Collective Data

A fleet and asset management software system designed by Collective Data.

Product Overview

Collective Data is a web-based fleet and asset management solution that’s designed to help organizations track and report on their assets while improving productivity in daily operations. There are two specific versions, Fleet and Quartermaster. The base system includes a comprehensive set of tools that are configurable to meet unique requirements.

Collective Data software is scalable to meet the needs of growing organizations. Updates are released every Wednesday. Fuel and telematics integrations allow for more visibility into operations.


  • New updates released every Wednesday to improve performance
  • Integrates with several fuel, tlematics, and GPS systems


  • Pricing details unavailable from the vendor

About Collective Data

Fleet Features

  • Fleet and Asset Tracking
  • Preventive Maintenance
  • Part Inventory Management and Purchasing
  • Work Order System
  • Reporting and Analysis (100+ standard fleet and operational reports)
  • Advanced Parts Tracking
  • Audit Logging
  • Customer Management
  • Extended Asset Management
  • Job Site Tracking
  • Mission Control Dashboard
  • Motor Pool Management
  • Reserve and Check-Out Vehicles or Equipment

Quartermaster Features

  • Create, track, and award bids
  • Order and receive winning bids
  • Check in/out items
  • Allocate items
  • Set automatic re-order points
  • Serial number tracking
  • Officer/individual order history
  • Specialized reports

VMRS Codes

VMRS (Vehicle Maintenance Reporting Standards) codes are a set of standardized coding conventions for tracking equipment assets and maintenance repairs for a variety of industries. The Technology and Maintenance Council of the American Trucking Association currently manages the standards. Since not all fleets choose to follow this standard, VMRS codes are offered an enhancement option that can be added at any time to the system.

By integrating this option into your fleet management system, the VMRS codes will be available to be used in work orders for items such as Part Failure, Repair, Repair Reason, and Work Accomplished. As a result, you’ll gain standardized reporting according to the codes used.


Collective Data offers a variety of direct integrations, exports, and reports that help you bring in data and send data out.

  • Fuel Cards (WEX, Fuelmaster, Gasboy, and many more)
  • GPS and Diagnostics Data (Networkfleet, Zonar Systems, and more)
  • Accounting systems
  • NAPA Parts integration
  • Others upon request
  • More about integrations


  • Make time-consuming tasks easier, giving you and other employees more time to focus on other work
  • Justify the need for new equipment, new staff, or other purchases based on relevant data
  • Improve uptime and customer service
  • Reduce equipment ownership costs through better preventive maintenance compliance
  • Have the historical records needed to stay compliant with various regulations
  • Improve communication and let less slip through the cracks on a busy workday
  • Optimize part inventory levels to prevent overordering
  • Improve labor productivity and make data entry easy for technicians on the shop floor

Product Overview

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