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The Best Small Business Invoicing Software

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Best
Overall
Zoho Invoice Screenshot
Zoho Invoice
Multiple currencies and languages
Client portal for approving estimates
Project time tracking
Learn More
Best for
Freelancers
Wave Screenshot
Wave
Unlimited bank accounts and credit cards
Unlimited income/expense transactions
Multi-currency invoicing
Learn More
Best for
Time and Billing
BQE CORE Screenshot
BQE CORE
Modular pricing
Robust reporting
Great for project management
Learn More
Good for
Accounting
FreshBooks Screenshot
FreshBooks
Powerful mobile app
Customizable payment terms
Recurring invoicing
Learn More

Small business invoicing software is designed to facilitate the creation and delivery of billing documents to customers. These invoices can include line items such as expenses, billable time, and goods and services provided to the client.

To maintain proper cashflow, you’ll need to ensure your small business is being paid promptly, and that you can easily collect on funds. In today’s economy, the most cost effective way to collect money owed by your customers and clients is through a small business invoicing software.

Many small business financial tools may include an invoicing module, but is an integrated approach right for you? Or would you prefer to continue using the accounting software you’re comfortable with while finding a dedicated invoicing application?

A dedicated invoicing software can help automate your invoicing and billing process while continuing to use the accounting package for balancing transactions and creating reports.

Here are our favorite picks for invoicing options for small businesses and freelancers in 2021.

Not a small business? Check out our best billing and invoicing software guide for additional options.

Best Overall:
Zoho Invoice


Zoho Invoice: Invoicing
Zoho Invoice: Payments
Zoho Invoice: Estimates
Zoho Invoice: Time Tracking
Zoho Invoice: Expenses
Zoho Invoice: Mobile App
What We Like
Multiple currencies and languages
Client portal for approving estimates
Project time tracking
Overview
Price Range: $
Client OS: Web
Deployment: Cloud Hosted

Zoho Invoice is the true definition of a small business invoicing software–simple layout, just enough features, and most importantly, easy to use! The solution doesn’t try to be a complete accounting solution or anything you don’t want it to be. It’s straightforward to create a simple invoice. It also provides ways for you to customize your invoice templates, automate recurring tasks and reminders, and collaborate with clients in real-time to negotiate better terms and conditions.

Zoho Invoice Video Overview

Why we like it: If desired, Zoho Invoice integrates with Paypal and Stripe for payment processing. It can also work alongside any other Zoho app, such as Zoho CRM or Zoho Projects. This can come in handy when you are growing as a business and want a more efficient way of recording client communications and handling project management.

Best of all, Zoho Invoice is completely free to use when you are first starting out. You won’t be charged for the program if you invoice less than 5 customers a month, making it a completely risk-free software for freelancers. Pricing is further dependent on the number of customers being invoiced and the amount of users required.

Best for Freelancers:
Wave

★★★★★
★★★★★
(5)

Wave: Dashboard
Wave: New Invoice
Wave: Products and Services
Wave: Receipts
Wave: New Estimate
Wave: Available Reports
What We Like
Unlimited bank accounts and credit cards
Unlimited income/expense transactions
Multi-currency invoicing
What We Don’t Like
Collecting online payments is “pay-per-use”
Payroll costs extra
Payroll is a monthly add-on
Overview
Price Range: $
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

Wave is a forever-free accounting solution that offers accounting, invoicing, payments, payroll, and receipts. Wave is very transparent into their pricing structure. The accounting, invoicing, and receipt scanning is 100% free. Collecting payments via credit card or bank transfers, or running payroll for your employees, does come at a price, however.

Wave Invoice Module Video Overview

Why we like it: Wave is not only one of the most popular free accounting solutions, it can also be thought of as one of the most popular accounting solutions period. Because of this, it’s a great choice for freelancers and start-ups who are strapped for cash.

From an invoicing standpoint, you can easily create estimates and later convert them into an invoice to be sent to a customer or client. These invoices can include the business address and contact details, title, summary, and company logo. You can create your own invoice numbers, PO numbers, and select a desired payment date. Recurring invoices can be established as well.

If you sign up for credit card processing, you can send an invoice that will contain a “Pay With Your Credit Card” link–helping to speed up the time it takes for your business to get paid. Wave will deposit the money in you bank account within 2 business days. While this is a paid feature in Wave (that starts at 2.9% + $0.30 per transaction), it is a feature that you’ll be hard-pressed to find cheaper elsewhere–making Wave a great option for invoicing, accounting, and more.

