Billing and Invoicing Software

Get the best billing and invoicing software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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QuickBooks Online is the most flexible way to link multiple users and locations to their business finances-anytime, anywhere. It has the accounting functionality of QuickBooks desktop software, but instead of installing it on…
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$ · · · ·
Starting Price
$15/month
Client OS
Web
Deployment
Cloud Hosted
FreshBooks is a cloud accounting solution designed for freelancers and small business owners. It is a simple and intuitive solution, so accounting isn’t intimidating. Create professional invoices, capture your expenses and…
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$ · · · ·
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$15/month
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Web
Deployment
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Zoho
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Zoho is a suite of software and applications that can combine to streamline business operations. Some applications include Zoho Books, Zoho CRM, Zoho Desk, and more. Zoho CRM: The core Sales & Marketing arm of Zoho will let…
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$ $ · · ·
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Xero
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Xero is an online accounting solution for small businesses that is known for its ease of use. See your cashflow in real-time with online billing, banking and accounting. Just login anytime, anywhere. Free trial, pay nothing…
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$ $ · · ·
Starting Price
$9/month
Client OS
Web
Deployment
Cloud Hosted
InfoFlo Pay is a web-based and mobile friendly invoicing software that lets you create and send estimates/invoices to an unlimited number of clients! InfoFlo Pay is a completely integrated suite of tools for managing an…
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$ $ · · ·
Starting Price
$15/month/user
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Deployment
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Chargebee is a subscription billing and management platform for startups and small businesses to large enterprises. Process one-time purchases or setup recurring invoices. Manage subscriptions, create upsell opportunities…
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$ $ $ · ·
Starting Price
$299/month
Client OS
Web
Deployment
Cloud Hosted
Invoice2go is the ready-to-go online invoicing app for creating invoices, purchase orders, quotes and all types of business documents. If you have ever used a complex accounting program you will know how time consuming and…
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$ · · · ·
Starting Price
$10/month
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Windows, iOS, Android
Deployment
Cloud Hosted
PaySimple is an all-in-one solution that helps businesses manage billing, payment processing, and customer information. Video Overview ; Features Payment Processing ;; Billing ;; and Customer Management ;. ; and Pricing …
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$ $ · · ·
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$55/month
Client OS
Windows
Deployment
Cloud Hosted
Bill.com is specifically designed to automate the most tedious operations of any small business: Payables and Receivables. The web-based nature of Bill.com will enable you to work on your financials from anywhere in the…
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$ $ · · ·
Starting Price
$29/month/user
Client OS
Web
Deployment
Cloud Hosted
Bill4Time is a time tracking and billing software built to fit any sized firm - from one user to one thousand users. In addition to time billing, it handles expense tracking, case management, document storage, scheduling…
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$27/month/user
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Web
Deployment
Cloud Hosted
Sage 50 is a small business accounting program. Originally known as Peachtree Accounting, Sage 50 is one of the most popular, inexpensive, and long-running accounting software options on the market. Sage 50 is designed to…
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$ · · · ·
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$439/year/user
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Deployment
On-Premises
AccountEdge is a complete small business desktop accounting and management solution for your Mac or Windows office, with everything you need to create and track sales and purchases, run payroll, track and build inventory…
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$ $ · · ·
Starting Price
$399 (perpetual license)
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Mac, Windows
Deployment
On-Premises
Accelo is a Service Operations Automation solution built for small-medium sized businesses, agencies, and teams within larger companies. Accelo looks to help the professional services sector that has been left to make do with…
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$ $ · · ·
Starting Price
$34/month/user
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BQE Core is a flexible and powerful business management solution with a full range of time and expense tracking, billing, project management, and accounting capabilities. Designed specifically for professional services firms…
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$ $ $ · ·
Starting Price
$7.95/month/user
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Get a complete business and financial management solution for small and medium-sized businesses. Microsoft Dynamics 365 Business Central makes ordering, selling, invoicing, and reporting easier—starting on day one. UPDATE…
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$ $ $ · ·
Starting Price
$40/month/user
Client OS
Web
Deployment
Cloud or On-Premises
NetSuite ERP is a cloud-based, developer-hosted, cloud ERP software platform offered on a software-as-a-service (SaaS) basis. NetSuite advertises its ERP solution as “the world’s most deployed cloud ERP” solution. NetSuite…
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Starting Price
$99/month/user
Client OS
Web
Deployment
Cloud Hosted
Pay your partners anywhere in the world with Tipalti. The global system supports paying to any country of the world with multiple payment methods and currencies. Your partners and suppliers select whether they want their…
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$ $ · · ·
Starting Price
$100/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Reimagine business and run simple in the digital economy with SAP S/4HANA. This new suite is built on an advanced in-memory platform, SAP HANA, and offers a personalized user experience with SAP Fiori. Deployable in the cloud…
Client OS
Web, Windows
Deployment
Cloud or On-Premises
For organizations seeking a solution that easily conforms to their existing operations, Multiview offers a flexible, integrated suite of financial solutions. With Multiview , companies gain superior visibility over corporate…
Price Range
$ $ $ $ ·
Starting Price
$999/month/user
Client OS
Windows
Deployment
Cloud or On-Premises
Everything you expect from a leading business accounting solution, plus the tools to manage cash flow, monitor profitability, analyze trends, track inventory, and make informed financial decisions based on real-time…
Price Range
$ $ $ · ·
Starting Price
$1,999/user (perpetual license)
Client OS
Windows
Deployment
Cloud or On-Premises

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Billing and Invoicing Software Buyer’s Guide

What is Billing and Invoicing Software?

