Accounts Payable (AP) Automation Software

Get the best accounts payable (AP) automation software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Popular Products

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AP Center Screenshot
AP Center
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AP Center is invoice approval from anywhere, anytime on any device. AP Centers dashboard provides an up-to-date view of pending approvals; users can quickly approve invoices with just a click. Easily configure workflow routing and approval hierarchy to…
Starting Price
$1,000/month
Client OS
Web
Deployment
Cloud or On-Premises
Tipalti Screenshot
Pay your partners anywhere in the world with Tipalti. The global system supports paying to any country of the world with multiple payment methods and currencies. Your partners and suppliers select whether they want their payment in local currency or USD…
Price Range
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Starting Price
$100/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
MediusFlow AP Automation Screenshot
MediusFlow AP Automation
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MediusFlow AP Automation software lets your business enjoy a highly automated, cost effective invoice process. By automating the invoice management process, this software allows you to reduce manual work, streamline invoice processing, and gain greater…
Client OS
Web
Deployment
Cloud Hosted
AvidXchange Screenshot
AvidXchange
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AvidXchange is an accounts payable solution for midsize companies in industries including real estate, HOA, construction and financial services. AvidXchange’s cloud-based solutions automate accounts payable processes including purchase orders, invoices…
Price Range
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Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
Stampli Screenshot
Stampli
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Stampli is an Accounts Payable automation software to give your AP team full control over the invoice lifecycle. Real-time invoice processing lets you make faster decisions with more accurate coding. Automating accounts payable in this way gives users…
Client OS
Web
Deployment
Cloud Hosted
Corcentric AP Screenshot
Corcentric AP
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Corcentric is a software suite with procurement, accounts payable (AP) automation, and billing solutions. Gain stronger purchasing power and develop smarter spend management for better business decisions. And with automation, move from purchase order to…
Client OS
Web
Deployment
Cloud Hosted
SoftCo AP Automation Screenshot
SoftCo Accounts Payable Automation processes supplier invoices electronically from capture and matching to invoice approval and query management. Accounts Payable Automation software replaces manual, paper-based processes, condenses spreadsheets, and…
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
AP Invoice Automation Screenshot
Streamline PO and non-PO Transaction Entry, Approval and Paperless Storage for Accounts Payable Invoices. WorkPlace provides a complete and integrated AP Invoice Automation solution to ensure consistent process controls and visibility to invoices across…
Client OS
Web
Deployment
Cloud Hosted
AP Automation Screenshot
Streamline and/or centralize your Accounts Payable (AP) operations. Birch Street offers a complete Source-to-Settle solution that features a number of modules designed to automate your accounts payable activities. Modules integrate with the Birch Street…
Client OS
Deployment
Cloud Hosted
Coupa AP Automation Screenshot
Coupa AP Automation
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Coupa’s AP Automation software makes it easy to get rid of paper invoices with e-invoicing. This AP automation software solution provides e-invoicing choices from EDI and cXML to a supplier portal and emails. Coupa users enjoy both unprecedented supplier…
Client OS
Web
Deployment
Cloud Hosted
Yooz Screenshot
Yooz
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Yooz is a cloud-based Accounts Payable (AP) automation software. This solutions helps streamline the AP process workflow by leveraging intelligent end-to-end AP automation technology across ERP systems, from purchasing to payment (P2P) of invoices. Yooz…
Client OS
Web
Deployment
Cloud Hosted
Transcepta Accounts Payable Screenshot
Transcepta Accounts Payable
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(1)
Transcepta Accounts Payable software cuts costs, saves time, and gives full visibility into your AP Process. Best-in-class AP teams have to adopt innovative technology are able to digitize their supplier relationships and better collaborate with their…
Client OS
Web
Deployment
Cloud Hosted
Aestiva AP Automation Screenshot
Aestiva AP Automation
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Aestiva AP Automation automates three major processes; purchasing, invoice approval, and invoice input (OCR). Use this software to automate all three processes or any subset. Aestiva provides purchasing solutions to accommodate a wide variety of…
Price Range
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Starting Price
$16,695 (perpetual license)
Client OS
Web
Deployment
Cloud or On-Premises
Beanbills A/P Automation Software Screenshot
Beanbills A/P Automation Software transforms your accounts payable processes by doing away with the labor-intensive, paper-based steps typically used to process invoices. If you’re looking to save your company money, look no further than your accounts…
Client OS
Deployment
Cloud or On-Premises
OnPay Solutions Screenshot
OnPay Solutions is an accounts payable automation and accounts receivable automation software that helps eliminate the paper processes. OnPay will digitize your office through strong invoicing and supplier payment capabilities. Easy-to-implement…
Client OS
Web
Deployment
Cloud Hosted
iPayables Screenshot
iPayables allows Accounts Payable departments to reach more suppliers and receive more invoices electronically than any other solution. InvoiceWorks is designed to accommodate all of your needs. iPayables Scan2e services turn paper invoices into…
Client OS
Deployment
Cloud Hosted
Compleat Screenshot
Compleat is a smart accounts payable & purchase to pay automation software. The web-based system integrates customers into supplier websites for a cost-effective and consistent experience. Compleat will let your business digitally capture the header and…
Price Range
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Starting Price
$65/month/user
Client OS
Web, iOS
Deployment
Cloud Hosted
A/P One Screenshot
CoreIntegrator A/P One is a Cloud Based Invoice Processing Service (SAAS). Specific to invoice processing and Accounts Payable Automation, A/P One’s cloud-based, subscription pricing model solution eliminates invoice data entry and provides a fully…
Price Range
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Starting Price
$1.50/month/report
Client OS
Web
Deployment
Cloud Hosted
Kissflow Procurement Cloud Screenshot
Kissflow Procurement Cloud is a flexible procure-to-pay suite that enables businesses of all sizes to streamline their procurement processes from sourcing to invoice processing and supplier management. It is ideal for companies that are transitioning from…
Price Range
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Starting Price
$690/month
Client OS
Web
Deployment
Cloud Hosted

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Accounts Payable (AP) Automation Software Buyer’s Guide

What is Accounts Payable Automation Software?

