Vacation Tracking Software

Get the best vacation tracking software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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BambooHR Screenshot
BambooHR
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BambooHR is a human resource software that lets you focus on the people in your organization from hiring, onboarding, preparing compensation, and improving their employee lifecycle. A single database helps you improve your organizatio but providing one…
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Starting Price
$6.19/month/employee
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Rippling Screenshot
Rippling is an all-in-one HR platform providing online payroll, benefits, and human resource management. The software helps unify employee data whether your business has 1 employee ot 1,000 employees. You can also manage the IT involved with managing…
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$7/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
CakeHR Screenshot
CakeHR by Sage solves your HR challenges such as onboarding employees, automating your HR processes, and creating meaningful insights on your employee data. Key functionalities include an employee database, onboarding, HR analytics, time off policies…
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$5.50/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Zenefits Screenshot
Zenefits
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Zenefits is an HR software providing an integrated approach to HR, payroll, benefits, and time and scheduling. Zenefits helps streamline all things related to human capital management with their easy to use solution. Zenefits has the HR tools your…
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$8/month/employee
Client OS
Mac, Windows, iOS, Android
Deployment
Cloud Hosted
Namely Screenshot
Namely
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The Namely HR platform offers everything mid-sized businesses need to handle payroll, benefits, time tracking, and talent management. This software covers your essential HR needs and compliance requirements in one place. Recruit, onboard, and manage your…
Client OS
Web
Deployment
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Clockify Screenshot
Clockify
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Clockify is a 100% free time tracker for business teams. Bring in unlimited users to support your work, all for free! With this platform, track time you spend working on all activities, see exactly where the time goes, and improve overall productivity…
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$0
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Mac, Web, Windows, iOS, Android
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Cloud or On-Premises
PurelyHR Screenshot
PurelyHR
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(3)
PurelyHR is a modular software to fulfill all your daily HR needs. The modules include: Staff; Performance; Time-Sheet; Talent; Time-Off; Time-Clock; and Warnings. All these modules offer your company a smarter way to do every HR task, from onboarding new…
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Starting Price
$5/month/employee
Client OS
Web
Deployment
Cloud Hosted
Calamari Screenshot
Calamari
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Calamari is an HR management software based in cloud which makes managing HR much easier and faster. It allows tracking and planning all types of absences. creating new absence types. You can track employees attendance using QR codes, web-app, mobile app…
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Starting Price
$10/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
ClickTime Timesheet Screenshot
ClickTime Web TimeSheet is an easy-to-use web-based timesheet system. From salaried staff to part-time workers, anyone can use ClickTime without a need for training. For timekeepers, ClickTime offers a quick and easy time entry interface. Managers have…
Client OS
Windows, Mac, Web
Deployment
Cloud Hosted
UltiPro Screenshot
UltiPro unites all aspects of HR, payroll, and talent management into a complete human capital management functionality. The cloud-based product suite is designed to simplify work people to every day, and identify employees at risk to leave the company…
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Web, iOS, Android
Deployment
Cloud Hosted
Kissflow HR Cloud Screenshot
Kissflow HR Cloud is a human resources software that manages all processes—from hire to retire. The software helps your HR department align the recruitment process with your business objectives, offer new hires a good first impression, track employee…
Client OS
Deployment
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TimeOff Screenshot
Replicon TimeOff automates time off tracking and enforcement, ensuring your company is appropriately staffed and in compliance. Managing time off is complex, time-consuming, and a major liability for most businesses. Managers lack visibility into time off…
Client OS
Mac, Web
Deployment
Cloud Hosted
Day Off Screenshot
Day Off
Day Off is a vacation, PTO, and leave tracker designed for Android and iOS. This mobile app helps you save your time and effort by tracking team absences in one place. Setting up custom leave and vacation policies can be done in second. HR dashboard…
Starting Price
$1/month/user
Client OS
iOS, Android
Deployment
Cloud Hosted
Zoho People Screenshot
Zoho People is a cloud-based HCM solution that simplifies and automates HR operations, thus building an engaged workforce and an efficient HR team. It allows you to perform all the HR functions, right from onboarding to exit from a single, centralized…
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Starting Price
$1/month/employee
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
TimeClock Plus Screenshot
TimeClock Plus is a scalable corporate level workforce labor management solution. The software provides key functionality for time and attendance, leave management, employee scheduling, and time collection. TimeClock Plus gives the ability to track, view…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Paycor Screenshot
Paycor is a human capital management (HCM) software that provides cloud-based onboarding, HR, payroll, and timekeeping software capabilities. Paycor’s HCM platform modernizes every aspect of manage the people in your business, from the initial…
Client OS
Web
Deployment
Cloud Hosted
Eddy Screenshot
Eddy
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Eddy is the all-in-one customer-driven HR Suite built to help local businesses easily manage their people, payroll, and HR processes all in one place. Eddy’s software streamlines or eliminates administrative HR work, improves employee experience to create…
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Starting Price
$99/month
Client OS
iOS, Android
Deployment
Cloud Hosted
GoCo Onboarding Screenshot
GoCo Onboarding
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GoCo is an easy, paper-free new hire onboarding platform. This software automates your hiring and onboarding workflow so you can greet your next new-hire with a smile on the first day — instead of a stack of paperwork. By using GoCo’s employee onboarding…
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Starting Price
$5/month/employee
Client OS
Web
Deployment
Cloud Hosted
Paycom Screenshot
Paycom
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(1)
Paycom is an online payroll services and HR payroll software option that helps businesses streamline their employment processes from recruiting to retirement and everything in between. The Talent Acquisition, Time and Labor Management, Payroll, Talent…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
UZIO Screenshot
Technologies change, but UZIO’s dedication to enabling businesses in the United States and perfecting their employee experience never will. UPLIFT YOUR HR & WORKFORCE MANAGEMENT WITH UZIO Are your HR administration, payroll processing, and benefits…
Client OS
Web, Windows, Android
Deployment
Cloud Hosted

