip Around Screenshot

Whip Around

★★★★★
★★★★★
(7)
Whip Around is a powerful, yet easy to use complete fleet maintenance platform for your drivers, mechanics and fleet management teams. It provides you with a holistic view into your fleet’s maintenance and compliance requirements, leading to significant improvements in uptime, efficiency and safety. @youtube Preventative Maintenance Schedules; Work Order Management; Parts & Inventory; Cost/Time Tracking; Customized Forms & Templates; Driver & Manager iOS & Android Apps; Defect Management; DVIR
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$5/vehicle/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted

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