The Best Accounts Payable Automation Software

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Auditoria Autonomous Vendor Management and AP Screenshot
For modern Procurement teams, Auditoria SmartBots improve the productivity and efficiency of your staff, by predictably and accurately automating vendor management tasks, such as new vendor onboarding, updating vendor tax forms and responding to incoming payment status inquiries from vendors. @vimeo Faster Close, Accurate and predictable Vendor Management. Fastest time-to value in the industry. Safe, secure system that is SOC 2 Type 2 compliant. Onboarding and Managing Vendors; Vendor Tax and
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Starting Price
$500/month
Client OS
Web
Deployment
Cloud Hosted
A/P One Screenshot

A/P One

★★★★★
★★★★★
(2)
CoreIntegrator A/P One is a Cloud Based Invoice Processing Service (SAAS). Specific to invoice processing and Accounts Payable Automation, A/P One’s cloud-based, subscription pricing model solution eliminates invoice data entry and provides a fully automated approval workflow process. After final approval, payables transaction information is transferred to the ERP/financial system or you can make immediate payment through the payment portal. Invoices and transaction information are archived in
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Starting Price
$1.50/report/month
Client OS
Web
Deployment
Cloud Hosted
AP Center Screenshot

AP Center

★★★★★
★★★★★
(2)
AP Center is invoice approval from anywhere, anytime on any device. AP Centers dashboard provides an up-to-date view of pending approvals; users can quickly approve invoices with just a click.
Starting Price
$1,000/month
Client OS
Web
Deployment
Cloud or On-Premises
Tipalti Screenshot
Pay your partners anywhere in the world with Tipalti. The global system supports paying to any country of the world with multiple payment methods and currencies. Your partners and suppliers select whether they want their payment in local currency or USD. Country-specific banking information is collected from payees to ensure successful payment remittance. Mass-payment methods are optimized to the payees’ country to minimize cost. Tipalti allows your global partners to choose from over seven
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Starting Price
$100/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
MediusFlow AP Automation Screenshot

MediusFlow AP Automation

★★★★★
★★★★★
(2)
MediusFlow AP Automation software lets your business enjoy a highly automated, cost effective invoice process. By automating the invoice management process, this software allows you to reduce manual work, streamline invoice processing, and gain greater financial control and visibility of your business. Companies using MediusFlow software have successfully streamlined to the point that over 90% of invoices run through a fully automated “touchless” process. @wistia Shortens your invoice processing
Client OS
Web
Deployment
Cloud Hosted
AvidXchange Screenshot

AvidXchange

★★★★★
★★★★★
(2)
AvidXchange is an accounts payable solution for midsize companies in industries including real estate, HOA, construction and financial services. AvidXchange’s cloud-based solutions automate accounts payable processes including purchase orders, invoices and payments. Features include electronic invoice submission and tracking, mobile purchase order approval and customizable workflows. AvidXchange offers integration with over 100 accounting systems including NetSuite, Blackbaud, Microsoft
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Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
Stampli Screenshot

Stampli

★★★★★
★★★★★
(2)
Stampli is an Accounts Payable automation software to give your AP team full control over the invoice lifecycle. Real-time invoice processing lets you make faster decisions with more accurate coding. Automating accounts payable in this way gives users visibility into bill activities, statuses, and ownership with greater transparency and accountability. Audit-ready histories of approved bills are stored in the Stampli system, so invoices can be downloaded anytime. Our AP Automation software
Client OS
Web
Deployment
Cloud Hosted
Corcentric AP Screenshot

Corcentric AP

★★★★★
★★★★★
(3)
Corcentric is a software suite with procurement, accounts payable (AP) automation, and billing solutions. Gain stronger purchasing power and develop smarter spend management for better business decisions. And with automation, move from purchase order to payments faster, and with fewer headaches. Finally, simplify the complexity of wholesale distribution and national account billing. Optimize How you Buy: Streamline, leverage, and optimize your purchasing process; Automate all Purchase Orders:
Client OS
Web
Deployment
Cloud Hosted
SoftCo AP Automation Screenshot

