8.8
Editor’s Rating:
Best Overall
Lightspeed POS: Back Office
Lightspeed POS
  • Clean design
  • Frequent updates
  • Offers their own payment processor
8.5
Editor’s Rating:
Best for Enterprises
Revel Systems: CRM
Revel Systems
  • Hybrid architecture with local network reliability and cloud-based features
  • Strong built-in CRM tools
  • Intuitive employee scheduling system
8.5
Editor’s Rating:
Best for Small Businesses
Square: Item Management
Square
  • Payment processing and POS
  • Works in-store and online
  • Transparent pricing

With QuickBooks POS discontinued in 2023, many retailers and restaurants are looking for alternative point-of-sale software. We researched and tested 20+ options that integrate with your QuickBooks accounting data for a smooth transition.

1 Lightspeed POS - Best Overall

Why We Chose It: Lightspeed POS tops our list with a score of 8.8 for its strong inventory management features. It simplifies tracking items across multiple locations, setting automated reorder points, managing purchase orders, and handling product variations. Moreover, we like that it has an integrated supplier network for smoother procurement processes.

We found Lightspeed POS best for retail and restaurant businesses, offering compatibility with a diverse range of hardware. This includes essential equipment like barcode scanners, receipt printers, cash drawers, and payment terminals, ensuring seamless integration with existing setups. Moreover, Lightspeed POS provides the flexibility to utilize iPads as kitchen display systems, enabling kitchen staff to manage incoming orders with ease and efficiency.

Lightspeed seamlessly integrates with QuickBooks Online, syncing sales data, financials, and inventory updates across multiple locations. However, businesses using payment processors other than Lightspeed Payments may incur additional monthly fees, impacting revenue.

Best Overall:
Lightspeed POS

Lightspeed POS: Back Office
Lightspeed POS: App
What We Like
Clean design
Frequent updates
Offers their own payment processor
What We Don’t Like
Basic reporting
Difficult to use outside payment gateways
Expensive upgrades
Overview
Price Range: $$
Starting Price: $69/month
Client OS: Web
Deployment: Cloud Hosted
Visit Website

2 Revel Systems - Best for Enterprises

Why We Chose It: We found Revel Systems best for large-scale operations and enterprises in the restaurant and retail sectors. Its integration with QuickBooks Online automates daily transactions into summarized invoices for better product cost analysis. We also like that Revel can handle complex inventory needs, manage multiple product variants, and provide detailed real-time tracking down to ingredient levels.

Revel enhances operational efficiency by automatically updating inventory levels, sending low-stock alerts, and generating purchase orders. The integration also supports payroll processing by syncing employee time data, facilitating seamless wage calculations and payments through QuickBooks.

Revel supports various payment methods, including mobile wallets, and ensures secure data transmission. It offers EMV, Apple Pay, and dedicated in-house support. However, we found some users reported hardware and network problems. These included issues like orders or payments not going through properly and difficulty connecting to the internet for online orders.

Best for Enterprises:
Revel Systems

Revel Systems: CRM
Revel Systems: Delivery Management
Revel Systems: Online Ordering
Revel Systems: Payroll Management
Revel Systems: Purchase Orders
What We Like
Hybrid architecture with local network reliability and cloud-based features
Strong built-in CRM tools
Intuitive employee scheduling system
What We Don’t Like
Exact pricing details not provided by the developer
Steep learning curve for new users
Overview
Price Range: $$$
Client OS: macOS

3 Square - Best for Small Businesses

Why We Chose It: Square is another top pick of ours, with a score of 8.5. The platform syncs with QuickBooks Online, making it easier to manage financials across multiple locations. It automates the import of sales data into QuickBooks, creating detailed sales receipts that include item names, quantities sold, discounts, and taxes. We also found that Square integrates with QuickBooks Desktop.

Square’s inventory management capabilities are designed to support scaling retailers. It offers stock forecasting, automated purchase orders, and real-time tracking across multiple locations. We also like that it’s compatible with iPhones, iPads, Android devices, and Square’s own hardware terminals. However, the 2.6% + 10¢ per transaction fee adds up quickly, especially for companies processing large transaction volumes.

Best for Small Businesses:
Square

Square: Item Management
Square: Loyalty Program
Square: Gift Card Management
What We Like
Payment processing and POS
Works in-store and online
Transparent pricing
Overview
Client OS: Web
Deployment: Cloud Hosted

4 Shopify POS

Why We Chose It: Intuit partnered with Shopify to provide a migration tool, 24/7 support, and premium onboarding when switching from QuickBooks POS. Shopify’s integration with QuickBooks Online supports various functionalities, including directly synchronizing order data, customer information, and financial transactions. Shopify also syncs with QuickBooks Desktop through the QuickBooks Desktop Connector app.

