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Transportation Management Software

Organizations that deal with logistics know that shipping a package isn’t as simple as placing a box on a truck and sending it off to a destination. Across the supply chain, moving goods throughout the globe is a serious business that requires detailed monitoring, reporting, and insights throughout the entire process. For organizations that engage in enterprise resource planning, having the right software to help manage shipping and transportation is crucial to making sure items get where they need to go as efficiently as possible. Transportation management software makes this possible.

Covered in this guide will be the basics of transportation management software, including common functionalities, pain points, and best-in-class examples of solutions currently available on the market. Because every organization’s software needs are different, you should use this as a general guideline to help inform your software decision as well as consult a trusted software expert to help determine which solution is best for you.

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The companies and representatives you sent our way were prompt and thorough… I definitely would recommend your company as a means to exploring options with qualified providers. — Bruce Conley
Your service saved me some very valuable time and hooked me up with some excellent resources. Thanks for providing this top-notch service. — Linda Vittori
Thanks! Having a service like this to help navigate the ocean of accounting software and help identify potential good-fits without having to delve through numerous bad-fits is of tremendous value! — Mark Carpenter

What is transportation management software?

Transportation management software (TMS) plans, executes, and optimizes the physical movement of goods. Casually referred to as “trucking software,” TMS is a subset of supply chain management and is either used as its own system or as a subset of ERP software. TMS is used by logistics companies and shippers to improve efficiency, provide greater real-time supply chain visibility, and offer better customer service. Through TMS, organizations can better move and track inbound and outbound freight, plan and optimize routes, execute load building operations, audit and pay for freight, and manage carriers. Organizations that take full advantage of TMS can maximize the performance of their fleet while reducing costs across the entire supply chain.

What are the most common functionalities of transportation management software?

Broadly speaking, TMS offers several functions to help transportation companies coordinate, calculate, and maintain shipments, shippers, and vehicles. Some of the most common TMS functionalities include the following:

  • Transportation accounting: TMS helps transportation companies take care of all their accounting needs, including invoice reconciliation and matching, freight billing and auditing, and other general accounting tasks to establish and ensure proper and correct payments. Unlike standard or off-the-shelf software packages, TMS addresses the specific accounting needs of the transportation industry with customized functionality to helps companies operating across the land, sea, and sky.
  • Invoicing and pricing for transportation services: Shippers can fully calculate the costs of delivery through TMS based on many different factors, including the distance, cargo’s weight, and mode of shipment. TMS offers in-depth reporting and analysis to help shippers determine the best and most cost-effective methods of shipment.
  • Transportation execution, including routing, dispatching, and planning: TMS can find shippers fuel- and time-efficient routes by analyzing maps, traffic information, speed limits, modal limits, and the cost of fuel. With this data, shippers can determine the best carrier for each delivery and help consolidate shipments into the most efficient loads possible.
  • Fleet management: Offering similar functionality to fleet management software, TMS can assist in maintaining a complete fleet of vehicles, including procurement, payment, disposal, costing, and valuation, along with advanced functionality like driver and service record management, mapping and route optimization, and location history.
  • Maintenance management: TMS helps organizations oversee their fleet’s maintenance schedule, accounting for preventative maintenance, tire conditions, parts and repairs, and recording and reporting to help stay compliant with DOT regulations.

What are some of the best transportation management software products available?

Because every logistics or shipping company has vastly different needs, there isn’t a simple one-size-fits-all TMS solution that works for everyone. Here are two popular TMS examples that contain core functionality that shippers require:

  • Selective Software’s Trucking Integration is a comprehensive solution to help automate trucker-brokers or private-fleet carriers that own their own trucks. Built to scale, Trucker Integration enables trucker-brokers and carriers to carry out freight billing, in-house and carrier manifests, management reporting, vehicle fleet maintenance, driver tracking, container and chassis tracking, and load processing. Trucking Integration is also easily integrated into Great Plains.
  • TMW Systems’s TMWSuite is a full suite of TMS solutions built specifically for transportation companies. Offering complete accounting, dispatch, invoicing, order entry, rating, and real-time management reporting, TMWSuite has helped thousands of customers worldwide improve their billing ratios, increase revenue per mile, and reduce empty miles and driver turnover.