SoftCo AP Automation

★★★★★
★★★★★
(4)
SoftCo Accounts Payable Automation processes supplier invoices electronically from capture and matching to invoice approval and query management. Accounts Payable Automation software replaces manual, paper-based processes, condenses spreadsheets, and removes time-consuming and costly tasks. SoftCo’s AP Automation software processes all PO and non-PO supplier invoices electronically from capture and matching to invoice approval and query management. SoftCoAP delivers unparalleled touchless
Client OS
Web
Deployment
Cloud or On-Premises
AP Invoice Automation Screenshot

AP Invoice Automation

Streamline PO and non-PO Transaction Entry, Approval and Paperless Storage for Accounts Payable Invoices. WorkPlace provides a complete and integrated AP Invoice Automation solution to ensure consistent process controls and visibility to invoices across companies and locations. WorkPlace AP Invoice Automation streamlines PO and non-PO invoice transaction entry, approval workflows, and reporting, and paperless document processing and storage. Realize the Immediate Benefits of AP Invoice
Client OS
Web
Deployment
Cloud Hosted
AP Automation Screenshot

AP Automation

Streamline and/or centralize your Accounts Payable (AP) operations. Birch Street offers a complete Source-to-Settle solution that features a number of modules designed to automate your accounts payable activities. Modules integrate with the Birch Street Application Suite and include AP Auto-Matching, AP Document Management, Electronic Invoices and Interfaces, ERP AP Interfacing and much, much more.
Coupa AP Automation Screenshot

Coupa AP Automation

★★★★★
★★★★★
(1)
Coupa’s AP Automation software makes it easy to get rid of paper invoices with e-invoicing. This AP automation software solution provides e-invoicing choices from EDI and cXML to a supplier portal and emails. Coupa users enjoy both unprecedented supplier adoption and all the workflow benefits of accounts payable automation software. AP solutions benefits your Accounts Payable team from handling less paper, having less chance of error, and wasting less time chasing approvals and managing
Client OS
Web
Deployment
Cloud Hosted
Yooz Screenshot

Yooz

★★★★★
★★★★★
(2)
Yooz provides the smartest, most powerful and easiest-to-use cloud-based Purchase-to-Pay (P2P) automation solution. It delivers unmatched savings, speed and security with affordable zero-risk subscriptions to more than 4,000 customers and 200,000 users worldwide. Yooz’s unique solution leverages Artificial Intelligence and RPA technologies to deliver an amazing level of automation with extreme simplicity, traceability and end-to-end customizable features. It integrates seamlessly with more than
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Starting Price
$100/month
Client OS
Windows, macOS, Linux, iOS, Android, Web
Deployment
Cloud Hosted
Transcepta Accounts Payable Screenshot

Transcepta Accounts Payable

★★★★★
★★★★★
(1)
Transcepta Accounts Payable software cuts costs, saves time, and gives full visibility into your AP Process. Best-in-class AP teams have to adopt innovative technology are able to digitize their supplier relationships and better collaborate with their suppliers. At the same time, they have to dramatically reduce costs and create a sustainable competitive advantage with end-to-end digital transactions. Eliminate 100% of invoice exceptions; Connect with all suppliers digitally; Onboard your
Client OS
Web
Deployment
Cloud Hosted
Aestiva AP Automation Screenshot

Aestiva AP Automation

★★★★★
★★★★★
(1)
Aestiva AP Automation automates three major processes; purchasing, invoice approval, and invoice input (OCR). Use this software to automate all three processes or any subset. Aestiva provides purchasing solutions to accommodate a wide variety of purchasing needs. Whether you want to load POs into the system from an external system or need to automate a process currently done with spreadsheets, Aestiva APA can help. This solution works with your current accounting system. It does not change the
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Starting Price
$16,695 (perpetual license)
Client OS
Web
Deployment
Cloud or On-Premises
Beanbills A/P Automation Software Screenshot

