Construction management software packages provide financial accounting and operational modules designed specifically with contractors in mind. Whether your construction project entails residential, commercial, or industrial work, a construction software will help plan tasks and objectives, create better estimates, and get a better control of your job costs.
Since a varying number of construction options exist (such as project management, ERP software, and construction accounting systems), it can be confusing to decide which option is right for you. Since construction managers would rather spend time managing project activities rather than doing product research and comparisons, Software Connect has conducted research and put together a collection of our best picks for construction management software.
Sage 100 Contractor is a popular choice for small to midsize contractors. The integrated construction management solution offers accounting and tools to meet your estimating, scheduling, project management, equipment management, and payroll needs.
Sage 100 Contractor is the featured construction and contractor focused solution from Sage. Many former users of Peachtree or Sage 50c may be looking for improved job costing or a way to better handle their estimates. Sage 100 Contractor also has a large network of dedicated providers who specialize in implementing the software into various facets of contracting, such as plumbing, electrical work, and more.
Contractor Foreman was created specifically for small and medium sized businesses, whether they be residential or commercial, trade or general contractors. Marketed as an all-in-one solution, Contractor Foreman has over 35 features available through it’s varying plans.
Contractor Foreman understands the struggle of changing systems, which is why it’s best used as an extension of your existing office software practices. This commonly includes QuickBooks, Zapier, MS Project, and more. This means you can continue with your standard AP/AR/GL reporting within the accounting software you already have, and use Contractor Foreman for estimates, bid management, change orders, and purchase orders.
When it comes to price and value, Contractor Foreman provides the best combination of functionality and savings. Their standard version starts at $49/month, with a 25% coupon, paid annually. This is on top of a 100 day money back guarantee, a 30 day free trial, and 2 hours of free private training. Any price paid is for the company as a whole and not per user (although you are capped at a certain number of users depending on which version you choose).
Fieldwire is a field management solution for construction teams, powering 500,000 job sites worldwide. It acts as a hub for coordinating with your team, tracking the performance of jobs, and reducing your overall risk. Features include messaging, task lists, scheduling, and reporting.
The free “Basic” version of Fieldwire is intended for small teams looking to try some core features. The solution is limited to 100 sheets and 3 projects. Given the customization options and the ease of upgrading into a paid plan, the free version of Fieldwire is a great way to see if it’s right for you.
Spectrum from Viewpoint is an easy to use construction ERP software that is completely web-based. It’s fully integrated set of tools includes construction accounting, construction project management, equipment and materials management, service, HR and payroll, and reporting.
Spectrum was developed originally by Dexter and Chaney before the Viewpoint acquisition in 2017. Because of this, the solution has years of history operating as its own powerful tool. It continues to be sold today as a powerful tool in the Viewpoint line of products.
Procore’s strength lies in its construction project management, while also offering a financial management portion if in need of something fully integrated. The construction project management application includes quality and safety, design coordination, and building information modeling (BIM). The tool lets construction companies know what needs to get done to stay on schedule, and lets you identify issues before they impact your budget or schedule.
Procore states that 75% of construction project managers reduce project duration by at least 3 days using their program. The software also offers easy integration with other financial solutions such as Sage 100 Contractor and Viewpoint in case you are not looking to use their construction accounting application.
Want more options? Check out our list of best project management software.
STACK is one of the leading estimating and takeoff tools for pre-construction. The solution helps general contractors with the tools to win more bids, helps subcontractors find the most profitable projects, and helps suppliers and manufacturers connect with customers during the purchase consideration stage.
The centralized hub in STACK lets teams work together to improve their efficiencies and increase company revenue. STACK offers a limited free version (up to 10 takeoffs) that is great for smaller construction companies, or for a larger company looking for a trial of the program.
Want more options? Check out our list of best construction estimating software.
Construction management software is a combination of applications to aid project managers, engineers, general contractors, and architects in improving decision-making in performing the necessary planning, building, and assembling task management in construction projects. These software tools include project and contractor management, estimating and bidding, and job cost accounting. This management software can organize your jobs, win more bids, and ultimately make your work more profitable by running your construction business better.
