9.4
Editor’s Rating:
Best AP Overall
Tipalti
  • Invoice-based and performance-based workflows
  • Handles multi-entity
  • Integrations with popular accounting software
8.2
Editor’s Rating:
Best for Small Businesses
Sage Intacct
  • Automation of manual processes
  • Browser-based, SaaS delivery model
  • Scalability for multi-entity support and user growth
9.2
Editor’s Rating:
Best for Midsize Companies
AvidXchange
  • Subscription and transaction based pricing
  • Integrates with NetSuite, Blackbaud, Microsoft Dynamics, Intacct, MRI and QuickBooks
  • Serves real estate, HOA, construction and financial industries

There are hundreds of accounts payable automation systems on the market today–so which is right for your business? To help you find the best accounts payable solution, we’ve conducted research on a wide range of products to put together a collection of our best AP software.

1 Tipalti - Best Overall

Tipalti is an accounts payable software designed to streamline and automate financial operations. It provides a range of features that facilitate supplier onboarding, invoice management, tax compliance, and global payments. Its primary goal is to reduce manual work, increase efficiency, and speed up the financial close process.

The software integrates seamlessly with existing business systems, supporting a smoother workflow. Users can effectively manage their supplier payments, ensuring timely and accurate transactions. With Tipalti, businesses can minimize human error, optimize vendor relationships, and enhance their overall financial management capabilities.

Best AP Overall:
Tipalti

Supplier Payments
Review Invoice
Review Invoice
Bill List
Bill Approval
Bill Approval
Payment Group
Tipalti
What We Like
Invoice-based and performance-based workflows
Handles multi-entity
Integrations with popular accounting software
What We Don’t Like
Can’t add bills to scheduled payment order
Lengthy setup
No VAT or GST functionality between all available integrations
Overview
Price Range: $$
Starting Price: $100/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

2 Sage Intacct - Best For Small Businesses

Sage Intacct is a cloud-based financial management and accounting software that is designed to cater to the needs of small to mid sized businesses. This software aims to facilitate the accounts payable process by providing tools for financial reporting and operational insights. It helps streamline payment processes, manage vendor relationships, and control expenses.

For small businesses, Sage Intacct can provide a powerful platform to manage their financials efficiently without the need for extensive IT resources. The software’s robust features can help small businesses improve cash management, reduce errors, and gain real-time visibility into their financial operations.

Best for Small Businesses:
Sage Intacct
★★★★★
★★★★★
(46)

Purchasing
Entities
Order Entry
Resource Search
Report Center
Financial Report Editor
Dashboard
What We Like
Automation of manual processes
Browser-based, SaaS delivery model
Scalability for multi-entity support and user growth
What We Don’t Like
Budgeting and interactive reporting cost extra
Limited non-financial functionalities
No mobile app
Overview
Price Range: $$$
Starting Price: $8,580/year
Client OS: Web
Deployment: Cloud Hosted

3 AvidXchange - Best For Midsize Companies

AvidXchange is an accounts payable software that provides a transformative solution for growing organizations. It offers a combination of services and technology designed to streamline your accounts payable workflows and facilitate easy payments to suppliers. By removing manual tasks and paper from current processes, it aids in improving efficiency and productivity.

The software features an invoice-to-pay solution that integrates seamlessly with your existing financial accounting or ERP solution, allowing for the automation of your entire accounts payable process without losing control. For mid-sized businesses, this means enhanced control over their accounts payable process, improved supplier relationships, and the ability to scale effectively with business growth, all while reducing the administrative burden of manual invoice processing.

Best for Midsize Companies:
AvidXchange
★★★★★
★★★★★
(2)

Associated Invoices
Help
Invoice Detail & Associated Invoices
Invoice Detail
Invoice Queue Tabs
Pay
What We Like
Subscription and transaction based pricing
Integrates with NetSuite, Blackbaud, Microsoft Dynamics, Intacct, MRI and QuickBooks
Serves real estate, HOA, construction and financial industries
What We Don’t Like
Overview
Price Range: $
Starting Price: $20/month
Client OS: Web
Deployment: Cloud Hosted

What Is Accounts Payable Software?

Accounts payable software provides the ledger and related software functionality for managing money owed by an organization to creditors. These solutions provide a coordinated system for ensuring AP automation for tasks such as invoice processing, payables approvals, and executing payments. Software allows you to completely streamline accounting business processes, bypassing manual data entry which can take hours or days to complete.

