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ORMED MIS

An accounting software system designed by Ormed Information Systems for health care & social services companies.
Questions about ORMED MIS? Call (800) 827-1151 and talk to a software expert now.

Ormed MIS will provide you with many benefits and features. This software will give you maximum efficiency by guiding your employees through processes, eliminating data entry and drastically reducing errors. Additionally, Ormed MIS will give you complete financial control, by giving you access to your critical business information. This product is designed to transform inefficient and disparate business processes into a single, fully integrated MIS process.

Accounts Payable

The Accounts Payable software gives you the ability to manage invoices and payments for many organizations, with the use of one bank account. Accounting tables defined by you automate many accounting processes, regardless of your preferred balance sheet (consolidated or segmented). This product also automates the entry and coding of all PO-related invoices. Integration with Ormed X B2B gives you real time communication with your vendors, allowing your invoices to be issued and reconciled electronically.

  • Accounts Payable - Manager - The Accounts payable gives you the ability to perform many functions. A summary of features broken into Vendor, Bank, Tax, and Global Setup features can be seen below:
    • Vendor
      • A single point of entry for vendor information used by both Accounts Payable and Materials Management
      • Easy, quick, and accurate vendor data entry and access.
      • Accounts Payable supports an unlimited number of vendors
      • Setup multiple addresses for a single vendor (e.g., order from, pay to, and return to addresses)
      • Identify vendors subject to 1099 reporting and their tax code
      • Produce 1099 reports without closing a financial year
      • “Inactive“ status allows you to specify vendor’s you use on a very infrequent basis.
      • Store vendor reference number for the facility
      • Maintain telephone, fax, and e-mail accounts
      • Enter vendor payment terms (including discounts) once to apply to all invoices
      • Make and access AP notes about the vendor
      • For discrepancies you can use the ”hold payment“ status
      • Override on an invoice basis
    • Bank
      • Enter expense or asset account charged and system will automatically create offsetting entry to AP
      • Payment automatically creates accounting entry to reduce the AP and the bank by the appropriate amounts
      • Unlimited number of account distributions
      • Bank account payment frequency used by system to automatically select invoices due for payment
      • Comprehensive check printing includes printing checks on blank paper
      • Easily setup EDI payment options
    • Tax
      • Have up to two separate tax rates
      • Set up a tax rebate calculation
      • Automatically calculate amount owing for self-assessed taxes
    • Global Setup
      • Enter default information to be used by system unless overridden for a particular transaction or posting
      • Optional update balance files at time of posting
      • Option to always take maximum discount
      • Option to provide 1099 reporting
      • Option to provide FIA reporting
  • Accounts Payable - Invoice Entry and Reconciliation allows you to:
    • Easily enter and automatically reconcile vendor invoices
    • Integrate with the GL using the common Chart of Accounts to eliminate coding errors
    • Process an infinite number of open invoices, open batches of invoices, and users
    • Relax knowing built-in controls ensure invoices are entered correctly and taxes are automatically verified and properly accounted for
    • Easily make adjustments before posting
    • Make manual interventions as necessary
    • Minimize cost of processing purchases
    • Maximize discounts realized
    • Easily generate accurate, up-to-date accounting records
    • Create three-way integration from Receiving to AP to Inventory Control
    • Quickly and easily perform audits
  • Accounts Payable - Payments allows you to:
    • Manage payments for multiple organizations and multiple funds using a single bank account
    • Manage how and when vendors and invoices are paid
    • Choose to maximize vendor discounts or manage cash outflow selectively
    • Maintain consolidated or independent balance sheets without inter-company accounts
    • Easily enter data to process cleared and cancelled cheques
    • Quickly access and, if desired, modify an extensive range of cash management information
    • Print cheques with all information, including signatures on cheques up to predetermined amounts
    • Use EDI for paperless payments
    • Automatically reinstate amounts outstanding when a cheque is cancelled
    • Effortlessly reprint payment postings and individual invoices and payments
    • Maximize discounts taken

Accounts Receivable

Accounts Receivables consists of the following sub-modules: Manager, Client Invoicing, Cash Receipts, Activity Entry, Reporting, Cash Management, and Trust Accounting.