What are some current buying trends in transportation management software?

1. Standalone TMS vs. TMS functionality included in ERP software: Your organization may be looking at a standalone TMS, but a number of ERP software packages also include similar functionality. Choosing the solution that’s right for your organization all depends on its specific needs. A standalone TMS that offers integration with your ERP may be the best choice when seeking to simply add on TMS functionality or improve upon existing functionality. Likewise, TRP functionality in ERP software may be the best choice when upgrading your entire organization’s resource management. A software partner like Software Connect can help recommend the best solution to fit your needs. 2. Cloud vs. on-premise: Cloud technology enables logistics companies to access their data anywhere. For an industry that’s built around transportation, this transforms visibility throughout the entire logistics process — and with IoT sensors and wireless capabilities, cloud software can seamlessly keep track of your inventory, fleet, and information. The modern TMS is cloud-ready, making your trucking software more capable and smarter than ever before. 3. The emergence of driverless technology: Self-driving trucks are already on the horizon. These will require new and complex software solutions to oversee a fleet of virtual drivers. Switching to a modern TMS can future-proof your TMS and ERP by keeping your system in place for the next technological disruption.

What are some common pain points that transportation management software solves?

Adopting a modern TMS can help logistics companies solve common pain points and bottlenecks, including:

  • Recording accurate fuel costs: The freight audit and payment component of the TMS can keep track of fuel prices between your contracted agreement and current fuel indices, ensuring you don’t overpay for such a volatile resource.
  • Regulations, including government regulations or emissions regulations: Transportation is one of the world’s most heavily regulated industries. TMS can ensure your organization is compliant with government regulations by accurately recording regulated tasks like driver hours worked, fuel tax payments and surcharges, vehicle maintenance schedules, and other common restrictions.
  • Cutting costs: It may seem counterintuitive, but investing in better TMS can help logistics companies save money in the long run through better resource management.
  • Manual entry: Rather than relying on users’ recording information by hand, TMS can enable automatic logging and tracking to reduce the potential for user error.
  • Integration issues between standalone TMS and other software: A modern TMS offers better software integrations that can be deployed on-premises or in the cloud, offering greater flexibility and performance than ever before.

What are the Quickbooks upgrade options for transportation management software?

As one of the leading accounting software solutions, Quickbooks is the choice for many different industries, including transportation. Most trucking or TMS systems offer full Quickbooks integration, with Quickbooks acting as the core accounting program and TMS features handled through add-ons or integrations. A Quickbooks TMS integration is a great option for organizations seeking to stick with Quickbooks while enhancing their TMS capabilities.

What are some related software categories?

Popular Transportation Management Software Products

Looking for software for your transportation business? Over the years, we’ve helped match thousands of businesses just like yours with great software. Below you can check out a list of the options most commonly considered by others in your industry. Browse for fits or let us help you find the best choices for your needs.

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What if you could simply tell someone about your software needs and they’d find your best choices? Look no further. We’ll listen to your needs and find your top software matches. That’s it. There’s no pressure, no cost.

The companies and representatives you sent our way were prompt and thorough… I definitely would recommend your company as a means to exploring options with qualified providers. — Bruce Conley
Your service saved me some very valuable time and hooked me up with some excellent resources. Thanks for providing this top-notch service. — Linda Vittori
Thanks! Having a service like this to help navigate the ocean of accounting software and help identify potential good-fits without having to delve through numerous bad-fits is of tremendous value! — Mark Carpenter
  • Trucking Integration by Selective Software

    Trucking Integration Includes the Following: Freight Billing Manifests (both In-house and Carrier Manifests) Carrier Assignment Processing Management Reporting Vehicle Fleet Maintenance Driver Tracking Load Confirmation...

