Project Accounting Software

Get the best project accounting software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Sage Intacct Screenshot

Sage Intacct

★★★★★
★★★★★
(46)
Sage Intacct is a web-based, SaaS accounting and financial management software system designed for use by small and mid-size organizations. Sage Intacct was built by finance professionals, for finance professionals, providing powerful automation of…
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Client OS
Web
Deployment
Cloud Hosted
QuickBooks Online Screenshot

QuickBooks Online

★★★★★
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(30)
QuickBooks Online is the most flexible accounting software solutions to link multiple users and locations to their business finances-anytime, anywhere. It has the accounting functionality of QuickBooks desktop software, but instead of installing it on a…
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Starting Price
$15/month
Client OS
Web
Deployment
Cloud Hosted
FreshBooks Screenshot

FreshBooks

★★★★★
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(5)
FreshBooks is a cloud accounting solution designed for freelancers and small business owners. It is a simple and intuitive solution, so accounting isn’t intimidating. Create professional invoices, capture your expenses and track your time towards…
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Starting Price
$15/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Xero Screenshot

Xero

★★★★★
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(3)
Xero is an online accounting solution for small businesses that is known for its ease of use. See your cashflow in real-time with online billing, banking and accounting. Just login anytime, anywhere. Free trial, pay nothing until you’re ready; No setup…
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Starting Price
$9/month
Client OS
Web
Deployment
Cloud Hosted
NetSuite ERP Screenshot

NetSuite ERP

★★★★★
★★★★★
(16)
NetSuite ERP is a cloud-based, developer-hosted, cloud ERP software platform offered on a software-as-a-service (SaaS) basis. NetSuite advertises its ERP solution as “the world’s most deployed cloud ERP” solution. NetSuite ERP is used by over 40,000…
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Starting Price
$99/user/month
Client OS
Web
Deployment
Cloud Hosted
Wave Screenshot

Wave

★★★★★
★★★★★
(5)
Wave is a free accounting software created with small businesses in mind. The software lets you track income and expenses, organize your financials with bank reconciliation and receipt scanning, and create professional looking invoices—all for free! Wave…
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   $     $     $     $     $   
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Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Zoho One Screenshot
Zoho One is a bundled package from Zoho that provides an entire operating system for your business. This integrated system increased productivity and delivers better customer experience by combining a number of Zoho products into one unified system. Areas…
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Starting Price
$30/employee/month
Client OS
Web
Deployment
Cloud Hosted
Multiview Screenshot

Multiview

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★★★★★
(2)
For organizations seeking a solution that easily conforms to their existing operations, Multiview offers a flexible, integrated suite of financial solutions. With Multiview , companies gain superior visibility over corporate data, creating a more…
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   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows
Deployment
Cloud or On-Premises
BigTime Screenshot

BigTime

★★★★★
★★★★★
(6)
BigTime is a professional-grade system that provides project budgeting and planning, time and expense tracking, and invoicing and payments management. This is all backed by reporting and analytics functionality that takes the guesswork out of utilization…
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Starting Price
$10/user/month
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
Blackbaud Financial Edge NXT Screenshot

Blackbaud Financial Edge NXT

★★★★★
★★★★★
(14)
Blackbaud Financial Edge NXT is a total cloud accounting solution designed to meet the unique needs of nonprofits and government entities. Built on Blackbaud’s expertise and experience of over three decades, Blackbaud Financial Edge NXT delivers all the…
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   $     $     $     $     $   
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Client OS
Web
Deployment
Cloud Hosted
Denali Business+Accounting Screenshot

Denali Business+Accounting

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(13)
Everything you expect from a leading business accounting solution, plus the tools to manage cash flow, monitor profitability, analyze trends, track inventory, and make informed financial decisions based on real-time accounting data. Let Cougar Mountain…
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Starting Price
$1,999/user (perpetual license)
Client OS
Windows
Deployment
Cloud or On-Premises
Acumatica Cloud ERP Screenshot

Acumatica Cloud ERP

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(17)
Acumatica Cloud ERP provides the best business management solution for transforming your company to thrive in the new digital economy. Through leading-edge technology, best-in-class business functionality, and customer-friendly business practices…
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   $     $     $     $     $   
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Client OS
Web, iOS, Android
Deployment
Cloud or On-Premises
Accounting Seed Screenshot

Accounting Seed

★★★★★
★★★★★
(3)
100% native full accrual accounting app. on Salesforce. Accounting Cloud tracks financial data through the entire business lifecycle; from marketing, project implementation, product sales, back office accounting, to producing financial statements designed…
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   $     $     $     $     $   
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Starting Price
$250/month
Client OS
Web
Deployment
Cloud Hosted
Xledger Screenshot

Xledger

★★★★★
★★★★★
(3)
Xledger is a finance, project and Business Information system that gives customers tighter control of their business. This ERP software provides basic accounting, OCR data entry, and mobile access to your company finances. A fully integrated system…
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   $     $     $     $     $   
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Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Aplos Oversight Screenshot
Aplos Oversight is the ideal, affordable accounting solution if you are an organization needing to oversee the finances of multiple chapters, nonprofits or offices. By combining the power of Cloud computing with their simple accounting software, Aplos…
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Starting Price
$59/month
Client OS
Web
Deployment
Cloud Hosted
BQE CORE Screenshot

BQE CORE

★★★★★
★★★★★
(57)
BQE Core is a flexible and powerful business management solution with a full range of time and expense tracking, billing, project management, and accounting capabilities. Designed specifically for professional services firms by industry experts, Core…
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   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud Hosted
Jedox Screenshot
Jedox is an enterprise performance management and BI unified software solution. Jedox aims to streamline your planning process, unite users and data on one platform, and improve your businesses budgeting and forecasting. Jedox lets your plan, analyze, and…
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Starting Price
$160/month
Client OS
Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
Monday.com Screenshot

