8.8
Editor’s Rating:
Best Overall
Airbase: Submit a Request
Airbase
  • Intuitive, modern interface
  • Light budgeting and inventory features
  • Integrates with QuickBooks, Xero, etc.
9.5
Editor’s Rating:
Strong Budget Control
Fraxion: Dashboard
Fraxion
  • Automated procurement
  • Reduces approval bottlenecks
  • User-friendly mobile app
8.3
Editor’s Rating:
Best Customization Options
Bellwether Purchasing: Requisitions
Bellwether Purchasing
  • Integrates with QuickBooks, Intacct, etc.
  • Unlimited purchase orders
  • Inventory management features

We’ve ranked the best accounts payable automation software based on integration options, ease of use, and key features like electronic invoice processing and reporting capabilities.

1 Tradogram - Best Overall

Why we chose it Tradogram is our top overall pick for its comprehensive AP automation features. From automated invoice processing to advanced approval workflows, it reduces manual efforts and increases efficiency. This is especially valuable for businesses looking to minimize human error and speed up their payment cycles.

Another standout feature is Tradogram’s real-time budget tracking. This allows businesses to monitor their spending closely and stay within budget, a key concern for many organizations. Tradogram helps companies make more informed financial decisions by providing insights into spending patterns.

Best Overall:
Airbase

Airbase: Submit a Request
Airbase: Virtual Prepaid Card
Airbase: Integrations
Airbase: Corporate Cards
Airbase: Transactions
Client OS
Web
Deployment
Cloud Hosted

2 Fraxion - Strong Budget Control

Why we chose it: We went with Fraxion for its real-time budget visibility. Its dashboard offers detailed insights into expenditures, ensuring that all spending aligns with budget constraints. The software automatically tracks budget usage as expenditures are made. This includes the tracking of committed, actual, and remaining budget amounts. This is crucial for businesses prioritizing financial discipline and accuracy in their operations.

The software’s customizable approval workflows make it an ideal choice for organizations seeking a tailored accounts payable process. These workflows ensure that each expense is properly authorized, adding an extra layer of financial control and compliance.

Strong Budget Control:
Fraxion

Fraxion: Dashboard
Fraxion: Requisitions
Fraxion: Multi-Level Workflows
Fraxion: Budget Impact
Fraxion: Digital Purchasing Records
Fraxion: Insights
Fraxion: Vendor Management
Fraxion: Mobile Dashboard
Fraxion: Purchase Requisition
Fraxion: Expense Requests
Fraxion: Approvals
Fraxion: Real-Time Budget Insight
What We Like
Mobile app for on-the-go access, particularly useful for reimbursement
Monthly subscriptions offer low per user cost
Offers insights into spending patterns
What We Don’t Like
High implementation costs compared to other developers
Additional PunchOut vendors are $60 per month
Not suitable for larger organizations with more complex accounting needs
Overview
Price Range: $$$
Starting Price: $17.50/user/month
Client OS: iOS, Android, Web
Deployment: Cloud or On-Premises

3 Bellwether - Best Customization Options

Why we chose it: We found Bellwether highly customizable; it can adapt to diverse business needs through extensive customization options. Users can customize approval workflows to match their organizational hierarchy and policies. They can also customize purchase order formats, requisition forms, reports, email notifications, and product catalogs. This flexibility ensures that companies can mold the software to fit their specific accounts payable workflows, enhancing efficiency and user satisfaction.

Bellwether’s integration capabilities are a significant asset for businesses seeking a seamless accounts payable process. It integrates with QuickBooks, Sage Intacct, NetSuite, and more for a unified approach to financial management.

Best Customization Options:
Bellwether Purchasing

Bellwether Purchasing: Requisitions
Bellwether Purchasing: Create PO from Requisition
What We Like
Seamless integrations with QuickBooks and Sage Intacct, plus APIs for other ERP systems
Unlimited Purchase Orders
Inventory management features, including status inquiries based on item codes
What We Don’t Like
Outdated user interface on Enterprise plan (will be updating soon)
Must schedule consultation for pricing information
Overview
Price Range: $$
Client OS: Windows, iOS, Android
Deployment: Cloud Hosted

4 Tipalti Approve - International Payments Support

Why we chose it: We chose Tipalti Approve with global suppliers in mind. Its international payments management feature simplifies complex cross-border transactions, supporting multiple currencies and adhering to regional compliance requirements.