  • EnVision by TruckMaster Logistics Systems

    Envision is a TMS solution for any size or type of transportation operation. The solution itself is integrated with dispatch, brokerage, accounting, payroll, IFTA reporting, and maintenance (for fleet and/or outside carriers). Many GPS tracking...

  • TMWSuite by TMW Systems

    Your customers are demanding on-time delivery, quick turnarounds and information integration. Meanwhile, you're facing challenges like rising fuel costs, fewer drivers and a run-packed schedule. It's imperative to keep costs and service competitive...

  • Truckers Helper by The Truckers Helper

    The Truckers Helper offers accounting, dispatch, fuel taxes, log checking, maintenance & more. Whether your a Driver, an Owner/Operator or a Small Fleet The Truckers Helper has a version to suit your needs. The Truckers Helper, Trucking Software...

  • Service Dispatch and History by S2000 Field Service Solutions

    The working hub of S2000, this module includes our famous DBoard dispatch tool that allows dispatchers to handle almost all service call dispatching functions from one graphical view. DBoard makes it effortless to look up a customer, take a service...

  • Paradigm Transportation Suite (PTS) by Paradigm Technology Consulting

    PTS captures all the data recorded by drivers on charter, contract or internal trips including accounting of driver advances and expenses, fuel purchases by state, daily mileage by state and type of travel and payroll information. PTS utilizes...

  • NetDispatcher by NetDispatcher

    NetDispatcher, is a browser based business solution for field service enterprises of all sizes Sales, CRM “The Closer” is brand new task management and sales tool to automate your sales pipeline. Clear and efficient sales process...

  • ActivityHD by nQativ

    nQativ’s ActivityHD software is an accounting solution like none other. nQativ and ActivityHD are an excellent fit for small to medium-sized organizations needing to fuel their business decisions with accurate and actionable data. With...

  • TMT Fleet Maintenance by TMW Systems

    If you are responsible for managing fixed and rolling assets, here is how you can Improve your Maintenance Operations with TMW Asset Maintenance Software-- Reduce Operating Costs Deploy workforce more effectively Automate the maintenance...

  • Multiview by Multiview

    For organizations seeking a solution that easily conforms to their existing operations, Multiview offers a flexible, integrated suite of financial solutions. With Multiview , companies gain superior visibility over corporate data, creating a more...

  • AXON by Axon Development Corporation

    Powerful Integration Between Trucking Applications Will Save You Hundreds of Hours of Wasted Data Entry The best trucking company software packages on the market today are “integrated” systems. That means that the programs are linked...

  • eF3 Systems by eF3 Systems, Inc.

    To assist with the aim of formulating designs with the greatest ROI, we sit with your users (in their trucks or on the docks, etc.) until we understand their needs and limitations. This helps us to provide your users and customers with a better...

  • ROADVision Trucking Software by Computac Incorporated

    Designed as an LTL trucking software application from the very beginning, it has been developed and is maintained by a team of professionals at Computac, a Microsoft® Gold Certified Solution Provider and an IBM® Business Partner. Computac has been...

  • B2W Schedule by B2W Software

    B2W Schedule is a centralized, online solution for coordinated scheduling and dispatching of employees, crews, equipment and materials across job locations and over time. Role-specific visibility and access allow employees throughout the enterprise...

  • GPS Insight by GPS Insight

    GPS Insight offers a vehicle and asset tracking solution for any type of business and every fleet size. We will work with you to determine which solution fits your needs best. GPS Insight vehicle tracking software combines real-time robust...

  • Fleet Maintenance Pro by Innovative Maintenance Systems

    You're responsible for a fleet of vehicles and equipment, and you know that preventive maintenance is a must. Regular, methodical inspections of your fleet can help you avoid costly measures in the future, and make it less likely that you will...

  • Nova: Transportation Solutions by Aurora Software

    Nova: Transportation Solutions is an integrated accounting system designed specifically for transportation companies. Accounts Payable The Nova: Transportation Solutions accounts payable sub-system will quickly become one of the most...

