9.1
Editor’s Rating:
Top Pick
Coupa Procurement: Home Screen
Coupa Procurement
  • Offers auditable record of all purchases
  • Auto-converts requisitions to emailed purchase orders
  • Consolidates one-page checkout screen
9.0
Editor’s Rating:
Top Pick
Procurify: Requests Approved
Procurify
  • Tracks orders and automates reordering
  • Provides real-time visibility into spending and budgeting
  • Integrates with accounting systems
8.9
Editor’s Rating:
Top Pick
Tipalti Approve: Purchases
Tipalti Approve
  • Integrates with ERP systems
  • Secure AWS cloud infrastructure
  • SOC2 compliant

Procure-to-pay software acts as the link between procurement and accounts payable. Using our in-depth review methodology, we’ve tested the best procure-to-pay software to help you make the right choice.

1 Coupa

Why we chose it: The Coupa spend management platform offers versatile capabilities extending beyond traditional procure-to-pay processes. It includes modules like Procure for e-procurement and Invoice for AP automation, along with Expense and Pay modules. Its integration potential allows it to function as a full-fledged spend management solution, highlighting its adaptability in handling various aspects of the procure-to-pay cycle.


Coupa Procurement: Home Screen
Coupa Procurement: Sourcing Manager
Coupa Procurement: Supplier Details
Coupa Procurement: Purchase Orders
Coupa Procurement: Product Search
What We Like
Consolidated one-page checkout screen
Auto-conversion of requisitions to emailed purchase orders
Offers auditable record of all purchases
What We Don’t Like
Limited customer support
Complex setup process
Lacks project accounting suite
Overview
Price Range: $$
Starting Price: $11/user/month
Client OS: Web
Deployment: Cloud Hosted

2 Procurify

Why we chose it: Known for its cloud-based approach, Procurify excels in streamlining procure-to-pay processes and offers effective financial tracking. Its features include automated approval flows and real-time budget tracking. With a mobile app facilitating remote management, Procurify’s pricing structure is designed to suit businesses of varying sizes.


Procurify: Requests Approved
Procurify: Budget Control
Procurify: Order Approvals
Procurify: Add Unbilled Item
Procurify: Receive Details
Procurify: Purchase Orders
What We Like
Integrates with accounting systems
Cloud-based platform provides remote and mobile access
Tracks orders and automates reordering
What We Don’t Like
Some users have reported slow or lagging performance
Requires training to fully understand and use
Overview
Price Range: $$$
Starting Price: $1,000/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

3 Tipalti Approve

Why we chose it: Focused on enhancing spend control, Tipalti Approve (formerly Approve.com) integrates seamlessly with ERP systems and is known for its security and compliance standards. Its strengths lie in automating manual processes within the procure-to-pay sphere and efficiently maintaining electronic records of procurement activities.


Tipalti Approve: Purchases
Tipalti Approve: New Purchase
Tipalti Approve: Approvals
Tipalti Approve: Vendor Details
Tipalti Approve: Purchase Details
Tipalti Approve: Purchases
What We Like
Integrates with ERP systems
Secure AWS cloud infrastructure
SOC2 compliant
Overview
Price Range: $$$$
Starting Price: $2,000/month
Client OS: Web
Deployment: Cloud Hosted

4 Precoro

Why we chose it: Precoro offers efficient workflows and integration with accounting systems like QuickBooks and Xero, emphasizing real-time budget tracking and centralized supplier management. Precoro’s cloud-based nature and adaptability make it a suitable option for businesses seeking tailored procure-to-pay solutions.

Read our full review of Precoro to learn more.