Best for Time and Billing:
BQE CORE

★★★★★
★★★★★
(57)

BQE CORE: Project Dashboard
BQE CORE: 360 View
BQE CORE: Reporting and Analytics
BQE CORE: Time Card Entry
What We Like
Modular pricing
Robust reporting
Great for project management
What We Don’t Like
Can’t save edited standard reports for future use
Forecasting reports
Separate invoice per phase to QBO
Overview
Price Range: $$$
Client OS: Windows, macOS, iOS, Android, Web
Deployment: Cloud Hosted

BQE Core brands itself as an all-in-one accounting and invoicing software–but that only tells half the story. The solution also includes powerful project management tools–making it a popular choice for professional service firms. The fully integrated solution can provide everything the modern firm needs–from time and expense tracking, project management, scheduling, and robust billing.

BQE Core Video Overview

Why we like it: Given the large number of capabilities BQE Core can offer, it’s a great choice for mid-sized to larger businesses. The entire suite of BQE products streamlines the entire process of time tracking, billing time, and managing projects and the financials that go into them. With over 400,000 users worldwide, BQE Core has plenty of positive reviews from architects, engineers, accountants, attorneys, and more.

BQE Core can handle all types of billing arrangements, which includes 20 standard invoice templates and custom invoice templates. This includes invoices for hourly, fixed fee, unit cost, and percent-based contract types. You can also track expenses and include them on any client invoices.

Good for Accounting:
FreshBooks

★★★★★
★★★★★
(5)

FreshBooks: Dashboard
FreshBooks: Add Ons
FreshBooks: Mobile Dashboard
FreshBooks: Accounting Settings and Reports
FreshBooks: Advanced Accounting
FreshBooks: Bank Connections
FreshBooks: Mileage Tracking on Mobile
FreshBooks: Email Templates
FreshBooks: Expense Report
FreshBooks: Invoice From Unbilled Hours
FreshBooks: Mobile Trip Tracking
FreshBooks: Mobile Dashboard
FreshBooks: Mobile New Invoice
FreshBooks: Available Integrations
FreshBooks: Mobile New Invoice
FreshBooks: Add New Client
FreshBooks: Add New Expense
FreshBooks: Payroll Settings
FreshBooks: Create New Invoice
FreshBooks: Time Tracking
FreshBooks: New Project
FreshBooks: View Invoice
FreshBooks: FreshBooks Reports
What We Like
Powerful mobile app
Customizable payment terms
Recurring invoicing
What We Don’t Like
Client-based pricing
No bulk invoice creation
Limited report customization
Overview
Price Range: $
Starting Price: $15/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

FreshBooks has a billing and invoicing tool that helps your small business create professional invoices in seconds. Customers have a number of ways to pay, such as ACH transactions, credit card, or Apple Pay.

FreshBooks Invoicing Module Video Overview

Why we like it: Automated reminders and saved payment information are just a few of the ways the invoicing capability helps save you and the customer time. Flexible invoicing terms will also let your small business request deposits on invoices to help cover any expenses necessary to complete the job.

The biggest benefit of FreshBooks is what you get included for the price. Starting at only $7.50/month, their “Lite” package is a full suite of unlimited invoices, expense entries, estimating, and time tracking.

All Products

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FreshBooks Screenshot

FreshBooks

★★★★★
★★★★★
(5)
FreshBooks is well-recognized in the accounting world and stands as a competitor to QuickBooks Online. It’s a simple cloud accounting software that allows you to invoice clients, track expenses, and accept payments.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$15/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Wave Screenshot

Wave

★★★★★
★★★★★
(5)
The Wave app is a highly popular accounting solution among freelancers and small businesses. It’s a free cloud-hosted software that allows you to track income and expenses, perform bank reconciliation, capture and organize receipts, and create custom invoices.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Stripe Screenshot

Stripe

★★★★★
★★★★★
(1)
Stripe is an online payment processing software platform for Internet businesses. Ecommerce stores, software as a service (SaaS) developers, non-profits, and other types of companies use Stripe to collect and process payments for online retail purchases, subscriptions, donations, and more. Video Overview ; Features by Product Stripe Payments ;; Stripe Terminal ;; Stripe Radar ;; Stripe Billing ;; Stripe Issuing ;; and Stripe Corporate Card (US Invite Only) ;. ; Target Markets ; and Pricing .
Client OS
Web
Deployment
Cloud Hosted
Bill.com Screenshot