Beanbills A/P Automation Software

Beanbills A/P Automation Software transforms your accounts payable processes by doing away with the labor-intensive, paper-based steps typically used to process invoices. If you’re looking to save your company money, look no further than your accounts payable. It’s mostly a paper-based system fraught with errors, lost files, delays, and other expensive and time-consuming inefficiencies. Beanbills transforms your accounts payable processes by removing the paper and the manual, labor-intensive
OnPay Solutions Screenshot

OnPay Solutions

OnPay Solutions is an accounts payable automation and accounts receivable automation software that helps eliminate the paper processes. OnPay will digitize your office through strong invoicing and supplier payment capabilities. Easy-to-implement cloud-based payment system that allows companies to automate electronic accounts payable Compatible with all Accounting or ERP systems — even if check is the only payment type available in AP system ; Streamlines all payment types into one, easy-to-use,
Client OS
Web
Deployment
Cloud Hosted
iPayables Screenshot

iPayables

iPayables allows Accounts Payable departments to reach more suppliers and receive more invoices electronically than any other solution. InvoiceWorks is designed to accommodate all of your needs. iPayables Scan2e services turn paper invoices into electronic invoices. iPayables works with your purchasing system to create a seamless experience. iPayables uses a robust system to enforce the customers approval policies. We use advanced algorithms in real-time to determine the appropriate discount.
Compleat Screenshot

Compleat

Compleat is a smart accounts payable & purchase to pay automation software. The web-based system integrates customers into supplier websites for a cost-effective and consistent experience. Compleat will let your business digitally capture the header and line information of every invoice, use advanced defaulting of general ledger coding and workflows to automate invoicing, deliver a unique online buying experience with Amazon Business integration, and identify savings through a procurement
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Starting Price
$65/user/month
Client OS
iOS, Web
Deployment
Cloud Hosted
Kissflow Procurement Cloud Screenshot

Kissflow Procurement Cloud

★★★★★
★★★★★
(3)
Kissflow Procurement Cloud is a flexible procure-to-pay software that enables businesses of all sizes to streamline their procurement processes. Its modules include purchase orders, purchase requisition, vendor management, purchase invoicing, analytics, and integrations, all in one unified platform. If you’re transitioning from manual procurement management tools or replacing disparate systems, look no further than Kissflow Procurement Cloud. @youtube Rule-based workflows; Automated three-way
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Starting Price
$1,990/month
Client OS
Web
Deployment
Cloud Hosted

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Buyer’s Guide

What is Accounts Payable Automation Software?

Accounts payable (AP) automation is a specialized system of accounts payable software designed to help businesses reduce the time spent on invoicing tasks. By automating your payment processes, you can cut down on costly accounting errors and common invoicing delays.

Additionally, AP automation software streamlines the payment process on both ends. Your vendors and suppliers can receive your payments faster when you submit digital invoices. And it’s easier to confirm payment was sent when you have an electronic trail.

AvidXchange AP Automation
Make batch payments online with AvidXchange.

Features of AP Automation Software

  • AP purchase order and invoice records: Generate and organize records for all your business transactions, starting with the original purchase order
  • Optical character recognition (OCR): Scan physical invoice documents into a digital system to maintain a standardized digital formatting
  • Electronic payments: Streamline the payment process by using ACH or EFT formats; coordinate your online accounting capabilities
  • Check-writing: Create and print individual or batch check runs for your business payments
  • Recurring payments: Avoid late payments by sending out automated reminder notification when payment is due to vendors, suppliers, and distribution partners
  • Contact database management: Organize all your contact information for vendors, suppliers, distributors, customers, and employees
  • Account lookup: Keep digitized records of all transactions; easily search record which accounts are on-time and which are outstanding by date, vendor, or other factors
  • Tax form documenting: Process W-2s, 1099 and other tax forms electronically
  • General accounting: Balance your AP against your accounts receivable (AR) in a general ledger to ensure your company finances stay in order
MediusFlow AP Automation
Track PO and non-PO payments with MediusFlow.

