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The Best Payroll Software

Get the best payroll software for your business. Compare product reviews, pricing below. Read our buyer's guide for more help.

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  • Buyer’s Guide
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Best
Overall
Patriot Software Screenshot
Patriot Software
Low starting price
Easy to use
Does not require use of their accounting package
Learn More
Best for
Small Business
OnPay Screenshot
OnPay
Works in all 50 states
Syncs with most accounting and time-tracking software
Direct deposit and debit card payment options
Learn More
Best
Free
Payroll4Free Screenshot
Payroll4Free
Forever free
Full featured
Employee portal
Learn More
Best
Online
Gusto Screenshot
Gusto
Strong support network
Employee self-service
Includes benefits administration
Learn More
Best for
Mac
CheckMark Payroll Screenshot
CheckMark Payroll
Low one-time cost
Support included
All features included in base package
Learn More
Best for
Accounting Firms
Denali Payroll Screenshot
Denali Payroll
Low cost
Tax tables for all 50 states
Easily handle multiple companies
Learn More
Best for
Human Resources
Paymate Clarity Screenshot
Paymate Clarity
Fully-integrated HR
Included support/updates
Robust reporting
Learn More

Payroll software will help you pay your employees in full and on-time. The best payroll software should make it easier to calculate wages, pay employees through their preferred method such as a printer check or direct deposit, and handle tasks such as tax filing.

Every small and medium business understands that payroll is an unavoidable part of running the business. And when over 40% of businesses spend 1.5 hours/week or more on running payroll, it's no wonder they are looking to find automation via payroll software. With so many options out there that differ on price, ease of use, available tax documents, and state requirements, it can be hard to know which will work for your business.

To help you find the best solution, we've conducted research and put together a collection of our best payroll software picks of 2020.

Best Overall:
Patriot Software

★★★★★
★★★★★
(1)

Patriot Software Run Payroll
Patriot Software Payroll
What We Like
Low starting price
Easy to use
Does not require use of their accounting package
What We Don’t Like
No mobile app
Difficult to upload 3rd party time sheets
Overview
Price Range: $$
Starting Price: $8/month
Client OS: Windows

Patriot Software offers a simple payroll solution that lets you run unlimited payroll, print checks or deposit pay directly into employees' bank accounts, set pay schedules, and print W-2 forms. Staff can also use the employee portal to see their paystubs and access other payroll info they need.

The most attractive part of Patriot Software for small businesses is the price. The base price starts at $10/month with $4/month extra for each additional user.

Best for Small Business:
OnPay

★★★★★
★★★★★
(3)

Dashboard
Run Payroll
PTO Tracking
Offer Letter
What We Like
Benefits and HR in all 50 states
Syncs with most accounting and time-tracking software
Direct deposit and debit card payment options
What We Don’t Like
For US companies only
Lengthy setup
Overview
Price Range: $$
Starting Price: $36/month
Client OS: Web

OnPay is one of the top small business payroll solutions. The base package lets you assign tasks to your payroll staff, track deadlines, and can sync with your primary accounting solution such as QuickBooks or Xero. The online platform goes beyond payroll by providing benefits administration such as health insurance deductions and 401(k) contributions.

A payroll system for your small business like OnPay will ensure you have the features you need to pay your employees on time. Most payroll solutions bill on a per employee/month basis, meaning the bigger you get, the more you'll pay. OnPay charges one of the lowest per employee rates at $4/month. There is a free trial for the first month of service.

View more options on our small business payroll software guide.

Best Free:
Payroll4Free

★★★★★
★★★★★
(4)

Home Screen
Payroll Withholding Information
Employee Payroll Specifics
What We Like
Forever free
Full featured
Employee portal
What We Don’t Like
Direct deposit services are $12.50/month
Outdated interface
Overview
Price Range: $
Starting Price: $12.50/month
Client OS: Web

Payroll4Free is a forever free payroll solution, making a great choice for start-ups and small businesses looking to save on operating costs. All basic services are free as long as you have less than 25 employees. Payroll4Free does have small ads placed inside the software in order to justify the program being free, but remains a fully-featured program to let you pay you employees.

Features include paying employees and contractors, tax calculations and forms, and vacation time tracking. Direct deposit is available, however you'll have to use your own bank to transfer direct deposit funds to your employees, or pay a $12.50 per month charge.

View more options on our free payroll software guide.

