Procurement Software

Get the best procurement software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Bellwether Purchasing and Inventory Screenshot
Bellwether Purchasing and Inventory Software is a complete end-to-end procurement system that operates in a purely paperless mode. It is available in the Express Version and the SQL Version. PMX’s SQL version requires…
Price Range
$ $ $ · ·
Starting Price
$11/month/user
Client OS
iOS, Android, Windows
Deployment
Cloud or On-Premises
Procurify Screenshot
Procurify is the go-to spend management solution for mid-sized companies. Across the world, hundreds of companies use Procurify to track, control and analyze their spending. With its comprehensive workflow and user-friendly…
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Coupa Procurement Screenshot
Coupa eProcurement is a world-class purchasing system that is simple to use and affordable to buy. It allows organizations to automate manual procedures as well as maintain an electronic record of all purchases. The Coupa…
Client OS
Web
Deployment
Cloud Hosted
SMART by GEP Screenshot
SMART by GEP is the complete procurement solution with: Full spend analysis and opportunity assessments; Planning and project management; Auctions and sourcing; Contracts and lifecycle management; Supplier management…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
SAP Ariba Buying and Invoicing Screenshot
SAP Ariba Buying and Invoicing is a procure-to-pay software that provides ease-of-use when it comes to your procurement process. The software aims to streamline catalog maintenance, simplify commerce, and help manage each…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Basware Screenshot
Basware is a full source to pay automation software that delivers 100% spend visibility. Basware will streamline your financial processes and help your organization: Cut costs; Increase efficiency; and Reduce risk. Basware…
Client OS
Web
Deployment
Cloud Hosted
ProcureWare Screenshot
ProcureWare is an integrated procurement system that provides supplier management, sourcing, contract management. The software gives increased visibility and collaboaration for supplier management and online bidding…
Price Range
$ $ $ · ·
Starting Price
$12,500/year
Client OS
Web
Deployment
Cloud Hosted
Vroozi Screenshot
Vroozi is a procurement software for B2B purchasing. Vroozi is accessible at anytime and on any device. The software lets you shop, request, approve, order, receive, and analyze your spending. Vroozi has many versions…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Aestiva Procurement Screenshot
Aestiva Procurement helps manage your workflow, audit, and compliance in regards to the procurement process. This software can handle all levels of procurement, including purchase requisitions, purchase orders, RFQs…
Price Range
$ $ · · ·
Starting Price
$3,000 (perpetual license)
Client OS
Android, Mac, Windows, iOS
Deployment
On-Premises
WorkPlace Requisition and Procurement Screenshot
WorkPlace Requisition and Procurement is an on-line purchase requisition solution that directly integrates into your ERP’s Purchase Order module. It can also be expanded to be a complete procurement solution in a single web…
Price Range
$ $ $ · ·
Client OS
Web, iOS, Android
Deployment
Cloud or On-Premises
Fraxion Screenshot
Fraxion is a cloud-based procurement solution that provides spend management for your business. The solution is easily accessible and provides a layer of efficiency, expense control, and risk management. Fraxion helps…
Price Range
$ $ $ · ·
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Precoro Screenshot
Precoro is a spend management software designed to simplify procurement processes and greatly improve the visibility of your spend. It automates multiple procurement workflows such as purchase request, approval, purchase…
Price Range
$ $ · · ·
Starting Price
$19/month/user
Client OS
Web
Deployment
Cloud Hosted
Nexonia Purchase Orders Screenshot
Want to see exactly what’s been ordered from suppliers, the cost, and where and when it should be delivered with a few clicks of a mouse? Welcome to Purchase Orders! If you currently use Intacct or Netsuite to manage your…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
ReQlogic Screenshot
ReQlogic is an end-to-end e-procurement system providing powerful automation and workflow functionality to help companies reduce costs and increase value. The solution enables advanced routing for Requisitions, Invoicing, and…
Client OS
Web, Windows
Deployment
Cloud Hosted
Purchasing Workflow Screenshot
Purchasing Workflow provides a sophisticated workflow engine with configurable rules, routing and approval functions. An easy-to-use requisition interface creates documents that are controlled through the workflow process…
Client OS
Windows
Deployment
On-Premises
ePurchase Screenshot
On-Line Intelligent Wizard For Employee Purchase Requisitions. ePurchase is a web-enabled Purchase Requisition Form entry system that is a companion to the GCAS Government Cost Accounting System software used by companies…
Client OS
Web
Deployment
Cloud Hosted
ALCiE Procurement Management Screenshot
ALCiE Procurement Management is a procurement management suite designed to improve your procurement process through efficiency, proper timing, and discipline in your purchasing processes. The solution provides sourcing with…
SicommNet Total eProcurement Solution Screenshot
SicommNet is the first U.S. based company to provide public-sector electronic procurement through BASEC (Buy and Sell Electronic Commerce), an SaaS model, uniquely designed for state, and local government municipalities and…
Client OS
Web
Deployment
Cloud or On-Premises
P/O Host Interface Screenshot
The MJD P/O Host Interface is part of MJD’s portable bar code receiving solution for Sage Accpac ERP. This product can handle the process of electronically selecting purchase orders for exporting, updating the purchase orders…
Client OS
Windows
Edisoft Visual ASN Screenshot
Edisoft Visual ASN is a solution that is hosted on Edisoft’s servers, meaning your employees can access it from anywhere at any point in time. This product allows you to better transmit data from one warehouse to another…
Client OS
Web
Deployment
Cloud Hosted