Key financial benefits from using an AP management solution include the ability to:

  • Decrease labor costs related to manual processes by switching to automation
  • Avoid late payment penalties and take advantage of early payment discounts through intuitive invoice management
  • Free up cash for interest earning positions or other business uses of capital by better timing of payments by routing through approval workflows
  • Identify cost-cutting opportunities in corporate spending through better categorization of expenses

Accounts payable can also be used as a subset of a larger accounting software solutions for managing financial data. The available features tie in closely with other core accounting modules, such as accounts receivable and a general ledger.

Managing expenses is a task that every business, government agency, church, non-profit, or school faces. Accounts payable is the best way for every type of organization to control expenses and, if applicable, increase sales. This guide provides a practical how-to for selecting the right AP software to cut unnecessary costs and create efficiency in payables processing.

Key Features of Accounts Payable Software

  • AP record creation
  • Bookkeeping
  • Check-writing
  • Vendor/supplier database management
  • Document management
  • Records/account lookup (search) and filtering
  • 1099 tax form processing
  • Electronic payments
  • Optical character recognition (OCR) from machine learning and artificial intelligence (AI)
  • Recurring payments**
  • Purchase order reconciliation
  • Payment approval authorization management
  • Due date alerting
Tipalti Accounts Payable Software
Review payment status with Tipalti AP software.

Best Accounts Payable Software Benefits

Automated accounting solutions provide many useful benefits to businesses of all types, from new startups to midsize companies to global enterprises:

Automated Business Processes

Traditional approval processes are time-consuming and prone to errors. AP automation software streamlines these processes, saving time and improving accuracy by reducing human errors. This software also provides real-time monitoring for better control and improved record keeping. Furthermore, AP software enables electronic payments, such as Automated Clearing House (ACH) payments, reducing operating costs and errors associated with physical checks, thereby mitigating the risk of fraud.

Faster Report Capabilities for Greater Efficiency

AP software’s reporting features enhance cash management by analyzing historical and real-time KPIs tailored to your business needs. Tools like aging reports help prioritize payments by identifying past due records. AP automation improves efficiency, reduces time for check issuance and report preparation, eliminates late fees, and minimizes errors such as duplicate payments, thereby saving time spent on corrections during invoice processing or book balancing.

Better Customer, Vendor, and Supplier Relationships

Customer relationship management (CRM) is crucial in AP departments for managing payments between vendors, suppliers, and clients. Maintaining detailed vendor records and payment histories through AP software can lead to improved vendor relations.

AP reports help assess your firm’s purchasing habits, informing decisions on vendor consolidation or switching for better prices or terms. This data aids in negotiating improved payment terms and prices. AP software also facilitates automatic payments for potential early payment discounts.

Finally, AP software aids in verifying vendor invoices to prevent payment scams. It uses tools like AP positive pay, which cross-verifies authorized payments with known bank accounts to avoid fraudulent transactions.

AP Center Landing Page
AP Center is a web-based accounts payable automation software from ICM.

What AP Solution Does Your Business Need?

Accounts payable software provides the tools necessary to drive down costs, increase productivity, improve cash management and improve vendor relations.

The size of your organization, your existing information system environment and your particular functional requirements will determine which AP software option is right for you. In fact, accounts payable functionality is often part of a larger accounting or ERP suite. Understanding all your options can help you make the right call on a new software integration.

  • New startups and small businesses: SMBs can save thousands annually on accounts payable by taking advantage of early discounts and interest-earning opportunities via timing payments while avoiding late payments, paying vendors by their preferred method, and eliminate unnecessary administrative and processing costs.
  • Upgrading existing AP software with additional functionalities: The biggest decision a midsize company in a position to upgrade will need to make (in regards to accounts payable) is, how in-depth do you need the software to go? Will an AP module in a larger accounting package do the trick? Or are the AP processes so involved that a standalone should be considered?
  • Large enterprises: Companies with a high level of accounts payable (or a large amount of money owed to suppliers) will want to ensure they have a high level of reporting that can be provided from their AP solution. This is because investors in a company will look at AP figures to calculate insightful financial ratios. This debt-ratio will help you understand a company’s strengths and weaknesses and any strategies they may have. Usually, big companies will use AP automation to manage debt, and see how this debt will affect the future business life cycle.

Is Using Quickbooks an Option?