Additionally, Shopify offers tools for automating purchase orders and managing stock across multiple locations. It supports Android, iOS, and any device using Google Chrome or Safari web browsers. Based on our findings, Shopify POS now syncs with QuickBooks Desktop once daily at a time specified by the user instead of every 5 minutes. This change aims to lessen the system’s workload and minimize errors caused by frequent updates. However, it also means that you won’t get real-time updates on financial data unless you manually sync it.

Shopify

Shopify: Home Screen
Shopify: Reporting Dashboard
Shopify: Create Shipping Label
Shopify: Create New Product
Shopify: Integrations
What We Like
Includes branding and domain names
Offers dropshipping business options
Uses Facebook ads and Google Smart shopping
What We Don’t Like
Reliant on apps to boost functionality
High transaction fees
Not ideal for blogging
Overview
Price Range: $$
Starting Price: $29/month
Client OS: Web
Deployment: Cloud Hosted

5 Clover POS

Why We Chose It: Clover POS syncs sales data, inventory, and financial records to QuickBooks through third-party applications like Commerce Sync. We added it to our list because it’s tailored for eCommerce and physical retailers, with in-store, online, and mobile sales functionalities.

Moreover, Clover offers features tailored for various business types, including multi-location inventory management and low-stock alerts. Square works on Android devices and proprietary Clover hardware, which runs on a modified version of Android. This means it might not be the best choice for companies mainly using iOS software. Also, we discovered that Clover requires businesses to use their own hardware, such as the Clover Station or Clover Mini, which limits merchants to their specific system.


Clover POS: Dashboard
Clover POS: Home Screen
Clover POS: Register
What We Like
Add-ons available through Clover App Market
Accepts EMV chip cards, magnetic swipe cards, NFC payments
Syncs directly with accounting software like QuickBooks
What We Don’t Like
Monthly subscription rate details require a developer quote
Does not have a free version
Overview
Price Range: $
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

6 SmartCart360

Why We Chose It: SmartCart360 is a strong QuickBooks POS alternative designed specifically to replace the latter. We like its advanced inventory control features like low stock alerts, purchase order creation, and lot tracking. It also has comprehensive reporting capabilities, providing businesses valuable insights into sales, inventory, and customer data.

The software seamlessly integrates with popular accounting software like QuickBooks Online and QuickBooks Desktop, streamlining financial processes. Additionally, it offers a loyalty program tool to incentivize repeat customers and facilitates eCommerce integration to sync online and in-store sales.

With secure payment processing and PCI compliance, SmartCart360 is a solid choice for businesses seeking to upgrade from QuickBooks POS or implement a new POS system. It supports Android and iOS devices, so it’s a versatile pick for SMBs.

SmartCart360

SmartCart360: SmartCart360 Customer Order Screen
What We Like
Integrates with QuickBooks
Offers customer loyalty program tool
Secure payment processing with PCI compliance
Overview
Price Range: $$$
Starting Price: $250/month

7 eHopper

Why We Chose It: We chose eHopper because it’s highly affordable, starting at just $10/month/license, and features sales tracking, inventory management, and customer engagement tools. Its user-friendly interface is accessible across various devices, including Android tablets, iPads, Windows PCs, and Poynt terminals.

One notable advantage of eHopper is its free credit card processing, which can significantly lower small businesses’ operating costs. The system also supports various payment methods, including in-person and online transactions via cash, credit/debit cards, mobile wallets, and portable card readers.

eHopper seamlessly integrates with QuickBooks Online, enabling automatic sharing of inventory, sales, and financial data. However, our research did reveal some potential downsides. eHopper offers fewer integration options compared to competitors like Shopify POS. It also performs better in retail than food services, partially because of its complex split payment process.


eHopper: PO Receiving
eHopper: Reporting
eHopper: Payments
eHopper: Inventory
What We Like
Free credit card processing for the business
QuickBooks Integration
Strong inventory management
What We Don’t Like
Better in a retail environment vs a restaurant
Limited customization
Tedious split payment process
Overview
Price Range: $$
Starting Price: $10/license/month
Client OS: Android, Web
Deployment: Cloud Hosted

8 Toast POS

Why We Chose It: Toast POS is a restaurant management system that integrates seamlessly with QuickBooks. The integration, powered by xtraCHEF by Toast, facilitates the automation of invoice and payroll data into QuickBooks. It also provides specialized features for managing food costs, tracking inventory levels in real time, and generating detailed financial reports.