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Procurement Software Buyer’s Guide

Do you have a coordinated software approach to your procurement process? Is your supply chain as efficient and accurate as you’d like? If not, you may be missing an opportunity to ensure faster delivery times, economies of scale, better efficiency, and lower overall costs. Procurement software can help you make sure you are making the most profitable choices in your procurement processes. Read on to find out more about your procurement software options.

What Is Procurement Software?

Procurement software allows you to issue orders for services and products by tracking all key order info in real-time including: the vendor, purchase quantities, item or service purchased, delivery timeframes, payment terms, and costs. With procurement software, you can ensure that each order is legitimate, authorized, and trackable. By linking your procurement process to inventory control, you can access exact stock quantities, movement history, seasonal trends, and supplier lead times.

Critical supply chain benefits enabled by procurement software include:

  • Improved cost control via authorizations and approvals to ensure the necessity and accuracy of individual purchases
  • Reduced supply costs through improved capabilities to compare vendor options
  • Increased customer satisfaction based on ensuring the timeliness of material provisioning
  • Reduction in the administrative labor costs associated with purchasing activities through the use of software automation
Vroozi PO Status Procurement Software
Monitor the status of your purchase requisitions in Vroozi.

Features of Procurement Software

Feature Definition
PO document creation Procurement software allows for the creation of purchasing documentation for both internal tracking purposes and communication with suppliers
Vendor database Vendor database functionalities allow for the tracking of supplier information such as payment and service terms and vendor order histories
PO/invoice matching Automated tools that assist in the matching of vendor issued invoices to the corresponding procurement order provide an important cost control safeguard
PO status tracking Reporting data on procurement status helps with a variety of business tasks including allowing production/service/job teams to plan future activities and sales to communicate to customers expected fulfillment timeframes
Requisitions and approvals management Requisition systems improve cost control efforts by formalizing a purchase review process
Receiving management Receiving management functionality provides tools for verifying that goods have been properly resolved and puts in place workflows that allow for the timely resolution of instances where items are not received on time, in proper condition, or at all
Blanket purchase order A blanket purchase order is a document provided to a supplier that provides authorization for ongoing purchases up to a certain dollar amount or until other business conditions have been fulfilled and can be used to create purchasing efficiencies where repeated, ongoing purchases will need to be made
Automatic or recurring purchase orders Support for recurring purchases enables the creation of procurement orders in the future when particular conditions have been met and provides a means of significantly decreasing the labor associated with authorizing purchasing events
Supplier lead time management Capturing both procurement initiation dates and dates of order reception provides a source for discovering average lead time by vendor, which may be used to determine vendor selection when supplies/goods are needed to meet expedited order/production/delivery deadlines
Fraxion Approve Invoices Procurement Software
Approve purchase requisitions in Fraxion.

Benefits of Procurement Software

The top benefits of procurement systems include:

Provide Critical Documentation With Procurement Software

Most people wouldn’t enter into a legal agreement without a contract to protect their interests. But making business purchases without issuing and tracking purchase orders means doing just that. Utilizing procurement software allows you to identify instances where your order hasn’t been properly fulfilled. In addition to promoting organization and efficiency, procurement modules provide recourse if your expectations as a buyer are not met.

SMART by GEP Command Center Procurement Software
Monitor bid totals and savings percentages in SMART by GEP.

Automate The Purchasing Process With Procurement Software

Procurement software allows you to effectively and consistently manage your purchasing processes. Each order you create is automatically databased for future reference. Automation also allows you to streamline the task of creating orders. It’s easy to overlook how much time this can save you. Setting up required fields lets you know that each order contains trackable information on the vendor, items purchased, quantities, delivery instructions, terms, originating buyer, and costs.

Coupa Procurement Software Purchase Orders
Get a quick view of the procurement process in Coupa Procurement.

Accountability in Procurement Software

Procurement software adds security and accountability to your ordering processes. Rules can be created authorizing who can make purchases. Centralized purchasing records let you track any purchase your company has made. You can ensure that each order is legitimate, accurate, and authorized. Comparing vendor invoices to your own documentation enables you to eliminate vendor payment errors before cutting the check.

