Purchase Order Software

Get the best purchase order software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Coupa Procurement Screenshot
Coupa eProcurement is a world-class purchasing system that is simple to use and affordable to buy. It allows organizations to automate manual procedures as well as maintain an electronic record of all purchases. The Coupa…
Client OS
Web
Deployment
Cloud Hosted
PurchaseControl Screenshot
Streamline your procure-to-pay process with PurchaseControl. This procurement management system will help you create POs, manage approvals, and understanding spending. The SaaS-based spend management tool has been designed to…
Price Range
$ $ · · ·
Starting Price
$15/month/user
Client OS
Web
Deployment
Cloud Hosted
Precoro Screenshot
Precoro is a spend management software designed to simplify procurement processes and greatly improve the visibility of your spend. It automates multiple procurement workflows such as purchase request, approval, purchase…
Price Range
$ $ · · ·
Starting Price
$19/month/user
Client OS
Web
Deployment
Cloud Hosted
Procurify Screenshot
Procurify is the go-to spend management solution for mid-sized companies. Across the world, hundreds of companies use Procurify to track, control and analyze their spending. With its comprehensive workflow and user-friendly…
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Digital Purchase Order Screenshot
Digital Purchase Order Software lets you create and approve POs from anywhere via their web-based software or android and iOS mobile apps. DPO can help your business improve it’s approval chain via over 200 customization…
Price Range
$ $ · · ·
Starting Price
$19/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
AvidXchange Screenshot
AvidXchange is an accounts payable solution for midsize companies in industries including real estate, HOA, construction and financial services. AvidXchange’s cloud-based solutions automate accounts payable processes…
Price Range
$ · · · ·
Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
ReQlogic Screenshot
ReQlogic is an end-to-end e-procurement system providing powerful automation and workflow functionality to help companies reduce costs and increase value. The solution enables advanced routing for Requisitions, Invoicing, and…
Client OS
Web, Windows
Deployment
Cloud Hosted
Fraxion Screenshot
Fraxion is a cloud-based procurement solution that provides spend management for your business. The solution is easily accessible and provides a layer of efficiency, expense control, and risk management. Fraxion helps…
Price Range
$ $ $ · ·
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
BeanworksAP Screenshot
Beanworks AP is cost-saving accounts payable automation software that is streamlined and paperless. This cloud-based solution is easy to implement, flexible, and easy to use. Whether you process 100 invoices per month or…
Client OS
Web
Deployment
Cloud Hosted
Nexonia Purchase Orders Screenshot
Want to see exactly what’s been ordered from suppliers, the cost, and where and when it should be delivered with a few clicks of a mouse? Welcome to Purchase Orders! If you currently use Intacct or Netsuite to manage your…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
eRequisition Screenshot
eRequisition is a powerful, web-based application. This product is designed to streamline your requisition process, saving you time, effort and money. Best of all there is a minimal amount of software installation required to…
Price Range
$ $ · · ·
Starting Price
$9/month/user
Client OS
Web
Deployment
Cloud Hosted
iPurchase Screenshot
iPurchase is a non-inventory web-based purchasing management and workflow system that fully integrates with your ERP solution . iPurchase allows you to directly interface between approved suppliers and your ERP system. It…
Client OS
Web
Deployment
Cloud Hosted
Point Purchasing Screenshot
Point Purchasing is an intranet-based system designed to track and control spending, increasing procurement efficiency from requisition to receipt. Point Purchase helps simplify the process of corporate buying, allowing users…
Client OS
Windows, Mac, Web
Deployment
Cloud Hosted
Purchasing Workflow Screenshot
Purchasing Workflow provides a sophisticated workflow engine with configurable rules, routing and approval functions. An easy-to-use requisition interface creates documents that are controlled through the workflow process…
Client OS
Windows
Deployment
On-Premises
PN3 Screenshot
PN3
(3)
Accounts Payable processing represents a major percentage of “the cost of doing business”. PN3 believes this cost should be as low as possible. Stop relying upon costly, time-consuming paper based workflows to manage this…
Client OS
Web, Windows
Deployment
Cloud or On-Premises
ePurchase Screenshot
On-Line Intelligent Wizard For Employee Purchase Requisitions. ePurchase is a web-enabled Purchase Requisition Form entry system that is a companion to the GCAS Government Cost Accounting System software used by companies…
Client OS
Web
Deployment
Cloud Hosted
Xero Screenshot
Xero
(3)
Xero is an online accounting solution for small businesses that is known for its ease of use. See your cashflow in real-time with online billing, banking and accounting. Just login anytime, anywhere. Free trial, pay nothing…
Price Range
$ $ · · ·
Starting Price
$9/month
Client OS
Web
Deployment
Cloud Hosted
Bellwether Purchasing and Inventory Screenshot
Bellwether Purchasing and Inventory Software is a complete end-to-end procurement system that operates in a purely paperless mode. It is available in the Express Version and the SQL Version. PMX’s SQL version requires…
Price Range
$ $ $ · ·
Starting Price
$11/month/user
Client OS
iOS, Android, Windows
Deployment
Cloud or On-Premises
SpendMap Screenshot
SpendMap is a cloud and on-premise purchasing software that can help automate your purchasing, payables, and materials management processes. With both deployment options available and a low cost to operate, SpendMap can work…
Price Range
$ $ · · ·
Starting Price
$20/month/user
Client OS
Web, Windows
Deployment
Cloud or On-Premises
Vroozi Screenshot
Vroozi is a procurement software for B2B purchasing. Vroozi is accessible at anytime and on any device. The software lets you shop, request, approve, order, receive, and analyze your spending. Vroozi has many versions…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted

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Purchase Order Software Buyer’s Guide

What is Purchase Order Software?

Purchase order software (also known as PO software) helps create the financial document issued to vendors when you are buying supplies or services. Purchase orders will include information such as product type, quantity, and pricing.

Purchase order management software functionality is a key part of any accounts payable process. Purchase order systems can help automate the creation of purchase orders, which will save time when stock levels are running low. Because of this, purchase order software goes hand in hand with inventory management software.

PO software can also have approval and requisition processes. Anytime someone in your company desires a purchase to be made, they will go through the approval process:

  • Employee puts in a purchase request
  • Request moves up the chain to the appropriate management personnel
  • Management evaluates the need and the current budget
  • The decision-maker approves or denies the request

If a job or service cannot be completed without purchasing additional goods, a purchase order can be attached to bills or invoices in order to pass the cost onto the customer. Purchase order software can be integrated with a variety of accounting software and invoicing solutions for this purpose.

Features of Purchase Order Software

  • Automated POs: Create purchase orders when certain conditions are met. Reduce manual dependency and eliminate duplicate data-entry. Automatically send these PO documents to the appropriate vendor.
  • Approvals Management: Manage approvals and requisitions. Let employees submit pre-spend approvals. Route the document to the appropriate person for review. Set up email notifications to ensure the right people see the request in a timely fashion.
  • Electronic Approvals: Lets managers approve requisitions from anywhere they may be via a web browser, email, text message, or mobile app. Automatically create the PO and have it sent out upon approval to eliminate having the original requester step back to the computer to handle the next step.
  • Multi-currency: Establish a default currency and allow POs to be converted to any applicable currency, depending on the vendor/client receiving the PO and their local currency.
  • Invoice Matching: Let POs be attached to invoices to clients to ensure the appropriate party is paying for a task/service/good.
  • Real-time Reporting: View information on spend and exceptions in real-time. Spot hold-ups in your processing and prevent delays from occurring.
Procurify Approvals Management Purchase Order Software
Procurify lets you approve pending orders individually or all at once.

Purchase Order Software with Invoicing

Purchase order and invoicing solutions let your purchasing staff create POs and track invoices. Purchase orders can be created from requisitions or from integrated an ERP software that is integrated with it. Invoices can be paid directly through the program rather than having to upload/attach the PO into an accounts payable solution.

Many stand-alone purchase order solutions will not have invoicing capabilities built into the solution and will require you to integrate with an accounting or invoicing solution for that purpose. In many situations, in trying to complete a job/service for a customer, you’ll need to purchase supplies or goods, and will need to pass the expense on to the customer.

Lucky for most, any accounting solution with an accounts payable module should allow for an easy transition from purchase order creation to invoice generation.

AvidXchange Purchase Order Software
AvidXchange lets you upload or scan invoices and organize them within the system.

Purchase Order Software with Inventory

Many businesses use purchase order software for the purpose of replenishing inventory. Purchase orders hold the information on needed parts or products from vendors your company has a relationship with. If your inventory stays well stocked with raw materials, you’ll be able to fulfill any manufacturing or distribution jobs that come your way.

An integrated purchase order software with inventory will save information on parts and vendors. This helps you organize which vendors you’ve purchased from previously, who has the most affordable costs, who has the best turnaround time, and more.

An efficient PO software with inventory will also automatically generate a PO when inventory level hits a certain threshold, called the “reorder point”, and have it sent to the vendor without any needed user interaction.

When you hit the reorder point on a particular item, Fishbowl will issue the Purchase Order to the correct vendor.

Free Purchase Order Software

For new businesses and small businesses, it may be hard to budget for a purchase order software to adequately meet your needs. Luckily, free options exist. These can come in the form of forever-free packages, limited use packages (usually capping you at specific number of purchase orders each month), or trial versions of paid options.