Best Online:
Gusto

★★★★★
★★★★★
(4)

Gusto Track Vacation and Sick Time
Gusto Adding New Employee
Gusto Run Payroll
Gusto Dashboard
What We Like
Strong support network
Employee self-service
Includes benefits administration
What We Don’t Like
Limited time-off options
Hard to add sporadic allowances
Overview
Price Range: $$
Starting Price: $45/month
Client OS:

Gusto is one of the most widely used online payroll options that lets users log in from anywhere using a web-browser or mobile device. It's payroll capabilities include deductions and filings, direct deposits, W-2s, and 1099s. It also includes additional HR features such as onboarding, benefits management, and time tracking with paid time off.

There are 3 plans available for Gusto that are dependent on the feature set your business needs. Advanced features available in higher plans include permissions, onboarding capabilities, time-off requests, and an employee directory with surveys.

Best for Mac:
CheckMark Payroll

★★★★★
★★★★★
(1)

Company Information
Additional Income
Deductions
Employees
Enter Hours
Calculate Pay
Print Paychecks
Employee Earnings
Employee Paychecks
What We Like
Low one-time cost
Support included
All features included in base package
What We Don’t Like
Difficult to make changes to checks
Intended for small businesses only
Overview
Price Range: $
Starting Price: $429 (perpetual license)
Client OS: Mac, Windows

CheckMark Payroll offers both a Mac and Windows version that operate exactly the same, meaning one version receives the same updates and attention as the other. In a world where a large percentage of payroll solutions are intended to be used on PCs or are web-based options, this is a relief for those loyal to their Mac operating system.

Automatic updates keep the software operating with the latest patches for enhancements, tax updates, bug fixes, and more. The software provides a free trial and an easy transition into their paid package. Unlike many tiered software, CheckMark provides all available features with their base product. The difference between their Pro and Pro+ is the amount of included support.

Best for Accounting Firms:
Denali Payroll

★★★★★
★★★★★
(4)

Units Screen
Process Payroll Grid
Main Screen
Employee Maintenance
Pay Rates - Taxes
Employee Leave Screen
Benefits - Deductions
What We Like
Low cost
Tax tables for all 50 states
Easily handle multiple companies
What We Don’t Like
Designed to be used with their native accounting program
No client portal
Overview
Price Range: $$
Starting Price: $1,999 (perpetual license)
Client OS: Windows

Denali Payroll from Cougar Mountain Software is a mid-market solution capable of handling the payroll for companies with as few as 1 employee and as many as 1,000 employees. It can handle multiple compensation types such as hourly, salary, per-diem, contract, and more. It can also easily pay employees via direct deposit or check-printing methods.

Offering payroll services to your clients is a great way to create workload for your accounting firm. For accountants just starting to provide these services to clients, Denali Payroll has all the needed features and also lets you add on specifics if your payroll calls for it. The software easily handles multiple companies, letting users easily access the company they wish to process payroll for. Denali Payroll also offers tax tables for all 50 states.

Best for Human Resources:
Paymate Clarity

★★★★★
★★★★★
(4)

Master Paycard
Payroll Categories
Payroll Processing
What We Like
Fully-integrated HR
Included support/updates
Robust reporting
What We Don’t Like
Not a good fit for small businesses
Lengthy setup
Overview
Price Range: $$$
Client OS: Web, Windows

Paymate Clarity is an integrated payroll and human resource solution. The core module is the payroll functionality, but the solution also has optional inclusions to manage HR tasks. This includes things such as time & attendance tracking, benefits administration management, disciplinary tracking, vacation/sick day entitlements, and more.

Since employee compensation is linked closely to talent management and benefits administration, an integrated HR and payroll software such as Paymate Clarity provides a complete suite to manage it all. Paymate Clarity is best used by medium to large businesses due to the human capital management features it provides along with the advanced reporting.

All Products

No products found
Gusto Screenshot

Gusto

★★★★★
★★★★★
(4)
Gusto is an all-in-one HR, payroll, and benefits software solution used by over 100,000 small businesses. The software lets you seamlessly run payroll, manage insurance benefits & retirement contributions, track time & PTO, and manage employee schedules…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$45/month
Client OS
Deployment
Cloud Hosted
OnPay Screenshot

OnPay

★★★★★
★★★★★
(3)
OnPay is a small business payroll software that runs payroll, handles employment taxes, and handles basic HR tasks. Payroll can be ran in minutes and only requires you to input hours, tips, reimbursements, and bonuses. The software is completely web-based…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$36/month
Client OS
Web
Deployment
Cloud Hosted
Wave Screenshot