Billing and invoicing software helps businesses get paid on time through online payment collection and automated notifications. Billing and invoicing software helps customers pay you on time through automatic payment reminders and notifications.

A major feature of billing and invoicing software is recurring billing. This lets customers set up automatic payments, which prevents missed payments and lets your business count on the funds being available. This feature can work with the customer on their preferred payment schedule, or ensure that customers are paying you based on your own accounting schedule.

Billing and Invoicing Features

Feature Description
Invoice Templates Modify customizable invoice templates and send invoices to customers.
Payment Processing Accept payments from credit cards, PayPal, mobile apps, bank account transfers, wire transfers, eChecks, and more.
Recurring Billing Automatically send regular bills to customers for regularly scheduled services or shipments.
Late Payment Fees Automatically assign late fees to overdue invoices.
Time Tracking Track time spent on a project and billable hours to determine the amount a customer owes.
Reporting Create reports for expense tracking, revenue tracking, cash flow, and overdue invoices.
Expense Tracking Track the cost of reimbursable expenses to add to an invoice.

Create Invoices and Set Up Recurring Bills

Billing and invoicing software have customizable templates for creating bills and invoices. The templates allow you to add services performed or products purchased; then, prices will be calculated and a final invoice can be sent directly to the customer.

Companies that rely on billable labor can include tracked time in the price calculation. This will ensure you’re getting paid for the right amount of work.

If your business offers recurring services or product subscription plans, the software gives you the ability to automatically send out bills and invoices regularly.

A sample invoice being created in Bill.com
A sample invoice being created in Bill.com.

Process Payments

Billing and invoicing software makes it easy to process one-time payments, as well as recurring payments.

eCommerce stores can accept online payments and add taxes and shipping fees. If your online store sells internationally, the system will also automate currency conversion.

Billing and invoice software gives customers many electronic payment options including:

  • Debit card, gift card, and credit card payments
  • Payment gateways like PayPal
  • ACH bank account transfers and wire transfers
  • obile apps including Google Pay on Android devices and Apple Pay for iPhones

Customers are able to set up automatic payments for recurring invoices. Payment reminders can also be sent to customers for upcoming minimum payments or overdue invoices. These features improve on-time payment rates and help you get paid faster.

One-time payment in PaySimple
One-time payment in PaySimple.

What Does Your Business Need?

Standalone Invoicing Solutions

Standalone billing and invoicing software are generally better at managing subscription services and discounts, as well as creating customized payment plans than what’s included with basic accounting software. Standalone software is great if you already have a system in place for handling other business processes like accounting or CRM. These billing and invoicing solutions typically integrate with popular programs like QuickBooks and Salesforce.

Accounting Software with Billing and Invoicing

Small business owners looking to move away from Excel for financial management often start with accounting software that handles basic billing and invoicing. Accounting solutions like Freshbooks, Xero, and Zoho Books are good low-cost options for small companies. These systems manage accounts payable and accounts receivable, as well as invoicing, project management, time tracking, and reporting.

Robust Solutions for Larger Businesses

Robust enterprise resource planning (ERP) software like NetSuite and Dynamics 365 often include billing and invoicing within the system. These solutions are popular among businesses that are looking for an all-in-one solution that includes invoicing, revenue and expense tracking, inventory control, project management, purchasing, sales order management, and more. Many ERP systems can be tailored to your specific business’s needs, so you don’t end up paying for more functionality than you need.

Free Billing and Invoicing Software

The majority of free billing and invoicing software is not completely free. Most solutions charge a percentage per transaction if you want to receive online payments. Free software is best for freelancers and startups that just need some help while they get on their feet. These solutions have very limited features and often only give you the ability to send invoices.

Some free billing and invoicing solutions include:

  • Invoicely: A free online invoicing solution marketed to small businesses. This solution allows you to send unlimited invoices to an unlimited number of clients. Only the paid plans can send unlimited emails and add team members. Paid plans start at $7.99/month when billed yearly.

  • Wave: A financial software for small businesses with free features for accounting, invoicing, and receipting. Additional charges apply for credit card processing (2.9% + $0.30 per transaction) and ACH bank payments (1$ per transaction with $1 minimum).

  • PayPal Invoice: An invoicing tool that lets you generate and send free invoices. There is a 2.9% + $0.30 fee for each domestic credit card transaction and 1% for each bank account transfer. Transaction fees can vary based on location and transaction type.