The Best Vacation Tracking Software

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BambooHR Screenshot

BambooHR

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BambooHR is a software with human resource management capabilities, especially in applicant tracking, employee onboarding, and performance management. It integrates with systems like NetSuite, Payroll Harmony, and TimeWorksPlus. BambooHR also provides a mobile hiring app, time tracking, and payroll features.
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Starting Price
$99/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Rippling Screenshot

Rippling

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Rippling is an all-in-one HR platform providing online payroll, benefits, and human resource management. The software helps unify employee data whether a business has 1 employee to 1,000 employees. It can also manage the IT involved with managing employees with app provisioning, single sign-on, passwords, and computer access.
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Starting Price
$8/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Sage HR Screenshot

Sage HR

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Sage HR is a human resources management software. Features include self-service employee portals, reporting and analytics capabilities, and integration with Sage Payroll. Sage HR handles recruitment with features for creating job ads, managing applicant pipelines, and scheduling interviews. It also allows the submission and management of company expenses from mobile devices.
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Starting Price
$5.50/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
TriNet HR Software Screenshot

TriNet HR Software

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TriNet, formerly Zenefits, is an HR software. The platform allows businesses to manage the entire employee lifecycle, from recruiting to offboarding, and provides tools for HR compliance, people operations, and performance management. Key features include payroll, benefits enrollment, and employee onboarding. TriNet provides employees access to premium benefits typically available to larger organizations.
Client OS
Windows, macOS, iOS, Android
Deployment
Cloud Hosted
Namely Screenshot

Namely

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The Namely HR platform offers everything mid-sized businesses need to handle payroll, benefits, time tracking, and talent management. This software covers essential HR needs and compliance requirements in one place. Recruit, onboard, and manage employees; ensure they get paid; and offer perks to attract and retain them. With an open API, companies can pull all the employee data into the Namely platform, which means everything from an Applicant Tracking System to the 401(k) is in one place.
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Starting Price
$9/employee/month
Client OS
Web
Deployment
Cloud Hosted
Clockify Screenshot

Clockify

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Clockify is a primarily free time tracking tool that is straightforward to use, allowing users to start and stop tracking with ease. It’s designed to work across multiple tasks and projects, providing useful insights and data analysis to improve productivity. It provides functionalities for employee hour tracking, project planning, and tools for invoicing and budget management. The tool also includes features like a Pomodoro timer and a kiosk mode for clocking in and out, enhancing its utility for different work scenarios.
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Starting Price
$3.99/user/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud or On-Premises
PurelyHR Screenshot

PurelyHR

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(3)
PurelyHR is a modular software to fulfill all your daily HR needs. The modules include: Staff; Performance; Time-Sheet; Talent; Time-Off; Time-Clock; and Warnings. All these modules offer your company a smarter way to do every HR task, from onboarding new hires to managing remote work and vacation time. Choose the modules that best fit your business and budget. The features you get will depend on the exact modules you use. Some of the main features include: Store employee data; Onboard new
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Starting Price
$5/employee/month
Client OS
Web
Deployment
Cloud Hosted
Calamari Screenshot

Calamari

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(5)
Calamari is an HR management software based in cloud which makes managing HR much easier and faster. It allows tracking and planning all types of absences. creating new absence types. You can track employees attendance using QR codes, web-app, mobile app, and iBeacons. You can get notification about leave requests, upcoming absences and time off requests. You can also get alerts about employees lateness and overwork. Calamari supports companies with offices based in multiple countries and
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Starting Price
$10/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
ClickTime Timesheet Screenshot

ClickTime Timesheet

ClickTime Web TimeSheet is an easy-to-use web-based timesheet system. From salaried staff to part-time workers, anyone can use ClickTime without a need for training. For timekeepers, ClickTime offers a quick and easy time entry interface. Managers have powerful yet simple control of workgroups, email reminders for late timesheets and various reports for billing, HR and analysis. Administrators love ClickTime’s flexible billing rates, client/job lists, and international options. ClickTime is
Client OS
Windows, macOS, Web
Deployment
Cloud Hosted
UKG Pro Screenshot

UKG Pro

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UKG Pro, the combination of UltiPro Ultimate Software and Kronos, unites all aspects of HR, payroll, and talent management into a complete human capital management functionality. The cloud-based product suite is designed to simplify work people to every day, and identify employees at risk to leave the company. Advanced services include payment and check printing.
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Kissflow HR Cloud Screenshot

Kissflow HR Cloud

Kissflow HR Cloud is a human resources software that manages all processes—from hire to retire. The software helps your HR department align the recruitment process with your business objectives, offer new hires a good first impression, track employee attendance, monitor the performance of your staff, handle time-off requests, and more. @youtube Applicant Tracking; Employee Onboarding; Performance Management; Attendance and Time; Leave Management; and Employee Offboarding. The cost of Kissflow
TimeOff Screenshot

TimeOff

Replicon TimeOff automates time off tracking and enforcement, ensuring your company is appropriately staffed and in compliance. Managing time off is complex, time-consuming, and a major liability for most businesses. Managers lack visibility into time off schedules and balances, making it difficult to ensure adequate staffing and adherence to internal policies. Employees don’t have an easy way to request time off and view their balances, so they often end up overloading their Human Resource
Client OS
macOS, Web
Deployment
Cloud Hosted
Day Off Screenshot

