Spend Management Software

Get the best spend management software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Sievo Screenshot
Sievo
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Sievo is a procurement and spend management software. A global leader in procurement analytics, Sievo helps companies get better control of their spending and forecast higher ROIs. Use this solution to spend smarter and save more in the long run. Sievo…
Client OS
Web
Deployment
Cloud Hosted
Coupa Procurement Screenshot
Coupa eProcurement is a world-class purchasing system that is simple to use and affordable to buy. It allows organizations to automate manual procedures as well as maintain an electronic record of all purchases. The Coupa eProcurement product line has two…
Client OS
Web
Deployment
Cloud Hosted
SAP Ariba Buying and Invoicing Screenshot
SAP Ariba Buying and Invoicing is a procure-to-pay software that provides ease-of-use when it comes to your procurement process. The software aims to streamline catalog maintenance, simplify commerce, and help manage each phase of your procure-to-pay…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Fraxion Screenshot
Fraxion
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(8)
Fraxion enables effective purchase requisitioning and approvals, expense management, AP workflow automation, and spend analysis. Ensure that all business spend is tracked, approved, policy compliant, and in budget. Automate and simplify how you manage…
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Client OS
Web, iOS, Android
Deployment
Cloud or On-Premises
GEP SMART Screenshot
GEP SMART
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(2)
GEP SMART is the complete procurement solution with: Full spend analysis and opportunity assessments; Planning and project management; Auctions and sourcing; Contracts and lifecycle management; Supplier management; Purchasing; Invoice handling; and…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Sage Intacct Screenshot
Sage Intacct
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(46)
Sage Intacct is a web-based, SaaS accounting and financial management software system designed for use by small and mid-size organizations. Sage Intacct was built by finance professionals, for finance professionals, providing powerful automation of…
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Client OS
Web
Deployment
Cloud Hosted
JAGGAER ONE Screenshot
JAGGAER ONE is a spend management system that helps you source your entire procurement process. The software easily integrates with your existing ERP systems and accounting software to help you quickly understand your spend. This will lead to better…
Price Range
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Starting Price
$45,000/year
Client OS
Web
Deployment
Cloud Hosted
SpendHQ Screenshot
SpendHQ
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(2)
SpendHQ is a faster, simpler spend analysis software. This full-service solution optimizes procurement data in order to drive better business decisions. An award-winning SaaS application, this focused spend analysis provides clear insight. SpendHQ users…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Teampay Screenshot
Teampay is a distributed spend management platform that empowers employees with requests, approals, and helps track company spending in real-time. Teampay is a central hub for emploiyee purchasing. This manages the entire purchasing proces and gathers all…
Client OS
Web
Deployment
Cloud Hosted
Workday Screenshot
Workday
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(3)
Workday is enterprise software that provides financial management and human capital management functionality for companies across a variety of industries: Financial Services; Healthcare and Life Sciences; Higher Education; Manufacturing; Retail and…
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Client OS
Web
Deployment
Cloud Hosted
Ivalua Screenshot
Ivalua
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(2)
Ivalua is a complete procurement platform that provides a unified source-to-pay suite of solutions and functionalities to digitize all processes, manage all spend categories, and improve transparency and data quality. There are a number of solutions…
Client OS
Mac, Windows
Deployment
Cloud or On-Premises
PLANERGY Screenshot
PLANERGY
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(2)
Streamline your procure-to-pay process with PLANERGY. Formerly known as PurchaseControl, this procurement management system will help you create POs, manage approvals, and understanding spending. The SaaS-based spend management tool has been designed to…
Price Range
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Starting Price
$15/month/user
Client OS
Web
Deployment
Cloud Hosted
Procurify Screenshot
Procurify
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(1)
Procurify is the go-to spend management solution for mid-sized companies. Across the world, hundreds of companies use Procurify to track, control and analyze their spending. With its comprehensive workflow and user-friendly interface, Purchasing…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
SutiSoft - Spend Management Platform Screenshot
SutiSoft spend management platform helps organizations control costs by providing enterprise-wide visibility over spend area. Right from line item to enterprise-level, you can get accurate and actionable insights on business expenses, which help you…
Client OS
Deployment
Cloud Hosted
Approve.com Screenshot
Approve.com
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(4)
Approve.com helps companies take control of business spend by simplifying purchase requests, streamlining approvals, and providing data-driven insights. Approve.com has a robust integration layer that assists organizations in automating manual processes…
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Starting Price
$2,000/month
Client OS
Web
Deployment
Cloud Hosted
Proactis Screenshot
Proactis
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(1)
Business Spend Management software by Proactis helps companies obtain better insight and control of your spending habits. These tools help you see the bottom line while taking in the big picture. From sourcing projects, contract management and procurement…
Client OS
Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
Airbase Screenshot
Airbase is a cloud-based business spend management software. The unified spend management software platform provides approvals, corporate cards, bill pay, accounting automation, and real-time reporting. By being able to request and approve spend, you’ll…
Client OS
Web
Deployment
Cloud Hosted
Lola.com Screenshot
Lola.com is a spend management and business travel management software that helps you get on budget. Every transaction your employees make is mapped to a specific budget to prevent your expenses from getting out of control. All employees can be issued a…
Price Range
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Starting Price
$250/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
ProcurePort Screenshot
ProcurePort
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(1)
ProcurePort automates the Procurement Process. Automating Requisitions, RFP, RFQ (quote request), E-auctions, Contract Management, Supplier Management, Award P.O and Invoice Management and Spend Analysis. The solution can be implemented to automate the…
Price Range
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Starting Price
$250/month/user
Client OS
Web
Deployment
Cloud Hosted
SAP Concur Screenshot
Acquired by SAP in 2014, SAP Concur Expense provides options for both small businesses and enterprise level companies to manage their expenses, travel, and invoicing and provide increased visibility. The spend management solution automates and integrates…
Price Range
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Starting Price
$8/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted

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Spend Management Software Buyer’s Guide

What is Spend Management Software?

Spend management software streamlines your expenses to provide a big-picture view of spend and identify opportunities to save money by reducing costs spend on goods and services. These systems can be as simple as a receipt scanning tool and as complex as a fully integrated tool with procurement, invoicing, and analytical tools connected to your accounting software.

Spend management systems provide a big-picture view of your company spending–letting management address certain areas of spend or closely monitor spend on a per person or per department basis. This involves demand identification, spend analysis, sourcing, and order management. Using the data provided by spend management software, businesses can understand how their money is being utilized. Things that can be answered include what is bringing in profits and whether a particular type of spend is aiding in the goal of getting the most out of every dollar.

Managing supplier relationships is another functionality offered via spend management software. Sourcing suppliers can be done through a stronger negotiating position to receive better prices from suppliers. Employees can ensure they are buying from preferred suppliers at negotiated prices. Supplier risk can also be reduced by identifying threats to your operation via late deliveries, stock-shortages, or delayed payments.

Sievo Flow Charts Spend Management Systems
Create flow charts of your spend in Sievo.

Features of Spend Management Software

  • Contract Management: Manages the creation, negotiation, signing, and renewal of legally-bind contracts in a work project environment. Tracks activities that have a cost implication to automate administration, ensure compliance, and monitor risk. Handles overall contract lifecycle management processes.
  • Spend Forecasting: Combines historical data with prediction processes and business intelligence to create a view on procurement spend, prices, and quantities.
  • Spend Analysis: Reviews past purchases to find future savings. Categorizes spend based on categories, classifies suppliers, and creates reports based on real-time analytics.
  • Procure-to-Pay: Manage all aspects of the procurement process. Includes requisitions, purchasing, receiving, paying, and accounting for received goods and services.
  • Expense Management: Input and save expense information including the amount, date and time of purchase, and purchase description. Track on an individual basis or department-wide.
  • Supplier and Risk Management: Handle B2B communications to organize vendors and identify, assess, and mitigate risks by identifying risks in your supply chain.
Coupa Procurement Spend Management Software
Source what your company needs with Coupa Procurement.

Benefits of Spend Management Software

The top benefits of spend management software include:

Get Real-Time Visibility Into Company Financial Data

Spend management software will collect your company’s spend data and pool it into a repository prior to it being created into any sort of formal report at whomever’s request. Because of this, spend management software can quickly and “on the fly” categorizes your spending in any manner you desire. One capability is creating preset filters that will report the data you care about as it happens. Because your financial data is all stored in a centralized spend management platform, you can perform real-time spend analysis to see what is being spent and by whom.