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Vacation Tracking Software Buyer’s Guide

What is Vacation Tracking Software?

Vacation tracking software streamlines the many human resource (HR) processes involved with scheduling time off for employees from a single, comprehensive platform. Vacation tracking used to mean making a spreadsheet and filling in time off requests as employees made them. Yet this could often cause problems with overlapping vacations leading to a lack of coverage at your company.

While there is some functionality overlap with time and attendance software, vacation tracking systems focus only on time when employees are away, not when they are at work. This may cover just paid time off (PTO), unpaid leave, or any extended employee absences from your company. Whatever your vacation policy, PTO tracking software makes it easy to coordinate employee time off.

CakeHR Software
CakeHR lets you manage vacation tracking from an easy to use dashboard.

Features of Vacation Tracking Software

  • Vacation calendar: Show approved and pending time off on a shared calendar which can be updated and edited at any time
  • PTO management: Add or modify vacation, sick days, bereavement leave, parental leave, holidays, and any other type of paid time off for employees
  • Eligibility requirements: Set rules and guidelines on who is eligible for different types of time off; mark blackout dates in a shared calendar for unavailable dates
  • Leave balance and time calculator: Show how much paid or unpaid time off has been accrued by each employee, then balance PTO accruals against how much leave has been taken already
  • Roll-over limits and leave encashment: Determine how vacation time rolls over for future usage or expires
  • Leave encashment: Calculate payout or buy out compensation for employees who have not used their carryover/rollover leave at the end of their time with your company
  • Automated notifications and alert reminders: Avoid coverage lapse by sending automatic email or text reminders to employees about to go on vacation and their managers, supervisors, or teams
  • Employee self-service portals: Allow employees access to their leave requests from desktop or mobile devices, also clock-in and clock-out

Best Vacation Tracking Software Benefits

Utilizing a vacation tracking system at your company can provide many long-term and short-term benefits:

Real-Time Vacation Updates

Employee time is one of the most valuable resources your company has. Yet filling out timesheets can be a real drain on company resources, particularly small businesses without dedicated HR staff. Add in a backlog of leave requests around popular holidays and even an experienced PTO tracker can make a mistake on the official timesheet.

