The Best Procure to Pay Software

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Coupa Procurement Screenshot

Coupa Procurement

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(1)
Coupa eProcurement is a world-class purchasing system that is simple to use and affordable to buy. It allows organizations to automate manual procedures as well as maintain an electronic record of all purchases. @youtube The Coupa eProcurement product line has two great editions: Coupa eProcurement Express , the world’s first freely downloadable purchasing system, provides a cost- and worry-free solution for organizations looking to replace their paper-based procedures or aging homegrown
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Starting Price
$11/user/month
Client OS
Web
Deployment
Cloud Hosted
Fraxion Screenshot

Fraxion

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(14)
Fraxion is top-rated by users and trusted worldwide to proactively manage purchasing processes and operational spend. Replace manual, paper, email, and spreadsheet-based processes with automated procurement efficiency. Achieve time and cost savings using Fraxion’s mobile and easy to use solution for: Requisition-to-PO processes, expense management, approval and AP workflow management, reporting and spend analysis. With Fraxion, each purchase and expense request is tracked, approved, policy
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Starting Price
$20/user/month
Client OS
iOS, Android, Web
Deployment
Cloud or On-Premises
GEP SMART Screenshot

GEP SMART

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(2)
GEP SMART is the complete procurement solution with: Full spend analysis and opportunity assessments; Planning and project management; Auctions and sourcing; Contracts and lifecycle management; Supplier management; Purchasing; Invoice handling; and Savings tracking. @youtube SMART by GEP is a unified procurement platform that helps drive efficiency and performance for direct and indirect procurement designed to automate all source-to-pay processes. Spend Analysis: Clean, validate, classify, and
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Starting Price
$500,000 (perpetual license)
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Tipalti Approve Screenshot

Tipalti Approve

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Tipalti Approve (formerly known as Approve.com) helps companies take control of business spend by simplifying purchase requests, streamlining approvals, and providing data-driven insights. Tipalti Approve has a robust integration layer that assists organizations in automating manual processes, and keep an electronic record of all purchases, approvals, and purchasing interactions. Flexible forms: Customize forms according to your processes and policies.; Dynamic approval flows: Approvers can
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Starting Price
$2,000/month
Client OS
Web
Deployment
Cloud Hosted
PLANERGY Screenshot

PLANERGY

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(3)
Streamline your procure-to-pay process with PLANERGY. Formerly known as PurchaseControl, this procurement management system will help you create POs, manage approvals, and understanding spending. The SaaS-based spend management tool has been designed to help all businesses get a better grasp on their financial operations. PLANERGY provides integrations with a number of leading accounting software products to ensure your purchase management process is as efficient as it can be. Request: Purchase
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Starting Price
$15/user/month
Client OS
Web
Deployment
Cloud Hosted
AvidXchange Screenshot

AvidXchange

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(2)
AvidXchange is an accounts payable solution for midsize companies in industries including real estate, HOA, construction and financial services. AvidXchange’s cloud-based solutions automate accounts payable processes including purchase orders, invoices and payments. Features include electronic invoice submission and tracking, mobile purchase order approval and customizable workflows. AvidXchange offers integration with over 100 accounting systems including NetSuite, Blackbaud, Microsoft
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Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
Procurify Screenshot

Procurify

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(1)
Procurify is the go-to spend management solution for mid-sized companies. Across the world, hundreds of companies use Procurify to track, control and analyze their spending. With its comprehensive workflow and user-friendly interface, Purchasing, Procurement, and Finance teams have been able to implement Procurify across departments and teams, and create a better Spend Culture. Get set up in as little as two weeks and let us help you transform your procurement process. Approval Routing: Design
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Starting Price
$499/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
TRADOGRAM Screenshot

TRADOGRAM

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(14)
We recommend Tradogram to businesses that want a competitively priced procurement system with light tools for budgeting, inventory, project, and expense management.
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Starting Price
$27/user/month
Client OS
Web
Deployment
Cloud Hosted
SAP Ariba Buying and Invoicing Screenshot
SAP Ariba Buying and Invoicing is a procure-to-pay software that provides ease-of-use when it comes to your procurement process. The software aims to streamline catalog maintenance, simplify commerce, and help manage each phase of your procure-to-pay process. SAP Ariba Buying and Invoicing is a software-as-a-service solution that lets your business stay flexible in it’s buying and invoicing process. The software can be used by small, growing companies up to large enterprises looking to ensure
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Kissflow Screenshot