Bill.com

Bill.com is a bill payment platform that: Provides accounts payable to approve, pay and sync bill payments; Provides accounts receivable to send invoices and get paid faster; and Allows for credit and expense management to get credit, control budgets, and manage expenses with Divvy.. Bill.com is specifically designed to automate the most tedious operations of any small business: Payables and Receivables. The web-based nature of Bill.com will enable you to work on your financials from anywhere in
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$39/user/month
Client OS
Web
Deployment
Cloud Hosted
QuickBooks Online Screenshot

QuickBooks Online

★★★★★
★★★★★
(42)
QuickBooks Online is the most popular financial software on the market. This cloud-based accounting solution enables tracking of sales and expenses, generating estimates, customer management, and seamless collaboration with external accountants.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$30/month
Client OS
Web
Deployment
Cloud Hosted
Zoho Invoice Screenshot

Zoho Invoice

Zoho Invoice helps simplifies your online billing and invoicing process. Best used by freelancers and small businesss owners, Zoho Invoice helps your business focus more time on providing quality products and services for your customers, and worry less about getting paid. Some available functions that Zoho provides to improve your invoicing process includes customized templates, workflow automation, and collaboration with your team and clients in real-time. For those looking to get started, Zoho
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web
Deployment
Cloud Hosted
Xero Screenshot

Xero

★★★★★
★★★★★
(3)
A contender against QuickBooks Online, Xero is a popular solution for its user-friendly interface, affordability, and unlimited users per subscription. It’s a cloud-based, double-entry accounting software that offers bank reconciliation, financial reporting, and basic invoicing and billing.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$13/month
Client OS
Web
Deployment
Cloud Hosted
Invoice2go Screenshot

Invoice2go

★★★★★
★★★★★
(1)
Invoice2go is the ready-to-go online invoicing app for creating invoices, purchase orders, quotes and all types of business documents. If you have ever used a complex accounting program you will know how time consuming and frustrating they are to understand. Invoice2go is not a complex accounting program. There is no need to understand accounting. Invoice2go produces professional Invoices and other business documents with virtually no learning curve. First invoice is ready in minutes not hours;
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/month
Client OS
Windows, iOS, Android
Deployment
Cloud Hosted
invoicely Screenshot

invoicely

invoicely is a free online invoicing software for small businesses. The program is used by over 100,000 small businesses that are focused on growing their business. The secure solution will help organize your business reports and summaries, accept online payments, and track time/expenses/mileage. Invoicing; Online payments; Time tracking; Expense tracking; Mileage tracking; Branded invoicing; Multiple businesses; and Reporting. The cost of invoicely’s basic plan starts at $7.99/month (billed
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$7.99/month
Client OS
Web
Deployment
Cloud Hosted
Scoro Screenshot

Scoro

★★★★★
★★★★★
(2)
Scoro is an all-in-one business management software that brings together your sales, projects, and reports together. The solution helps your business prepare high quality work by planning, scheduling, and tracking all of your projects in one place. Entire project portfolios can be handled within Scoro. Customizable views let you see what you desire within your software. You can visualize the progress on your work, priotize assignments, avoid overlapping, and set deadlines. The core features of
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$26/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Striven Screenshot

Striven

★★★★★
★★★★★
(9)
Striven is a cloud-based ERP software that enhances productivity and collaboration by integrating various business management tools into one platform, including accounting, CRM, project management, HR, and inventory management.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/user/month
Client OS
Web
Deployment
Cloud Hosted
Chargify Screenshot

Chargify

★★★★★
★★★★★
(1)
Chargify is a billing solution for B2B SaaS. With this elastic software, your business can manage complex customer relationships and stay compliant with changing tax across multiple jurisdictions. Adapt and scale to millions of different scenarios. Use analytics and predictive insights to understand how your business is performing. Step beyond subscription or usage-based billing by leveraging the event data that you already collect with Chargify. Offer Management : Deliver the right offer, to
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$299/month
Client OS
Web
Deployment
Cloud Hosted
Invoiceberry Screenshot

Invoiceberry

★★★★★
★★★★★
(3)
Invoiceberry is a small business invoicing software that simplifies invoices and expense tracking so your business can save time and money. This is handled via easy to use features such as the ability to send invoices, track expenses, create reports, manage clients, track payments, and manage multiple currencies. Professional invoice templates allow you to upload your logo, add invoice items, and drop in customer details before sending the invoice via email or saved as a PDF file to be printed.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$15/month
Client OS
Web
Deployment
Cloud Hosted
Invoice Ninja Screenshot

