Payroll Software

Get the best payroll software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Why outsource payroll? Whether you have one employee or 1000, our payroll solution provides everything you need to pay employees, manage taxes, and support any number of standard or unique deductions. Features include: Any…
Price Range
$ $ · · ·
Starting Price
$1,999 (perpetual license)
Client OS
Windows
Deployment
On-Premises
Whether you are currently outsourcing your payroll or using another payroll program, CenterPoint Payroll can help you gain better control of your payroll and also save you money and valuable payroll processing time. Some of…
Price Range
$ $ · · ·
Client OS
Web, Windows
Deployment
Cloud Hosted
Clarity is a comprehensive Integrated Payroll and Human Resources solution, ideal for medium and large sized businesses looking for advanced capabilities and HR integration. Designed for the US and Canada, each module can…
Price Range
$ $ $ · ·
Client OS
Web, Windows
Deployment
Cloud Hosted
PayDirt Payroll is the best payroll solution for clients with difficult payrolls that require the distribution of wage and benefit expenses to multiple departments, or have many union-style benefits and deductions. PayDirt…
Price Range
$ $ · · ·
Starting Price
$1,550 (perpetual license)
Client OS
Windows
Deployment
On-Premises
Pay employees right from QuickBooks, and get all your payroll tax forms are completed for you with Payroll Enhanced. and Set up payroll easily with the step-by-step guide. and Payroll works inside QuickBooks, so there’s no…
Price Range
$ $ · · ·
Starting Price
$36/month
Client OS
Windows
Deployment
On-Premises
Easypay Payroll is a Canadian software product developed and supported in Canada. Easypay is ideal for small to medium-sized businesses. Easypay runs on Windows 10 / 8 / 7 / Vista / XP / 98 SE / 2000 / NT. The emphasis at…
Price Range
$ · · · ·
Starting Price
$399 (perpetual license)
Client OS
Windows
The INTERAC Payroll suite is much more than just a payroll system. It is a tightly integrated, flexible, user friendly suite of payroll, accounting, and management applications which will enable your team to become even more…
Client OS
Windows
Deployment
Cloud or On-Premises
Control Payroll Costs and Minimize Compliance Risk Your company is as unique and successful as the employees who work there. SBS Payroll and Human Resources software helps you manage this valuable asset. Each company operates…
Client OS
Windows, Linux, Mac, Web
Deployment
Cloud Hosted
SurePayroll is the online alternative to ADP and Paychex. Offered is a full-service payroll solution you can access anywhere, anytime. Just visit one Web site every pay period to enter payroll information—SurePayroll takes…
Price Range
$ $ · · ·
Starting Price
$34/month
Client OS
Web
Deployment
Cloud Hosted
Based on Microsoft Great Plains Dynamics, ThinkWare’s Darwin provides integrated back-office functionality for payroll, invoicing, financial management, reporting and human resources. Darwin is the first PEO software…
Client OS
Windows
Deployment
On-Premises
Whether you want to do a simple one-time calculation or run a year-end report, PaymentEvolution Payroll makes it simple for you to get the job done quickly. Once setup, running a payroll can be done in as little as 30…
Price Range
$ $ · · ·
Starting Price
$22/month
Client OS
Web
Deployment
Cloud Hosted
Kemper 1st Choice Payroll is a full service payroll service bureau looking for businesses who want a ‘client-centric’ service experience delivered with accuracy and promptness. Our services include payroll processing, tax…
Integrated Office Payroll comes packaged with our Integrated Office Accounting program but can be purchased alone. IOP can provide a comprehensive interface to prepare and analyze your employees, their personal data and their…
Client OS
Windows
Payroll NOW from Integrity Data is a fully integrated payroll software for Microsoft Dynamics 365 Business Central intended for use by US companies. Payroll NOW is embedded right into D365 Business Central to provide you with…
Client OS
Web
Deployment
Cloud Hosted
Ascentis Payroll is a Web-based, Internet payroll system that allows you to process payroll in real-time, ensuring 100% accuracy, flexibility and control. With live processing and instantaneous auditing, Ascentis Payroll can…
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
With all of the latest online payroll services and features, PowerPayroll is an accurate, user-friendly and convenient online payroll and tax filing solution. PowerPayroll is ideal for small businesses or larger companies…
Client OS
Web
Deployment
Cloud Hosted
Top Pay combines an easy-to-use interface with an impressive set of features perfect for small businesses. Choose the features that fit your company best: small companies can keep things simple, while larger companies can…
Price Range
$ · · · ·
Starting Price
$260/year
Client OS
Mac
Deployment
On-Premises
Whether your payroll is for hundreds of employees or just a handful, Banyon Paroll will streamline your payroll process. A Step-by-step checklist and warning wizard help ensure you have a smooth & accurate payroll…
Client OS
Windows
Deployment
On-Premises
Microsoft Dynamics GP is an ERP solution designed for small and mid-market businesses. Key capabilities of Dynamics GP include: Financial management and accounting; Inventory management and operations; Sales and service…
Price Range
$ $ $ · ·
Starting Price
$65/month/user
Client OS
Web, Windows
Deployment
Cloud or On-Premises

