The Best Fleet Maintenance Software
Vehicle and truck maintenance software helps you manage preventive maintenance and log previous repairs. We assessed the top platforms for fleets of all sizes.
- Simple preventative maintenance scheduling.
- Intuitive design and usability.
- User-friendly mobile app.
- Tracks assets for multiple branches.
- Knowledgeable customer support.
- Great performance and reliability.
To assist you in selecting the ideal solution for your business, we’ve identified and ranked the top fleet maintenance software available today.
- UpKeep: Best Overall
- AUTOsist: Best for Small Fleets
- eMaint CMMS: Customizable Reporting Tools
- Fullbay: Best for Heavy-Duty Trucks
- Fleetio: Best Fuel Management Tools
- Samsara: Best for Large Fleets
- Fleet Maintenance Pro: Best Perpetual License Option
UpKeep - Best Overall
UpKeep is recognized for its effectiveness and reliability. Its integration with Linxup, a GPS tracking and fleet management system, offers a more streamlined fleet maintenance operation. The software’s mobile capabilities are designed to support the productivity of technicians and maintenance teams, especially those frequently on the move. Its preventive maintenance capabilities and work order management can assist in reducing downtime and prolonging asset lifespans.
Key features:
- Syncing vehicle location in real-time.
- Triggering work orders based on vehicle diagnostics.
- Performing recurring mileage-based inspections.
AUTOsist - Best for Small Fleets
AUTOsist is recognized for offering significant value in fleet maintenance software. This system supports small to medium-sized companies with fleets of 50 to 100 units. It provides flexible pricing options and a comprehensive fleet maintenance management solution encompassing features like maintenance reminders, custom digital inspection forms, parts inventory management, and more.
Its intuitive interface and mobile app cater to user convenience, decreasing training time and bolstering user engagement. The software’s preventive maintenance capabilities focus on minimizing downtime and asset longevity.
Key features:
- Preventative maintenance schedules.
- Digital inspections.
- Customizable digital inspection forms.
- Two-way safety dash cameras that provide live feeds.
- GPS tracking and fuel card data integrate into a single dashboard.
eMaint CMMS - Customizable Reporting Tools
eMaint CMMS is a cloud-based software adept at capturing, storing, and sharing historical asset performance data. It offers over 95 pre-loaded reports like preventive maintenance summaries, work orders, and equipment history. You can also create and modify custom reports with options to export them as text, charts, graphs, or PDFs. That way, you can get insights into the ratio of planned versus unplanned maintenance, work order completion rates, and asset health trends to prioritize high-risk vehicles for servicing. By reducing equipment downtime and enhancing visibility, eMaint CMMS can foster better customer satisfaction and worker productivity.
One of the stand-out features of eMaint CMMS is its comprehensive suite of fleet maintenance tools. With this feature, you can:
- Automate preventive maintenance and scheduled service.
- Track and analyze crucial fleet data.
- Control fleet vehicle costs by capturing and analyzing total cost of ownership metrics.
The software’s fleet management function also includes powerful reporting tools that offer insights into optimizing fleet operations and reducing maintenance costs.
Fullbay - Best for Heavy-Duty Trucks
Fullbay’s preventive maintenance tracking ensures your trucks are serviced before costly breakdowns occur. By integrating with GPS providers such as US Fleet Tracking and Geotab, Fullbay monitors data like mileage and engine hours to alert you when a vehicle is approaching its next scheduled maintenance. This is helpful for trucks operating under heavy loads, which accelerates wear and tear on components like engines, brakes, tires, and suspensions.
Fullbay also has a mobile-friendly platform, which lets your technicians access service histories, upcoming PMs, and inspection checklists from any device. This helps them complete preventive tasks seamlessly, ideal for fleets that demand quick turnaround times to ensure trucks remain functional across various locations.
Additionally, the software’s maintenance history reporting provides records of every preventive service performed. These include fleet reports, where you can see which vehicles have maintenance or inspections coming up. While Fullbay includes built-in financial tracking and A/R aging reports, it also integrates with QuickBooks Online to expand this functionality.
For repair shops or fleets offering mobile services, it’s worth noting that Fullbay is cloud-based. Since it requires an internet connection, areas without cell service may prevent updates from syncing in real-time.
Find out more about Fullbay on our product page.
Fleetio - Best Fuel Management Tools
Fleetio provides an integrated solution that covers facets from driver assignments and fleet reporting to asset and fuel management. With automatic fuel economy tracking, the software can calculate metrics like miles per gallon, kilometers per liter, and liters per 100 kilometers for every fill-up. This gives your fleet managers a clearer picture of overall vehicle efficiency.
Its intuitive interface, coupled with its mobile accessibility, caters to user convenience. Fleetio emphasizes preventive maintenance to mitigate downtime and prolong asset life. Its robust reporting and analytics tools further empower teams to discern fleet trends, enabling informed decision-making for optimized operations.
Key features:
- Real-time fleet tracking with GPS integrations.
- Advanced reporting tools to analyze vehicle costs and fuel consumption.
- Automated service reminders and digital work orders.
- Streamlined fuel card integrations to capture all transaction data.
Samsara - Best for Large Fleets
Samsara includes real-time GPS tracking, telematics devices, and AI dash cams. These devices actively gather data to help enhance safety by anticipating and averting potential accidents. The software’s comprehensive offering also encompasses elements like asset and fuel management, VIN decoding, and fleet reports.
Pricing is designed to suit diverse fleet sizes, from smaller outfits to larger operations. Samsara is particularly well-suited to mid-sized to enterprise-level businesses with annual revenues from $10 to $500 million. Its intuitive design aims to facilitate swift onboarding and sustained usage, while its mobile app offers on-the-move accessibility for busy fleet teams.
