9.0
Editor’s Rating:
Best Overall
TruckLogics: Dashboard
TruckLogics
  • Simple and intuitive interface
  • Provides bookkeeping functionality to manage load payments
  • Integrates with QuickBooks, ProMiles, Samsara, etc.
8.2
Editor’s Rating:
Best Multi-Entity Support
Sage Intacct: Purchasing
Sage Intacct
  • Multi-dimensional reporting capabilities
  • Scalability for multi-entity support and user growth
  • Simple and responsive user interface
9.0
Editor’s Rating:
Most Affordable Pick
Zoho Books: Invoicing
Zoho Books
  • Multiple sales and expense form types
  • Time-tracking
  • Client portal with sales and purchase approvals

Trucking accounting software is a specialized financial management tool designed to handle the unique accounting and business needs of owner-operators and freight carriers. Here’s a rundown of our top picks based on our internal review process and user reviews.

1 TruckLogics - Best Overall

Why we chose it: TruckLogics is our top overall pick, providing extensive financial management tools for the trucking industry. The software allows for quick and easy generation of invoices directly from dispatches, optimizing the billing process. Users can record and manage income and expense transactions within TruckLogics, providing a clear picture of the business’s financial health. It also includes the ability to upload fuel receipts and track other operational expenses, essential for financial planning.

The software can also generate profit and loss reports, offering insights into the company’s fiscal performance. Additionally, TruckLogics integrates with popular accounting software like QuickBooks to synchronize data. This integration ensures that trucking businesses can maintain financial records without manual data entry.

Best Overall:
TruckLogics

TruckLogics: Dashboard
TruckLogics: Loads
TruckLogics: Dispatch
What We Like
Simple and intuitive interface
Provides bookkeeping functionality to manage load payments
Integrates with QuickBooks, ProMiles, Samsara, and more
What We Don’t Like
Requires a custom quote for more thna 25 trucks
Overview
Price Range: $$
Starting Price: $26.95/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

2 Sage Intacct - Best Multi-Entity Support

Why we chose it: Sage Intacct made our list for its multi-entity management capabilities. These allow trucking companies to easily manage financials across different divisions, locations, or separate business entities within a single system. This is useful for companies operating in various regions or with multiple subsidiaries, simplifying consolidation.

Sage Intacct automates inter-entity transactions, including transfers and eliminations. Freight carriers can create customizable reports and dashboards tailored to their specific needs, providing insights into the performance of each entity and the business overall. This feature allows for deep financial analysis and performance monitoring across different levels of large trucking companies.

Best Multi-Entity Support:
Sage Intacct

Sage Intacct: Purchasing
Sage Intacct: Entities
Sage Intacct: Order Entry
Sage Intacct: Resource Search
Sage Intacct: Report Center
Sage Intacct: Financial Report Editor
Sage Intacct: Dashboard
What We Like
Multi-dimensional reporting capabilities
Scalability for multi-entity support and user growth
Simple and responsive user interface
What We Don’t Like
Budgeting and interactive reporting cost extra
Limited non-financial functionalities
Volume exports can be difficult
Overview
Price Range: $$$
Starting Price: $8,580/year
Client OS: Web
Deployment: Cloud Hosted

3 Zoho Books - Most Affordable Pick

Why we chose it: Zoho Books is an affordable option for trucking companies. It starts at $15 monthly for three users and up to 5,000 invoices. We found its pricing structure flexible, including a free tier for businesses with annual revenue below $50,000. For carriers that exceed this revenue threshold, Zoho Books still offers competitive pricing with a range of plans for various business sizes and needs. This makes it an accessible choice for both small and growing trucking operations​.

Zoho Books facilitates online payment acceptance through integration with over ten third-party payment gateways, such as Stripe and PayPal. This simplifies transactions for trucking companies dealing with numerous clients or vendors. Another advantage of Zoho Books is its provision for additional users at an affordable rate. This feature and its scalable plan options ensure owner-operators can adjust their Zoho Books subscription as their business evolves.

