A fleet and asset management software system designed by Collective Data.
The most productive fleet and asset management system.
collectiveFleet is a web-based fleet and asset management solution that’s designed to help organizations track and report on their assets while improving productivity in daily operations. The base system includes a comprehensive set of tools that are configurable to meet unique requirements.
Through standard and configurable options, collectiveFleet gives you the tools to track all data related to your vehicles and assets.
Extend the life of your equipment, reduce downtime, and get the most out of assets through better preventive maintenance.
Safety is a huge concern for fleets and our software gives you the tools to track, analyze, and know what is going on.
Generate useful information regarding your fleet, costs, resource allocation, and more.
Collective Data offers a variety of direct integrations, exports, and reports that help you bring in data and send data out.
Advanced Parts Tracking gives you an expanded set of features for improved productivity and more in-depth tracking. This enhancement option includes the following:
Part Measurement Conversions - Allows you to set up separate units (i.e. Quarts, Case, Drum, etc.) for receiving and issuance of inventory. Prices and quantities will be calculated to reflect the desired units each step of the way.
Automated Pre-Defined Parts and Labor - The system will remember parts and labor added to work codes in past work orders. When you attempt to add a work code to a new work order, the system will automatically add in the parts and labor for that work code. This can save administrators and technicians a lot of time in the data entry process.
Enhanced Inventory Count Options - Allows a quick adjustment of part quantity levels in stock. Adjustment can also be scheduled on a recurring basis and notify you when this date has passed. This includes a quick inventory count view, where all parts can be sorted by aisle, row, shelf, or bin as they are physically counted, and can be updated through the software very easily.
Vendor Part Return Credit Tracking - Credits issued from a vendor are trackable in the system and when entering a new parts order for that vendor, a notification will let you know that there is a credit that can be applied.
Part Kit Management - Gives the ability to set up pre-defined “kits” of parts. Once these are set up, they can be added to the work order details with an easy click of a button. Instead of adding many parts for jobs associated with a service or repair, the part kit can be added and all subsequent parts will be added automatically.
Audit Logging tracks data changes made by users made in Collective Data’s fleet and asset management system. This includes inserts, updates, and deletes.
This enhancement option adds an extra element of accountability and can be the key to helping you find out: “Who made that change?”
Companies specializing in providing repair and maintenance services can use the Customer Management enhancement option to effectively manage, validate, and report on services provided to each of their customers.
Extended Asset Management allows you to track any physical asset type beyond vehicles or equipment, turning your system into a comprehensive asset management solution. Items you can configure to track would include: facilities and buildings, HVAC units, air compressors, etc.
Today, organizations are looking to do more with less, and consolidating software systems to manage all assets is a growing trend.
Job Site Tracking gives you the ability to set up, track, and maintain records relating to equipment usage, labor, and parts used on a job site. You’ll know where all equipment, parts, or employees are allocated at any given time.
Mission Control is a dashboard-style screen in Collective Data’s fleet management software that allows a user to manage various aspects of the fleet operation in one place. Users will see a summary of important key performance indicators that they can take action on with ease.
Mission Control KPI’s can be configured on a user by user basis to only give the information they need. Some of the options included with Mission Control are:
Expand on Collective Data’s fleet maintenance management software products with the optional Motor Pool enhancement option. Gain increased efficiency and the information you need to make better fleet-wide decisions.
Knowing where your assets are, who has them, and what they are costing you is easily trackable with this module. Assure that when employees need a vehicle, it’ll be there waiting for them.
The Quartermaster enhancement option is an extension of collectiveFleet that adds the ability to track quartermaster inventory and track purchase orders, receiving of inventory, stock quantities, reorder reminders, and shelf life. This option is focused on the needs of Police, Fire and other uniformed units.
A Quartermaster Item Issue screen allows you to track the assignments of quartermaster items to individuals. Once issued, reports can be run to see which employees have what items, when they were issued, what is expiring soon, and what to reorder.
The shop interface was built with productivity in mind, providing an optimal workflow in the shop and provides insight to how the shop is operating. Here are a few of the benefits and capabilities:
The Tool Manager enhancement option helps organizations manage a comprehensive tool inventory within the collectiveFleet software system.
With the Tool Manager option you will have a integrated method of managing tool access. You’ll gain the ability to know where every tool in your inventory is at any time providing a level of accountability not easily achieved before.
For organizations using Collective Data software’s employee management capabilities, Vacation Tracking is a useful extension that allows the tracking of vacation days and time off. A custom time-off request form can be set up to for requests to take place in the system.
This option requires consultation with clients to determine their vacation days, work hours and other requirements. Once in place, this will streamline how time off is tracked within your organization.
VMRS (Vehicle Maintenance Reporting Standards) codes are a set of standardized coding conventions for tracking equipment assets and maintenance repairs for a variety of industries. The Technology and Maintenance Council of the American Trucking Association currently manages the standards. Since not all fleets choose to follow this standard, vmrs codes are offered an enhancement option that can be added at any time to the system.
By integrating this option into your fleet management system, the VMRS codes will be available to be used in work orders for items such as Part Failure, Repair, Repair Reason, and Work Accomplished. As a result, you’ll gain standardized reporting according to the codes used.
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