The Best Maintenance Management Software

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MaintainX Screenshot

MaintainX

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MaintainX is a web-based maintenance and CMMS software for mobile devices. It aims to improve workflow completion and strengthen team communication with regard to maintenance tasks.
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Starting Price
$10/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Hippo CMMS Screenshot

Hippo CMMS

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Hippo CMMS is a cloud-based computerized maintenance management system that helps companies track and manage their assets, equipment, and inventory.
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Starting Price
$35/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
ManagerPlus Screenshot

ManagerPlus

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ManagerPlus helps you manage work orders, preventive maintenance schedules, and historical records faster and more efficiently. Customizable alerts tell you when schedules are due, when parts need to be restocked, and more. Complete inspections on mobile devices. Plug your spreadsheets directly into ManagerPlus to get up and running fast. Integrates with GPS, accounting, and fuel/meter tracking systems. Stop wasting time on paperwork and focus on what matters most. @wistia ManagerPlus solution
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Starting Price
$85/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
MicroMain Screenshot

MicroMain

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MicroMain is a CMMS software that is designed for manufacturing, facility, and fleet maintenance. The software helps businesses digitalize assets and maintain a history log of maintenance activities, which can be used to make data-driven decisions.
Price Range
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Starting Price
$89/user/month
Client OS
Web
Deployment
Cloud Hosted
Equips Screenshot

Equips

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Equips is designed to streamline and optimize asset management processes within organizations.
Price Range
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Starting Price
$50/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
CHAMPS CMMS/EAM Screenshot
CHAMPS Software, Inc. (CHAMPS) develops, implements and supports software that enables customers to plan and manage work, reduce equipment downtime, optimize parts inventory, reduce maintenance, repairs and overhaul expenses and improves purchasing efficiencies. CHAMPS CMMS/EAM is a functionally comprehensive and technologically advanced solution that offers the opportunities for organizations to manage and optimize their maintenance operations while increasing productivity. CHAMPS CMMS/EAM is
Client OS
Windows, iOS, Android, Web
Deployment
Cloud or On-Premises
eWorkOrders Screenshot

eWorkOrders

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eWorkOrders is a state-of-the-art computerized maintenance management system (CMMS) and enterprise asset management (EAM) software that lets you easily manage and report on daily operations and plan for future requirements.
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Starting Price
$35/user/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
Limble CMMS Screenshot

Limble CMMS

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Limble CMMS is a mobile-first CMMS software designed to assist with maintenance by helping managers organize, automate, and streamline operations. Both desktop and mobile applications are available to provide access to services anywhere.
Price Range
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Starting Price
$35/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Fiix Software Screenshot

Fiix Software

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(1)
Fiix is a CMMS software that helps organizations manage their maintenance operations more efficiently. It allows users to track maintenance tasks, manage assets, create work orders, and generate reports.
Price Range
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Starting Price
$40/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
UpKeep Screenshot

UpKeep

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(8)
UpKeep is a CMMS software that provides strong mobile capabilities to ensure your technicians and maintenance teams are productive.
Price Range
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Starting Price
$45/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
eMaint CMMS Screenshot

eMaint CMMS

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eMaint is a comprehensive CMMS software designed to streamline maintenance management with its innovative technology and user-friendly interface.
Price Range
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Starting Price
$69/user/month
Client OS
Web
Deployment
Cloud Hosted
MAPCON Screenshot

MAPCON

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(1)
MAPCON is a veteran in the computerized maintenance management software industry. The solution is easy to use, powerful, and priced right for your business. The user-friendly setup wizard can get your program up and running in 10 minutes. MAPCON CMMS can be owned (ran on-premise) or leased (access via cloud-based hosting services). Full Preventive Maintenance Suite; Work Orders; Work Requests; Smartphone & Tablet Integration; Multi-Location Enterprise; Barcoding; Interfaces with Multiple
Price Range
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Starting Price
$495 (perpetual license)
Client OS
Windows, iOS, Android, Web
Deployment
Cloud or On-Premises
Maintenance Care Screenshot