SAP Ariba Buying and Invoice Procurement Software
SAP Ariba Buying and Invoicing gives full details of orders, releases, confirmations, and ship notices.

Meeting Customer Demands Quicker With Procurement Software

Automating your purchase order creation is also an effective way to manage your stock to meet customer demands. Integrating a purchase order module with inventory control allows you to do away with the inexact and error-prone practice of “eyeballing the shelves.” By linking your purchase order application to your inventory control application, you will have instant access to your exact stock quantities, movement history, seasonal trends, and supplier lead times.

ProcureWare Bids Procurement Software
Monitor bids in ProcureWare so your customers get what they need in a quick timespan.

Cost of Procurement Software

The price of procurement software starts between $11 to $19/month/user. This is for web-based solutions that have a subscription-based pricing model. Included in the monthly costs are services offered by the vendor, such as ongoing support. The true cost of owning the software will depend on how many users need access and what level of access they need.

For example, an administrative user will receive the purchase requests from employees, create and send the purchase orders to the vendors, and coordinate the accounting involved with tracking these expenses in the budget. A “simple user” may be a staff member who just needs the ability to submit a purchase request. This could include an employee on the inventory floor who notices the company running low on a commonly used item.

Procurement software can also be purchased outright for a one-time cost. These solutions will be owned by the company purchasing them, and thus have no ongoing subscription-costs. Purchased solutions can start out at $3,000. Ongoing costs with your vendor will usually be for services they provide, such as ongoing support or annual updates to the software.

Bellwether purchase and inventory procurement software
Bellwether Purchasing and Inventory is one of the least expensive procurement systems, starting at $11/month/user.

What Does My Business Need?

Depending on what functionality needs your business has, you may be looking for:

  • Purchase order software
  • Procurement software
  • Procure to pay software
  • Spend management software

What is the difference between procurement software and the rest? Many software vendors may interchange the names, or consider their software to fall under two or more types. While similar in functionality, they all can serve a distinct purpose, which makes it important to know what your business needs.

Purchase Order Software

Purchase orders are the financial document issued to vendors when you’re buying suppliers or services. Purchase orders are the core of every procurement software and procure-to-pay software. Purchase order software helps automate the creation of these documents.

While it’s true that every procurement software can create purchase orders, every purchase order software will not have a procurement process built right in. Due to this, purchase order software may be considered more simplistic in nature than a procurement system.

Some PO software will have an approval and requisition process, which in turn can make that software a procurement software. This is why people and businesses may commonly interchange the names together.

iPurchase Purchase Order Software
iPurchase is an example of a purchase order software that includes an approval workflow.

Procurement Software

In comparison to purchase order software, procurement software goes a step further by handling the approval and requisition processes. Management personnel needs to know when goods need to be purchased, to ensure their business can continue to operate. They also need to verify the validity of all purchase requests.

Compared to a purchase order software, a procurement software creates a document which notifies the purchase department of the need to order. These requests can be submitted from an employee via a portal, or as an alert when inventory is running low. These requests get routed to the decision makers, who give the final approval. Once approval is given, the purchase order is generated and sent out to the vendor/supplier.

Procure To Pay Software

A procure to pay software manages all aspects of the procurement process for a business, which includes requisitions, purchasing, receiving, paying, and proper accounting for received goods and services. There is little difference between a procurement software and a procure to pay software, as they both provide the necessary functionalities needed to manage a procurement process.

It can be argued that a procure to pay software is more of an “end to end” solution that goes a step further than procurement software. This is because procure to pay software is known as the link between the purchasing department and the accounts payable department. This link can provide analytics on the buying habits of your company, which will lead to improved cash-flow. However, many procurement software offerings will also include this functionality.

Basware invoice summary procure to pay software
The invoice summary in Basware, a procure-to-pay software, shows analytics of your company’s spend.

Does QuickBooks Handle Procurement?

QuickBooks does not have a purchase requisition or purchase approval workflow functionality built in to the base package. It also does not include vendor catalogs, supplier performance tracking, and budgets and spending plans related to the purchasing of a company.

Every version of QuickBooks does have the ability to create purchase orders. These can be fitted with custom PO numbers, your company logo, addresses, and a variety of custom fields.

QuickBooks also lets you convert POs into bills. If a PO was created to help fulfill a customer order, and the cost will be passed on to the customer, QuickBooks can pick up on items, quantities, and rates to help with your payment processing. QuickBooks also does provide a vendor dashboard, which lets you track your POs, monitor open bills, and see the expected delivery of items.

For some businesses, the purchase order functionality offered by QuickBooks will meet their needs. For others, third-party add-ons are available, which let you continue to use QuickBooks as your primary accounting software, while enjoying added tools for procurement management.

QuickBooks Pro Send Email Purchase Order Software
QuickBooks Pro lets you send purchase orders via email.