8.8
Editor’s Rating:
Best Overall
FMX: Capital Forecast Dashboard
FMX
  • Responsive customer support
  • Highly customizable
  • Comprehensive calendar program
9.2
Editor’s Rating:
Best Compliance Tools
UpKeep: Reports
UpKeep
  • Detailed work order history
  • Compatible with iOS and Android
  • At-a-glance view for technicians
9.1
Editor’s Rating:
Best Customization Options
eMaint CMMS: Asset Detail View
eMaint CMMS
  • Customizable KPIs
  • Easy barcode scanning from mobile app
  • Custom asset categories and fields

A healthcare CMMS is a digital tool that automates maintenance tasks in medical facilities to enhance equipment reliability, compliance, and operational efficiency. The following systems are our top CMMS products based on our own internal review process and reviews we’ve heard from real users.

1 FMX - Best Overall

Why we chose it: FMX is our top pick for computerized maintenance management software in healthcare. The system helps resolve equipment malfunctions and facility issues to ensure the proper safety of patients. By keeping up to date with annual maintenance, FMX can help ensure a safe and clean environment.

For example, nurses, doctors, and other staff members can create work orders regarding equipment or facility malfunctions as they experience them. FMX’s built-in preventive maintenance features can help schedule recurring maintenance for these same assets to keep downtime to a minimum.

Beyond healthcare, FMX is a leading provider of facilities and maintenance management solutions that streamline processes, increase asset productivity, and turn actionable insights into meaningful results. This can help in higher education, manufacturing, restaurants, property management, and more.

Best Overall:
FMX

FMX: Capital Forecast Dashboard
FMX: Comprehensive Operations Dashboard
FMX: New Maintenance Request
FMX: Calendar View
FMX: Planned Maintenance
FMX: Schedule Requests
What We Like
Comprehensive calendar program
Helpful support staff
Highly customizable
What We Don’t Like
Long wait to integrate with other software
Cannot list different times on one booking
Failed inspections do not autogenerate work orders
Overview
Price Range: $$
Starting Price: $3,000/year
Client OS: Web
Deployment: Cloud Hosted

2 UpKeep - Best Compliance Tools

Why we chose it: We found UpKeep ideal for its strong audit trail features. Hospitals are a prime example of organizations that require detailed audit logs whenever maintenance is completed. Upkeep provides the ability to note tasks performed and planned maintenance activities. This can help medical facilities prepare for inspections and compliance.

Overall, UpKeep is a CMMS software that helps maintenance teams overcome healthcare challenges by keeping equipment operations reliable. For example, UpKeep routinely recommends replacing components before they wear out via routine inspections. This helps institutions better anticipate equipment downtime and avoid long periods of repair—meaning less delaying of procedures for patients that rely on critical medical equipment.


UpKeep: Reports
UpKeep: Purchase Orders
UpKeep: Inventory
UpKeep: Mobile Assign Request
What We Like
At-a-glance view for individual technicians to view tasks
Compatible with iOS and Android
Detailed work order history
What We Don’t Like
Android app not as robust as iOS app
Free version is limited
Limited flexibility in user permission settings
Overview
Price Range: $$
Starting Price: $45/user/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

3 eMaint - Best Customization Options

Why we chose it: eMaint can be tailored to meet the exact specifications of any maintenance, facilities, or operations department. It’s a fully customizable healthcare CMMS software that helps manage, track, and schedule maintenance. Users can tailor the work order process to fit the workflows of their facilities, including custom fields, statuses, and automated triggers for maintenance tasks. They can also create custom reports, dashboards, and asset categories to manage critical equipment.