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Payroll Software Buyer’s Guide

Payroll software helps you not only write paychecks but calculate and track employee salaries, wages, bonuses, tax withholding, and deductions. Payroll software applications can centralize your key payroll data and make processing paychecks much more efficient. Printing employee paychecks and creating payroll reports can be a tedious, labor-intensive process, but with the right payroll software, it doesn’t have to be.

This guide provides information on the following topics:

What Is Payroll Software?

Payroll software is designed to manage all elements of executing employee compensation, including wage calculation, check printing or direct deposit, and payroll tax management. Payroll software remains the key financial focus of all HR software packages, and a necessary tool for payroll departments, or more broadly, human resources.

Payroll software calculates and tracks employee salaries, wages, bonuses, tax withholding, and deductions. It prints employee paychecks, provides reports to better manage employee pay records, and generates complete weekly, monthly, quarterly, and annual payroll tax-related forms and reports.

Key Features

Feature Definition
Salary and wage calculation Calculation of employee paycheck amounts based on hours worked, specified salary and wage rates, and any other contributing factors
Check printing Print employee paychecks. Batch printing can offer efficiencies versus writing individual payroll checks
Paystubs Provides detailed paycheck information covering items such as hours worked, salary/wage earned, deductions, tax withholdings, etc.
Deductions management Allows for custom control over withholding funds from paychecks to cover taxes, benefits, garnishments, health insurance, retirement contributions, etc.
Multiple state tax tables Support for all states varying tax rates
Overtime management Pay overtime at alternate pay rates or allow for the accrual of vacation time based on overtime worked
Electronic payroll tax filing Allow for the digital submission of payroll returns without requiring paper-based submissions
Employee self-service portal Allow staff to check on paycheck data such as withholding settings, vacation accrued, tax forms, as well as enact changes without additional administrative support
Time tracking Allow employees to report time (either in real-time or after-the-fact) for wage calculation purposes
Direct deposit Allow for automatic deposit of payroll funds to employee bank accounts
Certified payroll Ensures 3rd party verification of wage payments and confirms that wages are in accordance with prevailing wage standards

Benefits of Payroll Software

Critical business benefits of using effective payroll software include:

  • Reduced administrative effort, time, and cost of compensating employees through software automation features
  • Increased employee satisfaction based on accurate and timely payroll delivery
  • Easier observance of governmental requirements for payroll tax filing and remittance
  • Improved staff retention through the execution of compensation packages that reward employee performance

Compared to a manual payroll method, the following benefits are likely to remove the most frustration caused without a payroll system in place:

  • Automating Tasks with Payroll Software: Payroll software can assure your business accurately withholds taxes for employees and pays mandatory fees such as Worker’s Compensation. Once the initial information is inputted into the system, payroll software can automatically calculate figures and log them in the appropriate accounts. These actions make generating payroll a much simpler and quicker process than if trying to perform these duties manually.
  • Minimizing Errors and Saving Time: The two biggest advantages of using payroll software are speed and accuracy. Payroll systems have been proven to save time and increase efficiency, reduce errors, and save money and resources. Timely and accurate employee payment is critical to any business of any size. Late payment of withheld taxes can even result in substantial financial penalties.

What Does Your Business Need?

Whether your organization is a small business, a non-profit organization, or a multinational corporation, you must have an accurate and timely way to account for payroll expenses, withhold and pay government taxes, and generate the proper reports required by law. This, more often than not, means the implementation of payroll software into your accounting system. Without payroll software, the detailed elements involved with this task could quickly become overwhelming.

  • New buyers and small businesses: Small business owners will be looking for an easy and affordable way to pay their employees. The core functionalities included in a small business payroll system will be wage calculation, check printing, and deductions management.
  • Existing users desiring functions beyond core payroll: Buyers that already have a payroll solution in place, but are unsatisfied with the functionality, may desire additional features to meet their growing needs. If a business has enough employees, they may move away from printing pay stubs and look for an employee self-service portal. They may also desire a way to file payroll taxes electronically, and better manage employee benefits such as overtime accumulated.
  • Large companies: Larger employers will have more complex payroll processes. For example, companies with 500+ employees will likely need to have an entire department dedicated to processing their payroll for them. New regulations such as the Affordable Care Act have made accurate record keeping more important than ever before. Many recommended options will include solutions with a heavy human resource management side to it. This could include a tool that lets employees do anything from submit time off & PTO requests to managing 401k contributions.