Maintenance Care

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(5)
Maintenance Care is a powerful computerized maintenance management system (CMMS) that makes running facilities easier and more efficient.
Price Range
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Starting Price
$100/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
FaciliWorks 8i CMMS Software Screenshot

FaciliWorks 8i CMMS Software

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(1)
You’re probably deep into the CMMS software jungle by now, so let’s boil this down. What sets FaciliWorks apart from the rest is that it’s standards compliant, is available for both hosted and on-prem deployment and it’s not module-based. That means that CyberMetrics won’t nickel and dime you like some of the others do. FaciliWorks includes everything you need to master your facility’s maintenance and the bottom line is a more efficient workforce, longer asset life and a major reduction in costs
Price Range
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Starting Price
$65/user/month
Deployment
Cloud or On-Premises
Maintenance Connection Screenshot

Maintenance Connection

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(1)
Maintenance Connection delivers quality Computerized Maintenance Management Software (CMMS Software) to organizations around the world. The Facility Maintenance and Asset Management Software (Browser-Based CMMS) is designed to help your organization manage maintenance, not software. Packaged in a simple, user-friendly, yet powerful application, Maintenance Connection connects maintenance professionals to their operations with a unique style that continues to revolutionize the way maintenance is
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Starting Price
$199/month
Client OS
Windows, iOS, Android
Deployment
Cloud or On-Premises
AiM IWMS Software Screenshot
AiM from AssetWorks is an enterprise integrated workplace management system (IWMS) providing facilities management. AiM from AssetWorks is a fully integrated solution for anything related to facilities management with the following key focuses: Real estate and property management; Space management; Operations and maintenance; Capital planning and project management; and Energy management. Streamline facility management and operations; Increase visibility of inventory across facilities including
Client OS
iOS, Web
Deployment
Cloud Hosted
iMaint Screenshot

iMaint

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(2)
iMaint is an industry-leading computerized maintenance management software (CMMS)/enterprise asset management (EAM) solution that’s helped organizations resolve critical maintenance challenges, maximize ROI, enhance productivity, ensure compliance and more. It’s suitable for a variety of industries ranging from small to large multi-site organizations, and is highly scalable. Maint is offered either as an on-premise solution or an online, cloud-hosted solution. It can also be accessed on mobile
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Starting Price
$60/user/month
Client OS
Windows, Web
Deployment
Cloud or On-Premises
DIMO Maint Screenshot

DIMO Maint

DIMO Maint is a maintenance management software providing CMMS (computerized maintenance management system) capabilities and customer service options that can help meet all of your department needs. The software aims to simplify the activities of your maintenance department, increase the operational efficiency of your assets, and analyze your data to help you make better decisions. Maintenance Analytics; Asset management; Service request management; Planning; Resource management; Stock and
Client OS
Windows, Web
Deployment
Cloud Hosted
FastMaint CMMS Screenshot

FastMaint CMMS

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(1)
FastMaint is a Microsoft Windows based computerized maintenance management software package for small to mid-size maintenance teams. Fast to set up and use, it is an affordable solution for organizations of all sizes. FastMaint is available in four editions; Basic (single user), Standard (single user) and Professional/Web (multi-user). FastMaint CMMS is used worldwide by a variety of organizations for plant maintenance, facility & building maintenance, resort & restaurant maintenance, fleet
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Starting Price
$600 (perpetual license)
Client OS
Windows, Web
Deployment
Cloud or On-Premises
NEXGEN Asset Management Screenshot

NEXGEN Asset Management

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(1)
NEXGEN Asset Management is a robust Computerized Maintenance Management System (CMMS) with powerful asset management planning tools. For field technicians, their mobile application can help process work orders. The desktop application offers streamlined maintenance, analyzes risk and maximizes asset life. Asset tracking; Preventative maintenance; Condition monitoring; Predictive monitoring; and Work order (schedule repairs, downtime). Government agencies & big companies involved in manufacturing
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Starting Price
$175/user/month
Client OS
Windows
Deployment
Cloud or On-Premises

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Buyer’s Guide

What is Maintenance Management Software?