Kissflow

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(3)
Kissflow is a digital workplace platform that helps track all work at your business, including HR, procurement, finance and operations, and more. Capabilities of these cloud products include process management, case management, collaboration on projects, analytics, and integrations with other business management software . @youtube Automated Business Apps; Custom Form Builder; Define Workflows; Set User Permissions; Progress Monitoring; and Advanced Reporting. The Standard Edition of Kissflow
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Starting Price
$9/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Ivalua Screenshot

Ivalua

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(2)
Ivalua is a complete procurement platform that provides a unified source-to-pay suite of solutions and functionalities to digitize all processes, manage all spend categories, and improve transparency and data quality. There are a number of solutions available within the Ivalua open ecosystem, including out of box capabilities, supplier managed features, add-ons via the store, 3rd-party content, and more. Supplier information management; Third-party risk; Issues management; Improvement plans; and
Client OS
Windows, macOS
Deployment
Cloud or On-Premises
Zycus Procure-to-Pay Suite Screenshot

Zycus Procure-to-Pay Suite

The Zycus Procure-to-Pay Suite guides procurement in your business to help you make the best buying decisions. Zycus Procure-to-Pay links in with your entire supplier network, such as inventory management, eProcurement, dynamic discounting, and eInvoicing. Zycus helps innovate the procurement process in your organization through an easy to use, comprehensive, and compliant procure-to-pay software. The features provided via Zycus Procure-to-Pay Suite help create a better shopping experience for
Client OS
Web
Deployment
Cloud Hosted
ProcurePort Screenshot

ProcurePort

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(1)
ProcurePort automates the Procurement Process. Automating Requisitions, RFP, RFQ (quote request), E-auctions, Contract Management, Supplier Management, Award P.O and Invoice Management and Spend Analysis. The solution can be implemented to automate the entire Source-to-Pay procurement process or can be utilized by implementing individual modules. ProcurePort integrates easily with any third party ERP such as SAP, Infor, MS Dynamics, SAGE, Syspro, Plex and many others. Easy to use and implement
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Starting Price
$250/user/month
Client OS
Web
Deployment
Cloud Hosted
web3 Screenshot

web3

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(3)
web3 is a cloud-based spend management solution that provides eProcurement features. These features can be implemented case by case (standalone modules) or as an integrated payment management suite. Web3 spend management provides strategic sourcing, e-Procurement, AP automation, supplier management, direct procurement, and integrations with your back end systems. Web3 offers a number of platforms that can be bought separately or integrated into a complete purchasing suite. Source to Contract;
Client OS
Web
Deployment
Cloud Hosted
Basware Screenshot

Basware

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(2)
Basware is a full source to pay automation software that delivers 100% spend visibility. Basware will streamline your financial processes and help your organization: Cut costs; Increase efficiency; and Reduce risk. Basware will collect and aggregate financial data across your business and give you the tools you need to take action. You’ll be able to understand how money is being used, eliminate wasteful spending, get volume discounts, ensure on-time payments, and source strategic partnerships.
Client OS
Web
Deployment
Cloud Hosted
Quadient Accounts Payable Automation by Beanworks Screenshot

Quadient Accounts Payable Automation by Beanworks

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(5)
Quadient Accounts Payable Automation empowers accounting teams to efficiently manage AP from anywhere, without paper or manual follow-up. With AI-powered data entry and approval workflows for invoices, POs, payments and expenses, Quadient Accounts Payable Automation is a centralized platform providing 360° visibility and control for AP. Beanworks helps AP teams mitigate risk, reduce costs and simplify approvals. Invoices can be emailed or scanned for auto-capture, and approved on a mobile
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Starting Price
$288/month
Client OS
Web
Deployment
Cloud Hosted
SpendMap Screenshot