Accounts Payable is one of the core functionalities included with any version of QuickBooks. QuickBooks allows AP workflows to be input through two workflows:

  1. Purchase order > Receive inventory > Enter bills against inventory > Bill payment
  2. Enter bills > Pay bills

What to Consider When Selecting AP Software

Before selecting an AP software to integrate into your business process, consider what sort of modules you need most:

Entering records and check printing

The core of the payables process involves recording entries and issuing checks. Automation at this stage can save time in managing accounts payable. When choosing AP software, consider its ability to auto-fill check fields, schedule batch prints, and handle the mailing of payments.

Reporting

There are many important reports in accounts payable. The ability to report on your accounts payable entries can have a significant impact on helping you to tighten your cash flow. Perhaps most importantly, your accounts payable module needs to clearly show payments made, pending clearances, and processed transactions.

Master vendor list

Your AP module won’t only track individual payments - it can manage an ongoing vendor database. The precise way each software package handles the vendor list will vary. You’ll want to make sure that the software supports all the vendor information you need to keep on hand, such as contact info, addresses, vendor terms, payment details, and other data

Purchase order and invoice reconciliation

No one likes to think they’ve lost money through errors or fraud, yet audits often turn up evidence that this has happened. Your accounts payable software should include controls to identify the authenticity of each payment by associating each payment record with the original purchase order and/or the vendor bill.

1099 reporting (US)

Whenever you make non-payroll payments to non-corporate entities at some point. As the payee, your AP module should allow you to flag these payments and create the necessary paperwork for 1099 tax forms.

Other accounts payable software modules to consider:

  • Alternate payment methods
  • Payment planning
  • Advanced reporting
  • Rebates and vouchers

Additional integration

Accounts payable transactions don’t occur in a vacuum; they’re part of broader business operations. Your AP software should efficiently relay current liabilities from the payables ledger to the general ledger, ideally in real time. If full integration isn’t feasible, ensure that the AP module can export data in a format readable by the general ledger.

Another key integration point is with the purchase order module. Integration with this module is vital as both AP and Purchase Order processes benefit from access to the master vendor list. If bank reconciliation is a separate application, it’s crucial to ensure integration for accurate payment tracking and reconciliation of AP and bank records.

AvidXChange Accounts Payable Invoices
Manage invoices from multiple vendors with AvidXChange.

Common AP Pain Points

While accounts payable software provides many benefits to businesses, there are still a few specific pain points to address when seeking AP software.

  • Too much or little coverage: Not all companies require a comprehensive AP solution. Ensure your software can manage your invoice volume and vendor data. While small businesses dealing with few invoices might not need costly, full-fledged AP software, growing businesses should opt for scalable AP systems to accommodate growth.

  • Converting to automatic digital systems from manual paper methods: A HelpSystems report found that companies process an average of 290,667 invoices each year, with 58% of these invoices arriving by U.S. mail. Manual AP processes can cost $35 more than the same work done through automated processes.

  • Human error and fraud: The Association for Financial Professionals found in 2016 that 74% of surveyed organizations were victims of payments fraud, which has grown from 61% back in 2013. This makes it more important than ever to spot fraudulent activity before it spirals out of control. Preventative measures to reduce your chance of fraud include switching to electronic payments, reconciling checking accounts promptly, storing paper blank check stock under lock and key, and using a centralized check writing review process.

As one of the fundamental parts of business, accounts payable solutions have seen a lot of growth over the years. Some recent trends include:

  • The increase of cloud technology. Progressive IT teams are much more in favor of self-monitoring cloud systems over physical hardware. Software as a service (SaaS) deployments become far simpler, and automatic updates allow you to have the most up to date solution possible.
  • Integrated AP automation solutions vs stand-alone products. Software integrations are incredibly convenient for companies with multiple, interrelated departments. Typically the AP module is included with most core accounting packages and will sync in with any accounts receivable or general ledger tools in use by the program itself, to perform necessary checks and balances. However, stand-alone AP solutions have become a much easier solution to implement. Stand-alone solutions typically offer more in-depth functionality, such as reports and dashboards created within the AP automation program itself.
  • The demand to become a profit center. Many AP departments will be urged to take a proactive role in adding more value to their organization, which means finding ways to reduce invoice processing costs, earn rebates, take advantage of early payment discounts, and achieve a reduction in invoice processing time. All of these goals can be set by AP departments which will make you more efficient. AP automation software is the leading driver in allowing a business to achieve these goals.
Oracle NetSuite ERP
NetSuite ERP software also provides key AP functionality for businesses looking for an integrated accounting solution.