Tipalti’s regulatory compliance capabilities further enhance its appeal for global operations. The platform covers compliance with regulations across over 190 countries. In the U.S., Tipalti automates preparing and submitting 1099 and 1042-S forms. Keeping up with changing international financial laws reduces the risk of legal issues, ensuring smooth and compliant accounts payable processes worldwide.

International Payments Support:
Tipalti Approve

Tipalti Approve: Purchases
Tipalti Approve: New Purchase
Tipalti Approve: Approvals
Tipalti Approve: Vendor Details
Tipalti Approve: Purchase Details
Tipalti Approve: Purchases
What We Like
Integrates with ERP systems
Secure AWS cloud infrastructure
SOC2 compliant
Overview
Price Range: $$$$
Starting Price: $2,000/month
Client OS: Web
Deployment: Cloud Hosted

5 Precoro - Top Integration Options

Why we chose it: We chose Precoro for its ability to integrate with popular accounting software like QuickBooks Online, NetSuite, and Xero. These integrations enable the automatic transfer of financial data between systems, reducing manual data entry and the likelihood of errors. This ensures a smooth, cohesive workflow for businesses using these accounting platforms.

The integration with Power BI and the availability of an API further enhance Precoro’s appeal. Power BI integration means businesses can leverage advanced analytics and data visualization tools for deeper insights into their spending and financial processes. The API allows custom integrations, providing flexibility and scalability to meet specific business requirements.

Top Integration Options:
Precoro

Precoro: Main Precoro Dashboard
Precoro: Set and Review Budgets
Precoro: Configuration Options
Precoro: Approval Steps for Pruchase Order
Precoro: All Expenses
Precoro: Item Management
Precoro: Purchase Order Example
Precoro: Purchase Orders
Precoro: Reports
What We Like
Simple and straightforward pricing
Both punchout and Punch-In catalogs
Integrations for the top accounting systems e.g. QuickBooks Online, NetSuite, Xero
What We Don’t Like
Few native integrations
Visually cluttered purchase requisitions
Poor user experience on mobile app
Overview
Price Range: $$
Starting Price: $35/user/month
Client OS: Web
Deployment: Cloud Hosted

6 Coupa Procurement - Best for Spend Management

Why we chose it: Coupa’s analytics-driven spend management tools provide businesses with deep insights into their spending patterns. For example, the spend analysis dashboard includes various metrics and visualizations like spending by category, department, or supplier. These insights help companies identify cost-saving opportunities and make strategic financial decisions.

The supplier management functionality of Coupa Procurement is another key feature, ensuring effective collaboration with suppliers. This is crucial for businesses optimizing their procurement processes and maintaining strong supplier relationships, leading to better pricing and improved terms in accounts payable.

Best for Spend Management:
Coupa Procurement

Coupa Procurement: Home Screen
Coupa Procurement: Sourcing Manager
Coupa Procurement: Supplier Details
Coupa Procurement: Purchase Orders
Coupa Procurement: Product Search
What We Like
Consolidated one-page checkout screen
Auto-conversion of requisitions to emailed purchase orders
Offers auditable record of all purchases
What We Don’t Like
Limited customer support
Complex setup process
Lacks project accounting suite
Overview
Price Range: $$
Starting Price: $11/user/month
Client OS: Web
Deployment: Cloud Hosted

What is Accounts Payable Automation Software?

Accounts payable (AP) automation is a specialized system of accounts payable software designed to help businesses reduce the time spent on invoicing tasks. By automating your payment processes, you can cut down on costly accounting errors and common invoicing delays.

Additionally, AP automation software streamlines the payment process on both ends. Your vendors and suppliers can receive your payments faster when you submit digital invoices. And it’s easier to confirm payment was sent when you have an electronic trail.

AvidXchange AP Automation
Make batch payments online with AvidXchange.

Features of AP Automation Software

  • AP purchase order and invoice records: Generate and organize records for all your business transactions, starting with the original purchase order
  • Optical character recognition (OCR): Scan physical invoice documents into a digital system to maintain a standardized digital formatting
  • Electronic payments: Streamline the payment process by using ACH or EFT formats; coordinate your online accounting capabilities
  • Check-writing: Create and print individual or batch check runs for your business payments
  • Recurring payments: Avoid late payments by sending out automated reminder notification when payment is due to vendors, suppliers, and distribution partners
  • Contact database management: Organize all your contact information for vendors, suppliers, distributors, customers, and employees
  • Account lookup: Keep digitized records of all transactions; easily search record which accounts are on-time and which are outstanding by date, vendor, or other factors
  • Tax form documenting: Process W-2s, 1099 and other tax forms electronically
  • General accounting: Balance your AP against your accounts receivable (AR) in a general ledger to ensure your company finances stay in order
MediusFlow AP Automation
Track PO and non-PO payments with MediusFlow.