Day Off

Day Off is a vacation, PTO, and leave tracker designed for Android and iOS. This mobile app helps you save your time and effort by tracking team absences in one place. Setting up custom leave and vacation policies can be done in second. HR dashboard; Invitations by email or phone; Leave type configurations; Web dashboard for managers and admin; PTO tracker; Approval process based on your workflow; Employee and manager notification; and Setup for subteams. The Basic Day Off plan is available for
Starting Price
$1/user/month
Client OS
iOS, Android
Deployment
Cloud Hosted
Zoho People Screenshot

Zoho People

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Zoho People is a human capital management software offering essential HR functionalities and advanced features like performance and learning management systems. It integrates with the Zoho ecosystem and delivers customizable attendance, leave, and timesheet reporting. Zoho People also provides modules for time tracking, goal setting, and performance reviews.
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Starting Price
$1.25/employee/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
TimeClock Plus Screenshot

TimeClock Plus

TCP, formerly TimeClock Plus, is a scalable corporate level workforce labor management solution. The software provides key functionality for time and attendance, leave management, employee scheduling, and time collection. TCP gives the ability to track, view and report employee information in true, undelayed, real-time. The software lets management make decisions on the fly , and helps lower labor costs significantly. Using the power of Microsoft’s SQL Server, TCP offers the scalability required
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Paycor Screenshot

Paycor

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(3)
Paycor is a human capital management (HCM) software that provides cloud-based onboarding, HR, payroll, and timekeeping software capabilities. Paycor’s HCM platform modernizes every aspect of managing the people of a business, from the initial recruitment, retainment, and paying them via payroll. Paycor’s HCM software makes managing day-to-day operations easier via applicant tracking, reducing administrative tasks for open enrollment and benefits, to keeping an eye on payroll costs. It has modules offering custom reports, on-demand HR features, and timekeeping utilities.
Client OS
Web
Deployment
Cloud Hosted
Eddy Screenshot

Eddy

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(3)
Eddy is the all-in-one customer-driven HR Suite built to help local businesses easily manage people, payroll, and HR processes all in one place. The main features features include an applicant tracking system (ATS) to streamline recruitment, tools for effective employee onboarding, and a performance management system. Eddy’s software streamlines or eliminates administrative HR work, improves employee experience to create a healthier business, and is designed for local businesses with deskless workers.
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   $     $     $     $     $   
Starting Price
$6/user/month
Client OS
iOS, Android
Deployment
Cloud Hosted
GoCo Onboarding Screenshot

GoCo Onboarding

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(2)
GoCo is an easy, paper-free new hire onboarding platform. This software automates your hiring and onboarding workflow so you can greet your next new-hire with a smile on the first day — instead of a stack of paperwork. By using GoCo’s employee onboarding software, you can send a customized offer letter with embedded e-signature and a benefits preview to potential hires to give them a clear view of their overall compensation and benefits package. Hiring and Onboarding : Start your new-hires off
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   $     $     $     $     $   
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Starting Price
$5/employee/month
Client OS
Web
Deployment
Cloud Hosted
Paycom Screenshot

Paycom

★★★★★
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(5)
Paycom is an online payroll service and HR payroll software option that helps businesses streamline their employment processes from recruiting to retirement and everything in between. The Talent Acquisition, Time and Labor Management, Payroll, Talent Management and HR Management systems operate from a single database, eliminating redundant data entry and integrating multiple systems.
Client OS
macOS, iOS, Android, Web
Deployment
Cloud Hosted
UZIO Screenshot

UZIO

UZIO is HRIS software designed for businesses of all sizes, managing HR, payroll, benefits, and time & attendance. It streamlines HR processes, enhances efficiency, and digitizes employee management. UZIO partners with brokers, PEOs, CPAs, and ASOs to offer a 360-degree HR and payroll solution for their clients.
Starting Price
$4.50/employee/month
Client OS
Windows, Android, Web
Deployment
Cloud Hosted

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Buyer’s Guide

What is Vacation Tracking Software?

Vacation tracking software streamlines the many human resource (HR) processes involved with scheduling time off for employees from a single, comprehensive platform. Vacation tracking used to mean making a spreadsheet and filling in time off requests as employees made them. Yet this could often cause problems with overlapping vacations leading to a lack of coverage at your company.

While there is some functionality overlap with time and attendance software, vacation tracking systems focus only on time when employees are away, not when they are at work. This may cover just paid time off (PTO), unpaid leave, or any extended employee absences from your company. Whatever your vacation policy, PTO tracking software makes it easy to coordinate employee time off.

CakeHR Software
CakeHR lets you manage vacation tracking from an easy to use dashboard.