Maintenance management software creates work orders for maintenance activities (such as preventive maintenance tasks and predictive maintenance scheduling) which help limit equipment downtime and lengthen the lifespan of assets. A properly implemented system will automate maintenance work and maintenance programs, lower maintenance costs, and provide real-time KPIs and maintenance history for your maintenance team.

The primary reason businesses use maintenance management software is to ensure production levels are never interrupted and that their profitability remains at a consistent level and is not threatened by equipment failure or downtime. Maintenance management systems can increase the reliability of your production facilities, maximize the life of your equipment, and increase the safety of your employees.

Often referred to as a computerized maintenance management system (CMMS), a properly deployed preventive maintenance software will keep your business proactive rather than reactive with how it approaches maintenance. This is accomplished by tracking and controlling all of your company assets such as equipment used in daily operations or at the facilities where you conduct your business.

Work Order Fiix Maintenance Management Software
Create a work order within Fiix maintenance software.

Features of Maintenance Management Software

  • Maintenance Request Portal: Allows employees to submit maintenance requests to management personnel for approval or denial. Ensures all requests are viewed and prioritized based on their urgency.
  • Work Orders: Create a trackable document identifying what work needs to be done and how it should be accomplished. Helps maintenance managers ensure tasks are being performed in a timely fashion. Includes widgets such as rules-based approval management, scheduling management, change orders, and reporting.
  • Preventive Maintenance: Schedules routine maintenance tasks to reduce the risk of production errors, work injuries, and asset damage. Creates schedules, tracks procedures, sets maintenance routines, balances workloads, and more.
  • Predictive Maintenance: Scans equipment data for performance trends and uses condition-based monitoring to alert the appropriate staff of any potential issues.
  • Equipment and Asset Management: Records general information on company assets (buildings, vehicles, technology, and more) such as the frequency of asset use, issues, ongoing costs, and asset specifications. Includes repair history, work orders associated with each asset, images and warranty info, meter readings, and floor plan management.
  • Inventory Management: Tracks information on equipment used in maintenance and repair operations such as tools and parts. Creates alerts to warn of low stock levels to ensure the proper materials and tools are always available for both routine and emergency maintenance.
Maintenance Requests Maintenance Care Maintenance Management Software
Submit maintenance requests in Maintenance Care.

Types of Maintenance Management Software

Maintenance tasks can be broadly broken down based on the type of maintenance being performed, such as:

Maintenance Type Details
Reactive Perform maintenance or repair tasks after an asset has broken down or been damaged
Preventive Schedule maintenance tasks in advance to prevent potential breakdowns before they happen; utilize upgrades to offset maintenance
Predictive (PdM) Attempt to forecast when preventive maintenance should be performed to maintain uptime without risking breakdowns
Condition-Based Maintenance planning is based around asset performance, such as tune ups after certain milestones are met
Reliability-Centered (RCM) Base maintenance operations on minimum criteria and allow less critical assets to “run-to-failure”

Maintenance by Industry or Asset

Most of the time, software options will be marketed and sold based on your industry or by the relevant asset/equipment:

  • Aircraft and Aviation Maintenance Management Software: Tracks maintenance, repair, and operations on aircraft and aviation vehicles. Also known as Aviation MRO software. Handles aircraft airworthiness by ensuring compliance with maintenance activities, sourcing the right parts, and improving logistics controls.
  • Asset Maintenance Management Software: Intended more for broad use of combinations of similar or unrelated types of assets. Includes building and importing asset hierarchies, tracking the history of assets, and organizing parts inventory.
  • Facility Maintenance Management Software: Monitors the health of buildings, spaces, and the equipment residing in them. Lets facility managers maintain ongoing maintenance and repair which includes asset management, contractor sourcing, work orders, payments, and analytics.
  • Fleet Maintenance Management Software: Maximizes the uptime, efficiency, and life of your fleet vehicles. Assets typically include cars, trucks, and trailers, but can also include construction equipment, machinery, and tools needed to maintain them. A unique feature module is fuel tracking.
  • Property Maintenance Management Software: Maintain the maintenance activities involved with the property you own and potentially lease out. Maintenance request portals give access to tenants rather than employees in your company. Can view maintenance activities on a per unit basis, and store important documents. This can include homes, apartment buildings, hotels, and even golf courses. An example product is UpKeep which has property maintenance capabilities:
UpKeep Parts Inventory Maintenance Management Software
UpKeep is a robust maintenance management tool for many industries.

