Equipment Maintenance Software

Get the best equipment maintenance software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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B2W Maintain Screenshot
B2W Maintain gives contractors a comprehensive system to cut equipment costs and downtime by streamlining maintenance processes and taking a more automated, proactive and preventive approach. The software links shop, field and management teams, and its…
Client OS
Windows
Deployment
Cloud or On-Premises
EZOfficeInventory Screenshot
EZOfficeInventory is an asset tracking software that provides management and maintenance tracking features. Track, maintain, and report on your company equipment from wherever you are with the cloud-based system. In tracking the complete asset lifecycle…
Price Range
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Starting Price
$35/month
Client OS
Web
Deployment
Cloud Hosted
eMaint CMMS Screenshot
eMaint CMMS
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eMaintis a state-of-the-art CMMS system from Fluke Corporation that can be tailored to meet the exact specifications of any maintenance, facilities or operations department and saves companies valuable time and money by better organizing, planning and…
Price Range
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Starting Price
$33/month/user
Client OS
Web
Deployment
Cloud Hosted
Fiix Software Screenshot
Fiix Software
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Fiix Inc. creates easy-to-use, intelligent maintenance management software that empowers businesses to organize their maintenance departments and turn data into actionable insights. Its innovative, multi-tenant cloud-based CMMS mobilizes the maintenance…
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Starting Price
$40/month/user
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Hippo CMMS Screenshot
Hippo CMMS
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Hippo CMMS is a maintenance management software tool for organizations of all sizes. It is a SaaS solution which is quick and easy to implement. Hippo CMMS offers a customized interface which can be designed to suit users’ operational maintenance needs…
Price Range
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Starting Price
$42/month
Client OS
Web
Deployment
Cloud Hosted
MAPCON Screenshot
MAPCON
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★★★★★
(1)
MAPCON is a veteran in the computerized maintenance management software industry. The solution is easy to use, powerful, and priced right for your business. The user-friendly setup wizard can get your program up and running in 10 minutes. MAPCON CMMS can…
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Starting Price
$495 (perpetual license)
Client OS
iOS, Android, Web, Windows
Deployment
Cloud or On-Premises
Maintenance Pro Screenshot
Maintenance Pro is an asset maintenance software for facilities, plants, machinery, and more. It can handle preventive maintenance on any type of asset in any industry, and includes tools such as asset tracking, repair maintenance, history recording…
Client OS
Windows
Deployment
Cloud or On-Premises
UpKeep Screenshot
UpKeep
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UpKeep is a CMMS software that provides strong mobile capabilities to ensure your technicians and maintenance teams are productive. UpKeeps mobile app provides work requests, inventory management, checklists, work orders, PM scheduling, and QR codes…
Price Range
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Starting Price
$35/month/user
Client OS
Android, Web, iOS
Deployment
Cloud Hosted
FaciliWorks 8i CMMS Screenshot
FaciliWorks 8i CMMS
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(1)
FaciliWorks CMMS (computerized maintenance management software) is work order and preventative maintenance software. FaciliWorks CMMS is powerful, easy to use, and affordable. Over 12,000 facilities worldwide have chosen FaciliWorks to: Maximize…
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Starting Price
$69/month/user
Client OS
Windows
Deployment
Cloud or On-Premises
Equipment360 Screenshot
Equipment360 from HCSS provides a 360-degree view of your office, field, and shop. This equipment maintenance software includes capabilities such as preventive maintenance, time cards, work orders, and more. Preventative Maintenance Alerts; Work Orders…
Price Range
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Starting Price
$1,200 (perpetual license)
Client OS
Windows, iOS
Deployment
Cloud Hosted
Fleetio Screenshot
Fleetio is a modern web-based fleet management software that lets fleet managers, drivers, technicians, parts managers, and others manage vehicles and equipment, from acquisition to disposal. Fleetio will streamline fleet maintenance processes and ensure…
Price Range
   $     $     $     $     $   
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Starting Price
$5/month
Client OS
Web
Deployment
Cloud Hosted
Asset Panda Screenshot
Asset Panda
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Asset Panda is a highly customizable no-code asset tracking platform that can be accessed anytime, anywhere with both mobile and desktop devices. The cloud-based solution helps organizations of all sizes track, manage and support their fixed assets…
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Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Gensuite Equipment Maintenance Screenshot
Gensuite Equipment Maintenance Management software lets users manage EHS-critical assets and equipment. This is by scheduling and executing preventive maintenance inspections, monitoring work orders, viewing permits and regulatory compliance assurance…
Price Range
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Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Maintenance Care Screenshot
Maintenance Care
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(1)
Maintenance Care is a free CMMS maintenance management software for work orders, preventive maintenance, and assets. The solution offers three core pieces of functionality: Work Requests; Preventive Maintenance; and Asset Management. These tools combined…
Price Range
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Starting Price
$75/month
Client OS
iOS, Web
Deployment
Cloud Hosted
CHEQROOM Screenshot
CHEQROOM is an equipment management software that makes inventory easy through their web-based system. The solution allows for optimized equipment checkout so you know where your equipment is at all times. This will help provide full control of your…
Price Range
   $     $     $     $     $   
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Starting Price
$55/month
Client OS
Web
Deployment
Cloud Hosted
ServiceMax Screenshot
ServiceMax Field Service Management software is designed for equipment manufacturers and service providers. Mobile apps are available for iOS and Android devices to assist field technicians and service managers access service delivery information and…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
TabWare Screenshot
TabWare
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TabWare is the leading CMMS / EAM solution for organizations of all sizes who want full functionality without the expense, resources and time other solutions demand. Designed by maintenance professionals for maintenance professionals, TabWare is proven to…
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   $     $     $     $     $   
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Starting Price
$55/month/user
Client OS
Web
Deployment
Cloud or On-Premises
FastMaint CMMS Screenshot
FastMaint CMMS
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FastMaint is a Microsoft Windows based computerized maintenance management software package for small to mid-size maintenance teams. Fast to set up and use, it is an affordable solution for organizations of all sizes. FastMaint is available in four…
Price Range
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Starting Price
$600 (perpetual license)
Client OS
Web, Windows
Deployment
Cloud or On-Premises
MasterControl Equipment Maintenance Screenshot
MasterControl Equipment Maintenance Software helps manage tasks and schedules for FDA inspections. This keeps your instruments, apparatus, gauges, and recording devices in functioning condition. Manages and automatically triggers all preventive…
Price Range
   $     $     $     $     $   
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Client OS
Web
Deployment
Cloud Hosted
Fracttal Screenshot
Fracttal is a cloud-based maintenance management solution providing cloud CMMS capabilities to manage equipment, facilities, vehicles, and goods. Ensure your assets are in optimal condition and gain better control over your purchases while lowering…
Price Range
   $     $     $     $     $   
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Starting Price
$9/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted

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Equipment Maintenance Software Buyer’s Guide

What is Equipment Maintenance Software?

Equipment maintenance software is a type of maintenance management software that creates work orders for preventive maintenance tasks and predictive maintenance scheduling. These systems maximize the runtime and lifespan of machinery or equipment by managing maintenance operations in real-time. A properly implemented system will automate all maintenance task management and scheduling while lowering maintenance costs and providing a detailed record of maintenance history.

Sharing many characteristics of CMMS software, equipment maintenance systems will track maintenance activities and the upkeep of the assets. This helps track the associated costs of the work, with the ultimate goal of prolonging the lifespan of an asset at minimal expense. Equipment maintenance functionality is a key component of enterprise asset management software (EAM software), which also tracks the physical movement of assets around your facilities, monitors operating conditions, and keeps records of the financial costs of maintaining the assets.

As it’s an equal part of EAM software, equipment maintenance solutions are often considered a subset of asset tracking software as well, due to their similar capabilities. Both options will record general information on company assets (buildings, vehicles, technology, and more) such as the frequency of asset use, issues, ongoing costs, and asset specifications. Both will also include repair history, work orders associated with each asset, images and warranty info, meter readings, and floor plan management.

B2W Maintain Work Order Schedule Equipment Maintenance Software
View a work order schedule in B2W Maintain.

What Types Of Companies Use Equipment Maintenance Software?

Any business looking to cut down on overhead costs can find benefits in using equipment management software. Industries such as manufacturing and construction use expensive equipment on a daily basis. Any downtime that occurs with these machines means your business is not operating at full capacity.

Implementing service routines for your tools and equipment will ensure the performance and productivity of your company is never compromised.

For example:

  • In the manufacturing industry, equipment maintenance software will help prevent machine downtime through preventative maintenance functions and optimized spare parts inventory for increased machine uptime.
  • In facilities management, equipment maintenance software can better coordinate actions and responses within maintenance departments to ensure prompt response time. This leaves your facilities available and running at all times
  • In the hospitality industry, equipment maintenance software helps restaurants and hotels ensure elevators are always operating and equipment such as dishwashing machines can continue running through the busiest parts of the day.
  • In the aviation industry, aircraft MRO software streamlines the maintenance, engineering, and logistics of airplane fleets, and can be used by maintenance directors, inventory parts managers and flight schedulers and dispatchers.
EZOfficeInventory Equipment Maintenance Software
View a dashboard of your assets health in EZOfficeInventory.