Wave

★★★★★
★★★★★
(5)
Wave is a free accounting software created with small businesses in mind. The software lets you track income and expenses, organize your financials with bank reconciliation and receipt scanning, and create professional looking invoices—all for free! Wave…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
ADP Payroll Solutions Screenshot

ADP Payroll Solutions

★★★★★
★★★★★
(1)
ADP Payroll Solutions provides better experience with HR and payroll in a modern, easy to use, all-in-one platform. Trusted by more than 900,000 clients, ADP has unmatched global experience in HR, payroll and compliance. From simple tools to full-service…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
QuickBooks Payroll Enhanced Screenshot

QuickBooks Payroll Enhanced

★★★★★
★★★★★
(2)
Pay employees right from QuickBooks, and get all your payroll tax forms are completed for you with Payroll Enhanced. QuickBooks Payroll provides 1099 E-File, workers compensation, labor law posters, employee benefits, direct deposit, and a payroll app…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$36/month
Client OS
Windows
Deployment
On-Premises
Patriot Software Screenshot

Patriot Software

★★★★★
★★★★★
(1)
Patriot Software is an online accounting and payroll software solution for small businesses. The solution allows businesses to track money and pay employees with ease. The online accounting is designed to be used by the non-accountant. The package lets…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$8/month
Client OS
Windows
Deployment
Cloud Hosted
Payroll4Free Screenshot

Payroll4Free

★★★★★
★★★★★
(4)
Payroll4Free.com is a forever free payroll software for small businesses (under 25 employees). The software lets you easily pay your employees and calculate taxes. You can also manage accrued vacation and create detailed payroll reports. @youtube Pay…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$12.50/month
Client OS
Web
Deployment
Cloud Hosted
Paychex Flex Screenshot

Paychex Flex

★★★★★
★★★★★
(3)
Paychex Flex is an online payroll software that provides quick and easy payroll processing. Paychex Flex is a cloud-based platform providing an integrated suite of services that manages payroll, reporting, and employee data. There is time and attendance…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
SurePayroll Screenshot

SurePayroll

SurePayroll is the online alternative to ADP and Paychex. Offered is a full-service payroll solution you can access anywhere, anytime. Just visit one Web site every pay period to enter payroll information-SurePayroll takes care of everything else…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$34/month
Client OS
Web
Deployment
Cloud Hosted
UZIO Screenshot

UZIO

Technologies change, but UZIO’s dedication to enabling businesses in the United States and perfecting their employee experience never will. UPLIFT YOUR HR & WORKFORCE MANAGEMENT WITH UZIO Are your HR administration, payroll processing, and benefits…
Client OS
Web, Windows, Android
Deployment
Cloud Hosted
Paycor Screenshot

Paycor

★★★★★
★★★★★
(3)
Paycor is a human capital management (HCM) software that provides cloud-based onboarding, HR, payroll, and timekeeping software capabilities. Paycor’s HCM platform modernizes every aspect of manage the people in your business, from the initial…
Client OS
Web
Deployment
Cloud Hosted
Zenefits Screenshot

Zenefits

★★★★★
★★★★★
(2)
Zenefits is an HR software providing an integrated approach to HR, payroll, benefits, and time and scheduling. Zenefits helps streamline all things related to human capital management with their easy to use solution. Zenefits has the HR tools your…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$8/employee/month
Client OS
Mac, Windows, iOS, Android
Deployment
Cloud Hosted
Square Payroll Screenshot

Square Payroll

Square Payroll is an online software for small businesses. This all-in-one solution works with every type of business to track employee hours, calulate salaries, and cover benefits. And you can also run payroll from your device with the Square Payroll…
Starting Price
$34/month
Client OS
Web
Deployment
Cloud Hosted
Sage HRMS Screenshot

Sage HRMS

★★★★★
★★★★★
(2)
Sage Human Resource Management System (HRMS) is a complete on-premise tool that helps you improve HR policies and make smart decisions for your small to medium-sized business. Sage HRMS helps you elevate the level of service your HR department provides…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$1,600 (perpetual license)
Client OS
Mac, Windows
Deployment
On-Premises
Xero Screenshot

Xero

★★★★★
★★★★★
(3)
Xero is an online accounting solution for small businesses that is known for its ease of use. See your cashflow in real-time with online billing, banking and accounting. Just login anytime, anywhere. Free trial, pay nothing until you’re ready; No setup…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$13/month
Client OS
Web
Deployment
Cloud Hosted
Wagepoint Screenshot