Invoice Ninja

Invoice Ninja is a free invoicing software that helps your business track work-time and get paid by your clients. The solution allows you to custom brand your invoice design, manage recurring invoices, automate late-payment reminders, enable e-signatures, and create workflows. The powerful suite of business tools within Invoice Ninja allows you to quote and invoice clients, time billable tasks, track expenses, and get paid. @youtube The features included with Invoice Ninja include: Custom Brand
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Hiveage Screenshot

Hiveage

Hiveage is an online invoicing tools used by small businesses looking to get paid faster. The easy to use solution helps manage money, customers, and your team in order to improve overall cashflow. Whether used by freelancers, small business owners, or mid-sized agencies, Hiveage provides a clear way to bill clients and manage your current and future revenue. Hiveage is a true billing and invoicing tool and does not include any cumbersome accounting features. The customizable invoices allow you
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$16/month
Client OS
Web
Deployment
Cloud Hosted
BQE CORE Screenshot

BQE CORE

★★★★★
★★★★★
(57)
BQE CORE is a flexible and powerful business management solution with a full range of time and expense tracking, billing, project management, and accounting capabilities.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
Jobber Screenshot

Jobber

★★★★★
★★★★★
(5)
Jobber makes it easier to schedule jobs and manage your team, and reduces the amount of time spent on data entry and tracking down paperwork. Users have saved 6.8 hours per week on average by using Jobber. Jobber allows you to estimate, quote, schedule, invoice, and get paid with no experience necessary. This lets you stay on top of requests, create winning quotes, schedule jobs faster, email and text invoices to clients, and make it easy to receive payments. @youtube Scheduling & Dispatching;
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$29/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Giddh Screenshot

Giddh

Giddh, a service from Walkover, offers a suite of online accounting software and tools. Giddh can handle invoicing, bank reconciliation, reports and analysis, client contact information and communication tools, inventory, and more. It’s a great service for small businesses or for a company’s first accounting system. It lets users import Excel sheets onto its system, syncing previous data, and consolidating them to one location going forward. Bank Reconciliation; Multi-Currency Tools; Import
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$11/user/year
Client OS
Windows, macOS, Android, Web
Deployment
Cloud Hosted
Clear Books Screenshot

Clear Books

★★★★★
★★★★★
(1)
Clear Books is an accessible, online accounting software built for small businesses, contractors, and freelancers. This easy-to-use online accounting software is designed for UK-based small businesses, contractors, freelancers, and sole trade. Easily create and send invoices, track bills and expenses, prepare taxes, share access with certain individuals, and more. @youtube Invoice and Quote Generator; Bill and Receipt Tracking; Bank Feeds and Uploads; Reporting Tools; Dividends Tracker; Project
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$12/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
Clickentry Screenshot

Clickentry

Clickentry is a cloud accounting solution for small and medium-sized businesses. Clickentry offers easy-to-use tools to help with invoicing, expense claims, multi-currency accounting, purchase orders, fixed assets, and more. Invoicing; Inventory; Bank Reconciliation; Expense Claims; Purchase Orders; Multi-Currency; Customer Login Portal; Customer Quotes; Budget Reporting; and Batch Processing. Clickentry starts at $10/month. Clickentry does offer a free version. And Clickentry does offer a free
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free the best small business invoicing software recommendations that meet your exact requirements.

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Russ Davidson
Last updated on January 27th, 2023
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Buyer’s Guide

  • What Is Small Business Invoicing Software?
  • Key Features
  • Primary Benefits
  • Pricing Guide

What Is Small Business Invoicing Software?

Small business invoicing software is designed to facilitate the creation and delivery of billing documents to customers. Invoicing solutions for small businesses provide automation features that help auto-complete data fields and calculate line items. Some solutions will also automatically generate and apply sales tax. These automation features will reduce the time it takes to run your invoicing process, which reduces labor costs, helps prevent under-billing, and increase customer satisfaction.

Small business invoicing software is usually a more simplistic, easier to use, and inexpensive version of a more robust billing and invoicing software. These solutions are targeted towards freelancers or small businesses with a smaller number of clients who may not need all the bells and whistles they find with other solutions. These options can also be small business accounting software that has an invoicing module, or be a stand-alone invoicing tool that integrates in with their existing accounting system (such as QuickBooks Online or Xero).