We found Toast’s inventory management tools helpful for managing food costs more effectively. These include features like recipe costing, waste tracking, and order management. These functionalities are supported on iOS and Android-based devices, including Toast’s proprietary hardware. Using Toast POS means committing to a long-term contract if you opt for their hardware, which could be a factor for new businesses to consider.

Toast POS

Toast POS: Toast Dashboard
Toast POS: Toast Staff Management
What We Like
Supports EMV and mobile payment options
Includes integrated email marketing and customizable loyalty programs
What We Don’t Like
Requires a commitment to a long-term contract
Primarily designed for Android-based devices
Overview
Price Range: $$
Starting Price: $79/user/month
Deployment: On-Premises

Why Seek a QuickBooks POS Alternative?

Intuit announced that, as of October 2023, QuickBooks POS would no longer receive security patches, updates, or support. Additional reasons to find alternatives include:

-Industry-Specific Features: Certain alternatives are designed with specific industries in mind. For instance, Toast POS offers tools like online ordering, delivery, and contactless payments, which are ideal for restaurants and the food service industry​.

  • Modern Capabilities: QuickBooks POS primarily operates as an on-premise solution, which limits its capability to leverage cloud-based advantages.

  • Security Risks: Continuing to use QuickBooks POS after the discontinuation date may expose businesses to potential security vulnerabilities due to the lack of security patches and updates.

Revel Systems Online Ordering Screen
Revel POS allows customers to place online orders ahead of time.

How to Integrate POS Software with QuickBooks

To link your POS system with QuickBooks, follow these steps:

  1. Choose a POS system that smoothly connects with QuickBooks, such as Square, Clover, Shopify, Toast, or TouchBistro.
  2. Know whether you’re using QuickBooks Online or QuickBooks Desktop, as the setup might differ slightly.
  3. Set up the integration in your POS system by choosing the QuickBooks option and entering your QuickBooks login details. This kick-starts the sync between the two systems.
  4. Once integrated, your POS system automatically sends sales data, including costs and quantities sold, to QuickBooks, giving you a clear view of your finances.

Integration can be direct, where the POS and QuickBooks sync quickly, or indirect, where data is downloaded from the POS as a CSV file and manually uploaded to QuickBooks. Direct is better since it’s more automated. Some POS systems, like Square, have dedicated apps for QuickBooks Online syncing, while others, like Clover, need third-party apps for integration.

Which POS Software Is Best for QuickBooks?

The top POS software for integrating with QuickBooks includes:

  • Lightspeed POS: Solid choice for retailers needing strong inventory management and integration with QuickBooks Online. It offers customizable receipts, omnichannel management, and detailed customer profiles.
  • Square POS: Best all-around choice for small businesses. It has a free plan, affordable hardware, and connects with QuickBooks through a third-party service.
  • Shopify POS: Good for companies with a strong online presence. It has a free app, syncs with QuickBooks, and lets you sell on social media and other online platforms.
  • Revel POS: Great for larger businesses with multiple locations. It offers advanced features and seamless integration with QuickBooks.
  • TouchBistro: Tailored for restaurants and catering services. It simplifies restaurant accounting and includes a kitchen display system.
eHopper Inventory Details Screen
View high-level inventory details in eHopper POS.

How to Choose a QuickBooks POS Alternative

When choosing a QuickBooks POS alternative, consider several key factors to ensure that the new system aligns well with your business needs:

  • Feature Set: Evaluate whether the alternative offers the specific features that your business requires. This might include inventory tracking, customer relationship management, sales reporting, and employee management. Also, check if the platform supports modern payment technologies such as NFC for tap-to-pay transactions.
  • Industry Suitability: Some POS systems are tailored for specific industries. For instance, restaurants, retail stores, and service-oriented businesses might have different needs regarding order management, booking, and customer engagement.
  • Integration Capabilities: Consider how well the POS system integrates with your current software, such as accounting software, eCommerce platforms, and CRM systems.
  • Usability: The ease of use of a POS system is important, especially in high-pressure environments like retail or hospitality, where quick transaction processing is essential. Look for a system with an intuitive interface that can reduce training time and improve efficiency.
  • Cost: Evaluate the total cost of ownership, including upfront costs, monthly or annual subscription fees, and any additional charges for support, maintenance, or additional features. Some systems offer a lower upfront cost but may require higher ongoing payments​.
  • Scalability: Ensure that the POS system can scale with your business. This includes handling an increasing volume of transactions, adding new sales channels, and expanding to new locations.
  • Security and Compliance: The chosen POS system should comply with industry standards for data security, such as PCI DSS for payment processing. This helps protect sensitive customer and business data​.
  • Hardware Requirements: If your business requires specific hardware, such as barcode scanners, receipt printers, or mobile devices for sales, ensure the POS system is compatible with these devices. Also, consider whether the POS provider offers hardware or if you can use third-party options.
SmartCart360 Order Screen
Drill down into order details in SmartCart360.