  • TruckersBooks by TruckersBooks, Inc.

    TruckersBooks Software is the trucking industry's first customized for Truckers Bookkeeping Management system designed to help truckers take control of the bookkeeping information and the source documents. With the TruckersBooks Software, truckers...

  • ViewPoint Logistics by MAVES

    Integrated 3PL Management Suite MAVES builds advanced 3PL software for logistics companies who handle the warehousing and transportation requirements of multiple clients. Our flagship offering ViewPoint Logistics enables the 3PL service...

  • WebRoute by TSI Routing

    WebRoute is a unique web-based routing, scheduling, and dispatch software application, specifically designed for small to medium sized companies, and is unlike any other product on the market. Its distinctive product design and structure reduces...

  • Route Management System by Paragon Software Systems

    Software for managing regular transportation routes and schedules If you manage a transportation operation making regular deliveries to your customers, Paragon RMS can help you manage your delivery routes on a daily basis. Even with regular...

  • Telogis Fleet by Telogis

    *Improve operations, asset utilization, driver safety with reliable, scalable, and comprehensive GPS fleet tracking and management software from Telogis* Reduce labor and fuel costs by minimizing idle time and total mileage while getting the same...

  • Horizon Trucking Software Suite by Melton Technologies Inc.

    Horizon Trucking Software Suite helps manage fleets more effectively and adds value to your business. Core Modules: These are the core solutions of our trucking software and are the key modules for any strong fleet management system. With...

  • PowerBroker by McLeod Software

    PowerBroker is the most advanced software solution available for freight brokers. PowerBroker offers a fully integrated freight brokerage operations management system and a complete accounting software solution all in one package, from one...

  • FleetCommander by Agile

    Agile's FleetCommander is a web-based fleet management solution, designed to make it easy to manage the vehicles in any fleet. It is entirely web-based with no installation required for your end users. Already have a partial fleet management...

  • collectiveFleet by Collective Data

    *The most productive fleet and asset management system.* collectiveFleet™ is a web-based fleet and asset management solution that’s designed to help organizations track and report on their assets while improving productivity in daily operations....

  • FleetMatrix by Orblogic

    ## Geo Fencing Geo fences are simply virtual geographic perimeters that represent a predefined area (like cities and neighborhoods) or a radius around a point of interest, and geo fencing is the process whereby notifications are sent if object...

  • Navotar by Navotar

    ## Who Needs Navotar? Navotar is the car rental management software of choice for car rental companies, limousine rental services, RV rental services, and corporate vehicle fleet management. ## Rental Companies Navotar is made for your...

  • Roadnet Transportation Suite by Roadnet Technologies

    *Plan, Collect & Analyze Seamlessly* As a distributor, you are all too familiar with the day-to-day challenges affecting your company - consistently rising fuel costs, increasing customer service demands, driver and vehicle tracking, and...

  • Tailwind EXpress by Tailwind

    Tailwind software has all the features needed by freight brokerage, carrier, moving and storage, and freight forwarding companies, plus many features that are not offered by other software dispatch programs, such as Live Phone Support, Remote...

  • Fleetio by Fleetio

    *Fleetio customers spend more time on their mission and less time worrying about vehicle operations.* ## Benefits Simple and Easy-to-Use - Managing a fleet is hard. Fleetio removes complexity and keeps you focused on what's...

  • Rater by Computerized Inventory System Specialists

    The “RATER” is a WWW based Transportation Management System (TMS). The Rater is a Freight Rate Database Management center with a Suite of tools that includes a shipping cost calculator, a yard management system, delivery metrics, track and...

  • RouteTech by Paradigm Technologies

    RouteTech® supports the operations of companies that require commission accounting, route planning and scheduling. The main modules are commission accounting (A/R and A/P), service (Billable and Route), route planning (dynamic and static),...