AP Automation Benefits

There are many incredible benefits to automating your payable processes:

Reduce Payment Errors

Traditional accounts payable processes increase the chances of human error. Even the most skilled accountant on your AP team can accidentally move a decimal place when calculating invoices. It’s simply a matter of statistics, as the more manual tasks there are the more chances there are for small mistakes to add up. Automated AP processes cut down on the potential for mistakes.

By reducing invoice processing mistakes, AP automation helps drive down cost from potential errors. Since the software records the original purchase order, the applications always check the payment price against the agreed upon costs.

Avoid Late Payments (and Penalties)

Payments always have due dates. Missing a payment or being a few days late can lead to fees. Worse, it can damage your relationship with your suppliers. To protect your vendor relationships you need to make timely payments. But even if you mail out a physical check on-time, there’s always the chance the mail could delay the delivery.

Electronic payments don’t take days to deliver - they’re virtually instantaneous. Automated reminders can notify your billing department whenever a payment is due. You can even set a timeline for how far in advance you get these reminders based on your accounts receivable schedule.

Standardized Payment Forms

Financial data is tricky enough to manage when presented in a standardized format. Yet every business partner you have has their own preferred invoicing method. You can’t modify your payment processes to accommodate every single one. Instead, electronic data interchange (EDI) and optical character recognition (OCR) applications let you scan invoices from all your vendors and suppliers into one digital format.

By standardizing invoices as they arrive, you can cut down on data entry. An accounting system with EDI and OCR tools will automatically import the invoice data you need to streamline the payment process. Then, your AP team can focus on making payments instead of manual data entry.

Tipalti Accounts Payable Software
Manage payments with Tipalti.

Mobile Access Anywhere

AP automation solutions generally include mobile apps for extra accessibility during the approval process. If you are in charge of payment authorizations, you need to be accessible even when on the go. With mobile apps, you can provide approval to your AP team at your convenience. And this can lower your processing costs as you don’t have to waste time going into the office to give invoice approval.

Keep Accurate Payment Records

Whenever you pay a vendor or supplier, you update your records to show your account was paid off. Once the vendor receives your payment they will update their accounts receivable balance. Unfortunately, your payment is vulnerable once it leaves your hands until it arrives in theirs. Unless you want to pay more for delivery confirmation, there’s no way to track your payments through traditional shipping methods. If the payment never arrives, it’s your word against theirs.

Paying electronically adds a layer of protection to your vendor interactions: Automated AP software tracks your electronic invoice payments so you always have a record of when invoices were paid. If there are ever any discrepancies with a vendor, you’re covered by your digital records.

Additionally, these AP reports provide valuable bargaining information when it’s time to negotiate with vendors. Looking at your past payments can help you set up better terms. And in the long run, you can use your AP records to see which vendors have historically offered you the best purchase prices. An integrated ERP system will allow you to track your AP payments and locate potential invoicing bottlenecks.

Fraud Protection

Finally, automated AP helps protect your company from fraud. Since all payments are automatically recorded, it’s easy to generate an audit trail to find any discrepancies from potentially fraudulent actions.

AP Center
Approve payments with AP Center by ICM.

AP Automation Software Pricing

AP automation is designed to help you save money by reducing late fees and accounting errors. The cost savings from better invoice management systems are immeasurable. SaaS subscription rates begin at $20 per month on a per user basis for single-application solutions. More expensive plans with ERP-suite integration or AR applications may reach $100 per month per user.

Perpetual license fees begin at $1,000 for a one-time implementation and deployment and increase up to $16,695. Setup fees, training, and custom configurations will add to the initial costs. All the time you once wasted manually going over invoices, estimates, and payroll forms can now be spent working.