All Products

No products found
AvidXchange Screenshot

AvidXchange

★★★★★
★★★★★
(2)
AvidXchange is an accounts payable solution for midsize companies in industries including real estate, HOA, construction and financial services. AvidXchange’s cloud-based solutions automate accounts payable processes including purchase orders, invoices and payments. Features include electronic invoice submission and tracking, mobile purchase order approval and customizable workflows. AvidXchange offers integration with over 100 accounting systems including NetSuite, Blackbaud, Microsoft
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
Quadient Accounts Payable Automation by Beanworks Screenshot

Quadient Accounts Payable Automation by Beanworks

★★★★★
★★★★★
(5)
Quadient Accounts Payable Automation empowers accounting teams to efficiently manage AP from anywhere, without paper or manual follow-up. With AI-powered data entry and approval workflows for invoices, POs, payments and expenses, Quadient Accounts Payable Automation is a centralized platform providing 360° visibility and control for AP. Beanworks helps AP teams mitigate risk, reduce costs and simplify approvals. Invoices can be emailed or scanned for auto-capture, and approved on a mobile
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$288/month
Client OS
Web
Deployment
Cloud Hosted
Tipalti Screenshot
Pay your partners anywhere in the world with Tipalti. The global system supports paying to any country of the world with multiple payment methods and currencies. Your partners and suppliers select whether they want their payment in local currency or USD. Country-specific banking information is collected from payees to ensure successful payment remittance. Mass-payment methods are optimized to the payees’ country to minimize cost. Tipalti allows your global partners to choose from over seven
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$100/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Bill.com Screenshot
Bill.com is a bill payment platform that: Provides accounts payable to approve, pay and sync bill payments; Provides accounts receivable to send invoices and get paid faster; and Allows for credit and expense management to get credit, control budgets, and manage expenses with Divvy.. Bill.com is specifically designed to automate the most tedious operations of any small business: Payables and Receivables. The web-based nature of Bill.com will enable you to work on your financials from anywhere in
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$39/user/month
Client OS
Web
Deployment
Cloud Hosted
QuickBooks Online Screenshot

QuickBooks Online

★★★★★
★★★★★
(42)
QuickBooks Online is the most popular financial software on the market. This cloud-based accounting solution enables tracking of sales and expenses, generating estimates, customer management, and seamless collaboration with external accountants.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$30/month
Client OS
Web
Deployment
Cloud Hosted
Sage Intacct Screenshot

Sage Intacct

★★★★★
★★★★★
(46)
Sage Intacct is a browser-based, GAAP-compliant financial management software system. It features multi-entity financial reporting, powerful integrations, and industry-specific services. The AICPA has endorsed the platform as a “preferred provider of financial management application.”
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$8,580/year
Client OS
Web
Deployment
Cloud Hosted
Dynamics GP Screenshot

Dynamics GP

★★★★★
★★★★★
(29)
Microsoft Dynamics GP is an ERP solution designed for small and mid-market businesses. Key capabilities of Dynamics GP include: Financial management and accounting; Inventory management and operations; Sales and service management; Business intelligence and reporting; and Human resources and payroll. Dynamics GP provides a single integrated software environment to help automate the business, increase sales, enhance collaboration, improve efficiency, and enable better business decision making.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$65/user/month
Client OS
Windows, Web
Deployment
Cloud or On-Premises
NetSuite ERP Screenshot

NetSuite ERP

★★★★★
★★★★★
(25)
Oracle’s NetSuite is well-known in the ERP world for its customization and scalability. It’s a multi-tenant ERP software supporting finance, operations, sales, service, and HR needs.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$99/user/month
Client OS
Web
Deployment
Cloud Hosted
Acumatica Cloud ERP Screenshot

Acumatica Cloud ERP

★★★★★
★★★★★
(22)
Acumatica is a renowned platform in the ERP world. It offers accounting, distribution management, CRM, manufacturing, and more modules. Acumatica supports unlimited users, with pricing based on the resources and modules your company uses.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$1,800/month
Client OS
iOS, Android, Web
Deployment
Cloud or On-Premises
Auditoria Autonomous Vendor Management and AP Screenshot
For modern Procurement teams, Auditoria SmartBots improve the productivity and efficiency of your staff, by predictably and accurately automating vendor management tasks, such as new vendor onboarding, updating vendor tax forms and responding to incoming payment status inquiries from vendors. @vimeo Faster Close, Accurate and predictable Vendor Management. Fastest time-to value in the industry. Safe, secure system that is SOC 2 Type 2 compliant. Onboarding and Managing Vendors; Vendor Tax and
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$500/month
Client OS
Web
Deployment
Cloud Hosted
AP Center Screenshot