Precoro: Main Precoro Dashboard
Precoro: Set and Review Budgets
Precoro: Configuration Options
Precoro: Approval Steps for Pruchase Order
Precoro: All Expenses
Precoro: Item Management
Precoro: Purchase Order Example
Precoro: Purchase Orders
Precoro: Reports
What We Like
Simple and straightforward pricing
Both punchout and Punch-In catalogs
Integrations for the top accounting systems e.g. QuickBooks Online, NetSuite, Xero
What We Don’t Like
Few native integrations
Visually cluttered purchase requisitions
Poor user experience on mobile app
Overview
Price Range: $$
Starting Price: $35/user/month
Client OS: Web
Deployment: Cloud Hosted

5 Fraxion

Why we chose it: Ideal for growing companies, Fraxion facilitates the automation of procure-to-pay processes, with features like customizable approval paths and an email notification system. Its ability to integrate with systems like Amazon Business and Oracle NetSuite makes it a practical choice for comprehensive procure-to-pay management.

Read our full review of Fraxion to learn more.


Fraxion: Dashboard
Fraxion: Requisitions
Fraxion: Multi-Level Workflows
Fraxion: Budget Impact
Fraxion: Digital Purchasing Records
Fraxion: Insights
Fraxion: Vendor Management
Fraxion: Mobile Dashboard
Fraxion: Purchase Requisition
Fraxion: Expense Requests
Fraxion: Approvals
Fraxion: Real-Time Budget Insight
What We Like
Mobile app for on-the-go access, particularly useful for reimbursement
Monthly subscriptions offer low per user cost
Offers insights into spending patterns
What We Don’t Like
High implementation costs compared to other developers
Additional PunchOut vendors are $60 per month
Not suitable for larger organizations with more complex accounting needs
Overview
Price Range: $$$
Starting Price: $17.50/user/month
Client OS: iOS, Android, Web
Deployment: Cloud or On-Premises

6 PairSoft

Why we chose it: PairSoft, the combination of PaperSave and Paramount WorkPlace, is another top recommendation for managing purchase tracking and approval workflows. During our review, we noted it for its comprehensive procurement, AP automation, fundraising automation, and document management solutions. PairSoft integrates with ith several ERP systems like Microsoft Dynamics, Blackbaud, Oracle, SAP, Acumatica, and Sage.

Read our full review of PairSoft to learn more.


PairSoft Procurement: Paramount
PairSoft Procurement: User Interface
PairSoft Procurement: Transactions
What We Like
Allows unlimited users
True integration with Dynamics, Sage, NetSuite, and Blackbaud ERPs
Competitively priced
What We Don’t Like
No QuickBooks support
Overview
Price Range: $$$
Starting Price: $15,000/year
Client OS: iOS, Android, Web
Deployment: Cloud or On-Premises

What is Procure to Pay Software?

Procure-to-pay or P2P software manages all aspects of the procurement process for a business, which includes requisitions, purchasing, receiving, paying, and proper accounting for received goods and services. While related to procurement software, a procure-to-pay system goes a step further by helping the purchasing department link with the accounts payable department to ensure a streamlined purchasing supply chain for your company. This can provide deeper insights into the buying habits of your company and overall improve cash-flow and reduce financial commitments.

Procure to pay is more of a subset within the procurement process. It manages the supply of needed purchases, enables requisition of products, creation of purchase orders, handles receiving and invoice reconciliation, and finalizes the proper recording within accounts payable. The procure-to-pay process can be very complex for some companies. This has led to the development of end-to-end software suites that can automate each step along the way.

Some ERP applications will include core parts of a procure-to-pay process, such as an accounts payable and general ledger module. These ERP systems can have a built-in procure-to-pay process, while some procurement solutions are marketed as a complete procure-to-pay tool that can integrate with your existing ERP solution.

SMART by GEP Procure to Pay Software Spend Dashboard
The spend dashboard in SMART by GEP can show your spend by top categories or suppliers.