  • VanS by Compusource

    Software for Moving & Storage industry. VanS addresses needs for major van line agents like: Allied, Atlas, Bekins, Mayflower, North American, and United Van Lines. Modules include: Operations and Dispatch, Customer Service, Territory Management,...

  • Centerline TMS by Accord Software

    Increasing your revenues by ramping up your trucking volume will cost you in increased overheads for equipment, labour, and facilities. The more profitable way to higher revenues is to first maximize your Return On Investment. Buried deep within...

  • Transportation by Versyss

    VTMS is a comprehensive Charter and Tour reservation software program designed specifically for the Motorcoach Industry. Modular in design, VTMS meets the needs of Charter Bus operators, Tour Operators and School Bus companies of all sizes. All...

  • SAWIN Pro by Service Automation

    SAWIN Pro includes functions for service dispatch, accounts receivable, accounts payable, sales and marketing, counter sales, purchasing and inventory, job costing, payroll, and wireless capabilities. Software Modules The industry...

  • Prophesy Dispatch & Accounting by Prophesy Transportation Software

    Prophesy Dispatch & Accounting Will: Dramatically improve communication and ensure a smooth flow of information between your dispatch and accounting departments. Allow you to quickly quote rates to customers...

  • RoutePro by All Business Consulting

    RoutePro is a PocketPC based sales tracking system which allows its field user to schedule route stops, take orders, make deliveries, settle a customer account, and maintain the truck inventory. By implementing RoutePro within a client...

  • Dispatch Direct by Dispatch Direct, LLC

    Dispatch Direct is state of the art service dispatch software designed to manage the dispatching of personnel and resources. With Dispatch Direct, the touch of a button will give you all the information you need to manage your daily service calls,...

  • SmartBOL by ADi Data International - SmartBOL

    Following features are shared by all versions Any carrier Straight bill of lading form support Plain paper printing using regular laser, inkjet or DMP printer Stores Shipper, Consignee and BillTo information Maintains Carrier...

  • Dispatched by DeFNiC Software and Consulting

    Dispatched is dispatching software that includes scheduling, work order entry, detailed customer information, QuickBooks integration, and more. Dispatched is dispatching software written by the service industry for the service industry. If your...

  • Decartes TMS by SCANCODE Systems

    The Scancode ATMS is the foundation of the Scancode solution that automates and optimizes the rating, routing, consolidation, manifesting, tracking and post shipment analysis for all your carriers. Key Benefits Industry leading...

  • ArcFreight by Arcline 2000

    The ArcFreight™software system enhances and simplifies all aspects of your freight brokerage business. It works fast, so that you can accomplish more in less time. It was designed by seasoned professionals within the transportation industry...

  • Dispatch‑Mate by Infosite Technologies

    Dispatch-Mate is a fully automated dispatch program for use in the transportation...

  • Cost & Care FMS by Fleet Cost & Care

    First Generation Software System for managing the assets of the construction and equipment industries Cost & Care FMS, is a complete fleet management system to meet the needs of companies who schedule and track personnel, vehicles and equipment,...

  • Total Logistics Management by i2

    In today's global market place you are faced with numerous transportation challenges including: rising fuel costs, new regulatory mandates, and global operations with higher levels of lead time variability. These factors can make transportation...

  • PcDoc 2004 Transportation Edition by SyMed

    This product was developed for non-emergency medical transpotation specialists covering contract billing, automatic electronic payment and private statement billing. Some of the features include: Simple Setup & Navigation Schedule...

  • FreightMaster TMS by Next Generation Logistics

    FreightMaster TMS® allows users to assign carriers to traffic lanes so that loads are tendered and priced to selected carriers automatically. In addition it handles consolidated loads and pool trucks, arranging multiple stops in the optimal...

  • WinTik by UserBase Systems

    WinTik 3.0 takes full advantage of the Microsoft Windows platform and provides unprecedented ease of use, power and flexibility. WinTik will drastically improve the efficiency of your ticket processing and will ensure tickets are posted...

Your Transportation Management Software Recommendations

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