This spend can also be connected to the appropriate department. You’ll be able to see immediately if a particular employee or department is under or over budget, and whether or not the spend fits into their regular spending habits. This can help management decide just who is being responsible with company expenditures.

SAP Ariba Spend Management Software
Manage spend and supplier approvals in SAP Ariba.

Automate Your Spend Management Data Recording Processes

Procurement teams are constantly busy with their daily tasks of buying goods and services, which includes managing suppliers, drafting and processing purchase orders, and more. Because of this, they have little to no time to manually identify, collate, analyze, and execute spend data savings. This requires a significant investment into a solution that can analyze this data on their behalf.

With spend management systems, your spend data is automatically collected and analyzes to help your staff save time and resources. This can also alert your staff and management to particular savings opportunities that you may not have realized in the past.

With any automation comes time savings–meaning your organization will be operating at peak efficiency. Better workflows and increased automation mean your procurement teams or finance department can lower cycle times, avoid errors such as duplicate purchase requests, and avoid late payments altogether.

GEP SMART Spend Dashboard
The spend dashboard of GEP SMART.

Create and Manage Spending Categories For Your Organization

When first implementing a procurement process into your organization, you’ll face many hurdles of pulling data from a variety of sources and dividing this spend into different categories. The end goal is to manage your spend by seeing where it is going and who is responsible, and this initial classification can be daunting. However, once you’ve harmonized this data from other systems (such as an ERP or accounting system) and attached names and departments to spend, your spend management solution can begin to conduct the analytics you desire.

One major example of savings identification offered via categorization is by rationalizing your supplier base. This helps recognize inefficiencies in your suppliers by identifying which are working best for a specific type of spend. At times, reducing the number of suppliers can help shorten shipping times or offer bulk pricing discounts.

Another example is by analyzing the contracts established between your company and another. Once a contract has been finalized, it’s important to ensure you are getting the prices you agreed upon and that any negotiated terms are being utilized. This can also avoid the act of “maverick buying” which occurs when someone in your organization purchases goods and services without involving the procurement department and disregarding any price comparison, negotiations, and contract agreements.

JAGGAER ONE Spend Management Software
Monitor procurement events in JAGGAER ONE.

Pricing of Spend Management Software

The cost of spend management software starts between $11 to $19/month/user. This is for cloud-based solutions with a subscription-based pricing model.

Pricing will fluctuate depending on the level of access your users require. An administrative user will receive the spend requests from employees, create and send the purchase orders to the vendors, and coordinate the accounting involved with tracking these expenses in the budget. A “simple user” may be a staff member who just needs the ability to submit a spending request. This could include an employee on the inventory floor who notices the company running low on a commonly used item.

Spend Management Software vs. Expense Management Software

When you are tracking spend for your business, aren’t you just tracking expenses? Does this mean that spend management software and expense management software are the same things?

While the terms can be used interchangeably, it’s important to understand the intent of the software. For the most part, an expense management system is implemented to help accountants pay and audit employee expenses. These are generally out of pocket expenses that employees occur during the regular course of business. Examples of these expenses include travel costs (such as airfare), personal equipment (such as a computer to work from home), or even buying lunch for the office. Spend management systems, on the other hand, encompasses all the payments that a business uses in the course of running its business and generating profits. This includes purchasing equipment, paying insurance bills, or reordering more inventory.

This can also tie in the relation of procurement software. These types of solutions help a business with the process of spending money, while spend management software manages the philosophy of spending within your business.

Spend management software is about establishing a holistic spend management design within your business. Rather than simply reviewing ACH, check transactions, and credit card purchases, a spend management solution is about creating increased spend visibility and implementing financial controls. One could consider an expense management software (and a procurement tool, for that matter) part of the cash management family. This is opposed to spending management, which is the collection of invoicing, procurement, and expenses in order to create analytic data on quantities, vendors, delivery times, stock counts, and more.

Expensify expense management software
Expensify is a simple expense management software that may not be robust enough for some organizations.
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