Instead of relying on HR teams filling in a vacation tracking spreadsheet manually in Excel, this management software lets HR, managers, and employees themselves add in time off requests for approval. This workflow automation means HR and management can focus on other tasks than deciding how employees schedule their time off.

Clear Coverage Calendar

Vacation tracking software uses synchronized calendars to share time off information with the entire company. Anyone can login to check coverage on specific dates while approved users can add or modify leave. If your company offers vacation time off on a first come, first serve basis, a software which updates a vacation calendar in real-time can be invaluable for preventing disagreements about who can take vacation and when by automatically blocking off dates as they fill up.

For HR managers and teams, this can free up a lot of valuable time trying to balance time off while maintaining adequate coverage for each department. The calendar can show which days have already been taken off by other employees, limiting who else can schedule a vacation. Less time spent on spreadsheets means more time actually enjoying vacation.

Of course, some departments are more necessary for daily operations than others. Employed data such as eligibility requirements can indicate who can take vacation at any given time and who still needs approval from higher ups. And using this automated approval process can avoid accusations of favoritism on the schedule.

Employee Leave Compliance

Depending on where your company is located, there are labor laws which determine time off minimums and overtime compensation for employees. While you are free to develop custom leave policies for your company, they must still meet state or federal requirements. For instance, you may not be required to offer paid vacation to part-time workers, as long as unpaid leave opportunities are available instead. And COVID-related quarantine and sick leave needs to be handled extra carefully to remain compliant with federal mandates.

While an employee opting to spend their time working is invaluable, it can lead to an issue of leave encashment further down the line. Your vacation tracking software can double as a sort of performance management tool for encouraging hard-working employees to take their earned time off when it’s available. Along with preventing leave encashment in the future, this also prevents potential burnout from overextending themselves on the job.

There are several interesting time off and vacation tracking trends modern business need to be aware of, such as:

Personal PTO Tracker Apps

Customizable mobile apps let employees access their vacation time from anywhere on any device. Now, instead of going to the HR department with a formal time off request, they can arrange their own vacation and get automatic approval almost instantaneously. And apps can also turn down vacation time requests which are not allowed, being the bad guy instead of HR.

These accessible apps make leave management easier than ever, freeing up HR teams, supervisors, and managers from endless time tracking spreadsheets. System automation expedites the vacation approval process, while potential conflicts are avoided. And in the event there is overlap between two or more vacation requests, the software makes it easy for HR to step in and sort out who gets leave priority.

Vacation, PTO, and Sick Leave Exchange

Certain companies draw very clear distinctions between vacation time, individual PTO, sick leave, and bereavement. Others just offer a set amount of hours to cover all of the above. Today, it’s far more common for companies to create flexible leave plans to better accommodate employees.

For example, many companies allow employees to bank additional time off by working overtime. Vacation tracking software notes these accruals to show how much total PTO an employee has earned. This time can then be used for arranging extended leave, whether it’s an unexpected sick day or an extra day off for a long weekend.

Floating Vacation Availability

Some companies used to require vacation days be used consecutively in order to avoid the time off being used interchangeably with PTO or sick days. Yet as more companies offer flexible work arrangements (FWAs), vacation days are no longer tied to one another, allowing employees more flexibility for planning time away from work. Vacation tracking software is useful for keeping tabs on exactly how many hours or days of PTO are left for each employee.

Vacation Tracking Software Pricing

Vacation software pricing depends on several variables. First, HR software in general is often priced based on how many workers your company has, especially if they will all need access to an employee self-service portal. Next, the different types of vacation available to your employees may also increase the cost, as you’ll need ways to differentiate between paid time off and unpaid leave.

Fortunately, standalone vacation tracking systems are generally more affordable than full-service HR software. Costs may be as low as $1 per employee per month. Free vacation tracking software is available, although there are usually costs for additional features, training, and add-ons. For instance, integration with payroll software, which allows you to pay employees based on leave encashment, can increase the price. Other integration options may include email and chat features so key employees can receive automated alerts whenever someone is out for any reason.