10 Best Purchase Order Software

Get the best software for your business. Compare product reviews, pricing below.

Talk with a software advisor
Talk with an advisor
Get a free consultation from an independent expert.
Or, call toll-free: (800) 827-1151
Talk with a software advisor
Talk with an advisor

Popular Products

No products found
Coupa Software Screenshot

Coupa Software

★★★★★
★★★★★
(1)
Coupa Software offers a suite of business spend management solutions. It includes modules for invoicing, expense tracking, procurement, and more. The Coupa suite delivers efficient management of company spending, as data and processes can flow seamlessly between different modules.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$11/user/month
Client OS
Web
Deployment
Cloud Hosted
Fraxion Screenshot

Fraxion

★★★★★
★★★★★
(14)
Fraxion is top-rated by users and trusted worldwide by small to medium-sized companies to proactively manage purchasing processes and operational spend.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$17.50/user/month
Client OS
iOS, Android, Web
Deployment
Cloud or On-Premises
Tipalti Approve Screenshot

Tipalti Approve

★★★★★
★★★★★
(4)
Tipalti Approve (formerly known as Approve.com) helps companies take control of business spend by simplifying purchase requests, streamlining approvals, and providing data-driven insights. Tipalti Approve has a robust integration layer that assists organizations in automating manual processes, and keep an electronic record of all purchases, approvals, and purchasing interactions. Flexible forms: Customize forms according to your processes and policies.; Dynamic approval flows: Approvers can
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$2,000/month
Client OS
Web
Deployment
Cloud Hosted
Precoro Screenshot

Precoro

★★★★★
★★★★★
(9)
Precoro is a cloud-based procurement software designed to help small to medium-sized businesses streamline their procurement processes. Precoro integrates with software such as Xero, QuickBooks, Netsuite, and Slack.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/user/month
Client OS
Web
Deployment
Cloud Hosted
AvidXchange Screenshot

AvidXchange

★★★★★
★★★★★
(2)
AvidXchange is an accounts payable solution for midsize companies in industries including real estate, HOA, construction and financial services. AvidXchange’s cloud-based solutions automate accounts payable processes including purchase orders, invoices and payments. Features include electronic invoice submission and tracking, mobile purchase order approval and customizable workflows. AvidXchange offers integration with over 100 accounting systems including NetSuite, Blackbaud, Microsoft
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
Procurify Screenshot

Procurify

★★★★★
★★★★★
(1)
Procurify is the go-to spend management solution for mid-sized companies. Across the world, hundreds of companies use Procurify to track, control and analyze their spending. With its comprehensive workflow and user-friendly interface, Purchasing, Procurement, and Finance teams have been able to implement Procurify across departments and teams, and create a better Spend Culture. Get set up in as little as two weeks and let us help you transform your procurement process. Approval Routing: Design
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$499/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Bellwether Purchasing Screenshot

Bellwether Purchasing

★★★★★
★★★★★
(3)
Bellwether is a cloud-based software streamlining procurement and inventory management, with integrations to leading software like QuickBooks, Sage Intacct, SAP, Oracle, and Microsoft Dynamics.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows, iOS, Android
Deployment
Cloud Hosted
TRADOGRAM Screenshot

TRADOGRAM

★★★★★
★★★★★
(14)
Tradogram is a cloud-based complete procurement and spend management system built primarily for small to mid-sized companies that have an existing accounting system or ERP. Tradogram integrates with both cloud-based and on-premises solutions.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$168/user/month
Client OS
Web
Deployment
Cloud Hosted
Zoho Inventory Screenshot
Zoho Inventory is a cloud-based inventory management solution designed for small to midsize businesses, particularly those operating in online retail spaces. It features include reporting and analysis, vendor managed inventory and lot traceability.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$39/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
BuyerQuest Screenshot

BuyerQuest

★★★★★
★★★★★
(2)
BuyerQuest’s user-friendly, cloud-based P2P procurement software streamlines electronic procurement to make purchasing at work as easy as buying at home. Procurement is the final, essential step in the supply chain process on which your business depends—yet, enterprise-level procurement solutions historically have failed to address decentralized spend and low user adoption. Poor oversight and operator non-compliance add complexity and diminish ROI—while human inefficiencies test time and
Client OS
Web
Deployment
Cloud Hosted
StockTrim Screenshot

StockTrim

★★★★★
★★★★★
(1)
StockTrim is an inventory planning and forecasting software that predicts future stock requirements to converse up to 40% of working capital. The solution helps eliminate the use of spreadsheets and has been proven to reduce stock-outs by 50%, reduce over-stocking by 20-40%, and save 75% more time. StockTrim will work with your company to optimize inventory levels, calculate safety stocks, and generate the most optimal purchase order plans. @youtube Intuitive Order Plan: Easily see how much you
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$99/month
Client OS
Web
Deployment
Cloud Hosted
Sage Intacct Screenshot