The Best Benefits of Maintenance Management Software

Used correctly, maintenance management software can help your company become more profitable than ever before and ensure your business doesn’t lose money on maintenance. Some of the top benefits of maintenance management software include:

Avoid Downtime to Improve Efficiency

Preventive maintenance procedures can keep your assets running at optimal levels with limited downtime for repairs and upkeep. This means equipment can continually generate revenue for the company. A maintenance management software will automatically generate work orders for preventive maintenance tasks, eliminating the need for an employee to manually time and submit work orders. Rather, you can use scheduling modules to automatically generate repair tasks for your staff during non-peak times so your machines can continue to thrive when needed.

Save On Future Expenses

There’s a lot more to this management software than just checklists detailing when and how to do maintenance. Without proper maintenance features put into place, assets will depreciate at a quicker rate and become overused. This can lead to machines breaking down quicker, and puts equipment at a greater risk of malfunction. Predictive maintenance tools can help spot problems before they occur. It also lowers labor expenses normally incurred when a machine becomes faulty.

Catching errors in equipment early and often will lead to less frequent turnover of assets, as well as lower labor costs involved with performing the maintenance. Companies who invest a solid amount of money into their core assets will want to maintain them as long as possible. Spending money on maintenance software with preventive methods now can save you from an exponential amount of repair costs in the future.

Keep Customers and Employees Happy

Customers are happiest when they receive their orders on-time, and are more likely to do repeat business with companies that consistently meet demands. Likewise, employees are happy when they can get through the work-day uninterrupted by equipment breakdowns. Assets and equipment kept in a serviceable condition help you produce quality products your customers can enjoy, without causing delays to employee workflow due to unexpected machine downtime.

Finally, maintenance software provides an easy way to keep records on past and upcoming maintenance work, perfect for compliance reporting and industry-required audits.

Faciliworks Maintenance Management Software
Check mean time between failures with FaciliWorks.

What’s the Difference between CMMS Software vs Maintenance Management Software

Computerized maintenance management software (CMMS) or maintenance management software: which does your business need? How does the word “computerized” make a difference?

In short, CMMS and maintenance management software will provide you with the same functionalities. The goal of CMMS is to provide you with maintenance management capabilities, such as preventive and predictive features that can help you prolong the life of your assets. Both types of software will provide you with the means to create work orders, record spare parts inventory, scheduling preventive maintenance, and record asset histories. They can streamline your scheduling by using automated notification systems to alert you to upcoming or necessary maintenance.

Another type of similar software is enterprise asset management software (EAM software). This type of solution was created as a type of CMMS software for enterprise-level organizations looking to implement global maintenance initiatives. EAM software differs due to the scope of assets being tracked, as this usually happens across multiple departments and locations and will have a much larger impact on your business when it comes to the manufacturing process, procurement of goods, and even human resources due to how it may affect personnel.

Hippo CMMS Calendar Maintenance Management Software
View a calendar listing scheduled maintenance via Hippo CMMS.

Pricing Guide for Maintenance Management Software

The cost of maintenance management software will range from $29 to $70 per user per month. This price range will give you an entry-level system for less than 3 users. Common capabilities included in these entry-level options include work order management, preventative maintenance, asset management, document management, and reporting. Onboarding costs for these types of systems will vary depending on your provider and the level of services needed, but will usually average between $600 to $2,500 one-time.

Companies that require more advanced capabilities such as maintenance request portals, barcode scanning, KPI dashboards, custom interfaces, and interactive floor plans can expect to spend as high as $400 per user per month, with onboarding costs of a few thousand dollars. These mid-level and enterprise type systems can handle a larger amount of users.

A majority of maintenance management software packages are sold as a subscription (SaaS) and are entirely web-based (SaaS). These options provide smartphone mobile device flexibility with the use of user-friendly mobile apps on iOS and Android devices. There are still a few options which can be sold on-premise with only a one-time licensing fee.