Procurement Software

Get the best procurement software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Popular Products

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Bellwether Purchasing and Inventory Screenshot
Bellwether Purchasing and Inventory
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Bellwether Purchasing and Inventory Software is a complete end-to-end procurement system that operates in a purely paperless mode. It is available in the Express Version and the SQL Version. PMX’s SQL version requires Microsoft SQL Server 7.0 or higher to…
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Starting Price
$11/month/user
Client OS
Windows, iOS, Android
Deployment
Cloud or On-Premises
SMART by GEP Screenshot
SMART by GEP
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SMART by GEP is the complete procurement solution with: Full spend analysis and opportunity assessments; Planning and project management; Auctions and sourcing; Contracts and lifecycle management; Supplier management; Purchasing; Invoice handling; and…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
TRADOGRAM Screenshot
TRADOGRAM
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Tradogram is a business spend management solution used to help companies streamline their purchasing process. Tradogram allows managers to control spend comfortably and gain 100% visibility into their spending. The software is built to automate purchasing…
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Starting Price
$10/month/user
Client OS
Web
Deployment
Cloud Hosted
Coupa Procurement Screenshot
Coupa eProcurement is a world-class purchasing system that is simple to use and affordable to buy. It allows organizations to automate manual procedures as well as maintain an electronic record of all purchases. The Coupa eProcurement product line has two…
Client OS
Web
Deployment
Cloud Hosted
SAP Ariba Buying and Invoicing Screenshot
SAP Ariba Buying and Invoicing is a procure-to-pay software that provides ease-of-use when it comes to your procurement process. The software aims to streamline catalog maintenance, simplify commerce, and help manage each phase of your procure-to-pay…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Vroozi Screenshot
Vroozi
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Vroozi is a procurement software for B2B purchasing. Vroozi is accessible at anytime and on any device. The software lets you shop, request, approve, order, receive, and analyze your spending. Vroozi has many versions available to fit your specific needs…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
PurchaseControl Screenshot
Streamline your procure-to-pay process with PurchaseControl. This procurement management system will help you create POs, manage approvals, and understanding spending. The SaaS-based spend management tool has been designed to help all businesses get a…
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Starting Price
$15/month/user
Client OS
Web
Deployment
Cloud Hosted
Ivalua Screenshot
Ivalua
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Ivalua is a complete procurement platform that provides a unified source-to-pay suite of solutions and functionalities to digitize all processes, manage all spend categories, and improve transparency and data quality. There are a number of solutions…
Client OS
Mac, Windows
Deployment
Cloud or On-Premises
ProcureWare Screenshot
ProcureWare
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ProcureWare is an integrated procurement system that provides supplier management, sourcing, contract management. The software gives increased visibility and collaboaration for supplier management and online bidding. ProjectWise ProcureWare can be used by…
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Starting Price
$12,500/year
Client OS
Web
Deployment
Cloud Hosted
Procurify Screenshot
Procurify