Sage Intacct

★★★★★
★★★★★
(46)
Sage Intacct is a browser-based, GAAP-compliant financial management software system. It features multi-entity financial reporting, customizable reports, and a user-friendly interface. The AICPA has endorsed the platform as a “preferred provider of financial management application.”
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$8,580/year
Client OS
Web
Deployment
Cloud Hosted
Fishbowl Inventory Screenshot

Fishbowl Inventory

★★★★★
★★★★★
(21)
Fishbowl Inventory is an out-of-the-box software which caters to a lot of different industries in need of inventory management tools.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$4,395 (perpetual license)
Client OS
Windows, macOS
Deployment
Cloud or On-Premises
QuickBooks Online Screenshot

QuickBooks Online

★★★★★
★★★★★
(43)
QuickBooks Online is the most popular financial software on the market. This cloud-based accounting solution enables tracking of sales and expenses, generating estimates, customer management, and seamless collaboration with external accountants.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$30/month
Client OS
Web
Deployment
Cloud Hosted
Digital Purchase Order Screenshot

Digital Purchase Order

★★★★★
★★★★★
(2)
Digital Purchase Order Software lets you create and approve POs from anywhere via their web-based software or android and iOS mobile apps. DPO can help your business improve it’s approval chain via over 200 customization options and user-defined fields. Digital Purchase Order lets your workers create a PO in under 60 seconds. Employees can customized the purchase order as they need, invite co-workers and suppliers, submit them to management, and have the approver immediately approve or decline
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$19/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Xero Screenshot

Xero

★★★★★
★★★★★
(3)
A contender against QuickBooks Online, Xero is a popular solution for its user-friendly interface, affordability, and unlimited users per subscription. It’s a cloud-based, double-entry accounting software that offers bank reconciliation, financial reporting, and basic invoicing and billing.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$13/month
Client OS
Web
Deployment
Cloud Hosted
PLANERGY Screenshot

PLANERGY

★★★★★
★★★★★
(3)
Streamline your procure-to-pay process with PLANERGY. Formerly known as PurchaseControl, this procurement management system will help you create POs, manage approvals, and understanding spending. The SaaS-based spend management tool has been designed to help all businesses get a better grasp on their financial operations. PLANERGY provides integrations with a number of leading accounting software products to ensure your purchase management process is as efficient as it can be. Request: Purchase
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$15/user/month
Client OS
Web
Deployment
Cloud Hosted
ReQlogic Screenshot

ReQlogic

ReQlogic is an end-to-end e-procurement system providing powerful automation and workflow functionality to help companies reduce costs and increase value. The solution enables advanced routing for Requisitions, Invoicing, and Time & Expense Reporting. ReQlogic seamlessly integrates with all Microsoft Dynamics ERP platforms or it can operate as a standalone solution, adding requisition functionality to any backend ERP solution. Requisition Processing; Expense Processing; Vendor Invoice
Client OS
Windows, Web
Deployment
Cloud Hosted
Quadient Accounts Payable Automation by Beanworks Screenshot

Quadient Accounts Payable Automation by Beanworks

★★★★★
★★★★★
(5)
Quadient Accounts Payable Automation empowers accounting teams to efficiently manage AP from anywhere, without paper or manual follow-up. With AI-powered data entry and approval workflows for invoices, POs, payments and expenses, Quadient Accounts Payable Automation is a centralized platform providing 360° visibility and control for AP. Beanworks helps AP teams mitigate risk, reduce costs and simplify approvals. Invoices can be emailed or scanned for auto-capture, and approved on a mobile
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$288/month
Client OS
Web
Deployment
Cloud Hosted
Nexonia Purchase Orders Screenshot

Nexonia Purchase Orders

★★★★★
★★★★★
(2)
Want to see exactly what’s been ordered from suppliers, the cost, and where and when it should be delivered with a few clicks of a mouse? Welcome to Purchase Orders! If you currently use Intacct or Netsuite to manage your business’ financial information, Nexonia’s Purchase Orders will streamline the process by syncing directly with your ERP. Create, review and manage purchase orders all in one easy-to-access place. @youtube Timely and correctly-submitted purchase orders; Highly configurable
Client OS
iOS, Android, Web
Deployment
Cloud Hosted

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free 10 best purchase order software recommendations that meet your exact requirements.

Sort by 
Filter by User Rating
Filter by Price Range
Filter by Deployment
Filter by Client OS
LinkedIn
Buyer’s Guide

What is Purchase Order Software?