Freshbooks Small Business Invoicing Software
A sample invoice created with FreshBooks.

What Are The Features of Small Business Invoicing Software?

  • Invoice creation: Modify customizable invoice templates to create bills and invoices. Added services performed or products purchased and automated sales tax application. Handle recurring invoice scheduling, payment reminder documentation, Logo & branding support, send via email capabilities, and invoicing cloning.
  • Quotes and Estimates: Create a formal estimate that shows the products or services needed and the cost associated with them. Quotes can also include a “valid for” date and can easily be readjusted.
  • Online Payments: Includes ACH payments and credit card processing. Other available payment options include PayPal, Apple Pay, Google Pay, Samsung Pay, and more. Save customer payment details for an easier collection of payments.
  • Time Tracking: Track time spent working for your customers and create invoices based on the work you have provided. This feature is used for real-time and after-the-fact employee time tracking in order to facilitate client billing.
  • Expense Tracking: Track costs associated with each service or project by keeping records of when and how expenses were incurred. Reimbursable expenses can be added back to an invoice.
InfoFlo Pay Small Business Invoicing Software
InfoFlo Pay offers an easy to digest view of all your invoices.

What Benefits Does Small Business Invoicing Software Offer?

Some of the top benefits of invoicing software for your small business include:

Automate the Invoicing Process For Your Small Business

To automate your invoicing process, you’ll want to find a solution that meshes well with other applications. For example, an invoicing tool that also offers (or integrates with) time tracking and project management will allow you to flow through your work day at a quicker pace.

While these features may commonly be included in small business invoicing systems, they may also be marketed as project time tracking software, or simply time and billing software. Time and billing software is used for real-time and after-the-fact employee time tracking in order to facilitate client billing.

Time and billing may be best suited for businesses that rely heavily on capturing billable hours. Internally, tracking billable hours vs non-billable hours can give an oversight as to how profitable your labor resources are, or perhaps better improve your workforce planning.

A real world example of small businesses finding success with integrated invoicing and time tracking is within the professional services. If you are a law firm, you likely bill clients at an hourly rate for services provided. Before beginning client work, you’ll want to “clock in” to their project, and “clock out” when you’re done. Once your work has been completed, your time can be calculated against your hourly rate, which creates a dollar figure on your invoice.

invoicely small business invoicing software
An example invoice in invoicely.

Create Invoices From Anywhere With Online Access

In today’s age, all types of software can be accessed via the cloud. Small business invoicing software that runs online provides a cost-effective, scalable, and flexible way of handling any billing needs.

One of the most popular reasons people are moving to online small business invoicing software is for the accessibility it offers. Online programs are accessible just by logging in via a web-browser. As such, they do not require any sort of native application to work. This means you can use the software while at home, at a coffee shop, or wherever you have access to the internet.

This level of accessibility means your invoices are stored in the cloud. Employees can upload and approve invoices even if they are traveling. Invoices are also never lost, as cloud-storage offered by your software provider means they control any and all data storage and backups.

Other benefits of cloud small business invoicing software include subscription-based pricing, online payment processing, and reducing paperwork within your business.

Invoice2go Mobile Small Business Invoicing Software
Invoice2go lets you create invoices via a mobile app.

What Does Small Business Invoicing Software Cost?

The cost of small business invoicing software is dependent on the number of users, the number of invoices being created each month, any additional functionalities needed beyond invoicing, and any integrations required with other systems.

Most options targeted towards small businesses will have a starting price of $9-$25/month. This is typically a base-rate for a limited amount of users. Payment processing–either via credit card or ACH–will add to your overall monthly costs.

While becoming more rare, some software companies do sell locally installed versions of their solutions. This means you’ll pay a bulk cost upfront to buy the software outright. This is great for a company that does not want to worry about monthly payments. Small business options will start anywhere between $500 to $1,000 for licensing.

If your business prefers to go the locally installed route, you’ll want to be prepared for added fees. This includes implementation and training costs, which can potentially double the initial investment.

You also will need to consider the need for ongoing support and annual updates. These are usually optional to purchase, but without them, you’ll be left high and dry without a working solution if something goes wrong. Many businesses choose a subscription-based pricing model for the peace of mind that they can always get reliable support and updates to their software when needed.

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Reviews
ECI M1 Review
Hippo CMMS Review
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QuickBooks Online Review
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Comparisons
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NetSuite vs. SAP
Power BI vs. Tableau
QuickBooks vs. FreshBooks
Sage 300 vs. Sage 50