1. SpendMap

The Free-Procurement Project by SpendMap is a true free purchase order software. It does not provide limited functionality or only a trial version of their paid-version. Your business can automate the purcahse order process with an unlimited number of POs in the Free-Procurement Project solution from SpendMap.

Key features include professional looking POs, email integration, supplier management, and budget tracking.

Paid versions of SpendMap are available starting at $20/month/user which offer a wider range of functionality.

2. Zoho Inventory

Zoho Inventory is a free solution in the Zoho suite of applications. Included in Zoho Inventory is the Purchase Order Generator, which can create simple purchase orders with editable fields. You can add your billing address, add your vendor’s address, enter a PO number, and even include descriptions of the bought items.

While Zoho Inventory is free to use, it’s strong suit is in inventory management and not necessarily purchasing. It will mostly act as a simple tool to create a quick purchase order, but it will not allow for a level of automation, collaboration, or customization. You are also limited to only 20 orders/month with the free version. Zoho Books, Zoho’s flagship accounting program, also has a purchase order module included with it but does not include a free version (starting price $9/month).

Paid versions of Zoho Inventory start at $39/month and included the capability to handle up to 1,500 orders a month.

Zoho Inventory Purchase Order Software
Zoho Inventory lets you create purchase orders with detailed line items.

Best Small Business Purchase Order Software

What are the best purchase order software solutions for small businesses? We’ve looked into a handful and have found a few that are continuously affordable, easy to use, and easy to set up.

1. Coupa

Coupa is a complete spend management program providing purchase orders and purchase requisition capabilities. The software can be as simple as something you use to create purchase orders, or as complicated as handling anything that relates to your purchasing process.

Coupa has a variety of products you can purchase depending on your needs, such as Procure for e-procurement, Invoice for AP automation, Expense to monitor travel/employee expenses or Pay for B2B payments. They can also be fully integrated to operate as a complete spend management platform.

Coupa has been effectively implemented into a wide range of industries. This includes packaged goods, education, healthcare, manufacturing, and more. Because of this, Coupa stands out as being one of the most versatile purchase order software options available.

Price: Coupa does not make its pricing available online. Coupa does have a free open-source version of the software, although it has not been updated since 2009 and requires an advanced installation process.

Coupa Purchase Order Software
Coupa lest you monitor purchase orders by their PO number, order date, requester, and more.

2. Bellwether

Bellwether has a variety of products that can work for your business. From their BMX (Basic Purchasing Software) option to their EPMX (Enterprise Software), there is a purchasing software from Bellwether that will work for you. They also offer free purchasing software called PMX.

  • PMX: A free desktop solution to record purchases, payment, and simple inventory tracking.
  • BPM: Intended for small businesses, provides a simple cloud-based approach with the standard functions such as requisitions, approvals, purchasing, receiving, invoice matching, self-service order status, inventory management, and mobile capabilities.
  • EPMX: Includes all the features of BPM but is intended for companies with a higher PO volume. Additional features include eCatalogs, RFQs, asset management, and contract management.
Bellwether ePMX Purchse Order Software
A purchase order in Bellwether ePMX.

3. QuickBooks Pro

Creating a purchase order will be a routine procedure in the accounts payable workflow in QuickBooks Pro. Beyond it’s ease of use, QuickBooks has long been one of the leading small business accounting solutions that provides a general ledger with accounts payable and accounts receivable. A part of their account payables process is the ability to create a purchase order.

A purchase order workflow in QuickBooks is intended to:

  • Create purchase orders
  • Receive intentory
  • Enter bills against inventroy
  • Pay bills

Quickbooks can help track items ordered and recieved, help you plan expenses, and manages your funds wisely. The combination of these factors and a strong audit trail will make QuickBooks a great choice for small businesses looking for PO capability with full accounting.

QuickBooks Pro Purchase Order Software
QuickBooks Pro lets you create purchase orders that can be sent via email.

4. Sage Intacct

Smaller businesses looking to make a jump to a mid-sized accounting solution with a strong purchasing functionality will want to consider a product such as Sage Intacct. Their purchasing module automates purchasing transactions and has dashboards and reporting tools so your staff can monitor merchandise and service acquisitions.

Sage Intacct lets you implement best practices for purchasing supplies, and lets you create custom templates for requisitions, requests for quotations, purchase orders, and adjustments. It also lets you database your vendor prices. Anytime you pay a price on a purchase order, you can automatically update your vendor costs with those figures for future POs.

Price: Varies depending on the number of users and functionalities needed. Typically starts at $400/month/user.

Sage Intacct Purchase Order Module
The purchase management module of Sage Intacct lets you create a purchase requisition and follow it through the purchasing process.