Purchase order software (also called PO software) helps create the financial document issued to vendors when you are buying supplies or services. Purchase orders typically include information such as product type, quantity, and pricing, along with other relevant data.

Purchase order management software functionality is a key part of any accounts payable process. Purchase order systems can help automate the creation of purchase orders, which will save time when stock levels are running low by alerting your team before a shortage can start. Because of this, purchase order software goes hand in hand with inventory management software.

Purchasing workflows used to require a lot of manual processes, especially when it came time to collect signatures for approvals. PO software can also streamline the approval and requisition processes. Anytime someone in your company desires a purchase to be made, they will go through the approval process:

  • Employee puts in a purchase request to the appropriate approval workflows
  • Request moves up the chain to the corresponding management personnel
  • Management evaluates the need and the current budget allowances
  • The decision-maker either approves or denies the request

Key Features of Purchase Order Software

  • Automated POs: Create purchase orders (POs) when certain conditions are met. Reduce manual dependency and eliminate duplicate data-entry. Automatically send these PO documents to the appropriate vendor.
  • Approvals Management: Manage approvals and requisitions. Let employees submit pre-spend approvals. Route the document to the appropriate person for review. Set up email notifications to ensure the right people see the request in a timely fashion.
  • Catalogs: Create digital catalogs to share specific pricing information with clients or customers.
  • Electronic Approvals: Approve requisitions from anywhere they may be via a web browser, email, text message, or mobile app. Automatically create the PO and have it sent out upon approval to eliminate having the original requester step back to the computer to handle the next step.
  • Multi-currency: Establish a default currency and allow POs to be converted to any applicable currency, depending on the vendor/client receiving the PO and their local currency.
  • Invoice Matching: Attach POs to invoices for clients to ensure the appropriate party is paying for each task, service, or good.
  • Real-time Reporting: View financial data on spending and exceptions in real-time. Spot hold-ups in your processing and prevent delays from occurring.
Procurify Approvals Management Purchase Order Software
Procurify lets you approve pending orders individually or all at once.

By automating your purchase order management, software offers many benefits to your business:

  • Process automation: Avoid time-consuming manual processes when getting approvals for purchases
  • Control spending: Limit unapproved company spending
  • Gain visibility into purchases: Review all approved and denied purchase requisitions across every department for greater spending transparency
  • Ease design with templates: Ensure your key purchasing documents are consistent with templates
  • Track purchases for audits: Keep detailed records on all company purchases in the event of an audit
  • Reduce paperwork: Use digital applications and signatures to cut down on paper
  • Minimize human error: By automating your processes with software, you can limit human error in your accounting data entry

PO Software Integrations

Since purchase orders are only part of your business’s accounting system, it’s important you know when and how to integrate with other systems:

Invoicing Integration

If a job or service requires the purchase of additional goods, a purchase order can be attached to bills or invoices in order to pass the cost onto the customer. For this reason, purchase order software can be integrated with a variety of accounting software and invoicing solutions so your purchasing staff create POs and track the related invoices. Purchase orders can be created from requisitions or an integrated enterprise resource planning (ERP) system. Invoices can be paid directly through the program rather than having to upload/attach the PO into an accounts payable solution.

Many stand-alone purchase order solutions will not have invoicing capabilities built into the solution and will require you to integrate with an accounting or invoicing solution for that purpose. Fortunately, any accounting solution with an accounts payable module should allow for an easy transition from purchase order creation to invoice generation.

AvidXchange Purchase Order Software
AvidXchange lets you upload or scan invoices and organize them within the system.

Inventory Management Integration

Many businesses use purchase order software to track stock levels in order to stay on top of replenishing inventory. POs hold the information on needed parts or products from vendors your company has a relationship with. If your inventory stays well stocked with raw materials or assembled spare parts, you’ll be able to fulfill any manufacturing or distribution jobs that come your way.

An integrated inventory software can save information on which vendors you’ve purchased from previously, who has the most affordable costs, who has the best turnaround time, and more. Then, the PO software can automatically generate a PO when inventory level hits a certain threshold, called the “reorder point”, and have it sent to the vendor without any needed user interaction.

When you hit the reorder point on a particular item, Fishbowl will issue the Purchase Order to the correct vendor.

Procure to Pay Integration

Purchase order software has a lot of similarities with procure to pay solutions, which itself is generally seen as a subdivision of the procurement process. When integrated together, these two provide a full overview of purchasing by clearly showing buying habits, cash-flow, and financial commitments.

Best Small Business Purchase Order Software

What are the best purchase order software solutions for small businesses? We’ve done the research to find a few options which are continuously affordable, simple to use, and easy to set up.

