Office Control

An integrated software solution for unifying workspaces and empowering workforces.

About Office Control

Office Control is an integrated workplace management system for the commercial real estate industry. The solution helps commercial real estate and facilities leaders take control of their operations through tools and information to be more productive, informed, and connected.

Office Control Features

The core solutions within Office Control include:

Facility Maintenance

Work order management allows you to optimize the work order lifecycle tracking. Teams can submit new online requests with problems arise.

  • Real-time work order management
  • Employees can add photos to support requests
  • Get orders to the right recipients

Asset Management

Stay on top of routine maintenance and lease expirations.

  • Create custom barcodes for each asset using the asset management feature. Add identifying information, such as an owner, department or building, to laptops, chairs, cameras, headsets and more.
  • Manage assets by type, location, assignment or contract details. Easily see when asset profiles were created so you can plan for when they will need to be replaced.
  • Scan existing asset barcodes or create new asset profiles using just your phone. Attach photos to help you differentiate similar assets.

Room & Desk Reservations

Office Control lets staff book desks, rooms and other shared spaces from their computer or phone. Limit or add spaces, and set special rules about how often an employee can book a desk.

  • Employees can book meeting rooms, workspaces, and any other available shared areas in the office.
  • Stay in compliance with capacity regulations by limiting the number of available desk reservations. You can even limit the number of times an employee can book a workstation in a week.
  • Manage all booking requests from one platform. Review, approve, or decline online requests faster, and make it easier for staff to plan for their week.

Visitor Management

Keep track of interviewees, cleaning staff and contractors with a tactful online system. Admins, security or managers have the ability to preregister guests so that the check-in process is a quick and pleasant experience.

  • Give reception or the concierge team a quick and easy way to log new visitors. Make notes about who the visitor is meeting with, or the purpose of the visit.
  • Cleaners or repair staff can be preregistered and given authorization to enter the office before they arrive. You have the option of requesting a signature from the visitor before they begin their work.
  • Take or upload visitor photos and print temporary badges. ID badges can be saved so that contractors who regularly come to the building can get to work without having to go through a lengthy check-in process every time.

Communication

Allows messages to be sent via email, text and even automated voice message. There is also a secure resource centre where documents, policies and even leases can be stored.

  • Send messages through the Office Control announcements section, or directly to employees’ phones. Keep tenants informed so they’re ready for the fire alarm test or aware of the elevator that’s undergoing repair.
  • Gather valuable feedback from your tenants to help you identify what’s working well, and what could be improved.
  • Easily share important property information like policies and emergency plans with staff through the secure resource centre. Customize access for sensitive documents like lease agreements and contracts.

Analytics

Delivers custom reports to you and brings meaning to the numbers. Use the reports created by Office Control to identify trends, opportunities and weaknesses, or build your own to shine a light on the metrics that matter most.

  • Key metrics, like occupancy and operational costs, are always available and reports can be modified so that you only see the metrics you need.
  • Reports generated by Office Control are extremely valuable in preparing for future growth and catching potential issues before they occur.
  • Share presentation-ready insights with team members or shareholders. Reports can be exported in several different file types.

Product Overview

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