Accounts payable (AP) automation is a specialized system of accounts payable software designed to help businesses reduce the time spent on invoicing tasks. By automating your payment processes, you can cut down on costly accounting errors and common invoicing delays.

Additionally, AP automation software streamlines the payment process on both ends. Your vendors and suppliers can receive your payments faster when you submit digital invoices. And it’s easier to confirm payment was sent when you have an electronic trail.

AvidXchange AP Automation
Make batch payments online with AvidXchange.

Features of AP Automation Software

  • AP purchase order and invoice records: Generate and organize records for all your business transactions, starting with the original purchase order
  • Optical character recognition (OCR): Scan physical invoice documents into a digital system to maintain a standardized digital formatting
  • Electronic payments: Streamline the payment process by using ACH or EFT formats; coordinate your online accounting capabilities
  • Check-writing: Create and print individual or batch check runs for your business payments
  • Recurring payments: Avoid late payments by sending out automated reminder notification when payment is due to vendors, suppliers, and distribution partners
  • Contact database management: Organize all your contact information for vendors, suppliers, distributors, customers, and employees
  • Account lookup: Keep digitized records of all transactions; easily search record which accounts are on-time and which are outstanding by date, vendor, or other factors
  • Tax form documenting: Process W-2s, 1099 and other tax forms electronically
  • General accounting: Balance your AP against your accounts receivable (AR) in a general ledger to ensure your company finances stay in order
MediusFlow AP Automation
Track PO and non-PO payments with MediusFlow.

AP Automation Benefits

There are many incredible benefits to automating your payable processes:

Reduce Payment Errors

Traditional accounts payable processes increase the chances of human error. Even the most skilled accountant on your AP team can accidentally move a decimal place when calculating invoices. It’s simply a matter of statistics, as the more manual tasks there are the more chances there are for small mistakes to add up. Automated AP processes cut down on the potential for mistakes.

By reducing invoice processing mistakes, AP automation helps drive down cost from potential errors. Since the software records the original purchase order, the applications always check the payment price against the agreed upon costs.

Avoid Late Payments (and Penalties)

Payments always have due dates. Missing a payment or being a few days late can lead to fees. Worse, it can damage your relationship with your suppliers. To protect your vendor relationships you need to make timely payments. But even if you mail out a physical check on-time, there’s always the chance the mail could delay the delivery.

Electronic payments don’t take days to deliver - they’re virtually instantaneous. Automated reminders can notify your billing department whenever a payment is due. You can even set a timeline for how far in advance you get these reminders based on your accounts receivable schedule.

Standardized Payment Forms

Financial data is tricky enough to manage when presented in a standardized format. Yet every business partner you have has their own preferred invoicing method. You can’t modify your payment processes to accommodate every single one. Instead, electronic data interchange (EDI) and optical character recognition (OCR) applications let you scan invoices from all your vendors and suppliers into one digital format.

By standardizing invoices as they arrive, you can cut down on data entry. An accounting system with EDI and OCR tools will automatically import the invoice data you need to streamline the payment process. Then, your AP team can focus on making payments instead of manual data entry.

Tipalti Accounts Payable Software
Manage payments with Tipalti.

Mobile Access Anywhere

AP automation solutions generally include mobile apps for extra accessibility during the approval process. If you are in charge of payment authorizations, you need to be accessible even when on the go. With mobile apps, you can provide approval to your AP team at your convenience. And this can lower your processing costs as you don’t have to waste time going into the office to give invoice approval.

Keep Accurate Payment Records

Whenever you pay a vendor or supplier, you update your records to show your account was paid off. Once the vendor receives your payment they will update their accounts receivable balance. Unfortunately, your payment is vulnerable once it leaves your hands until it arrives in theirs. Unless you want to pay more for delivery confirmation, there’s no way to track your payments through traditional shipping methods. If the payment never arrives, it’s your word against theirs.

Paying electronically adds a layer of protection to your vendor interactions: Automated AP software tracks your electronic invoice payments so you always have a record of when invoices were paid. If there are ever any discrepancies with a vendor, you’re covered by your digital records.

Additionally, these AP reports provide valuable bargaining information when it’s time to negotiate with vendors. Looking at your past payments can help you set up better terms. And in the long run, you can use your AP records to see which vendors have historically offered you the best purchase prices. An integrated ERP system will allow you to track your AP payments and locate potential invoicing bottlenecks.

Fraud Protection

Finally, automated AP helps protect your company from fraud. Since all payments are automatically recorded, it’s easy to generate an audit trail to find any discrepancies from potentially fraudulent actions.

AP Center
Approve payments with AP Center by ICM.

AP Automation Software Pricing

AP automation is designed to help you save money by reducing late fees and accounting errors. The cost savings from better invoice management systems are immeasurable. SaaS subscription rates begin at $20 per month on a per user basis for single-application solutions. More expensive plans with ERP-suite integration or AR applications may reach $100 per month per user.

Perpetual license fees begin at $1,000 for a one-time implementation and deployment and increase up to $16,695. Setup fees, training, and custom configurations will add to the initial costs. All the time you once wasted manually going over invoices, estimates, and payroll forms can now be spent working.

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