By combining features such as work order management and inventory management via spare parts tracking, eMaint can be relied on by hospitals, clinics, and outpatient care centers. Additionally, the software offers safety flags that can notify management of safety issues. These PM tasks help better develop schedules and determine usage for parts and personnel.


eMaint CMMS: Asset Detail View
eMaint CMMS: Scheduler
eMaint CMMS: Asset Cards
eMaint CMMS: Assets
eMaint CMMS: Asset Sensor Details
eMaint CMMS: Scheduling
What We Like
Customizable KPIs
Customizable workflows
Easy barcode scanning from mobile app
What We Don’t Like
Difficult to customize work orders and purchase orders
Limited formatting options
Overview
Price Range: $$
Starting Price: $69/user/month
Client OS: Web
Deployment: Cloud Hosted

4 Maintenance Connection - Best Asset Management

Why we chose it: We picked Maintenance Connection for its comprehensive approach to asset lifecycle management in healthcare settings. This CMMS enables medical institutions to monitor the entire lifecycle of their critical equipment, from acquisition and daily operation to decommissioning and replacement. Its asset-centric model ensures that all maintenance activities are directly linked to improving longevity and performance.

The platform delivers analytics and reporting tools that allow healthcare facilities to make data-driven decisions about their assets. For example, Maintenance Connection can predict equipment failures before they occur, enabling proactive maintenance that minimizes downtime. This predictive capability, combined with detailed asset histories, ensure healthcare providers can maintain high standards of patient care with minimal interruptions.

Best Asset Management:
Maintenance Connection

Maintenance Connection: Work Orders
Maintenance Connection: Work Orders
Maintenance Connection: Classifications
Maintenance Connection: Inventory
What We Like
Plans include automatic monthly software upgrades
Offers a wide variety of customizations
What We Don’t Like
Mobile app is not as comprehensive as desktop version
MC University information is outdated
Overview
Price Range: $$
Starting Price: $110/user/month
Client OS: Windows, iOS, Android
Deployment: Cloud or On-Premises

5 Limble CMMS - Best User Experience

Why we chose it: Limble CMMS made our list because it was designed with a clean, intuitive interface that simplifies complex maintenance management tasks. This makes it accessible for all users within a healthcare setting, from maintenance technicians to management staff. The ease of use promotes widespread adoption and ensures that the healthcare team can focus on patient care rather than navigating complicated software.

Limble’s mobile app is a key feature, enabling staff to access maintenance requests, work orders, and asset information on-the-go. This mobility is particularly beneficial in fast-paced medical environments, where timely responses to equipment issues are critical. The app also facilitates real-time updates and communication among team members, ensuring that everyone is informed and coordinated.

Best User Experience:
Limble CMMS

Limble CMMS: View Bad Compressor
Limble CMMS: Quarterly Maintenance
Limble CMMS: Report a Problem
Limble CMMS: Asset Management
Limble CMMS: Total Cost of Operations
Limble CMMS: Scheduling
Limble CMMS: Location Dashboard
Limble CMMS: Global Dashboard
What We Like
Ease of use allows access to all employees
Fully functional trial
Limited setup period
What We Don’t Like
Can not schedule a WO to become active in the future
Limited form customization
Periodic refreshes rather than instantaneous updates
Overview
Price Range: $$
Starting Price: $35/user/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

6 Click Maint - Best for Scalability

Why we chose it: Click Maint is our top pick for scalability, making it an ideal choice for healthcare organizations of all sizes, from small clinics to large hospital networks. The platform is designed to grow with the institution, accommodating an increasing number of assets and expanding maintenance operations without compromising performance or usability. This adaptability ensures that healthcare providers can continue to rely on Click Maint as they expand their services and facilities.

The software offers modular features that can be customized and scaled to meet evolving needs. Whether it’s adding new equipment categories, expanding maintenance teams, or integrating with other hospital management systems, Click Maint provides the flexibility needed to adapt to changing demands. This future-proof approach ensures that medical facilities can maintain operational efficiency and compliance as they grow.