Cost accounting capabilities help project managers determine the project costs of a construction job by analyzing labor, materials, equipment, and subcontractors. Facilitating the assignment of costs to individual cost categories improves the ability of project-oriented businesses to analyze cost control efforts and the profitability of individual jobs.
Construction project management (PM) capabilities coordinate the execution of project tasks, including planning, scheduling, resource allocation, quality management, time tracking, and collaborative document sharing. Together, these features help construction businesses to plan and control their build process more effectively.
When shopping for construction management software, a business should concentrate on specific functionalities to boost efficiency and effectiveness. Construction software should be tailored to your specific needs while also taking the future into consideration.
Depending on if your team is made up of home builders, remodelers, real estate professionals, or a large commercial contracting business, your project team will want to select tools to accommodate current needs. For instance, you might want mobile apps for productivity in the field, such as time cards that let your staff closeout on site. Software and apps have the capacity to scale as your business expands and you increase the scope of your construction process.
|Construction Accounting||Tracks revenue and expenses. Includes modules such as accounts payable, accounts receivable with invoicing, and a general ledger.|
|Job Costing||Facilitates the assignment of costs to individual cost categories in order to enable improved cost control and job profitability analysis. Such cost categories typically include labor, equipment, materials, and subcontractors.|
|Construction Project Management||Coordinates the execution of project tasks, including planning, plan markup, project scheduling, resource allocation, quality management, time tracking, and collaborative document sharing amongst team members, clients, and specialty contractors.|
|Bid Management||Streamlines the entire construction procurement and bid process, such as project planning with customizable quote templates. Handles RFIs and submittals between your team members and any change orders required.|
|Construction Estimating||Provides standard processes to build cost models for executing job-based work. Includes functionalities such as takeoff which allows for dimensional information to be extracted from blueprints and converted into a list of required materials. Easily syncs with purchase orders required to complete a job.|
|Construction Scheduling||Assists in project scheduling by managing the distribution of labor and resources. Kanban boards and Gantt charts Will help determine a more accurate completion date by automating calculations based on the constraints of labor and equipment.|
|Equipment Tracking||Maintains records of various equipment, such as what is being used on a current job, what condition it is in, and if maintenance is necessary or planned.|
According to our recent Construction Technology Trends survey, two-thirds of construction software buyers desire project management tools for job costing, project tracking, and project estimating.
Users of construction management software can improve their business workflows in a number of ways. Some of the top benefits of implementing a construction software include:
A fully integrated management system lets you manage all construction management tools within one software, rather than having several disjointed silos which may or may not communicate well with each other.
Many field service management companies offer services which heavily overlap with the work of construction firms. For example, an electrical contractor, plumber, and woodworker may all be hired for a new home project. Construction management applications can coordinate between everyone involved on the project to ensure the schedule does not fall behind.
Manually tracking projects in a spreadsheet or jotting down cost estimates with paper and pencil might be a familiar or comfortable way of running a business, but it’s not the most efficient.
Cost management tools help to keep expenses and projects in line with functionality such as job costing, project tracking, project estimating, material take-off, time and materials billing, bid management, and purchasing.
Construction management software offers a broad, consolidated view of the business in one spot. This can help construction professionals make more effective use of their time through project tracking, reduce expenses through job costing, and collect timelier payments through simplified billing.
Teams can immediately collaborate by creating, sharing and archiving documents while adding quality to the process and providing greater job satisfaction. These materials can be compiled into daily logs to show real-time progress. As a result of this data, contractors can learn to better manage day-to-day tasks, time and risks.
Construction software can provide collaboration in real time so users can access and upload project contacts, plans, drawings, and photos at any time, from any location. Project teams can also improve their project collaboration via punch lists created in the field. Punch lists will let project teams conduct efficient walkthroughs and inspections to close out faster.
The starting cost of construction management software ranges from $7 per month to $200 per month for a cloud-based software on a subscription-based pricing model. The total price is generally dependent on the number of users and the level of applications needed. There are some free construction management software options, though there are often associated costs for additional users or specific functionality.