SpendMap

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(3)
SpendMap is a cloud and on-premise purchasing software that can help automate your purchasing, payables, and materials management processes. With both deployment options available and a low cost to operate, SpendMap can work with businesses of all sizes looking to eliminate manual paperwork and save time on their purchase and requisition processes. Purchase Orders; Requisitions and Approvals; Receiving; Invoice Approval; and Request for Quotation. Inventory Control; and Asset Management. Email
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Starting Price
$20/user/month
Client OS
Windows, Web
Deployment
Cloud or On-Premises
ePMX Screenshot

ePMX

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(1)
ePMX is a full blown robust purchasing solution. The software includes requisitions, PO’s, punchOut and eCatalogs, RFQ, receiving, invoicing, inventory, asset Management, and contract management. The software is simple to use and easy to implement as a cloud or premise hosted solution. ePMX is a powerful yet low-cost system that automates and streamlines the entire procure to pay process, with optional inventory management. @youtube Requisitions; Approvals / Budgets; Purchasing; Receiving;
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Starting Price
$40/user/month
Client OS
Windows, macOS, Linux, iOS, Android, Web
Deployment
Cloud or On-Premises
Precoro Screenshot

Precoro

★★★★★
★★★★★
(9)
We recommend Precoro to businesses that want a procurement system with light inventory tools, straightforward pricing, and integrations with the top accounting systems.
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Starting Price
$35/user/month
Client OS
Web
Deployment
Cloud Hosted
WorkPlace Requisition and Procurement Screenshot
PairSoft Workplace is a great solution for companies that need robust purchase tracking and approval workflows and have multiple purchasing managers. This software simplifies and minimizes the number of purchase orders that need to be managed.
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Client OS
iOS, Android, Web
Deployment
Cloud or On-Premises

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Buyer’s Guide

What is Procure to Pay Software?

Procure to pay software manages all aspects of the procurement process for a business, which includes requisitions, purchasing, receiving, paying, and proper accounting for received goods and services. While related to procurement software, a procure to pay system goes a step further by helping the purchasing department link with the accounts payable department to ensure a streamlined purchasing supply chain for your company. This can provide deeper insights into the buying habits of your company and overall improve cash-flow and reduce financial commitments.

Procure to pay is more of a subdivision within the procurement process. It manages the supply of needed purchases, enables requisition of products, creation of purchase orders, handles receiving and invoice reconciliation, and finalizes the proper recording within accounts payable. The procure to pay process can be very complex for some companies. This has led to the development of end-to-end software suites that can automate each step along the way.

Some ERP applications will include core parts of a procure to pay process, such as an accounts payable and general ledger module. These ERP systems can have a built-in procure to pay process, while some procurement solutions are marketed as a complete procure to pay tool that can integrate with your existing ERP solution.

SMART by GEP Procure to Pay Software Spend Dashboard
The spend dashboard in SMART by GEP can show your spend by top categories or suppliers.

Features of Procure to Pay Software

  • Supplier Management: Manage supplier relationships. Onboard your suppliers into the system, collect outstanding information, attach invoices or receiving POs to specific suppliers, monitoring supplier risk, and optimize the companies you partner with.
  • Vendor Database: Research vendors and choose the ones to purchase from. Sort vendors by risk score, prices, location, and more.
  • Approvals: Manages your purchase requisition process. Let users submit purchase requests for products. Send requests to management for approval. Send approved requests to vendors.
  • Purchase Orders: Create purchase orders detail product orders. Ship to the appropriate supplier for speedy delivery.
  • Inventory Management: Manage receiving and shipments that come in from purchase orders. Enter in orders into your inventory once they arrive. Record any remaining costs left to pay towards vendors and suppliers.
  • Invoicing: Create invoices for your accounting department to pay and pair them with purchase orders. Code charges correctly and link them with any organizational budgets.
  • Contract Management: Automate contract workflows and extract necessary purchase and financial details.
Coupa Procurement Procure to Pay Software Supplier Details
Manage all information about your suppliers within Coupa Procurement.

Benefits of Procure to Pay Software

The advantages of procure to pay software include a streamlined purchasing process and better real-time insight into your company’s buying habits. Purchase to pay software can also highlight problem areas in your buying cycle (inefficiencies) and which suppliers you have the most difficulty with (regarding shipping times, costs, and other risks). Some of the top benefits of procure to pay systems include:

Unified Purchase Management Platform

A procure to pay software provides one location for all purchase-related activities. This includes all requests for goods, services, components, tools, and travel expenses. The more uses you find for your procure to pay software means a larger percentage of users that will need access. This can provide better analytics on your spend, and hold employees more accounting for any business expenses they incur (or are looking to incur).