Best for Scalability:
Click Maint

Click Maint: Key Performance Indicators
Click Maint: Parts Details
Click Maint: Inventory and Parts
Click Maint: Maintenance Costs
Click Maint: Preventive Maintenance and Work Orders
Click Maint: Work Order List
Click Maint: Reports and KPIS
Click Maint: Preventive Maintenance List
Click Maint: Asset Details
Click Maint: Work Order Details
What We Like
Fast implementation times
Affordable pricing for small businesses
Responsive support
What We Don’t Like
No predictive maintenance, IoT sensor integration or purchase orders
Only English support
Overview
Price Range: $$
Starting Price: $35/user/month
Deployment: Cloud Hosted

Modern healthcare facilities such as hospitals, nursing homes, and private practices, are more reliant than ever on proper maintenance processes to ensure consistent patient care. Implementing preventive maintenance practices via CMMS software can help create a positive healthcare environment where providers can better serve their patients while minimizing maintenance and repair costs.

What is a Healthcare CMMS System?

A healthcare CMMS system is purpose-built for healthcare organizations with the goal of managing the health and lifespan of medical devices, all while simplifying compliance.

Healthcare CMMS solutions prevent hospital equipment failure, improve regulatory compliance, and increase productivity. Healthcare facilities require maintenance management for critical assets such as generators, air purifiers, and sterilization equipment. To ensure their patients are well cared for and the organization complies with all regulations and standards, a healthcare facility needs to stay up-to-date on equipment maintenance.

By assigning employees to manage maintenance on buildings, machines, and assets, healthcare CMMS can improve maintenance scheduling by better knowing who to choose. It can also extend the life of critical assets by generating calendar reminders or meter-based preventive maintenance tasks.

FMX Maintenance Request CMMS Healthcare
Create a new maintenance request in FMX.

Healthcare CMMS Key Features

The key features of a healthcare CMMS include:

  • Asset Management: Tracks medical equipment and assets, providing detailed histories, maintenance schedules, and documentation to ensure optimal operation and compliance with healthcare standards.
  • Preventive Maintenance Scheduling: Automates the scheduling of regular maintenance tasks to prevent equipment failures, extend asset life, and ensure that medical devices are always in peak condition.
  • Work Order Management: Enables staff to create, assign, track, and close work orders for maintenance tasks, ensuring timely repairs and maintenance activities.
  • Inventory Management: Manages spare parts and supplies inventory, ensuring that critical repair materials are always in stock, reducing downtime for medical equipment.
  • Compliance and Audit Trails: Maintains detailed records of all maintenance activities, providing an audit trail for compliance with healthcare regulations and standards, such as Joint Commission, FDA, and OSHA.
  • Safety Management: Includes features to document, manage, and mitigate safety risks associated with equipment and facilities, ensuring a safe environment for patients and staff.
  • Reporting and Analytics: Offers reporting tools and dashboards for analyzing maintenance operations, helping to identify trends, improve efficiency, and make data-driven decisions.
  • Mobile Accessibility: Provides mobile access for maintenance staff to view and update work orders, access asset information, and receive notifications on the go, improving response times and productivity.
  • Integration Capabilities: Integrates with other hospital systems, such as EHR or Electronic Health Records software, building management systems, and financial software, for seamless operations and data consistency.
  • Customization and Scalability: Allows customization to meet the specific needs of the healthcare facility and scales to accommodate growth in assets and complexity of maintenance operations.

What Are the Benefits of a CMMS?

CMMS solutions apply to many industries and may be advertised as such rather than being an option developed just with healthcare in mid. The benefits of all computerized maintenance management systems remain the same:

  • Lower total maintenance cost.
  • Improvements in quality control.
  • Increased productivity.
  • Stronger ability to accurately budget and plan cash flow.

If you’re in the market for CMMS software, you’ll want to analyze your exact needs based on a number of factors, such as the size of your company. If you want personalized help to find a CMMS, our software advisors are available to help. Get recommendations today!

eMaint reporting healthcare CMMS
Manage reporting in eMaint.

Why is CMMS Important in the Healthcare Industry?