All Products

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Airbase Screenshot

Airbase

Airbase is a cloud-based business spend management software. The unified spend management software platform provides approvals, corporate cards, bill pay, accounting automation, and real-time reporting. This is achieved through the 3 pillars of spend management: Approval workflow; real-time reporting; and Accounting automation. By being able to request and approve spend, you’ll give every expense an owner by creating a spend request and implementing an approval process. Vendors will be able to
Client OS
Web
Deployment
Cloud Hosted
Fraxion Screenshot

Fraxion

★★★★★
★★★★★
(14)
Fraxion is top-rated by users and trusted worldwide by small to medium-sized companies to proactively manage purchasing processes and operational spend.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$17.50/user/month
Client OS
iOS, Android, Web
Deployment
Cloud or On-Premises
Bellwether Purchasing Screenshot

Bellwether Purchasing

★★★★★
★★★★★
(3)
Bellwether is a cloud-based software streamlining procurement and inventory management, with integrations to leading software like QuickBooks, Sage Intacct, SAP, Oracle, and Microsoft Dynamics.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows, iOS, Android
Deployment
Cloud Hosted
Tipalti Approve Screenshot

Tipalti Approve

★★★★★
★★★★★
(4)
Tipalti Approve (formerly known as Approve.com) helps companies take control of business spend by simplifying purchase requests, streamlining approvals, and providing data-driven insights. Tipalti Approve has a robust integration layer that assists organizations in automating manual processes, and keep an electronic record of all purchases, approvals, and purchasing interactions. Flexible forms: Customize forms according to your processes and policies.; Dynamic approval flows: Approvers can
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$2,000/month
Client OS
Web
Deployment
Cloud Hosted
Precoro Screenshot

Precoro

★★★★★
★★★★★
(9)
Precoro is a cloud-based procurement software designed to help small to medium-sized businesses streamline their procurement processes. Precoro integrates with software such as Xero, QuickBooks, Netsuite, and Slack.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/user/month
Client OS
Web
Deployment
Cloud Hosted
Coupa Procurement Screenshot

Coupa Procurement

★★★★★
★★★★★
(1)
Coupa Procurement is a cloud-based software designed to streamline procurement processes, offering tools for contract and supplier oversight, inventory control, and purchase orders and requisitions. It assists with spend management, enhancing budget monitoring and fraud prevention. Key features include efficient payment management, compliance tracking, and e-invoicing capabilities. Coupa Procurement is a part of the Coupa Business Spend Management suite, offering software solutions for procurement, supply chain, and finance.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$11/user/month
Client OS
Web
Deployment
Cloud Hosted
Auditoria Autonomous Vendor Management and AP Screenshot

Auditoria Autonomous Vendor Management and AP

For modern Procurement teams, Auditoria SmartBots improve the productivity and efficiency of your staff, by predictably and accurately automating vendor management tasks, such as new vendor onboarding, updating vendor tax forms and responding to incoming payment status inquiries from vendors. @vimeo Faster Close, Accurate and predictable Vendor Management. Fastest time-to value in the industry. Safe, secure system that is SOC 2 Type 2 compliant. Onboarding and Managing Vendors; Vendor Tax and
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$500/month
Client OS
Web
Deployment
Cloud Hosted
A/P One Screenshot

A/P One

★★★★★
★★★★★
(2)
CoreIntegrator A/P One is a Cloud Based Invoice Processing Service (SAAS). Specific to invoice processing and Accounts Payable Automation, A/P One’s cloud-based, subscription pricing model solution eliminates invoice data entry and provides a fully automated approval workflow process. After final approval, payables transaction information is transferred to the ERP/financial system or you can make immediate payment through the payment portal. Invoices and transaction information are archived in
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$1.50/report/month
Client OS
Web
Deployment
Cloud Hosted
AP Center Screenshot

AP Center

★★★★★
★★★★★
(2)
AP Center is invoice approval from anywhere, anytime on any device. AP Centers dashboard provides an up-to-date view of pending approvals; users can quickly approve invoices with just a click.
Starting Price
$1,000/month
Client OS
Web
Deployment
Cloud or On-Premises
Tipalti Screenshot
Tipalti is an accounts payable software that manages complex payment setups, supporting multiple currencies and international tax compliance. The platform streamlines invoice recording, approval workflows, and global payment processes. Its OCR (Optical Character Recognition) capability and automated invoice processing reduce the risk of errors. Tipalti automates and speeds up the accounts payable and closing processes.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$149/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
MediusFlow AP Automation Screenshot

MediusFlow AP Automation

★★★★★
★★★★★
(2)
MediusFlow AP Automation software lets your business enjoy a highly automated, cost effective invoice process. By automating the invoice management process, this software allows you to reduce manual work, streamline invoice processing, and gain greater financial control and visibility of your business. Companies using MediusFlow software have successfully streamlined to the point that over 90% of invoices run through a fully automated “touchless” process. @wistia Shortens your invoice processing
Client OS
Web
Deployment
Cloud Hosted
AvidXchange Screenshot