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Procurify is the go-to spend management solution for mid-sized companies. Across the world, hundreds of companies use Procurify to track, control and analyze their spending. With its comprehensive workflow and user-friendly interface, Purchasing…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Basware Screenshot
Basware
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Basware is a full source to pay automation software that delivers 100% spend visibility. Basware will streamline your financial processes and help your organization: Cut costs; Increase efficiency; and Reduce risk. Basware will collect and aggregate…
Client OS
Web
Deployment
Cloud Hosted
Aestiva Procurement Screenshot
Aestiva Procurement helps manage your workflow, audit, and compliance in regards to the procurement process. This software can handle all levels of procurement, including purchase requisitions, purchase orders, RFQs, inventory, asset management, and more…
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Starting Price
$3,000 (perpetual license)
Client OS
Mac, Windows, iOS, Android
Deployment
On-Premises
WorkPlace Requisition and Procurement Screenshot
WorkPlace Requisition and Procurement is an on-line purchase requisition solution that directly integrates into your ERP’s Purchase Order module. It can also be expanded to be a complete procurement solution in a single web portal. A Robust Requisition…
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Client OS
Web, iOS, Android
Deployment
Cloud or On-Premises
Fraxion Screenshot
Fraxion
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Fraxion takes the risk out of procurement processes, proactively managing spend and ensuring that all expenditure is approved and within budget. A complete cloud procure-to-pay suite for accountable purchase requisitioning with automated approvals, PO…
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Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Precoro Screenshot
Precoro
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Precoro is a spend management software designed to simplify procurement processes and greatly improve the visibility of your spend. It automates multiple procurement workflows such as purchase request, approval, purchase order, and more, effectively…
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Starting Price
$19/month/user
Client OS
Web
Deployment
Cloud Hosted
Nexonia Purchase Orders Screenshot
Nexonia Purchase Orders
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Want to see exactly what’s been ordered from suppliers, the cost, and where and when it should be delivered with a few clicks of a mouse? Welcome to Purchase Orders! If you currently use Intacct or Netsuite to manage your business’ financial information…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
ReQlogic Screenshot
ReQlogic is an end-to-end e-procurement system providing powerful automation and workflow functionality to help companies reduce costs and increase value. The solution enables advanced routing for Requisitions, Invoicing, and Time & Expense Reporting…
Client OS
Web, Windows
Deployment
Cloud Hosted
Purchasing Workflow Screenshot
Purchasing Workflow provides a sophisticated workflow engine with configurable rules, routing and approval functions. An easy-to-use requisition interface creates documents that are controlled through the workflow process. Purchasing Workflow enables…
Client OS
Windows
Deployment
On-Premises
ePurchase Screenshot
On-Line Intelligent Wizard For Employee Purchase Requisitions. ePurchase is a web-enabled Purchase Requisition Form entry system that is a companion to the GCAS Government Cost Accounting System software used by companies that do business with the Federal…
Client OS
Web
Deployment
Cloud Hosted
ALCiE Procurement Management Screenshot
ALCiE Procurement Management is a procurement management suite designed to improve your procurement process through efficiency, proper timing, and discipline in your purchasing processes. The solution provides sourcing with multi-level approval…
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Client OS
Deployment
Cloud Hosted