What Is the Best Payroll Software?

The perfect payroll system for your company will be dependent on a number of factors. As previously stated above, you’ll want to ensure the solution has the features a company of your size desires, on top of being able to appropriately process payroll for the volume of employees.

Some of the most popular payroll providers and software solutions include:

1. Denali Payroll

Denali Payroll from Cougar Mountain Software is a mid-market solution capable of handling the payroll for companies with as few as 1 employee and as many as 1,000 employees. It can handle multiple compensation types such as hourly, salary, per-diem, contract, and more. It can also easily pay your employees via direct deposit or check-printing methods.

Denali Payroll has all the needed features, but also lets you add on specifics if your payroll calls for it. It is also one of the more affordable solutions out there, making Denali Payroll a top choice for small to mid-sized companies.

Price: Denali Payroll starts at $1,999 upfront and may have ongoing costs for support and annual updates.

Denali Payroll from Cougar Mountain Software
Input employee information into Denali Payroll via the Employee Management HR functionality.

2. Paymate Clarity

Paymate Clarity is an integrated payroll and human resource solution. The core module is the payroll functionality, but the solution also has optional inclusions to manage HR tasks. This includes things such as time & attendance tracking, benefits administration management, disciplinary tracking, vacation/sick day entitlements, and more.

Price: Not provided by the vendor.

Paymate Clarity Payroll Processing
Batch payroll processing in Paymate Clarity lets you run payroll quickly.

3. Patriot Software

Patriot Software offers a Basic payroll solution that lets you run unlimited payrolls, print checks or deposit pay directly into employees’ bank accounts, set pay schedules, and print W-2 forms. Staff can also use the employee portal to see their paystubs and access other payroll info they need.

Price: The base price starts at $10/month with $4/month extra for each additional user. Patriot Payroll Software has a full-service version that also assists with year-end tax filing and starts at $30/month + $4/month per additional user.

Patriot Software Payroll Enter Hours
Patriot Software provides an easy-to-use interface to input hours against wages.

Is QuickBooks a Good Payroll Software?

Payroll is an available add-on for Intuit’s QuickBooks Desktop or QuickBooks Online. It is also available as a standalone payroll option to use alongside an alternative accounting program.

QuickBooks Payroll is one of the least expensive options on the market, starting at $24/month plus $4/employee/month. It can also be billed annually for additional savings.

Common Pain Points

  • Software integration issues. Most would say the biggest desire for payroll programs is the level of automation it can provide your business. However, when your payroll solution is not speaking correctly to your accounting program or your timekeeping program, manual intervention will be needed. It may require an employee having to manually transfer the data into the appropriate program, which means a lot of hours spent doing data-entry rather than focusing on other work.
  • Incorrectly handling payroll taxes. Payroll systems will let you automatically deduct and pay payroll taxes for your employees. These funds are submitted to the government on their behalf. Withholding an amount incorrectly can be very burdensome for not just the employee who feels they are being paid the wrong amount, but also the employer who could be dealing with this potential issues for multiple employees, all at different pay rates. Many employers will struggle appropriating the correct annual taxes when an employee is placed on leave, which can require manual adjustments, and thus be at a risk for human error.
  • Compliance Risks. Businesses need to adhere to a number of local, state, and federal laws when processing payroll. These laws are affected by the number of employees and will effect how much tax is withheld, for example. You’ll also need to be up to date on the latest minimum wage laws and provide any periodic reporting required to the government to ensure compliance with wage laws.
  • Payroll Software vs Outsourcing Payroll. Before deciding which direction to take your business, you’ll need to analyze the skill set of your workers, the risk tolerance of your business, and the costs involved. It’s not as black and white as evaluating the cost of a software program to the cost of a payroll service. You’ll also need to make an educated decision on how valuable your time is, as running payroll in-house could take a staff member away from other tasks.
  • Payroll is the most requested add-on to accounting software. In a survey of over 3,000 accounting software projects, it was determined that over 25% of accounting software buyers required payroll to be an included functionality.
  • Cost savings come from hardware as well. Sometimes the benefits of payroll software processes go beyond the software itself. For example, it was recently found that biometric time clocks save $298 per employee annually.
  • Increase in payroll automation. In a 2016 study, 47% of employers responded that their payroll setup is automated.
  • Pay cards have grown in use for paying employees. Direct deposit still commands the lead for the most popular way of paying employees, but the number of companies (primarily in manufacturing and retail) that paid their employees via pay cards grew from 1% in 2011 to 5% in 2014.