Features of Procure to Pay Software

  • Supplier Management: Manage supplier relationships. Onboard your suppliers into the system, collect outstanding information, attach invoices or receive POs to specific suppliers, monitor supplier risk, and optimize the companies you partner with.
  • Vendor Database: Research vendors and choose the ones to purchase from. Sort vendors by risk score, prices, location, and more.
  • Approvals: Manages your purchase requisition process. Let users submit purchase requests for products. Send requests to management for approval. Send approved requests to vendors.
  • Purchase Orders: Create purchase orders and detail product orders. Ship to the appropriate supplier for speedy delivery.
  • Inventory Management: Manage receiving and shipments that come in from purchase orders. Enter in orders into your inventory once they arrive. Record any remaining costs left to pay to vendors and suppliers.
  • Invoicing: Create invoices for your accounting department to pay and pair them with purchase orders. Code charges correctly and link them with any organizational budgets.
  • Contract Management: Automate contract workflows and extract necessary purchase and financial details.
Coupa Procurement Procure to Pay Software Supplier Details
Manage all information about your suppliers within Coupa Procurement.

Benefits of Procure to Pay Software

The advantages of procure-to-pay software include a streamlined purchasing process and better real-time insight into your company’s buying habits. Purchase-to-pay software can also highlight problem areas in your buying cycle (inefficiencies) and which suppliers you have the most difficulty with (regarding shipping times, costs, and other risks). Some of the top benefits of procure-to-pay systems include:

Unified Purchase Management Platform

A procure-to-pay software provides one location for all purchase-related activities. This includes all requests for goods, services, components, tools, and travel expenses. The more uses you find for your procure-to-pay software means a larger percentage of users that will need access. This can provide better analytics on your spend, and hold employees more accounting for any business expenses they incur (or are looking to incur).

User-friendly views on both the back and front end should be considered. Today’s options offer shopping experiences for the users which lets them request purchases on goods and services they need t perform their job well. These requests flow through the proper channels to management who have better insight into how purchases affect the overall budget.

Eliminate Errors, Lower Risk, and Prevent Fraud

The automation provided within procure-to-pay software will help reduce the time spent with manual processes, which will reduce the risk of human error. The software will also help keep your supplier information organized in one easy to access location. This can get rid of any barriers in communication between buyers and suppliers.

SAP Ariba Buying and Invoicing Procure to Pay Software Orders and Releases
Manage orders and releases in SAP Ariba Buying and Invoicing.

P2P Software vs Spend Management Software

Procure-to-pay software, sometimes referred to as P2P software, is commonly associated with spend management software. A business looking to implement either has the same end goal; to automate their purchasing processes. While marketed under separate names, procure to pay software and spend management software will provide you with the same desired functions.

P2P software focuses on automating the entire procure-to-pay cycle by giving control at each level in the procurement system. This means the flow of data can move along from the department making the request, to the purchasing department to approve, and finally to the accounting department to record.

Spend management software is also used to handle the beginning-to-end management of a company’s purchasing cycle. However, spend management software has a stronger focus in analytics. The solution is best used to analyze spend, categorize your transactions, and look at the performance of your purchasing department. This, in turn, will provide greater efficiency, lower supply costs and risks, and make for more effective collaboration between your purchasing department and the rest of your organization.

Ivalua strategy and analytics procure to pay software
Get strategy and analytics within the advanced reporting of Ivalua.

Contract Management in Procure to Pay Software

Contract management plays a big role in procure-to-pay software as it helps connect spending to individual contracts. This will help turn negotiations into savings for you and your suppliers. Contract management modules will usually handle the entire lifecycle of a contract; from the request, creation, approval, negotiation, compliance, management, and more.

In order to better your company’s financial portfolio, a contract management functionality within procure-to-pay software will be able to access all necessary financial data included in the contract language. This information can be captured during the contract creation process, or for outside or 3rd-party contracts, some procure-to-pay software will provide OCR capabilities or extract features that can scan any relevant data.

Contracts can be stored and prioritized based on their procurement needs, compliance needs, and ease of ongoing management. Ultimately this will help maximize the value of your contracts and ensure your suppliers stay happy as they continue to do business with you.