Monday.com

★★★★★
★★★★★
(4)
Monday.com lets you plan, organize, and track in one visual space. Monday.com lets you create a custom workflow so any team in your company can work on what they need the way that is easiest for them. With Monday.com, you can create dashboards to gain…
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   $     $     $     $     $   
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Starting Price
$8/user/month
Client OS
Web
Deployment
Cloud Hosted
Scoro Screenshot

Scoro

★★★★★
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(2)
Scoro is an all-in-one business management software that brings together your sales, projects, and reports together. The solution helps your business prepare high quality work by planning, scheduling, and tracking all of your projects in one place. Entire…
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   $     $     $     $     $   
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Starting Price
$26/user/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Striven Screenshot

Striven

★★★★★
★★★★★
(6)
Striven is a business management software providing all-in-one functionality for your CRM, operations management, accounting, and human resource needs. Striven acts as a cloud ERP solution to give you all tools necessary to run your business. Striven has…
Price Range
   $     $     $     $     $   
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Starting Price
$20/user/month
Client OS
Web
Deployment
Cloud Hosted

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Project Accounting Software Buyer’s Guide

What is Project Accounting Software?

Project accounting software is aimed at helping companies learn which projects are most profitable by tracking project data in one shared location. The idea is to determine how much each project is worth for your business, and how to improve your return on investment (ROI) with each additional project. With the right accounting software, you can streamline your operations to increase profitability per project.

General accounting software offer core functionalities including general ledger (GL), accounts payable (AP), and accounts receivable (AR). However, these general solutions cover all financial areas of a company, such as payroll, rather than focusing on the financial impact of specific projects. A specialized project accounting software offers better benefits for businesses which want to streamline the costs of their project practices.

Features of Project Accounting Software

  • Core accounting: Perform basic revenue and expense tracking to create financial reports on multiple projects with modules for accounts payable, accounts receivable, and a general ledger
  • Dashboard: Review different project finances from a single dashboard or create shared dashboards for multiple users across different departments or teams
  • Job costing: Estimate how much a project will cost to ensure funds are correctly allocated
  • Budget tracking: Follow changes to a project’s budget in real-time to review spending habits
  • Invoicing: When a project is complete, send a fully accurate invoice to clients or customers in a timely manner
  • Financial reports: Track finances before, during, and after a project in order to collect historical data for future use when forecasting additional projects; use custom templates to organize various financial details on each project
  • Project management: Coordinate project tasks, including planning, scheduling, resource allocation, quality management, time tracking, and collaborative document sharing

There are many benefits to purchasing a project accounting software to automate your business operations, including:

Customizable Accounting

Whether you operate a small business or global enterprise, no two businesses run exactly alike. And individual projects within a single company may not be processed the same way. So why should your business use the same accounting software as another company in a completely different industry? A customizable project accounting software can provide the tools for personalizing the process as much as possible to best suit your business needs. This is a great benefit over general accounting solutions which may not be able to handle all the intricacies of different accounting requirements on your varied projects, whether it’s mass production or professional services.

For example, revenue recognition is incredibly complex under the most ideal of circumstances. Depending on your industry, it might not be as straightforward as sending out an invoice when the work is done. If you’re receiving payments during the project, perhaps based on percent completion, you’ll want an accounting solution which can accurately match those piecemeal payments to the right invoice.

This element of customization is particularly important for companies which handle multiple projects simultaneously. Any degree of personalization is crucial for companies which offer a variety of goods and services and want a single system for managing all their accounting. With everything visible on shared dashboards, your entire workforce can see the impact of their work on project profitability.

Wave Software Sales for Products and Services
Use Wave accounting software to track all your products and services.

Accurate Forecasting for Lower Costs

One way to optimize your project costs is to predict how much a project will cost before you even start. This is where historical data comes into play. Forecasting tools look at past project budgets to determine which costs are essential and which could be improved.

Forecasting job costs can lead to significantly lower project prices in the long run by helping your company find the most affordable resources. In turn, this impacts your resource management by keeping track of what raw materials get used and in what quantities.

Projects can go over budget for a wide variety of reasons. By reviewing project financials in real-time, you can gain a better understanding of how excess spending affects your profitability. Even better, you can use resource planning to put a stop to these unnecessary expenses once they’ve been identified.

More Precise Project Bids, Quotes, and Estimates

Customers don’t want to feel misled when they receive their final invoice. Project accounting software with job costing tools can help your company prepare better bids or estimates for your clients. The closer your initial quote is to the final invoice, the happier your customers will be.

For example, cloud-based project management modules with time tracking allow you to create more accurate timesheets on every project. Once you know how much labor a specific project takes, you can better estimate the costs for future work to maximize your profit margins.

Reports made on each project provide greater visibility into your company’s financials. Select the metrics which matter most and start collecting data on your most valuable business processes. And from a shared dashboard, you can see relevant accounting information on all current and past projects in real-time. The ability to measure day-to-day finances is also useful for illustrating the realities of project costs. You can also document price adjustments from change orders or any additional billable labor.

Sage Intacct
Revenue dashboards show how much your company is making based on factors like customer or item, made possible with Sage Intacct.

Project Accounting Solutions by Industry

Project accounting software offers many ways to optimize your financial reporting and budgeting future workflows, it can vary by industry. For instance, if you work in construction or architecture, you may want to consider construction accounting software. These industry-specific products offer extra tools to track financial data and monitor real-time expenses common in construction projects.

Further, project accounting modules are sometimes included in other software packages, such as enterprise resource planning (ERP) and customer relationship management (CRM). Other financial management software is available to handle more specific tasks like payroll which specialized project accounting solutions lack.