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Procurement Software Buyer’s Guide

Do you have a coordinated software approach to your procurement process? Is your supply chain as efficient and accurate as you’d like? If not, you may be missing an opportunity to ensure faster delivery times, economies of scale, better efficiency, and lower overall costs. Procurement software can help you make sure you are making the most profitable choices in your procurement practices. Read on to find out more about your procurement system options.

What Is Procurement Software?

Procurement software allows you to issue orders for services and products by tracking all key order info in real-time including: the vendor, purchase quantities, item or service purchased, delivery timeframes, payment terms, and costs.

Also known as e-procurement or purchase order software, you can ensure each order is legitimate, authorized, and trackable. By linking your procurement solution to inventory control, you can access exact real-time stock quantities, movement history, seasonal trends, and supplier lead times.

Another type of procurement software is procure to pay software, which links your purchasing department to your accounts payable department. This helps streamline your supply chain management practices company-wide.

Vroozi PO Status Procurement Software
Monitor the status of your purchase requisitions in Vroozi.

Features of Procurement Software

Feature Definition
PO document creation Procurement software allows for the creation of purchasing documentation for both internal tracking purposes and communication with suppliers
Vendor database Vendor database functionalities allow for the tracking of supplier information such as payment and service terms and vendor order histories
PO/invoice matching Automated tools that assist in the matching of vendor issued invoices to the corresponding procurement order provide an important cost control safeguard
PO status tracking Reporting data on procurement status helps with a variety of business tasks including allowing production/service/job teams to plan future activities and sales to communicate to customers expected fulfillment timeframes
Requisitions and approvals management Requisition systems improve cost control efforts by formalizing a purchase review process
Receiving management Receiving management functionality provides tools for verifying that goods have been properly resolved and puts in place workflows that allow for the timely resolution of instances where items are not received on time, in proper condition, or at all
Blanket purchase order A blanket purchase order is a document provided to a supplier that provides authorization for ongoing purchases up to a certain dollar amount or until other business conditions have been fulfilled and can be used to create purchasing efficiencies where repeated, ongoing purchases will need to be made
Automatic or recurring purchase orders Support for recurring purchases enables the creation of procurement orders in the future when particular conditions have been met and provides a means of significantly decreasing the labor associated with authorizing purchasing events
Supplier lead time management Capturing both procurement initiation dates and dates of order reception provides a source for discovering average lead time by vendor, which may be used to determine vendor selection when supplies/goods are needed to meet expedited order/production/delivery deadlines
Fraxion Approve Invoices Procurement Software
Approve purchase requisitions in Fraxion.

Benefits of Procurement Software

Critical supply chain benefits enabled by e-procurement software include:

  • Improved cost control via authorizations and approvals to ensure the necessity and accuracy of individual purchases
  • Reduced supply costs through improved capabilities to compare vendor options
  • Increased customer satisfaction based on ensuring the timeliness of material provisioning
  • Reduction in the administrative labor costs associated with purchasing activities through the use of software automation

Provide Critical Documentation with Procurement Systems

Most people wouldn’t enter into a legal agreement without a contract to protect their interests. But making business purchases without issuing and tracking purchase orders means doing just that. Utilizing procurement software allows you to identify instances where your order hasn’t been properly fulfilled. In addition to promoting organization and efficiency, these modules provide recourse if your expectations as a buyer are not met.

SMART by GEP Command Center Procurement Software
Monitor bid totals and savings percentages in SMART by GEP.

Automate the Purchasing Process with Online Procurement Software

Cloud-based procurement solutions allow you to effectively and consistently manage your purchasing processes. Each order you create is automatically added to the database for future reference. Automation also allows you to streamline the task of creating orders. It’s easy to overlook how much time this can save you. Setting up required fields lets you know that each order contains trackable information on the vendor, items purchased, quantities, delivery instructions, terms, originating buyer, and costs.

Coupa Procurement Software Purchase Orders
Get a quick view of the procurement process in Coupa Procurement.

Accountability in Procurement Software

Procurement software adds security and accountability to your ordering processes. Rules can be created authorizing who can make purchases. Centralized purchasing records with spend analysis tools let you track any purchase your company has made. You can ensure that each order is legitimate, accurate, and authorized. Comparing vendor invoices to your own documentation enables you to eliminate vendor payment errors before cutting the check.

SAP Ariba Buying and Invoice Procurement Software
SAP Ariba Buying and Invoicing gives full details of orders, releases, confirmations, and ship notices.

Meeting Customer Demands Quicker With Procurement Software

Automating purchase order creation is also an effective way to meet customer demands along the supply chain. Integrating a user-friendly module with inventory management allows you to do away with the inexact and error-prone practice of “eyeballing the shelves.” By linking your purchase order application to your inventory control application, you will have real-time access to your exact stock quantities, movement history, seasonal trends, and supplier lead times.

ProcureWare Bids Procurement Software
Monitor bids in ProcureWare so your customers get what they need in a quick timespan.

Procurement Software Pricing

The cost of e-procurement software starts between $11 to $19/month/user. This is for cloud-based solutions with a subscription-based pricing model. Generally included in the monthly costs are services offered by the vendor, such as ongoing support. The total price will depend on how many users need access and what level of access they need.

For example, an administrative user will receive the purchase requests from employees, create and send the purchase orders to the vendors, and coordinate the accounting involved with tracking these expenses in the budget. A “simple user” may be a staff member who just needs the ability to submit a purchase request. This could include an employee on the inventory floor who notices the company running low on a commonly used item.