Zycuz Procute-to-Pay Suite Author Contract
Monitor the status of existing contracts in Zycus Procure-to-Pay Suite.

Control Budgets in Procure to Pay Software

Budgeting functionality within your procure-to-pay software helps you implement a proactive way to track expenses and invoices and overall manage your budget before your spend occurs. This prevents any reactive measures of using old historical data to make future budget decisions.

Budgets can be driven off many pieces of data and created for whatever department, project, or capital you are looking to drill down into. A budgeting and forecasting tool within a procure-to-pay software can create a full budget adjustments ledger. This ledger will show expense reports, non-PO invoices, and PO creation which gives you line-items details to know what has been approved towards your budget.

If the procure-to-pay software has an enhanced end-user shopping experience (complete with a shopping cart that employees/users can add items to), users can be given budgetary details directly in the shopping cart. Prior to any “checkout”, users will be able to see how the purchase of these items may affect their budget.

Budgeting capabilities are built directly within procure to pay software to help give a sense of owning spend before it gets committed to a vendor. Employees and managers may think twice before submitting purchase requests if they can see the overall effect it could have on their project, department, or company’s overall financial goals.

web3 Invoice Matching Procure to pay software
Match invoices to their appropriate location or budget in web3.

Invoicing in Procure to Pay Software

One of the quickest ways to streamline work in your accounts payable department is via improved cash flow via invoicing. Implementing invoicing capabilities via procure-to-pay software will help reduce paper invoices, limiting your cost-per-invoice and improving working capital management.

Within procure-to-pay software, suppliers can send electronic invoices immediately. This capability is offered via a supplier portal, which lets a supplier receive an email and click a button to send an invoice, with no registration or sign-up. These invoices can be handled automatically without the accounts payable department having to do any work at all, except for the occasional invoice approval.

Basware Procure to pay software Invoices
Manage your invoices via the accounts payable dashboard in Basware.

All Products

No products found
Coupa Procurement Screenshot

Coupa Procurement

★★★★★
★★★★★
(1)
Coupa Procurement is a cloud-based software designed to streamline procurement processes, offering tools for contract and supplier oversight, inventory control, and purchase orders and requisitions. It assists with spend management, enhancing budget monitoring and fraud prevention. Key features include efficient payment management, compliance tracking, and e-invoicing capabilities. Coupa Procurement is a part of the Coupa Business Spend Management suite, offering software solutions for procurement, supply chain, and finance.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$11/user/month
Client OS
Web
Deployment
Cloud Hosted
Fraxion Screenshot

Fraxion

★★★★★
★★★★★
(14)
Fraxion is top-rated by users and trusted worldwide by small to medium-sized companies to proactively manage purchasing processes and operational spend.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$17.50/user/month
Client OS
iOS, Android, Web
Deployment
Cloud or On-Premises
Procurify Screenshot

Procurify

★★★★★
★★★★★
(1)
Procurify is a cloud-based purchasing software focused on making procurement processes simple and efficient. It offers features like automated approval flows, real-time budget tracking, and a mobile app. Its key strengths lie in its ability to streamline order processes, assist in financial tracking, and manage catalogs effectively. Procurify integrates with various systems, including QuickBooks and Amazon.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$1,000/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Tipalti Approve Screenshot

Tipalti Approve

★★★★★
★★★★★
(4)
Tipalti Approve (formerly known as Approve.com) helps companies take control of business spend by simplifying purchase requests, streamlining approvals, and providing data-driven insights. Tipalti Approve has a robust integration layer that assists organizations in automating manual processes, and keep an electronic record of all purchases, approvals, and purchasing interactions. Flexible forms: Customize forms according to your processes and policies.; Dynamic approval flows: Approvers can
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$2,000/month
Client OS
Web
Deployment
Cloud Hosted
Precoro Screenshot

