Equips Review: 2025 Features, Pros & Cons

What is Equips?

Equips is designed to streamline and optimize asset management processes within organizations. The CMMS platform is focused on enhancing efficiency and providing real-time visibility into the entire lifecycle of an organization’s assets, including procurement, maintenance, and disposal.

Equips features a user-friendly interface built on a modular architecture that enables seamless integration with existing business systems and third-party applications. This ensures adaptability and scalability for organizations of various sizes and industries while minimizing disruptions to existing workflows.

One of Equips’s key strengths is its data-driven approach to asset management. It utilizes advanced analytics and machine learning algorithms to enable predictive maintenance and informed decision-making. The platform offers customizable reporting and visualization tools, empowering users to monitor and analyze asset performance, utilization, and costs effectively. In addition, Equips incorporates a robust set of security measures to safeguard sensitive data and ensure compliance with industry-specific regulations.

By automating routine tasks and providing a centralized platform for asset management, Equips enables organizations to achieve significant cost savings, improve operational efficiency, and ultimately drive better business outcomes.

Who is it For?

Equips software is designed for a wide range of industries that rely on equipment and facilities maintenance. Some of the industries that can benefit from Equips include:

• Financial Services: Financial service institutions may need to manage the health of ATMs, currency counters, HVAC systems, plumbing, and other critical equipment. With Equips, they can easily create work orders to fix any issues and track maintenance history for all of their assets.
• First Responders: First responders may need to manage the health of their facilities and equipment, including fire alarms, emergency lighting, communication systems, and medical equipment. With Equips, they can easily track preventive maintenance schedules, automate workflows, and monitor asset health over time.
• Property Management: Property managers may need to manage the health of various equipment and facilities across their properties, including HVAC systems, elevators, landscaping, and plumbing. With Equips, they can easily add any asset from any property and keep track of purchase dates, warranties, and maintenance history.
• Restaurants: Restaurant owners may need to manage the health of various equipment, including HVAC systems, walk-in freezers, ovens, and dishwashers. With Equips, they can easily submit service requests for preventive maintenance, react to equipment failures quickly, and monitor asset health to make smarter replace-or-repair decisions.
• Service Providers: Maintenance providers may need to manage the health of various assets, including HVAC systems, electrical systems, plumbing, and elevators. With Equips, they can easily assign work orders to their technicians, access work orders on the go, and schedule preventive maintenance tasks to ensure customer satisfaction.

Our Ratings

Features

These are some of the most useful features we explored when trying out Equips:

Add New Asset To Track

Equips allows users to easily add new assets to their system, with the ability to track important information such as asset type, location, and maintenance history.

In navigating to the “Equipment” menu, I can easily add a new piece of equipment or view current items. I can choose from a list of pre-created asset types, which then allows me to select an equipment category. For example, I selected HVAC > Space Heater.

Equips allows you to include subcategories, manufacturer/model, and a handful of option details that can help provide a better understanding. This includes equipment name, serial number, internal ID, provider, purchase date, acquisition date, installation date, and any custom notes.

Create Work Order

The platform also includes a work order system, which allows users to create and assign tasks to team members, set deadlines, and track progress.

The “Start Service Request” button and a button for scheduling preventive maintenance are visible from the home screen. You can also choose the Service dropdown menu at the top, which lets you view service requests, view recurring PMs, submit service requests, and schedule preventive maintenance all the same.

Reporting

Equips provides various reporting tools to help users analyze their data and make informed decisions. Reports can be customized to show the metrics that matter most to each business, such as actionable insights on their assets’ performance. These reports can let users optimize asset utilization and ultimately improve operational efficiency.

Reporting options include:

• Customizable Dashboards: Visually represent key performance indicators (KPIs) related to their assets in real time. Users can tailor these dashboards to meet their specific needs and preferences, ensuring relevant and actionable information is always readily available.
• Advanced Analytics: Helps users identify trends, patterns, and anomalies in their asset data. This empowers users to make proactive decisions and implement preventive maintenance strategies, thereby minimizing downtime and reducing costs.
• Scheduled Reports: You can schedule reports to be generated and delivered automatically at specific intervals, ensuring consistent access to critical data without the need for manual intervention.
• Export and Integration: Lets you export reports in various formats, such as PDF, Excel, or CSV, allowing for easy sharing and further analysis.

Creating QR Codes

One unique and awesome feature that Equips provides users is the ability to create QR codes for any piece of equipment. Equipment can also be bundled together and a QR code created from that–allowing for commonly associated pieces of equipment to be scanned together.

When creating a QR code, you can select from your list of equipment. If you have too much equipment to sift through, you can search by location or filter by category. Once generated, you can choose fields to display on the QR code and how they should be delimited. Equips then offers a way to format and print the QR codes on a large number of Avery labels.

Pricing Plans

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MicroMain

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Client OS

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Deployment

Cloud Hosted

What We Like

Comprehensive features (spare parts, OEE, depreciation, reporting)

Unlimited sites, priced per user

Tailored for manufacturing

What We Don’t Like

Custom integrations for smart devices may be costly

External users require paid login for work orders

Mostly focused on manufacturing, potentially limiting versatility

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What We Like

Ease of use allows access to all employees

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Over 100 pre-built integrations available.

What We Don’t Like

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Client OS

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Deployment

Cloud Hosted

What We Like

Offline mode with work order syncing capabilities

Customizable KPIs

Strong international support: multi-currency, multilingual, multi-location, etc

What We Don’t Like

Difficult to customize work orders and purchase orders

Limited formatting options

Demo Pricing

Summary

Equips is a highly recommended asset management software for businesses seeking a comprehensive, user-friendly platform that saves time and money. Its standout features include an easy to use work order module, Cost IQ pricing tool, and asset lifecycle reporting, which sets it apart in the maintenance management space. However, smaller businesses may find the cost and learning curve associated with Equips prohibitive if they require many paid licenses.

Equips offers tailored solutions for various industries, such as healthcare, financial institutions, and manufacturing. It has a wide range of tools and features designed to streamline operations, improve productivity, and enhance customer satisfaction. The software’s usability, support, and performance are fantastic. That said, as your asset structure becomes more complicated, so will the learning curve of the software, which could lead to additional training. Given the high-quality support offered by Equips, this shouldn’t stop you from using an amazing tool for your maintenance management needs.