Most Affordable Pick:
Zoho Books

Zoho Books: Invoicing
Zoho Books: Recurring Bills
Zoho Books: Inventory
Zoho Books: Bank Reconciliation
Zoho Books: Time Tracking
Zoho Books: Contacts
Zoho Books: Dashboards
What We Like
Client portal with sales and purchase approvals
Easily integrate with dozens of Zoho products
Time-tracking
What We Don’t Like
Difficult to modify invoices
Time tracking must be tied to projects
Maximum of 10 users
Overview
Price Range: $
Starting Price: $15/month
Client OS: Web
Deployment: Cloud Hosted

4 Q7 Trucking Software - Best End-to-End Solution

Why we chose it: Q7 Trucking Software is our best end-to-end solution, integrating trucking-specific features with accounting capabilities. Its strengths lie in its ability to streamline operations across multiple facets, from order and dispatch management to fleet maintenance and safety compliance, all while ensuring detailed financial tracking and reporting.

Q7 provides a full suite of accounting tools for trucking businesses, including payroll, general ledger, accounts receivable, and accounts payable. Its payroll features are notably comprehensive, handling tax-exempt deductions and employer contributions. Additionally, Q7 offers both direct deposit and customizable checks. The system allows for batch payroll processing and customizable reporting, which includes summaries, tax audits, and W-2 printing for year-end.

Best End-to-End Solution:
Q7 Trucking Software

Q7 Trucking Software: Order Management
Q7 Trucking Software: Brokerage Dispatch
Q7 Trucking Software: LTL Dispatch
Q7 Trucking Software: Freight Billing
Q7 Trucking Software: Pay Settlement
Q7 Trucking Software: Fuel and Mileage
Q7 Trucking Software: Fleet Maintenance
Q7 Trucking Software: Safety
Q7 Trucking Software: Accounting Checks
Q7 Trucking Software: Management Reporting
What We Like
Has a mobile app for drivers
Compatible with Microsoft Windows-based hardware
Highly configurable system
What We Don’t Like
No pricing information available without a developer quote
Support is not 24/7 (no evenings or weekends)
Overview
Client OS: Windows
Deployment: On-Premises

5 Rigbooks - Best for Small Fleets

Why we chose it: We found Rigbooks best for small trucking businesses due to its affordability, owner-operator accounting features, and ease of use. Rigbooks is noted for its straightforward UI, making it accessible for those who may not have extensive accounting or software experience. Rigbooks allows users to create and email invoices from existing trip records. However, it offers limited customization for invoices, such as adding a company logo or changing the color scheme.

The software enables manual expense logging with categorization options and the ability to set up recurring expenses. It tracks both fixed and variable costs but lacks the functionality to track the checking or credit card account used. Profit and loss reports are available and can be customized for multiple trucks, showing key financial metrics such as total loaded miles and revenue per truck. Rigbooks supports IFTA compliance by tracking mileage per jurisdiction and providing detailed information for tax reporting.

Best for Small Fleets:
Rigbooks

Rigbooks: Trip Summary
Rigbooks: Your Trips
Rigbooks: Dashboard
Rigbooks: Fuel Purchases
What We Like
Free for the first 30 days
Limited invoicing customization
Multiple users praised the customer support
What We Don’t Like
Requires special pricing for fleets over 10 trucks
Limited invoicing customization
Overview
Price Range: $
Starting Price: $19/month
Client OS: Web
Deployment: Cloud Hosted

6 AXON - Best Payroll Functionality

Why we chose it: We picked AXON for its payroll functionality, tailored specifically to meet the complex needs of the trucking industry. The system helps simplify compensating drivers, office staff, and other personnel across different pay structures.

AXON’s payroll system handles various compensation models, including mileage-based pay for drivers, hourly wages for office staff, and salary-based compensation for management. It also syncs with dispatch and operations modules. This integration automatically calculates driver pay based on completed trips, distance covered, or hours logged. Overall, AXON streamlines payroll operations, from timesheet verification to fund disbursement.