Precoro

★★★★★
★★★★★
(9)
Precoro is a cloud-based procurement software designed to help small to medium-sized businesses streamline their procurement processes. Precoro integrates with software such as Xero, QuickBooks, Netsuite, and Slack.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/user/month
Client OS
Web
Deployment
Cloud Hosted
PairSoft Procurement Screenshot
PairSoft Workplace is a great solution for companies that need robust purchase tracking and approval workflows and have multiple purchasing managers. This software simplifies and minimizes the number of purchase orders that need to be managed.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$15,000/year
Client OS
iOS, Android, Web
Deployment
Cloud or On-Premises
GEP SMART Screenshot

GEP SMART

★★★★★
★★★★★
(2)
GEP SMART is the complete procurement solution with: Full spend analysis and opportunity assessments; Planning and project management; Auctions and sourcing; Contracts and lifecycle management; Supplier management; Purchasing; Invoice handling; and Savings tracking. @youtube SMART by GEP is a unified procurement platform that helps drive efficiency and performance for direct and indirect procurement designed to automate all source-to-pay processes. Spend Analysis: Clean, validate, classify, and
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$500,000 (perpetual license)
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
PLANERGY Screenshot

PLANERGY

★★★★★
★★★★★
(3)
Planergy, formerly PurchaseControl, is a procurement management software. It’s designed to automate and streamline procurement and purchasing processes for businesses of all sizes. Key features include real-time reporting and dashboards, approval automation, and budget management. Planergy integrates with various accounting software and ERPs like QuickBooks and NetSuite.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web
Deployment
Cloud Hosted
AvidXchange Screenshot

AvidXchange

★★★★★
★★★★★
(2)
AvidXchange is an accounts payable solution for midsize companies in industries including real estate, HOA, construction and financial services. AvidXchange’s cloud-based solutions automate accounts payable processes including purchase orders, invoices and payments. Features include electronic invoice submission and tracking, mobile purchase order approval and customizable workflows. AvidXchange offers integration with over 100 accounting systems including NetSuite, Blackbaud, Microsoft
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
TRADOGRAM Screenshot

TRADOGRAM

★★★★★
★★★★★
(14)
Tradogram is a cloud-based complete procurement and spend management system built primarily for small to mid-sized companies that have an existing accounting system or ERP. Tradogram integrates with both cloud-based and on-premises solutions.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$168/user/month
Client OS
Web
Deployment
Cloud Hosted
SAP Ariba Buying and Invoicing Screenshot

SAP Ariba Buying and Invoicing

SAP Ariba Buying and Invoicing is a procure-to-pay software that provides ease-of-use when it comes to your procurement process. The software aims to streamline catalog maintenance, simplify commerce, and help manage each phase of your procure-to-pay process. SAP Ariba Buying and Invoicing is a software-as-a-service solution that lets your business stay flexible in it’s buying and invoicing process. The software can be used by small, growing companies up to large enterprises looking to ensure
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Kissflow Screenshot

Kissflow

★★★★★
★★★★★
(3)
Kissflow is a digital workplace platform that helps track all work at your business, including HR, procurement, finance and operations, and more. Capabilities of these cloud products include process management, case management, collaboration on projects, analytics, and integrations with other business management software . @youtube Automated Business Apps; Custom Form Builder; Define Workflows; Set User Permissions; Progress Monitoring; and Advanced Reporting. The Standard Edition of Kissflow
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$9/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Ivalua Screenshot

Ivalua

★★★★★
★★★★★
(2)
Ivalua is a complete procurement platform that provides a unified source-to-pay suite of solutions and functionalities to digitize all processes, manage all spend categories, and improve transparency and data quality. Main features include source-to-contract, supplier risk and performance management, procure-to-pay, and spend analysis. The cloud-based platform offers unified source-to-pay capabilities, making it suitable for various business procurement needs.
Client OS
Windows, macOS
Deployment
Cloud or On-Premises
Zycus Procure-to-Pay Suite Screenshot