Features of Equipment Maintenance Software

  • Asset Management: Monitor the health, risk, and performance of your assets in real-time. Display assets in a hierarchical structure by creating parent groupings and child assets. View the history of maintenance done on specific assets, costs associated with them, and any warranty information. Maintain regulatory compliance with OSHA, EPA, GMP, ISO, and/or the FDA.
  • Maintenance Request Portal: Allows employees to submit maintenance requests that are sent to management personnel for approval or denial. Ensures all requests are viewed and prioritized based on their urgency.
  • Work Orders: Create a trackable document identifying what work needs to be done and how it should be accomplished. Helps maintenance managers ensure tasks are being performed in a timely fashion. Includes widgets such as rules-based approval management, scheduling management, change orders, and reporting.
  • Spare Parts Inventory Management: Maintain stock of vital supplies needed for your repair work. Manage inventory with barcodes or QR codes, reduce parts from inventory when attached to work orders, and restock inventory with integrated purchase order capabilities.
  • Predictive Maintenance via Condition Monitoring: Scans equipment data for performance trends and uses condition-based monitoring to alert the appropriate staff of any potential issues. Define boundaries of acceptable operation for each asset. Get alerted or have a work order automatically generated when readings fall outside of preferences.
  • Preventative Maintenance Tasks and Schedules: Schedules routine maintenance tasks to ensure resources can be used by, or at a specific date. Includes assembling needed information, personnel, materials, equipment, and more to ensure the job can be completed on time. It helps reduce the risk of production errors, work injuries, and asset damage. Creates schedules, tracks procedures, sets maintenance routines, balances workloads, and more. Planned maintenance schedules help conduct inspection rounds.
eMaint CMMS Work Request Management
eMaint CMMS lets you create work order requests.

Benefits of Equipment Maintenance Software

The technology involved in equipment maintenance systems is constantly changing. Whether using SaaS solutions, smartphones, GPS technology, and more, software providers are always bringing positive impacts to any organization looking to improve their asset management. Some of the top benefits of equipment maintenance software include:

Prolong The Lifecycle Of Your Assets

Simply put, frequent maintenance and fixes to your equipment will prolong their usefulness. Being able to use a piece of machinery for an extended period of time reduces the frequency of which your business needs to replace that equipment, which can lead to substantial savings over-time.

Alternatively, if your equipment is starting to age and isn’t as effective as it once was, it can make financial sense to cut ties with the product. A proper lifecycle management inspection with equipment maintenance software can determine if an asset is performing up to par and if it can be replaced. If not, you’ll be able to prepare the item for sale, which will cut down on the costs associated with it.

Discontinuing equipment and reselling it (even if just for salvage value) is one undiscovered cost savings path many business owners don’t discover until it’s too late. Occasionally an equipment maintenance software can provide depreciation tracking, eliminating the need for separate fixed asset management software. Determining depreciating asset value can help identify optimal asset management strategies and enable accurate business tax filing. This will:

  • Reduce asset costs based on improved planning of asset retirement and “buy vs lease” decisions.
  • Improve tax planning based on the ability to depreciate assets costs over time
  • Decrease labor costs for calculating asset depreciation in comparison with manual methods.
Fiix Software Work Order Software
Create work order in Fiix Software.

Prevent Major Repairs From Being Necessary

Scheduling routine maintenance tasks to reduce the risk of production errors, work injuries, and asset damage is a key part of preventive maintenance software. This is a key component of an equipment maintenance management systems, as it creates schedules for maintenance before any problems have occurred. This is in contrast to reactive maintenance, where you only conduct maintenance activities on already broken down equipment.

Maintenance issues can get far worse overtime when they go ignored, creating more damage to your equipment. It may be tempting to operate with reactive maintenance philosophies, but this will result in your equipment breaking down at more inconvenient times and possibly requiring costly repairs. Addressing small issues over time will avoid major problems from occurring and be far less expensive over the course of ownership.

MAPCON CMMS Software
Schedule repairs easily in MAPCON.

Reduce Maintenance Costs And Save On Future Expenses

As mentioned above, catching errors in equipment early and often will lead to less frequent turnover of assets, as well as save on labor costs involved with performing the maintenance. There can often be a misconception that preventive maintenance costs in the short-term are an unnecessary expense. However, catching small issues will prevent major repairs from occurring.

Increased productivity across your company an often forgotten about benefit. When equipment begins to break down, it may not operate at the speeds intended, This means your staff is spending more time to complete their work, increasing labor costs for the company. This will also result in a drop in production, meaning orders are not completed as quickly as intended, which could result in a loss of business or slower turnaround time.

Equipment360 Fleet Maintenance Dashboard
Maintain fleet maintenance with HCSS Equipment360.

Equipment Maintenance Software Pricing Guide

The cost of equipment maintenance software will range from $29 to $70/user/month. This price range will give you an entry-level system for less than 3 users. Common capabilities included in these entry-level options include work order management, preventative maintenance tasks, and asset history reporting. Onboarding costs for these types of systems will vary depending on your provider and the level of services needed, but will usually average between $600 to $2,500 one-time.

Companies that require more advanced capabilities such as maintenance request portals, barcode scanning traceability, KPI dashboards, custom interfaces, and interactive floor plans can expect to spend as high as $400/user/month, with onboarding costs of a few thousand dollars. These mid-level and enterprise type systems can handle a larger amount of users.

A majority of equipment maintenance software is sold as a subscription and is web-based (SaaS). These options provide smartphone mobile device flexibility with the use of mobile apps. There are a few options that can be sold on-premise with only a one-time purchase cost. While still possible with some vendors, most equipment maintenance software is subscription-based and can not be bought outright (meaning you’ll need to be comfortable with cloud software).

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