1 Coupa

Coupa is a complete spend management program providing purchase orders and purchase requisition capabilities. The software can be as simple as something you use to create purchase orders, or as complicated as handling anything that relates to your purchasing process.

Coupa has a variety of products you can purchase depending on your needs, such as Procure for e-procurement, Invoice for AP automation, Expense to monitor travel/employee expenses or Pay for B2B payments. They can also be fully integrated to operate as a complete spend management platform, making Coupa stand out as being one of the most versatile purchase order software options available.

Price: Coupa does not make its pricing available online. Coupa does have a free open-source version of the software, although it has not been updated since 2009 and requires an advanced installation process.

Coupa Purchase Order Software
Coupa lets you monitor purchase orders by their PO number, order date, requester, and more.

2 Bellwether

Bellwether has a variety of PO products that can work for your business:

  • PMX: A free desktop solution to record purchases, payment, and simple inventory tracking.
  • BPM: Intended for small businesses, provides a simple cloud-based approach with the standard functions such as requisitions, approvals, purchasing, receiving, invoice matching, self-service order status, inventory management, and mobile capabilities.
  • EPMX: Includes all the features of BPM but is intended for companies with a higher PO volume. Additional features include e-Catalogs, RFQs, asset management, and contract management.
Bellwether ePMX Purchase Order Software
A purchase order in Bellwether ePMX.

3 QuickBooks Pro

Creating a purchase order can be done with ease in the accounts payable workflow of QuickBooks Pro. QuickBooks has long been one of the leading small business accounting solutions to provide a general ledger with accounts payable and accounts receivable. A part of the account payables process is the ability to create a purchase order.

Quickbooks can help track items ordered and received, plan expenses, and manage your funds wisely. The combination of these factors and a strong audit trail will make QuickBooks a great choice for small businesses looking for PO capability with full accounting.

QuickBooks Pro Purchase Order Software
QuickBooks Pro lets you create purchase orders that can be sent via email.

4 Sage Intacct

Growing businesses looking to make a jump to a mid-sized accounting solution with a strong purchasing functionality will want to consider a product such as Sage Intacct. The purchasing module automates purchasing transactions using dashboards and reporting tools so your staff can monitor merchandise and service acquisitions in real-time.

Sage Intacct lets you implement best practices for purchasing supplies, and lets you create custom templates for requisitions, requests for quotations, purchase orders, and adjustments. It also lets you database your vendor prices. Anytime you pay a price on a purchase order, you can automatically update your vendor costs with those figures for future POs.

Price: Varies depending on the number of users and functionalities needed. Typically starts at $400/month/user.

Sage Intacct Purchase Order Module
The purchase management module of Sage Intacct lets you create a purchase requisition and follow it through the purchasing process.

5 Xero

Xero is a web-based accounting software designed for small businesses and startups. Known for ease of use, this cloud-based platform is accessible anytime, anywhere. You can even see your cashflow in real-time! Pay bills, claim expenses, or secure bank connections with Xero.

A wide array of add-ons include:

  • Freshbooks
  • Salesforce
  • ADP
  • Harvest
  • And more!

Price: Starts as low as $9 per month. A free trial is available, so you pay nothing until you are ready.

Xero Accounting Software Dashboard
Manage all your small business accounting with Xero.

Free and Low Cost Purchase Order Software

For new and growing businesses, it may be hard to budget for a purchase order software to adequately meet your needs. Luckily, free and affordable options exist. These can be in the form of forever-free packages, limited use packages (usually capping business owners at a specific number of purchase orders each month), or a limited number of multi-day trial versions of paid options.

1 SpendMap

The Free-Procurement Project by SpendMap is a true free purchase order software. It does not provide limited functionality or only a trial version of their paid-version. Your business can automate the purchase order process with an unlimited number of POs in the Free-Procurement Project solution from SpendMap.

Key features include professional looking POs, email integration, supplier management, and budget tracking. Paid versions of SpendMap are available starting at $20/month/user which offer a wider range of functionality.

2 Zoho Inventory

Zoho Inventory is a free solution in the Zoho suite of applications. Included in Zoho Inventory is the Purchase Order Generator, which can create simple purchase orders with editable fields. You can add your billing address, add your vendor’s address, enter a PO number, and even include descriptions of the bought items.

While Zoho Inventory is free to use, it is in inventory management solution and not necessarily the best for all your purchasing processes. It will mostly act as a simple tool to create a quick purchase order, but it will not allow for a level of automation, collaboration, or customization of a paid version. You are also limited to only 20 orders/month with the free version. The price for paid versions of Zoho Inventory start at $39/month and included the capability to handle up to 1,500 orders a month.

Zoho Inventory Purchase Order Software
Zoho Inventory lets you create purchase orders with detailed line items.