Zycus Procure-to-Pay Suite

The Zycus Procure-to-Pay Suite guides procurement in your business to help you make the best buying decisions. Zycus Procure-to-Pay links in with your entire supplier network, such as inventory management, eProcurement, dynamic discounting, and eInvoicing. Zycus helps innovate the procurement process in your organization through an easy to use, comprehensive, and compliant procure-to-pay software. The features provided via Zycus Procure-to-Pay Suite help create a better shopping experience for
Client OS
Web
Deployment
Cloud Hosted
ProcurePort Screenshot

ProcurePort

★★★★★
★★★★★
(1)
ProcurePort automates the Procurement Process. Automating Requisitions, RFP, RFQ (quote request), E-auctions, Contract Management, Supplier Management, Award P.O and Invoice Management and Spend Analysis. The solution can be implemented to automate the entire Source-to-Pay procurement process or can be utilized by implementing individual modules. ProcurePort integrates easily with any third party ERP such as SAP, Infor, MS Dynamics, SAGE, Syspro, Plex and many others. Easy to use and implement
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$250/user/month
Client OS
Web
Deployment
Cloud Hosted
web3 Screenshot

web3

★★★★★
★★★★★
(3)
web3 is a cloud-based spend management solution that provides eProcurement features. These features can be implemented case by case (standalone modules) or as an integrated payment management suite. Web3 spend management provides strategic sourcing, e-Procurement, AP automation, supplier management, direct procurement, and integrations with your back end systems. Web3 offers a number of platforms that can be bought separately or integrated into a complete purchasing suite. Source to Contract;
Client OS
Web
Deployment
Cloud Hosted
Basware Screenshot

Basware

★★★★★
★★★★★
(2)
Basware is a full source to pay automation software that delivers 100% spend visibility. Basware will streamline your financial processes and help your organization: Cut costs; Increase efficiency; and Reduce risk. Basware will collect and aggregate financial data across your business and give you the tools you need to take action. You’ll be able to understand how money is being used, eliminate wasteful spending, get volume discounts, ensure on-time payments, and source strategic partnerships.
Client OS
Web
Deployment
Cloud Hosted
Quadient Accounts Payable Automation by Beanworks Screenshot

Quadient Accounts Payable Automation by Beanworks

★★★★★
★★★★★
(5)
Quadient Accounts Payable Automation empowers accounting teams to efficiently manage AP from anywhere, without paper or manual follow-up. With AI-powered data entry and approval workflows for invoices, POs, payments and expenses, Quadient Accounts Payable Automation is a centralized platform providing 360° visibility and control for AP. Beanworks helps AP teams mitigate risk, reduce costs and simplify approvals. Invoices can be emailed or scanned for auto-capture, and approved on a mobile
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$288/month
Client OS
Web
Deployment
Cloud Hosted
SpendMap Screenshot

SpendMap

★★★★★
★★★★★
(3)
SpendMap is a cloud and on-premise purchasing software that can help automate your purchasing, payables, and materials management processes. With both deployment options available and a low cost to operate, SpendMap can work with businesses of all sizes looking to eliminate manual paperwork and save time on their purchase and requisition processes. Purchase Orders; Requisitions and Approvals; Receiving; Invoice Approval; and Request for Quotation. Inventory Control; and Asset Management. Email
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$20/user/month
Client OS
Windows, Web
Deployment
Cloud or On-Premises
ePMX Screenshot

ePMX

★★★★★
★★★★★
(1)
ePMX is a software solution for inventory management and procurement. It features capabilities such as real-time inventory tracking, automation of requisitions for items below set stock levels, and has processes for managing stock transfers and adjustments. The software also provides detailed reports for inventory analysis and facilitates easy handling of inventory-related tasks across departments. A streamlined implementation and user interface allows users to make informed decisions about their inventory and purcahsing needs without a complex set-up.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$40/user/month
Client OS
Windows, macOS, Linux, iOS, Android, Web
Deployment
Cloud or On-Premises

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