All Products

No products found
Lightspeed POS Screenshot

Lightspeed POS

★★★★★
★★★★★
(2)
Lightspeed POS, formerly ShopKeep by Lightspeed, is a cloud-based point of sale system tailored for retail, rental, and service-based businesses. Main capabilities include tracking margins, taxes, and discounts on products, as well as vendor management and order management. Its CRM functionalities enable businesses to build detailed customer profiles, track sales history, and implement loyalty programs. As part of Lightspeed, this POS has more resources and the ability to accelerate product innovation.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$69/month
Client OS
Web
Deployment
Cloud Hosted
Visit Website
Revel Systems Screenshot

Revel Systems

★★★★★
★★★★★
(2)
Revel Systems offers a wide range of POS features, including real-time inventory tracking, comprehensive sales reports, customer relationship management, and employee management tools. Other top features include an offline mode and multi-location management. It integrates with third-party solutions, such as with QuickBooks, and provides various payment options and loyalty programs.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
macOS
Square Screenshot

Square

★★★★★
★★★★★
(1)
Square provides online businesses and brick and mortar stores with a payment processing and POS system. The Square card readers allow you to swipe credit cards on the go. Square allows you to set up merchant services, accept payments, complete online transactions, and more from one powerful system. [[toc]] @youtube Accept Card Payments Online or In Person; Invoicing; and Remote Credit Card Payments. Process Payments; Manage Refunds; Track Inventory; Customize Reports; and Manage Customers.
Client OS
Web
Deployment
Cloud Hosted
Shopify Screenshot

Shopify

★★★★★
★★★★★
(2)
Shopify is an e-commerce platform designed to help businesses create and manage online stores. It offers features such as multi-channel selling across various marketplaces and social media, a wide array of payment options including its own gateway, Shopify Payments, and a library of over 8,000 apps.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$29/month
Client OS
Web
Deployment
Cloud Hosted
Clover POS Screenshot
Clover POS is a point of sale that can run on any mobile device or tablet. It acts as an all-in-one solution that combines software, hardware, and merchant services. Clover has their own brand of hardware and offers bundles on their systems alongside the Clover POS software, including tablets, credit card scanners, and more. Clover offers their POS software within all of their POS system options, including their POS station, “Flex” (a payment card reader), “Mini” (a full POS in tablet form), and “Go” (a mobile phone adapter for accepting payments). The software supports a wide range of payment types, including credit, debit, and contactless options.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
SmartCart360 Screenshot

SmartCart360

SmartCart360 is a business management software that offers a range of features including customer management, mobile point of sale, company management, a dedicated shipping portal, inventory control, and easy integration with QuickBooks. These functionalities are geared towards improving efficiency in managing customers, sales, cash flow, shipping, and inventory across multiple locations. SmartCart360 aims to empower business owners to take control of their operations by providing real-time data transfer, automatic updates, and special pricing options, among other benefits.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$250/month
eHopper Screenshot

eHopper

★★★★★
★★★★★
(1)
eHopper is an intuitive and easy-to-use cloud-based POS system developed for small business management. It features transaction processing, sales reporting, customer and employee management, and a mobile app for on-the-go management. Additionally, it offers basic inventory management and sales reporting, providing small businesses with essential tools to manage daily operations and track performance. This makes eHopper a full solution to drive business operations, cut operating costs and transparency when looking over important transaction data.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/license/month
Client OS
Android, Web
Deployment
Cloud Hosted
Toast POS Screenshot

Toast POS

Toast is an Android-based restaurant point of sale and management system that helps improve restaurant operations and increase ROI. Toast scales for any size food service business from small cafes to enterprise restaurant chains with multiple locations. Point of Sale Tableside Service;; Analytics and Reporting;; and Menu Management;. ; Kitchen Display System; Online Ordering System; and Loyalty Program Integration. Tableside Service;; Analytics and Reporting;; and Menu Management;. Software
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$79/user/month
Deployment
On-Premises

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