User-friendly views on both the back and front end should be considered. Today’s options offer shopping experiences for the users which lets them request purchases on goods and services they need t perform their job well. These requests flow through the proper channels to management who have better insight into how purchases affect the overall budget.

Eliminate Errors, Lower Risk, and Prevent Fraud

The automation provided within a procure to pay software will help reduce the time spent with manual processes, which will reduce the risk of human error. The software will also help keep your supplier information organized in one easy to access location. This can get rid of any barriers in communication between buyers and suppliers.

SAP Ariba Buying and Invoicing Procure to Pay Software Orders and Releases
Manage orders and releases in SAP Ariba Buying and Invoicing.

P2P Software vs Spend Management Software

Procure to pay software, sometimes referred to as P2P software, is commonly associated with spend management software. A business looking to implement either has the same end goal; to automate their purchasing processes. While marketed under separate names, procure to pay software and spend management software will provide you with the same desired functions.

P2P software focuses on automating the entire procure to pay cycle by giving control at each level in the procurement system. This means the flow of data can move along from the department making the request, to the purchasing department to approve, and finally to the accounting department to record.

Spend management software is also used to handle the beginning to end management of a company’s purchasing cycle. However, spend management software has a stronger focus in analytics. The solution is best used to analyze spend, categorize your transactions, and look at the performance of your purchasing department. This, in turn, will provide greater efficiency, lower supply costs and risks, and make for more effective collaboration between your purchasing department and the rest of your organization.

Ivalua strategy and analytics procure to pay software
Get strategy and analytics within the advanced reporting of Ivalua.

Contract Management in Procure to Pay Software

Contract management plays a big role in procure to pay software as it helps connect spending to individual contracts. This will help turn negotiations into savings for you and your suppliers. Contract management modules will usually handle the entire lifecycle of a contract; from the request, creation, approval, negotiation, compliance, management, and more.

In order to better your company’s financial portfolio, a contract management functionality within procure to pay software will be able to access all necessary financial data included in the contract language. This information can be captured during the contract creation process, or for outside or 3rd-party contracts, some procure to pay software will provide OCR capabilities or extracting features that can scan any relevant data.

Contracts can be stored and prioritized based on their procurement needs, compliance needs, and ease of ongoing management. Ultimately this will help maximize the value of your contracts and ensure your suppliers stay happy as they continue to do business with you.

Zycuz Procute-to-Pay Suite Author Contract
Monitor the status of existing contracts in Zycus Procure-to-Pay Suite.

Control Budgets in Procure to Pay Software

Budgeting functionality within your procure to pay software helps you implement a proactive way to track expenses and invoices and overall manage your budget before your spend occurs. This prevents any reactive measures of using old historical data to make future budget decisions.

Budgets can be driven off many pieces of data and created for whatever department, project, or capital you are looking to drill down into. A budgeting and forecasting tool within a procure to pay software can create a full budget adjustments ledger. This ledger will show expense reports, non-PO invoices, and PO creation which gives you line-items details to know what has been approved towards your budget.

If the procure to pay software has an enhanced end-user shopping experience (complete with a shopping cart that employees/users can add items to), users can be given budgetary details directly in the shopping cart. Prior to any “checkout”, users will be able to see how the purchase of these items may affect their budget.

Budgeting capabilities are built directly within procure to pay software to help give a sense of owning spend before it gets committed to a vendor. Employees and managers may think twice before submitting purchase requests if they can see the overall effect it could have on their project, department, or company’s overall financial goals.

web3 Invoice Matching Procure to pay software
Match invoices to their appropriate location or budget in web3.

Invoicing in Procure to Pay Software

One of the quickest ways to streamline work in your accounts payable department is via improved cash flow via invoicing. Invoicing is a critical feature found in procure to pay software. Implementing invoicing capabilities via procure to pay software will help reduce paper invoices, reduce your cost-per-invoice, and improve working capital management.

Within procure to pay software, suppliers can send electronic invoices immediately. This capability is offered via a supplier portal, which lets a supplier receive an email and click a button to send an invoice, with no registration or sign up. These invoices can be handled automatically without the accounts payable department having to do any work at all, except for the occasional invoice approval.

Basware Procure to pay software Invoices
Manage your invoices via the accounts payable dashboard in Basware.