The Best Distribution Inventory Management Software
We’ve tested the top distribution inventory management software and selected our favorites. See our results below.
- Competitive pricing; does not require a subscription
- Integrates with QuickBooks
- Can function as a light MRP system
- Intuitive user interface with logical navigation
- Several different automation options to streamline workflows like eCommerce and order processing
- Real-time inventory tracking and order processing
- Integrates with QuickBooks Online, ShipStation, and Shopify
- Affordable pricing for SMBs
- Mobile app for warehouse inventory management
Distribution inventory management software helps manage stock levels, optimize warehouse operations, and streamline distribution. We consulted our advanced review methodology to rank the top products on the market today.
- Fishbowl Inventory: Best Overall
- Cin7 Core: Best for Retailers
- SOS Inventory: Most Affordable Option
1 Fishbowl Inventory - Best Overall
Why We Chose It: We picked Fishbowl Inventory because it’s a scalable software for distributors and manufacturers. That’s because it helps manage multiple warehouse locations and complex manufacturing processes, from purchasing and automated stock counts to bill of materials and work orders.
We also like that Fishbowl Inventory integrates with QuickBooks Online, one of the more popular accounting systems out there. This allows Fishbowl to take on more of an ERP approach, making it easier to balance the books after a sale or adjust accounts after an inventory audit.
However, we found that while Fishbowl Inventory syncs with QuickBooks, transactions do not post to the accounting software in real time. This requires a manual or scheduled sync to accurately reflect data in QuickBooks.
2 Cin7 Core - Best for Retailers
Why We Chose It: Cin7 Core is our top pick for retailers and consumer goods businesses. We particularly like that it supports complex inventory management needs across multiple warehouses and locations.
Cin7 Core can manage various SKU configurations across sizes and colors. It also handles multiple price tiers, catering to retail and wholesale customers. We also found it easy to track and manage component-based or build-to-suit products. This makes it simpler for companies to process customizable and made-to-order products.
Our research showed that while Cin7 Core is feature-rich, the integration process can be complex. Newcomers may also contend with an initial learning curve.
3 SOS Inventory - Most Affordable Option
Why We Chose It: SOS Inventory made our list because it’s highly affordable and integrates with QuickBooks Online. It has a 14-day free trial and starts at $59.95/month for the Companion plan.
All of SOS’s plans provide transaction-level integration with QuickBooks Online. You can enter orders in QuickBooks or SOS, retrieve QuickBooks mobile app orders, and even sync custom fields between platforms. Syncing the two systems also allows you to handle functions like property tracking and global taxes.
On the other hand, we found that the SOS mobile app is only compatible with iOS devices. This poses a problem for Android users, who can’t perform barcode scanning without iPhone or iPad cameras.
4 Extensiv Order Management
Why We Chose It: We picked Extensiv Order Management for 3PL, 4PL, and B2B companies. Formerly known as Skubana, Extensiv connects inventory tracking, sales channels, and order shipping operations. We like that it delivers real-time inventory visibility across multiple warehouses and automates order routing and processing.
Extensiv syncs with major eCommerce platforms and marketplaces like Shopify, WooCommerce, and eBay. This allows companies to take an omnichannel approach to sales and fulfillment. It also measures profitability and sales by various metrics, including per SKU and by marketplace.
However, we found several user reviews mentioning recurring glitches and occasionally slow performance. For example, some users encountered problems running the warehouse and order manager tools simultaneously.
5 Finale Inventory
Why We Chose It: We added Finale Inventory because it delivers multichannel stock management for eCommerce brands. For example, it helps maintain accurate inventory levels through barcoding, custom reporting, and stock auditing features. We also like that Finale supports kitting and bundling, which helps businesses expand their product offerings.
We found the software’s integration options quite extensive as well. Finale syncs with major eCommerce platforms like Amazon, Shopify, and ShipStation. It also connects with QuickBooks Online to integrate inventory and sales data.
On the other hand, Finale Inventory does not have multi-currency support, and it isn’t a replacement for a true ERP or MRP. Manufacturers are better off going for a full MRP software like MRPeasy to handle operations like production planning.
6 Infoplus
Why We Chose It: Infoplus made our list because it’s a full WMS with light manufacturing and kitting tools. These include “print on demand” and “kit on demand” functionality to handle eCommerce bundles and flash sales.
Infoplus supports two main types of kits. These include pre-assembled kits, where internal operations assemble the components into finished products, and kits on demand (KOD), where kits are pulled together at the point of order fulfillment. Additionally, it supports inbound receiving, picking, packing, shipping, and returns as part of its warehouse management capabilities.
We found that very small companies might find Infoplus cost-prohibitive. Based on our research, Infoplus starts at $495/month, not including entry-level setup fees and add-ons.
7 Acctivate Inventory Management
Why We Chose It: We found Acctivate best for QuickBooks users. It’s also a strong choice for SMBs requiring advanced stock management without leaving the QuickBooks environment. This integration allows the two systems to sync inventory, sales, and customer information.
We like that Acctivate can handle lot and serial number tracking, imperative for industries like food and electronics. It also allows you to track stock across multiple warehouses and locations. Additionally, Acctivate integrates barcoding and mobile capabilities to improve inventory accuracy.
However, there is currently no mobile app available for iOS users. Android users can download the mobile WMS app from Google Play to scan barcodes, process POs, and access picklist picking.
8 HandiFox
Why We Chose It: We picked HandiFox because it’s an inventory management software built specifically for QuickBooks users. It’s available in multiple editions, including HandiFox Online, integrating with QuickBooks Online, and HandiFox Desktop, designed to sync with QuickBooks Desktop.