Key features:
- Real-time vehicle tracking with live-to-the-second updates.
- Comprehensive dash cams for on-road safety and incident recording.
- Maintenance scheduling and vehicle health monitoring.
- Fuel usage monitoring with real-time alerts for inefficient fuel usage.
Fleet Maintenance Pro - Best Perpetual License Option
Fleet Maintenance Pro incorporates a flexible architecture, enabling customization to suit individual fleet requirements. It offers Fleet Maintenance Pro for Windows at $1,495 for a perpetual license and the web version at $30/user/month billed annually. With an all-encompassing suite of tools, it provides for asset management, fuel management, and driver assignments.
Its preventive maintenance tools minimize disruptions and maximize asset longevity. Efficient work order management and an intuitive interface further ensure smooth operations and user engagement. Its pricing structure is designed to cater to various fleet sizes, from small businesses to larger corporations.
Key features of Fleet Maintenance Pro include:
- Comprehensive preventive maintenance scheduling.
- Asset lifecycle tracking and depreciation reporting.
- Inventory management with reorder alerts.
- Detailed equipment maintenance history.
What is Fleet Maintenance Software?
Fleet maintenance software helps businesses keep their vehicles running smoothly. As a type of maintenance management software, this solution provides preventative maintenance reminders and tracks previous repairs on your entire fleet of work vehicles.
Unlike fleet management software suites, which cover acquisition and telematics, maintenance solutions only focus on issues related to vehicle repairs and improvements. This makes fleet maintenance software ideal for smaller businesses that want to focus on maintaining their vehicles and don’t need all the extra bells and whistles offered by a full management solution.
Key Features
- Maintenance history: Store data on all past vehicle maintenance in one easy-to-access location
- Predictive maintenance scheduling: Plan for maintenance service in advance by using algorithms to determine when parts need to be replaced
- Preventive maintenance tasks: Reduce the likelihood of costly repairs by performing maintenance in advance of vehicle breakdowns; set and receive notifications for preventive tasks to upgrade vehicles
- Work order management: Keep records of past work orders and generate new ones based on recommended service
- Parts database: Organize your parts inventory to know where your vehicle parts were sourced and where you can order more when replacements are necessary
- Vehicle compliance management: Ensure all your fleet vehicles are road-ready and meet the latest safety regulations based on your state or federal requirements
Benefits
Using fleet maintenance software can provide many benefits for your fleet operations:
Longer-lasting Fleet Vehicles
The main benefit of fleet maintenance software is keeping your vehicles in optimal condition. Whether you have cars, vans, trucks, or heavy machinery, continual use takes an incredible toll on your fleet. By using a fleet maintenance system, you can keep tabs on which vehicles have been in service the longest and need the most work to stay running.
Predictive maintenance applications help you further the lifespan of your fleet. These tools estimate when you’ll need service based on vehicle make, model, and usage. You can even account for other factors, such as mileage or hauling tonnage. By analyzing every variable, you can rotate your fleet vehicles to ensure equal usage.
Lower Operating Costs for Fuel and Repairs
A missed oil change can cause permanent engine damage. A broken truck chassis can limit your hauling capacity. And balding tires can lead to dangerous accidents for your drivers. If you continually put off necessary repairs, your vehicles will slowly break down until they are detrimental to your bottom line.
Fleet maintenance software helps you set advance reminders to perform preventative maintenance tasks ranging from oil changes to full system checkups. Instead of playing catchup with service, you can know days, weeks, or months in advance when to schedule diagnostics and other basic services.
Additionally, real-time fuel tracking shows how efficient your vehicles are. Using this data, you can determine which vehicles are better suited for shorter deliveries or which of your old trucks no longer has enough power to haul.
Reduced Downtime for Maintenance
If your business depends on a fleet, you can’t afford a lot of downtime whenever something goes wrong with a vehicle. Every work order for replacement parts takes valuable time to fulfill. By using predictive maintenance applications, you can reduce downtime for maintenance services by planning ahead.
For example, if you know you’ll need to replace balding tires, you can check your parts database to see where to order a new set at the best price. This way, you can have the fresh tires ready before a tire pops or goes flat. Planning ahead when ordering replacement parts lowers downtime compared to ordering only after repairs are needed.
Keep Vehicles Compliant with Road Regulations
There are many Department of Transportation (DOT) and Occupational Safety and Health Administration (OSHA) regulations designed to keep the road safe. If you operate a fleet, you need to know them. What are there rules about how much weight trucks can haul on different roadways along your delivery route? What are the state regulations for vehicle emissions? What will a broken taillight cost your company in fines? Fleet maintenance systems help you stay on top of the repairs and upgrades your vehicles need to remain compliant.
Vehicle compliance can change based on state and federal regulations. If your trucks need to haul goods across state lines or country borders, you need to know the full extent of the law to avoid expensive fines.
Fleet Maintenance vs Management: What’s the Difference?
As mentioned before, there are a few key differences between fleet maintenance and management. Fleet management software provides many additional tools like route optimization and telematics. While these logistical applications are helpful for businesses that rely on regularly scheduled deliveries, they’re not necessary for other vehicle-based business models. If you only need to know when to schedule and perform vehicle maintenance, like emissions testing, a fleet maintenance software is likely a better option for your company than a full fleet management suite.
For example, a pizza delivery restaurant would want a fleet management system to optimize delivery routes for their drivers to reduce the wait time between the initial order and final delivery. GPS-tracking would ensure drivers are on time. Since pizza delivery drivers use their own vehicles, they would have to handle their own maintenance scheduling.
In contrast, a pest control service with company-owned 5 vans and 5 trucks would want to use fleet maintenance tools to ensure all vehicles are up-to-date and in good condition. Route optimization is not necessary since pest control does not have the same time constraints as food delivery.