Wagepoint

Wagepoint is an onine payroll software for small businesses to pay employees and independent contractors. Wagepoint also helps keep your business compliant with any payroll regulations in your jurisdiction. Wagepoint helps streamline the payroll…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
Paycom Screenshot

Paycom

★★★★★
★★★★★
(5)
Paycom is an online payroll services and HR payroll software option that helps businesses streamline their employment processes from recruiting to retirement and everything in between. The Talent Acquisition, Time and Labor Management, Payroll, Talent…
Client OS
Mac, Web, iOS, Android
Deployment
Cloud Hosted
UKG Pro Screenshot

UKG Pro

★★★★★
★★★★★
(2)
UKG Pro, the combination of UltiPro Ultimate Software and Kronos, unites all aspects of HR, payroll, and talent management into a complete human capital management functionality. The cloud-based product suite is designed to simplify work people to every…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Denali Payroll Screenshot

Denali Payroll

★★★★★
★★★★★
(4)
Why outsource payroll? Whether you have one employee or 1000, our payroll solution provides everything you need to pay employees, manage taxes, and support any number of standard or unique deductions. Features include: Any compensation types (i.e….
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$1,999 (perpetual license)
Client OS
Windows
Deployment
On-Premises
CenterPoint Payroll Screenshot

CenterPoint Payroll

★★★★★
★★★★★
(5)
Whether you are currently outsourcing your payroll or using another payroll program, CenterPoint Payroll can help you gain better control of your payroll and also save you money and valuable payroll processing time. Some of the payroll processing tools…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web, Windows
Deployment
Cloud or On-Premises

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free payroll software recommendations that meet your exact requirements.

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Russ Davidson
Last updated on September 18th, 2020
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Payroll Software Buyer’s Guide

Payroll software helps you not only write paychecks but calculate and track employee salaries, wages, bonuses, tax withholding, and deductions. Payroll software applications can centralize your key payroll data and make processing paychecks much more efficient. Printing employee paychecks and creating tax reports can be a labor-intensive process, but with the right payroll software, it doesn't have to be.

This guide provides information on the following topics:

  • What Is Payroll Software?
  • Core Features
  • Primary Benefits
  • What Does Your Business Need?
  • Will QuickBooks Work?
  • Common Pain Points
  • Software Trends

What Is Payroll Software?

Payroll software is designed to manage all elements of executing employee compensation, including wage calculation, check printing or direct deposit, and payroll tax management. Payroll software remains the key financial focus of all HR software packages, and a necessary tool for payroll departments, or more broadly, human resources.

Full service payroll software calculates and tracks employee salaries, wages, bonuses, tax withholding, and deductions. It prints employee paychecks, provides reports to better manage employee pay records, and generates complete weekly, monthly, quarterly, and annual payroll tax-related forms and reports.

Features of Payroll Software

  • Salary and wage calculation: Calculation of employee paycheck amounts based on time tracking hours worked, specified salary and wage rates, and any other contributing factors
  • Check printing: Print physical employee paychecks for distribution and tax filing records. Batch printing can offer efficiencies versus writing individual payroll checks
  • Paystubs: Provides detailed paycheck information covering items such as hours worked, salary/wage earned, deductions, tax withholdings, etc.
  • Deductions management: Allows for custom control over withholding funds from paychecks to cover taxes, benefits, garnishments, health insurance, retirement contributions, etc.
  • Multiple state tax tables: Calculate varying tax rates based on individual state requirements
  • Overtime management: Pay overtime at alternate pay rates or allow for the accrual of vacation time based on overtime worked
  • Electronic payroll tax filing: Allow for the digital submission of direct deposit payroll returns without requiring paper-based submissions
  • Employee self-service payroll portal: Allow staff to check on paycheck data such as withholding settings, vacation accrued, tax forms, as well as enact changes without additional administrative support
  • Time tracking: Allow employees to report time (either in real-time or after-the-fact) for wage calculation purposes
  • Direct deposit: Allow for automatic deposit of payroll funds to employee bank accounts
  • Certified payroll: Ensures third party party verification of wage payments and confirms that wages are in accordance with prevailing wage standards

Benefits of Payroll Software

Critical business benefits of using effective full payroll software include:

  • Reduced administrative effort, time, and cost of compensating employees through software automation features
  • Increased employee satisfaction based on accurate and timely payroll delivery
  • Easier observance of governmental requirements for payroll tax filing and remittance
  • Improved staff retention through the execution of compensation packages that reward employee performance