AP Center

★★★★★
★★★★★
(2)
AP Center is invoice approval from anywhere, anytime on any device. AP Centers dashboard provides an up-to-date view of pending approvals; users can quickly approve invoices with just a click.
Starting Price
$1,000/month
Client OS
Web
Deployment
Cloud or On-Premises
MineralTree Screenshot
MineralTree streamlines the entire end-to-end AP process, rather than just individual components. MineralTree is a cloud-based accounts payable automation solution for finance professionals that streamlines the end-to-end process of invoice processing and payments. MineralTree provides visibility and significant cost savings in an affordable, integrated and secure platform. Additionally, businesses are able to improve command over cash flows by earning rebates and cash back rewards by processing
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$200/month
Client OS
Web
Deployment
Cloud Hosted
Mekorma Payment Hub Screenshot

Mekorma Payment Hub

Mekorma MICR is a check printing enhancement for Microsoft Dynamics GP allowing you to manage your checking accounts and print checks. This software is incorporated directly into Dynamics GP. Product Highlights: Use blank or pre-printed check stock; Print up to two signatures; Print signature based on dollar amount; Four-level password security; Integrates with payables, US payroll, Canadian payroll and misc checks; Built in check format library; Customizable and extendable; Change printer on
PN3 Screenshot

PN3

★★★★★
★★★★★
(3)
Accounts Payable processing represents a major percentage of “the cost of doing business”. PN3 believes this cost should be as low as possible. Stop relying upon costly, time-consuming paper based workflows to manage this critical business process. Automation is the key to reducing your costs and ensuring regulatory compliance. Eliminating paper and placing process alerts in front of the appropriate participant at the moment the process requires their action will minimize your costs. PN3 for
Client OS
Windows, Web
Deployment
Cloud or On-Premises
ePay Advantage Screenshot

ePay Advantage

ePay Advantage offers the latest online payment technology for enterprises that want to provide their customers with the convenience of online billing and payment collection. ePay integrates with Microsoft Dynamics GP to automate cash receipt entry and provide real-time payment processing. It can also be easily integrated with your e-commerce website or eStore Solution Stack. Electronic Payment Processing - Autocreate Microsoft Dynamics GP cash receipts and process real time payments applied to
Client OS
Web
Deployment
Cloud Hosted
NetSuite OneWorld Screenshot

NetSuite OneWorld

★★★★★
★★★★★
(2)
NetSuite OneWorld is the first and only on-demand system to deliver real-time global business management and financial consolidation to mid-sized companies with multinational and multi-subsidiary operations. With NetSuite OneWorld, you can manage companies with multiple subsidiaries, business units and legal entities all from a single NetSuite account. NetSuite OneWorld seamlessly handles different currencies, taxation rules, and reporting requirements—at a fraction of the cost of traditional
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$999/month
Client OS
Web
Deployment
Cloud Hosted
Binary Stream National Accounts Screenshot

Binary Stream National Accounts

Binary Stream’s National Accounts for Payables is the only Dexterity-based product that allows Microsoft Dynamics GP users to create parent and child vendor relationships, allowing you to consolidate and streamline your vendor payments. By allowing you to structure your vendors in parent and child vendor associations, you can easily cut one check to the parent account for some or all of the transactions with child companies. In minimizing the complexities of certain vendor situations, National
Client OS
Windows
Online Voucher Screenshot

Online Voucher

Our Online Voucher application allows employees, vendors and management to submit vouchers for approval. With the task of data entry delegated throughout the organization, the accounting department can spend more time focusing on more pressing issues. Our system allows users to attach supporting documents to each voucher request, provides management with the capability to approve or disapprove each voucher using handheld devices, and provides the ability to track each invoice. Online Voucher is
Concur Payment Screenshot

Concur Payment

The first employee request for vendor payment management solution to enable businesses to route miscellaneous payment requests for items such as legal services, subscriptions, or conference fees through the proper approval process before being automatically passed to the accounts payable system. With Concur Payment, realize ROI in two ways: better operational efficiency and detailed reports of actual data.
Client OS
Web
Deployment
Cloud Hosted
ePay Screenshot

ePay

Automates the receipt of ACH and CC payments online using a customized internet payment gateway. With ePay, your customers have 24/7 access to their account online allowing them to review and pay their invoice directly through the website. Customers can choose ACH, credit card, PayPal, Google Checkout, and Amazon. Not only are you reducing paperwork, but you are allowing your customers to also reduce paper by providing them an electronic storage of their invoices that they have received and
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$19/user/month
Client OS
Web
Deployment
Cloud Hosted

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