We recommend HandiFox for SMBs with advanced stock management needs. The platform supports multi-warehouse inventory tracking with detailed insights into item quantities and locations. It also includes barcode scanning capabilities through industrial handhelds, Bluetooth laser scanners, or mobile device cameras.
Where we think HandiFox misses the mark is that it does not synchronize from handheld devices to the desktop platform in real time. Users will need to push changes manually to see them reflected in QuickBooks.
9 Gofrugal
Why We Chose It: Gofrugal made our list because it combines inventory and order management, integrating with ERPs like TallyPrime, Dynamics 365, Oracle ERP Cloud, and SAP Business ByDesign. We found it well-suited to a range of industries, with tools for retailers, restaurants, and distribution companies.
Gofrugal delivers AI-based demand forecasting, helping predict stock requirements to reduce overstocking or stockouts. It also supports multi-location management and automates re-ordering processes, preventing potential sales losses. We also like that it enables the transfer of non-moving products to more profitable locations, optimizing inventory distribution.
Our research showed that many users felt customer support and responsiveness needed some improvement. Several reviews mentioned delays in the resolution of issues.
10 NorthStar WMS
Why We Chose It: We found NorthStar WMS best for food and beverage companies needing a full WMS platform. It has strong inventory management features, including directed putaway, kitting, and batch tracking. Overall, it’s designed to help minimize waste due to spoilage and comply with regulatory requirements.
We like that the system also has comprehensive reporting and analytics tools. These include customizable dashboards to monitor stock levels, order fulfillment rates, and warehouse bottlenecks. You can also customize reports based on specific data needs, focusing on inventory turnover, order accuracy, and shipping times.
However, you’ll need to place a consultation call with NorthStar Automation to get a pricing quote. Additionally, some users describe the UI as traditional, with an information-dense home dashboard.
What Is Distribution Inventory Management Software?
Distribution inventory management software is a specialized tool designed to help manage stock across various supply chain stages. This type of software aids distribution companies by helping them track products from their manufacture to their delivery.
Businesses typically using this software include:
- Distributors: These companies buy products from manufacturers and sell them to retailers or directly to consumers. They need efficient inventory management to handle large volumes of products, often with varying demands across different regions.
- Manufacturers: Manufacturers use distribution inventory management software to track the flow of goods from production to distribution centers and on to customers. It helps them coordinate production schedules with inventory needs to minimize overproduction and understock situations.
- Retailers: Large retail chains manage inventory across multiple store locations and storage facilities. This software helps them ensure that each location is stocked according to demand predictions and sales data.
- eCommerce Businesses: Online retailers, particularly those with a large product catalog, use inventory management software to ensure that stock levels are accurate across all sales channels. This is crucial for maintaining service levels and customer satisfaction in a competitive online market.
- Logistics and Supply Chain Firms: Companies specializing in logistics and supply chain management use these tools to track shipments, manage warehouse inventory, and optimize the movement of goods through various transportation modes.
- Third-party Logistics Providers (3PLs): 3PLs manage inventory and fulfill orders on behalf of other companies. They rely on stock management systems to handle complex logistics, including storage, picking, packing, and shipping operations.
Key Features
The core features of distribution software include order management, inventory tracking, and warehouse management:
| Feature | Description |
|---|---|
| Inventory Tracking | Tracks inventory levels, locations, and status in real-time to prevent stockouts and overstock. |
| Order Management | Manages orders from placement through delivery, including processing, picking, and shipping. |
| Warehouse Management | Optimizes warehouse operations, including storage locations, picking processes, and routing. |
| Demand Forecasting | Uses historical data and analytical tools to predict future demand for better inventory planning. |
| Supply Chain Management | Manages the entire supply chain, from supplier to customer, ensuring efficiency and cost control. |
| Reporting and Analytics | Generates detailed reports and analytics to help in decision-making and operational improvements. |
| Barcode Scanning | Utilizes barcode scanning for quick inventory updates and accurate record-keeping. |
| Multi-Location Support | Manages inventory across multiple warehouses or storage locations. |
| Integration Capabilities | Integrates with other systems like ERP, accounting, or CRM software for streamlined operations. |
Benefits
Wholesale inventory management software enhances several processes, including stock level and supply chain management. Here are a few of the key benefits:
- Improved Inventory Accuracy: Reduces errors associated with manual counting and record-keeping, providing accurate real-time data.
- Optimized Storage: Analyzes sales trends and inventory levels to optimize product placement within the warehouse and improve the overall use of storage space.
- Reduced Costs: Minimizes costs associated with overstocking and holding unsold inventory; reduces stockout losses.
- Analytics and Reporting: Provides valuable insights into inventory trends, sales patterns, and customer preferences, enabling more informed decision-making.
- Supply Chain Visibility: Provides transparency in every stage of the distribution process, from order entry to delivery, helping to identify bottlenecks and inefficiencies.
- Regulatory Compliance: Maintains records compliant with industry regulations and standards for sectors like pharmaceuticals and food services.
- Integration Capabilities: Integrates with other business systems (like ERP, CRM, and accounting software) for a unified platform that streamlines processes across the organization.
Pricing Guide
Cheaper inventory management software often comes as add-ons to basic accounting programs like QuickBooks, with prices starting from $500 or about $40/month for subscriptions.
- Lower-tier software costs $2,000 to $5,000 yearly
- Mid-range solutions range from $10,000 to $30,000
- Enterprise-level systems from $30,000 to $60,000 annually
Warehouse management systems cost around $10,000 annually for one warehouse. Organizations with two to four warehouses typically pay $30,000 to $50,000 per year, while enterprise systems run $100,000 to $150,000 annually.