  • Accounts Receivable - Manager allows you to:
    • Maintain clear records of patient personal information as HCN, SIN, billing details, employer details, and contacts
    • Pertinent information is transferable to activity entry screens with a click of a button, eliminating re-keying time and errors
    • Personalize invoices, receipts, and statements
    • Default refund and write off accounts, patient rebate accounts, and tax rates
    • Set default printing options to be used by the system unless overridden for a particular transaction or posting
    • Optional “auto invoice” feature to designate a guarantor-specific invoice prefix and factor grouping options for invoice creation with the click of a button
    • Customize aging increments to enhance usage of the Aged Trial Balance report
    • Optional default receivable and/or revenue facility code to override activity entry facility code enhances reporting for multiple-facility organizations
    • Default primary codes for revenue and accruals
    • Default codes for processing collections and write offs
    • Add multiple pricing brackets per service
    • Default primary and secondary codes
    • Optional defaults such as physician, taxes, and ICD9 code
  • Accounts Receivable - Client Invoicing allows you to:
    • Automatically produce client invoices
    • Group posted and tagged activities by guarantor, service, or AR type for custom-invoicing
    • Use auto-invoice function to quickly generate all or specified invoices according to defaults predefined in the AR Manager
    • Create single or multiple invoices as desired and statements on demand
    • When required, bypass activity entry procedure and create a manual invoice, identifying the specific accounting transaction
  • Accounts Receivable - Cash Receipts allows you to:
    • Easily manage how payments are processed and applied to outstanding activities
    • Record any form of collection, including invoice payments, prepayments, payments on account, and donations
    • Locate activities by invoice number, recipient, or guarantor
    • Apply a miscellaneous payment to a client or guarantor’s account for subsequent allocation to activities
    • Create, view, print, edit, or delete recurring receipt templates
    • Cancel or unallocate receipts
    • Refund overpayments or write off outstanding balances
  • Accounts Receivable - Activity Entry allows you to:
    • Easily create and process activities or credits within batches housing multiple facility combinations
    • Edit and print what you need
    • Automatically calculate activity and adjustment totals
    • Edit non-accounting information within posted batches
    • Easily make adjustments to posted activities and produce an activity report providing an audit trail of the updated charge
    • Import information from Ormed Inventory Sales and activity or recipient information
  • Accounts Receivable - Cash Management allows you to:
    • Automate the reconciliation process between cash counts and receipts processed for any given location
    • Setup templates to use for daily or weekly floats and cash counts
    • Setup user-defined variance limit to trigger the system to require supervisor override to post a cash count in the event a variance exceeds that limit
    • Create journal vouchers to transfer selected cash counts from cash on hand to bank to assist bank reconciliation process
    • Access easy-to-use reports that provide an audit trail of approved variances, cash counts, and deposits
  • Accounts Receivable - Trust Accounting allows you to:
    • Setup multiple user-defined trust accounts per patient (i.e., the user names the trust account categories and sets up as many different types as required for monitoring purposes)
    • Designate a minimum balance per trust account, per patient, with a replenishment report for monitoring accounts and informing patients or their families when additional funds need to be deposited
    • Process deposits and withdrawals into trust accounts in real-time
    • Track patient valuables
    • Automatically calculate interest for funds held in patient accounts
    • Fully integrated with the AR system to allow for payment from a trust account to cover outstanding charges
    • Easily generate reports that provide an audit trail of trust accounts, transaction history, and valuables

Asset Management

The Asset Management module is designed to fully automate the management of your fixed assets, be they depreciable (or not) and capital or non-capital goods. This software allows you to record all required information for each asset, add as many lines of expense detail to each asset, easily make adjustments to any asset, and add costs to the asset. Since this software is intuitive and table-driven, your non-accounting staff can manage your assets, while leaving all required accounting and journal entries to be performed by the software. This product will manage your fixed assets through the entire asset life cycle, from acquisition, depreciation, and disposal. about an asset includes the vendor, purchase order, cost, physical location, associated assets, budget, project, and useful life of minor equipment assets. For all depreciable assets, information on cost and depreciation start date is recorded; allowing the system to automatically calculate the depreciation. All depreciation calculations can be recorded centrally or allocated to the department where the asset is located. To meet your companies specific reporting needs, all assets can be grouped, subgrouped, and associated with a budget or a project. Additionally, the Ormed Asset Manager allows you to:

  • Record as much information about each asset as you wish, including vendor, purchase order, cost, physical location, associated assets, budget, project, and useful life
  • Use cost and depreciation start date to automatically calculate depreciation monthly
  • Future date the depreciation start date when recording an asset received but not to be in operation until a later date
  • Automatically generate a continuity schedule for fixed assets
  • Record depreciation centrally or allocate it to the department where the asset is located
  • Enter historic assets over multiple periods prior to initialization of the system
  • Group and subgroup assets to meet specific reporting needs
  • Associate assets with a budget or a project to facilitate specific reporting needs