Our construction buyers trends survey found 43% of construction businesses spend between one and two percent of their revenue on software. Spending on construction software should be considered an investment. This is particularly critical as the price of doing business in the construction industry keeps going up.
With rising material and labor costs, firms will likely struggle to maintain their margins in the coming year," according to Construction Dive in a review of construction industry trends for 2017. Construction management software can help a business trim those costs and ensure profit margins aren’t squeezed.
Most construction accounting software, construction project management software, or even project scheduling software will be created with a specific scope of business in mind. Depending on your size, you might weigh certain project management solution features above others:
Job costing will be the most important feature to help you manage your basic accounting much easier. Most basic construction accounting software should offer some sort of cost management functionality for making general estimates on upcoming projects.
A lot of small business management platforms may not be industry specific, but they will allow you to categorize costs and begin evaluation on which jobs are more profitable than others. For those wanting a solution developed with contractors in mind, many online construction options exist for a low monthly rate.
Growing and established companies looking to upgrade will likely desire a more in-depth functions beyond basic accounting software, such as estimating tools and some level of bid management. These types of functionalities will be best provided by an industry-specific construction management solution or from a vendor specializing in software implementation in construction environments.
Companies in need of a full suite of functionalities should look towards construction ERP solutions to provide enterprise-level construction management. These will be popular software solutions with a long proven track record of assisting construction companies. Advanced ERP software can have a level of custom-development to make them more in-tune with a company’s estimating and bid management needs, to ensure the solution works along the project lifecycle as a complete all-in-one system.
In our recent technology trends survey, 37% of construction businesses identified ease of use as the most important consideration when buying construction software. Other notable considerations include:
Construction businesses should be clear about who’ll be using the software and, as such, who’ll need to be trained on how to operate it. Before a business buys the software, it should inquire about the availability of training and customer support from the vendor.
QuickBooks Online has been used successfully by thousands of construction companies. While not an industry-specific construction management software, the solution can handle the needed accounting for most construction businesses. This includes managing job costs, tracking time and expenses for projects, and running various reports on a job/project level.
However, QuickBooks may be limiting what a construction business can do technologically. Fortunately, a number of QuickBooks alternatives are available for construction businesses that have outgrown the product. The research over the past few years shows more than 35% of construction businesses have been looking to upgrade from QuickBooks in some way.
Many QuickBooks users fall for the seductive marketing messages that boast ‘easy to set up, easy to learn to use’ and fall prey to the myth of do-it-yourself accounting," Nancy Smyth, author of the QuickBooks for Contractors blog.
For a construction business considering a shift away from QuickBooks, ask this question: Is QuickBooks serving the company’s needs? If the answer is “no,” it’s time to contemplate another software product that’s more robust and geared more toward construction management.
Some of the top trends in construction software include:
Technavio’s latest market research report estimates the construction management software market to register a CAGR of almost 8%. With a focus on identifying dominant industry influencers, Technavio’s reports present a detailed study that determined the sector was set to grow by USD 630.51 million during 2021-2025.
A recent technology survey conducted by Software Connect found the following pieces of information:
As noted in a report published in February 2017 by the World Economic Forum and the Boston Consulting Group, the construction industry has been slow to adopt new technology and has undergone “no fundamental change” over the past 50 years.
In line with that, just 8% of construction and engineering professionals surveyed in 2016 by professional services firm KPMG classified themselves as “cutting-edge visionaries.” Meanwhile, 41% said their companies had numerous software platforms in place that are monitored manually, and just 20% had access to fully integrated task management solutions across the entire organization.
“Without fully integrated automation, the effectiveness of these tools is severely compromised,” KPMG points out. Further, the World Economic Forum report declared construction businesses have largely failed to embrace new technologies, “and the gap between the innovation leaders and laggards is widening,” according to the report. This means companies may be hesitant to look into newer web-based construction or cloud-based software. Start your search for construction management software with the experts at Software Connect.