Healthcare is heavily regulated as it is, and maintenance of potentially life-saving medical devices and the facilities themselves are no exception.

The Centers for Medicare and Medicaid Services (CMS) dictates via their Center for Clinical Standards and Quality that medical facilities must perform equipment maintenance using the original manufacturer’s (OEM’s) recommendations. However, OEM guidance is often not the most efficient or effective way to handle equipment maintenance, as it can overlook the functional need of the equipment in favor of a component focused routine.

What does this mean in the world of healthcare? Luckily, hospitals and other medical practices aren’t limited to OEM guidelines. Healthcare facilities can modify the manufacturers’ recommendations by developing an Alternate Equipment Management (AEM) program, which details the frequency of performing maintenance, inspections, tests, and other relevant activities–all tasks covered by most modern healthcare CMMS systems.

Because a healthcare facility will have thousands of medical devices from a large number of suppliers, the amount of manufacturer instructions can differ significantly. With AEM programs, healthcare facilities can streamline their maintenance activities by justifying deviations, adapting to be more evidence-based, identifying exclusions, and using all available data.

UpKeep Spare Parts Inventory Healthcare CMMS
View spare parts inventory in UpKeep.

All Products

No products found
FMX Screenshot
Facilities Management eXpress (FMX) is a configurable maintenance and facilities management software designed to enhance productivity, reduce operating costs, and provide actionable insights on equipment and facilities. It is used by a variety of industries including manufacturing, property management and education. With FMX, facilities managers can view activities and associated costs, track inventory, and view equipment, building and location histories. The building occupants can submit maintenance, event, transportation and technology requests. FMX offers unlimited customer support and training. FMX is accessible from any web browser, including on mobile. Customer data is hosted securely in the cloud, and FMX allows for unlimited users at no extra cost.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$3,000/year
Client OS
Web
Deployment
Cloud Hosted
UpKeep Screenshot

UpKeep

★★★★★
★★★★★
(9)
UpKeep is a CMMS software that provides strong mobile capabilities to ensure your technicians and maintenance teams are productive.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$45/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
eMaint CMMS Screenshot

eMaint CMMS

★★★★★
★★★★★
(2)
eMaint is a comprehensive CMMS software designed to streamline maintenance management with its innovative technology and user-friendly interface.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$69/user/month
Client OS
Web
Deployment
Cloud Hosted
Maintenance Connection Screenshot

Maintenance Connection

★★★★★
★★★★★
(1)
Maintenance Connection is a cloud-based Computerized Maintenance Management System (CMMS) that offers extensive functionality for managing the lifecycle of a company’s assets. It includes work order management, asset management, preventive/predictive maintenance, inventory management, and calibration management. The software is designed to enhance preventative maintenance and improve uptime to increases productivity and reduce stock outs. Maintenance Connection’s inventory management capabilities include features like barcode generation and stock level notifications. The software also has over 150 prebuilt reports and customization options.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$110/user/month
Client OS
Windows, iOS, Android
Deployment
Cloud or On-Premises
Limble CMMS Screenshot

Limble CMMS

★★★★★
★★★★★
(1)
Limble CMMS is a mobile-first CMMS software designed to assist with maintenance by helping managers organize, automate, and streamline operations. Both desktop and mobile applications are available to provide access to services anywhere.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Click Maint Screenshot

Click Maint

★★★★★
★★★★★
(1)
Click Maint is an easy-to-use maintenance management software suitable for small and mid-sized businesses. It is a web-based application with features for managing requests, work orders, preventive maintenance, inspections, assets, parts, vendors, and more. Click Maint is accessible from desktop and mobile devices. Maintenance technicians can manage assigned work in the field, and managers get real-time insights from Click Maint reports. Click Maint’s customer support team is eager to help customers with implementations and ongoing support.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/user/month
Deployment
Cloud Hosted

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free recommendations that meet your exact requirements.

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