Client Billing

Ormed Client Billing will automate your billing and collecting processes, allowing you to significantly reduce manual workload, errors, inefficiencies, and paperwork on both sides. This product workers with any healthcare providers that bill and collect receivables from British Columbia’s Medical Services Plan (MSP) or the Ontario Health Insurance Plan (OHIP); with customization to other healthcare plans available. This software fully interacts with the Accounts Receivables software, and uses it as an engine to perform tasks such as: setup tables in the Accounts Receivable Manager, Activity Entry, Reporting. This product gives you the ability to:

  • Maintain clear records of patient personal information as HCN, SIN, billing details, employer details, and contacts
  • Specify required transmission codes, allowing the system to automatically transmit files
  • Specify file names and locations, making information more easily retrievable
  • Customize the automatic adjustment of claims upon remittance receipt
  • Maintain ICD and service clarification codes
  • Set default printing options to be used by the system
  • Automate the import of activities into Client Billing for easy and accurate claims
  • Setup default receivable and/or revenue facility codes to override activity entry facility code
  • Add multiple pricing brackets per service
  • Set up default primary and secondary codes
  • Set up optional defaults (e.g., physician, taxes, ICD9 code)
  • Easily create and process activities or credits in batches
  • Automatically calculate activity and adjustment totals
  • Import information from activity or patient information
  • Easily generate a submission file for your healthcare plan
  • Specify what is included in the claim
  • The system automatically validates all selected activities to confirm that all required information is present.
  • Fully automated receipt processing saves time and reduces errors
  • The system automatically adjusts activities according to your specifications
  • Easily edit activity or admission information
  • Automatically see any changes populate the Claims screen for the next submission

General Ledger

The General ledger is the centerpiece of Ormed MIS; it validates all subsystem transaction, groups financial and statistical actual and budget information for reporting, and provides the reverse audit trail that allows drill-down to the source of every number in every report. All accounts can be updated at any point in time, and automatically update on reports. Additionally, the open database design allows you to import transactions from any other software.

  • General Ledger - Manager - The General Ledger is capable of supporting multiple users, sites, and funds; allowing you to report on funds and facilities as individual units or as part of a larger group. This product allows you to:
    • Utilize account codes logic to maximize efficiency for reporting accounts from a variety of views
    • Customize account groups to manage unique reporting requirements
    • Sub-account groups allow you to define the exact drill-down path for each manager
    • Rebuild account groups to give historical information on entirely new organization structures
    • Use wild cards to build revenue and expense templates that can be applied to hundreds of departments
    • Use built-in external reporting tools that facilitate mandatory government reporting
    • Utilize department accounts in the Financial General Ledger to create unique statistical accounts
    • Manage multiple equity accounts by mapping account code segments to particular equity accounts
  • General Ledger - Journal Entry and Budgeting The Journal Entry and Budgeting allows you to:
    • Enter budget information for the current fiscal year and the next fiscal year
    • Enter financial and statistical transactions occurring outside of integrated subsystems
    • Create recurring journal entries with start and stop dates
    • Enter information as foreign imports, back-dated journal entries, or audit adjustments to the prior fiscal year
    • Import transactions from third-party subsystems into the GL
    • Cut and paste Journal Voucher detail from Excel or Ormed Discovery EIS
    • Post multi-period journal entries
    • Create budgets based on trends, straight line, or custom fiscal period allocation
    • Access automatically generated Journal Voucher numbers that identify the type of Journal Voucher and the fiscal year and period in which the Journal Voucher was created
    • Reprint any Journal Voucher or journal entry posting, including prior fiscal years
  • General Ledger - Subsystem Controller The Subsystem Controller gives you the ability to:
    • Manage subsystem imports and fiscal period end controls for all your Ormed programs from a single, central location
    • Easily identify each subsystem’s current fiscal period
    • Manage subsystem import and period advancement
    • Advance GL and subsystems from a central location
    • Customize fiscal period table for the number of periods and start/end dates for each period and period name
    • Setup fiscal table for historic periods
    • Create a new fiscal year in one step

Human Resources

The Ormed Human Resources Management software is designed to automate and integrate your complex Payroll and HR activities. This product will fully automate all pay and benefit calculations (including pension plan administration). Automated time sheet entry and scheduling will save your staff hours every week. Your staff members are assigned specific online access privileges to data and reports relevant to their areas of responsibility.