AvidXchange

★★★★★
★★★★★
(2)
AvidXchange is an accounts payable solution for midsize companies in industries including real estate, HOA, construction and financial services. AvidXchange’s cloud-based solutions automate accounts payable processes including purchase orders, invoices and payments. Features include electronic invoice submission and tracking, mobile purchase order approval and customizable workflows. AvidXchange offers integration with over 100 accounting systems including NetSuite, Blackbaud, Microsoft
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
Stampli Screenshot

Stampli

★★★★★
★★★★★
(2)
Stampli is an accounts payable automation software offering a clear invoice approval process. The ability to customize approval workflows and the automatic coding of GL accounts are significant features that add to its efficiency. Its integration capabilities with popular ERP systems like NetSuite and Intacct enable seamless data flow.
Client OS
Web
Deployment
Cloud Hosted
Corcentric AP Screenshot

Corcentric AP

★★★★★
★★★★★
(3)
Corcentric is a software suite with procurement, accounts payable (AP) automation, and billing solutions. Gain stronger purchasing power and develop smarter spend management for better business decisions. And with automation, move from purchase order to payments faster, and with fewer headaches. Finally, simplify the complexity of wholesale distribution and national account billing. Optimize How you Buy: Streamline, leverage, and optimize your purchasing process; Automate all Purchase Orders:
Client OS
Web
Deployment
Cloud Hosted
SoftCo AP Automation Screenshot

SoftCo AP Automation

★★★★★
★★★★★
(4)
SoftCo AP Automation is a software designed for the electronic processing of both purchase order (PO) and non-PO supplier invoices. Its capabilities extend from initial invoice capture and matching to the final stages of invoice approval and query management. Key features include supplier relationship management, invoice data capture, surcharge handling, and spend analytics.
Client OS
Web
Deployment
Cloud or On-Premises
AP Invoice Automation Screenshot

AP Invoice Automation

Streamline PO and non-PO Transaction Entry, Approval and Paperless Storage for Accounts Payable Invoices. WorkPlace provides a complete and integrated AP Invoice Automation solution to ensure consistent process controls and visibility to invoices across companies and locations. WorkPlace AP Invoice Automation streamlines PO and non-PO invoice transaction entry, approval workflows, and reporting, and paperless document processing and storage. Realize the Immediate Benefits of AP Invoice
Client OS
Web
Deployment
Cloud Hosted
AP Automation Screenshot

AP Automation

Streamline and/or centralize your Accounts Payable (AP) operations. Birch Street offers a complete Source-to-Settle solution that features a number of modules designed to automate your accounts payable activities. Modules integrate with the Birch Street Application Suite and include AP Auto-Matching, AP Document Management, Electronic Invoices and Interfaces, ERP AP Interfacing and much, much more.
Coupa AP Automation Screenshot

Coupa AP Automation

★★★★★
★★★★★
(1)
Coupa’s AP Automation software makes it easy to get rid of paper invoices with e-invoicing. This AP automation software solution provides e-invoicing choices from EDI and cXML to a supplier portal and emails. Coupa users enjoy both unprecedented supplier adoption and all the workflow benefits of accounts payable automation software. AP solutions benefits your Accounts Payable team from handling less paper, having less chance of error, and wasting less time chasing approvals and managing
Client OS
Web
Deployment
Cloud Hosted
Yooz Screenshot

Yooz

★★★★★
★★★★★
(2)
Yooz is an accounts payable automation software designed to streamline financial processes. It offers strong Optical Character Recognition (OCR) capabilities, enabling invoice processing and data extraction. Additionally, Yooz provides a mobile app for convenient invoice approval, enhancing payment timeliness and reducing manual workload.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$100/month
Client OS
Windows, macOS, Linux, iOS, Android, Web
Deployment
Cloud Hosted
Transcepta Accounts Payable Screenshot

Transcepta Accounts Payable

★★★★★
★★★★★
(1)
Transcepta Accounts Payable software cuts costs, saves time, and gives full visibility into your AP Process. Best-in-class AP teams have to adopt innovative technology are able to digitize their supplier relationships and better collaborate with their suppliers. At the same time, they have to dramatically reduce costs and create a sustainable competitive advantage with end-to-end digital transactions. Eliminate 100% of invoice exceptions; Connect with all suppliers digitally; Onboard your
Client OS
Web
Deployment
Cloud Hosted

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