Features of Vacation Tracking Software

  • Vacation calendar: Show approved and pending time off on a shared calendar which can be updated and edited at any time
  • PTO management: Add or modify vacation, sick days, bereavement leave, parental leave, holidays, and any other type of paid time off for employees
  • Eligibility requirements: Set rules and guidelines on who is eligible for different types of time off; mark blackout dates in a shared calendar for unavailable dates
  • Leave balance and time calculator: Show how much paid or unpaid time off has been accrued by each employee, then balance PTO accruals against how much leave has been taken already
  • Roll-over limits and leave encashment: Determine how vacation time rolls over for future usage or expires
  • Leave encashment: Calculate payout or buy out compensation for employees who have not used their carryover/rollover leave at the end of their time with your company
  • Automated notifications and alert reminders: Avoid coverage lapse by sending automatic email or text reminders to employees about to go on vacation and their managers, supervisors, or teams
  • Employee self-service portals: Allow employees access to their leave requests from desktop or mobile devices, also clock-in and clock-out

Best Vacation Tracking Software Benefits

Utilizing a vacation tracking system at your company can provide many long-term and short-term benefits:

Real-Time Vacation Updates

Employee time is one of the most valuable resources your company has. Yet filling out timesheets can be a real drain on company resources, particularly small businesses without dedicated HR staff. Add in a backlog of leave requests around popular holidays and even an experienced PTO tracker can make a mistake on the official timesheet.

Instead of relying on HR teams filling in a vacation tracking spreadsheet manually in Excel, this management software lets HR, managers, and employees themselves add in time off requests for approval. This workflow automation means HR and management can focus on other tasks than deciding how employees schedule their time off.

Clear Coverage Calendar

Vacation tracking software uses synchronized calendars to share time off information with the entire company. Anyone can login to check coverage on specific dates while approved users can add or modify leave. If your company offers vacation time off on a first come, first serve basis, a software which updates a vacation calendar in real-time can be invaluable for preventing disagreements about who can take vacation and when by automatically blocking off dates as they fill up.

For HR managers and teams, this can free up a lot of valuable time trying to balance time off while maintaining adequate coverage for each department. The calendar can show which days have already been taken off by other employees, limiting who else can schedule a vacation. Less time spent on spreadsheets means more time actually enjoying vacation.

Of course, some departments are more necessary for daily operations than others. Employed data such as eligibility requirements can indicate who can take vacation at any given time and who still needs approval from higher ups. And using this automated approval process can avoid accusations of favoritism on the schedule.

Employee Leave Compliance

Depending on where your company is located, there are labor laws which determine time off minimums and overtime compensation for employees. While you are free to develop custom leave policies for your company, they must still meet state or federal requirements. For instance, you may not be required to offer paid vacation to part-time workers, as long as unpaid leave opportunities are available instead. And COVID-related quarantine and sick leave needs to be handled extra carefully to remain compliant with federal mandates.

While an employee opting to spend their time working is invaluable, it can lead to an issue of leave encashment further down the line. Your vacation tracking software can double as a sort of performance management tool for encouraging hard-working employees to take their earned time off when it’s available. Along with preventing leave encashment in the future, this also prevents potential burnout from overextending themselves on the job.

There are several interesting time off and vacation tracking trends modern business need to be aware of, such as:

Personal PTO Tracker Apps

Customizable mobile apps let employees access their vacation time from anywhere on any device. Now, instead of going to the HR department with a formal time off request, they can arrange their own vacation and get automatic approval almost instantaneously. And apps can also turn down vacation time requests which are not allowed, being the bad guy instead of HR.

These accessible apps make leave management easier than ever, freeing up HR teams, supervisors, and managers from endless time tracking spreadsheets. System automation expedites the vacation approval process, while potential conflicts are avoided. And in the event there is overlap between two or more vacation requests, the software makes it easy for HR to step in and sort out who gets leave priority.

Vacation, PTO, and Sick Leave Exchange

Certain companies draw very clear distinctions between vacation time, individual PTO, sick leave, and bereavement. Others just offer a set amount of hours to cover all of the above. Today, it’s far more common for companies to create flexible leave plans to better accommodate employees.

For example, many companies allow employees to bank additional time off by working overtime. Vacation tracking software notes these accruals to show how much total PTO an employee has earned. This time can then be used for arranging extended leave, whether it’s an unexpected sick day or an extra day off for a long weekend.

Floating Vacation Availability

Some companies used to require vacation days be used consecutively in order to avoid the time off being used interchangeably with PTO or sick days. Yet as more companies offer flexible work arrangements (FWAs), vacation days are no longer tied to one another, allowing employees more flexibility for planning time away from work. Vacation tracking software is useful for keeping tabs on exactly how many hours or days of PTO are left for each employee.

Vacation Tracking Software Pricing

Vacation software pricing depends on several variables. First, HR software in general is often priced based on how many workers your company has, especially if they will all need access to an employee self-service portal. Next, the different types of vacation available to your employees may also increase the cost, as you’ll need ways to differentiate between paid time off and unpaid leave.

Fortunately, standalone vacation tracking systems are generally more affordable than full-service HR software. Costs may be as low as $1 per employee per month. Free vacation tracking software is available, although there are usually costs for additional features, training, and add-ons. For instance, integration with payroll software, which allows you to pay employees based on leave encashment, can increase the price. Other integration options may include email and chat features so key employees can receive automated alerts whenever someone is out for any reason.