AP Automation Benefits

There are many incredible benefits to automating your payable processes:

Reduce Payment Errors

Traditional accounts payable processes increase the chances of human error. Even the most skilled accountant on your AP team can accidentally move a decimal place when calculating invoices. It’s simply a matter of statistics, as the more manual tasks there are the more chances there are for small mistakes to add up. Automated AP processes cut down on the potential for mistakes.

By reducing invoice processing mistakes, AP automation helps drive down cost from potential errors. Since the software records the original purchase order, the applications always check the payment price against the agreed upon costs.

Avoid Late Payments (and Penalties)

Payments always have due dates. Missing a payment or being a few days late can lead to fees. Worse, it can damage your relationship with your suppliers. To protect your vendor relationships you need to make timely payments. But even if you mail out a physical check on-time, there’s always the chance the mail could delay the delivery.

Electronic payments don’t take days to deliver - they’re virtually instantaneous. Automated reminders can notify your billing department whenever a payment is due. You can even set a timeline for how far in advance you get these reminders based on your accounts receivable schedule.

Standardized Payment Forms

Financial data is tricky enough to manage when presented in a standardized format. Yet every business partner you have has their own preferred invoicing method. You can’t modify your payment processes to accommodate every single one. Instead, electronic data interchange (EDI) and optical character recognition (OCR) applications let you scan invoices from all your vendors and suppliers into one digital format.

By standardizing invoices as they arrive, you can cut down on data entry. An accounting system with EDI and OCR tools will automatically import the invoice data you need to streamline the payment process. Then, your AP team can focus on making payments instead of manual data entry.

Tipalti Accounts Payable Software
Manage payments with Tipalti.

Mobile Access Anywhere

AP automation solutions generally include mobile apps for extra accessibility during the approval process. If you are in charge of payment authorizations, you need to be accessible even when on the go. With mobile apps, you can provide approval to your AP team at your convenience. And this can lower your processing costs as you don’t have to waste time going into the office to give invoice approval.

Keep Accurate Payment Records

Whenever you pay a vendor or supplier, you update your records to show your account was paid off. Once the vendor receives your payment they will update their accounts receivable balance. Unfortunately, your payment is vulnerable once it leaves your hands until it arrives in theirs. Unless you want to pay more for delivery confirmation, there’s no way to track your payments through traditional shipping methods. If the payment never arrives, it’s your word against theirs.

Paying electronically adds a layer of protection to your vendor interactions: Automated AP software tracks your electronic invoice payments so you always have a record of when invoices were paid. If there are ever any discrepancies with a vendor, you’re covered by your digital records.

Additionally, these AP reports provide valuable bargaining information when it’s time to negotiate with vendors. Looking at your past payments can help you set up better terms. And in the long run, you can use your AP records to see which vendors have historically offered you the best purchase prices. An integrated ERP system will allow you to track your AP payments and locate potential invoicing bottlenecks.

Fraud Protection

Finally, automated AP helps protect your company from fraud. Since all payments are automatically recorded, it’s easy to generate an audit trail to find any discrepancies from potentially fraudulent actions.

AP Center
Approve payments with AP Center by ICM.

AP Automation Software Pricing

AP automation is designed to help you save money by reducing late fees and accounting errors. The cost savings from better invoice management systems are immeasurable. SaaS subscription rates begin at $20 per month on a per user basis for single-application solutions. More expensive plans with ERP-suite integration or AR applications may reach $100 per month per user.

Perpetual license fees begin at $1,000 for a one-time implementation and deployment and increase up to $16,695. Setup fees, training, and custom configurations will add to the initial costs. All the time you once wasted manually going over invoices, estimates, and payroll forms can now be spent working.