The following benefits can remove the frustration caused by using an outdated, manual payroll method:

  • Automate Tasks: Manual payroll systems are incredibly time consuming. Cloud-based payroll software systems have been proven to save time by automating tasks.
  • Increase Accuracy and Minimize Errors: Payroll software can assure your business accurately withholds taxes for employees and pays into mandatory fees such as Worker's Compensation. Once the initial information is input into the system, payroll software can automatically calculate figures and log them in the appropriate accounts, reducing errors. Avoiding simple mistakes saves your company money and resources.
  • Save Time: Automating these actions make generating payroll a much simpler and quicker process than if trying to perform these duties manually. Timely and accurate employee payment is critical to any business of any size. Late payment of withheld taxes can even result in substantial financial penalties.

What Payroll Software Does Your Business Need?

Whether your organization is a small business, a non-profit organization, or a multinational corporation, you must have an accurate and timely way to account for payroll expenses, withhold and pay government taxes, and generate the proper reports required by law. This, more often than not, means the implementation of full service payroll software into your accounting system. Without this automated software, the detailed elements involved with each task could quickly become overwhelming.

  • New buyers and small businesses: Small business owners will be looking for an easy and affordable way to pay their employees. The core functionalities included in a small business payroll system will be wage calculation, check printing, and deductions management. Self-service payroll systems allow employees to contribute to their own time tracking and tax filing.
  • Existing users desiring functions beyond core payroll: Buyers that already have an online payroll solution in place, but are unsatisfied with the functionality, may desire additional features to meet their growing needs. If a business has enough employees, they may move away from printing pay stubs and look for an employee self-service portal. They may also desire a way to file payroll taxes electronically, and better manage employee benefits such as overtime accumulated.
  • Large companies and global enterprises: Larger employers will have more complex payroll processes. For example, companies with 500+ employees will likely need to have an entire department dedicated to processing payroll for them. New regulations such as the Affordable Care Act have made accurate record keeping more important than ever before. Many recommended options will include solutions with a heavy human resource management side to it. This could include a self service tool that lets employees do anything from submit time off & PTO requests to managing 401k contributions.

Does QuickBooks Work as a Payroll Software?

Payroll is an available add-on for Intuit's QuickBooks Desktop or QuickBooks Online. It is also available as a standalone payroll option to use alongside an alternative accounting program.

QuickBooks Payroll is one of the least expensive options on the market, starting at $36/month plus $2/employee/month. It can also be billed annually for additional savings. There is a free trial available for 30 days. Learn how you can set up Payroll with your accounting system:

Common Pain Points Solved by Payroll Software

  • Software integration issues: When your accounting solution is not interacting correctly with your timekeeping program, manual intervention will be needed. It may require an employee manually transferring the data into the appropriate program, which means a lot of hours spent doing data-entry rather than focusing on other work. Payroll software can integrate with both solutions, creating a single system for handling these tasks.
  • Incorrectly handling payroll taxes: Withholding an amount incorrectly on taxes can be very burdensome for employees and employers alike. Many employers struggle to calculate taxes each year, which can require manual adjustments, and are at risk of human error. Payroll systems will let you automatically deduct and cover payroll taxes for your employees. These funds are then submitted to the government on their behalf.
  • Compliance risks: Businesses need to adhere to a number of local, state, and federal laws when processing payroll. These laws are affected by the number of employees and will affect how much tax is withheld. Online payroll software keeps you up-to-date on the latest minimum wage laws and provides any periodic reporting required to the government to ensure compliance with wage laws.

Payroll Software Trends

  • Payroll Software vs Outsourcing Payroll. Before deciding which direction to take your business, you'll need to analyze the skill set of your workers, the risk tolerance of your business, and the costs involved. It's not as black and white as evaluating the cost of a software against the cost of a payroll service.
  • Payroll is the most requested add-on to accounting software. In a survey of over 3,000 accounting software projects, it was determined that over 25% of accounting software buyers required payroll to be an included functionality.
  • Cost savings come from hardware as well. Sometimes the benefits of payroll software processes go beyond the software itself. For example, a study found biometric time clocks save $298 per employee annually.
  • Increase in payroll automation. In a 2016 study, 47% of employers responded that their payroll setup is automated.
  • Pay cards have grown in use for paying employees. Direct deposit still commands the lead, but the number of companies (primarily in manufacturing and retail) that paid their employees via pay cards grew from 1% in 2011 to 5% in 2014.
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