  • Payroll automates the processing of complex pay and benefit calculations, assuring 100% accuracy. This application allows you to:
    • Process payrolls across multiple computers
    • Manage pay rate changes with automated seniority and calendar based pay increases
    • Create large, easy-to-read pay code descriptions
    • Automate shift and statutory holiday premium calculations
    • Quickly setup an unlimited number of benefits and deductions
    • Automatically process retroactive pay
    • Perform reversals, adjustments, and exception pay processing
    • Post direct deposits to any bank account
    • Customize employee deposit slips
    • Calculate employee sick, vacation, leave, overtime, and seniority bank balances
    • Manage employee receivables
    • Administer pension plans
    • Access historical timecards, registers, journal entries, and checks online
    • Summarize balances in seconds
    • Easily generate regular and ad hoc reports in seconds
    • Accommodate employees who work multiple shifts a day or multiple rotations
    • Manage employee-specific earnings and deductions
    • Access employee vacation, sick, overtime, and seniority bank information
    • Review historical time cards and pay slips
  • Staff Scheduling automates the treatment of scheduling rules, time sheet entry, and relief scheduling to dramatically reduce payroll preparation time. This application gives you the ability to:
    • Setup or edit scheduling rules.
    • Automate the process of generating multiple schedules.
    • Create and store rotation templates
    • Schedule employees with or without rotation templates
    • Schedule departments/units graphically
    • Monitor employee banks
    • Import schedules.
    • Validate schedule information online
    • Eliminate redundant data entry and manual scheduling tasks
  • Staff Budgeting allows you to:
    • Create detailed position budgets
    • Perform payroll calculations for the entire fiscal year
    • Provide an accurate payroll position variance report
    • Post budgets directly to the General Ledger
    • Eliminate redundant data entry and manual budgeting and analysis tasks
  • Employee Manager allows you to:
    • Track complete employee history
    • Store unlimited contact information
    • Build New Hire checklists
    • Setup automated alerts to managers for pending tasks
    • Attach documents and images to an employee file
    • Use stored photographs to create ID cards
    • Track professional development and training
    • Ensure health and safety compliance
    • Report on WCB incidents
    • Organize performance reviews
    • Track employee skills
    • Document disciplinary action
    • Administer benefit claims
    • Track short- and long-term disability
    • Record emergency contacts and dependants
    • Track extended leave and termination
    • Manage employee-specific earnings and deductions
    • Access employee vacation, sick, overtime, and seniority bank information
    • Review historical time cards and pay slips
  • Position Manager is designed to help you develop, maintain, and access position structures. This application gives you the ability to:
    • Build graphical organization charts
    • Control position coding
    • Create and update job descriptions
    • Attached required skills, certifications, and education to position descriptions
    • Assign employees and monitor variances
    • Monitor vacancies
    • Confirm certification, professional development, and skill requirements are satisfied
  • Recruitment allows you to perform position-driven recruitment and respond to recruitment needs in a timely manner. This product will allow you to quickly create position postings by populating fields specified by you.
  • Applicant Tracking allows you to auto-search resumes and other applicant record attachments for keywords that identify applicants who match specified job requirements. This application also gives you the ability to:
    • View a complete record of each applicant
    • Conduct consistent interviews
    • Conduct consistent post-interview analysis of candidates
    • Reduce your reliance on external consultants and agencies
    • Seamlessly import applicant information into an employee record upon hiring.
  • Labor Relations supports user-defined, step-driven management of individual and group grievance processes to ensure responsiveness and completeness.

Supply Chain Management

The Ormed MIS Supply Chain Management application was designed to help manage the escalating combined health care problems of a shortage of resources and escalating demands for quality service. This product offers strategic opportunities to improve efficiencies, thereby reducing the loaded cost of supplies and equipment, increase the productivity of every dollar/minutes, enhance patient outcomes and improve staff morale. Most savings are achieved by allowing the software to re-engineer your source-to-settlement process, eliminating bottlenecks, redundant work, and other inefficiencies that prevent you from realizing your maximum profitability. This software fully integrates with Ormed X B2B to automate and integrate all relevant business processes in and outside your organization. This will massively abbreviate your supply chain across multiple locations and entities.

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