Procurement software can also be purchased outright for a one-time cost. These solutions will be owned by the company purchasing them, and thus have no ongoing subscription-costs. As such, purchasing software can actually save your company money over time.

Purchased solutions can start out at $3,000. Ongoing costs with your vendor will usually be for services they provide, such as ongoing support or annual updates to the software.

Bellwether purchase and inventory procurement software
Bellwether Purchasing and Inventory is one of the least expensive procurement systems, starting at $11/month/user.

Types of Procurement Software

Depending on what functionality needs your business has, you may be looking for:

  • Purchase order software
  • Procurement software
  • Procure to pay software
  • Spend management software

What is the difference between procurement software and the rest? Many software vendors may interchange the names, or consider their software to fall under two or more types. While similar in functionality, they all can serve a distinct purpose, which makes it important to know what your business needs.

Purchase Order Software

Purchase orders are the financial document issued to vendors when you’re buying suppliers or services. Purchase orders are the core of every procurement software and procure-to-pay software. Purchase order (PO) software helps automate the creation of these documents.

While it’s true that every procurement software can create purchase orders, every purchase order software will not have a procurement process built right in. Due to this, PO solutions may be considered more simplistic in nature than a procurement system.

Some PO software will have an approval and requisition process, which in turn includes procurement processes. This is why people and businesses may commonly interchange the names together.

iPurchase Purchase Order Software
iPurchase is an example of a purchase order software that includes an approval workflow.

Procure To Pay Software

A procure to pay software manages all aspects of the procurement process for a business, which includes requisitions, purchasing, receiving, paying, and proper accounting for received goods and services. There is little difference between a procurement software and this software, as they both provide the necessary functionalities needed to manage a procurement process.

It can be argued a procure to pay software is more of an “end to end” solution that goes a step further than an e-procurement software. This is because procure to pay software is known as the link between the purchasing department and the accounts payable department. This link can provide spend analysis on the buying habits of your company, which will lead to improved cash-flow.

Basware invoice summary procure to pay software
The invoice summary in Basware, a procure-to-pay software, shows analytics of your company’s spend.

Will QuickBooks Handle Procurement?

QuickBooks products (such as QuickBooks Online) do not have a purchase requisition or purchase approval workflow functionality built into the base package. It also does not include vendor catalogs, supplier performance tracking, and budgets and spending plans related to the purchasing of a company.

Every version of QuickBooks does have the ability to create purchase orders. These can be fitted with custom PO numbers, your company logo, addresses, and a variety of custom fields.

QuickBooks also lets you convert POs into bills. If a PO was created to help fulfill a customer order, and the cost will be passed on to the customer, QuickBooks can pick up on items, quantities, and rates to help with your payment processing. QuickBooks also does provide a vendor dashboard, which lets you track your POs, monitor open bills, and see the expected delivery of items.

For some businesses, the PO functionality offered by QuickBooks will meet their needs. For others, third-party add-ons are available, which let you continue to use QuickBooks as your primary accounting software, while enjoying added tools for procurement and spend management.

QuickBooks Pro Send Email Purchase Order Software
QuickBooks Pro lets you send purchase orders via email.

Integrating Procurement Software Into QuickBooks

To compliment your Quickbooks accounting functionality, you need a complete procurement software that is just as simple to use and feature rich, to ensure full visibility into your company’s spending.

Some solutions, such as TRADOGRAM, offer a complete set of functionalities to handle your entire procurement process. These cloud-based e-procurements are simple to use platforms that are made up of varying functionalities, such as:

  • Purchase to Pay
  • Strategic Sourcing
  • Supplier Management
  • Contract Management
  • Spend Analysis
  • Order Management

These solutions may refer to themselves as a business spend management platform, which are great compliments to any accounting system, like Quickbooks. Finding the right out-of-the-box seamless integration means you’ll no longer have to worry about data transfers between systems.

TRADOGRAM Procurement Software QuickBooks Integration
The dashboard of TRADOGRAM provides a level of insight not offered with any QuickBooks base package.
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