Best Payroll Functionality:
AXON Trucking Software

AXON Trucking Software: Receivable Report
AXON Trucking Software: Orders
AXON Trucking Software: Orders Ready to be Invoiced Report
AXON Trucking Software: Trailers
What We Like
24/7 real-time satellite tracking
Designed for transportation industry
Fully integrated management systems
What We Don’t Like
Difficult to import excel files
No quarterly tax option
Overview
Price Range: $$$
Client OS: Windows, Web
Deployment: Cloud or On-Premises

What is Trucking Accounting Software?

Trucking accounting software combines back-office bookkeeping functionality with industry-specific features necessary for fleet management. In particular, the accounting services cover invoice processing, receipt generation, and general expense management. With software, trucking companies can also balance accounts payables and receivables in a general ledger to ensure their financial statements add up.

Sometimes part of larger transportation management software (TMS), standalone trucking accounting systems are often more practical solutions for small fleets of Qualified Motor Vehicles (QMV). However, these business accounting systems can fulfill the specific needs of independent owner-operators, carriers, and fleets of all sizes.

Trucking Software Features

  • Income and expense tracking: Gain visibility into the costs associated with each service or project by keeping records of when and how expenses were incurred
  • Accounts payable (AP): Build a general ledger managing money owed by your trucking organization to creditors
  • Accounts receivable (AR): Automate the cash flow and funds owed to your business for goods or services provided; handle various forms of payment, including credit card
  • Invoice management: Generate accurate invoices to send to customers, then use various communication methods to perform follow-up when payment is due
  • Payroll: Manage all elements of executing employee compensation, including wage calculation, check printing or direct deposit, and payroll tax management.
  • Mileage tracking: Get real-time details on truck and vehicle mileage, by specific load or through each state
  • Fuel purchase recording: Track fuel purchase and truck mileage to receive proper tax reimbursement or other compensation
  • Bank reconciliation: Import your bank records to auto-match against accounting records
  • Profit and loss statements: Make accurate reports detailing any profit or loss your company makes
  • International Fuel Tax Agreement (IFTA) reports: Correctly file IFTA reports to meet tax compliance requirements
TruckLogics Dashboard
TruckLogics’ dashboard shows open invoices, upcoming maintenance, and active loads and dispatches.

Best Trucking Accounting Software Benefits

Business owners utilizing trucking accounting software can streamline back-office operations and enjoy many more benefits:

Streamline Billing and Invoicing

For your fleet to make money, you need to get paid on time and in full. Yet many clients drag their feet and draw out the billing process as long as possible. With accounting software, you can ensure accuracy when sending itemized invoices to your customers, showing exactly what they owe and why. The clearer you are about mileage and fuel purchases, the harder it will be for customers to debate the cost.

Trucking accounting software also provides tools for expense reporting. Whatever costs your fleet encounters, you can keep track for potential reimbursement or repayment. By paying close attention to your profit and loss statements, you can find better ways to make money. For example, you may realize certain routes or loads are not as profitable as they should be and make adjustments to increase your bottom line.

Meet IFTA Compliance

Filing International Fuel Tax Agreement (IFTA) reports for interstate or international trucking jobs can take time. First, you must create the necessary fuel and mileage reports for your fleet. Throughout the entire process, you need to track receipts, manage mileage logs, and match fuel to taxes in each state or province. Streamline your IFTA reporting by using software to automate the process each fiscal quarter so that you can focus on other elements of fleet management.

Tax reporting gets more difficult if you have to figure out importing rules. Fortunately, trucking accounting software can automate most tax filing based on your relevant financial data and base jurisdiction. Maintaining a general ledger allows you to monitor all your profit and loss reports in real time to avoid expensive surprises during tax time. And mobile apps on iOS and Android devices can make it easier for you and drivers alike to hold onto receipts on the go.

Accurate Driver Pay

Paying trucking staff is not always easy. While in-office personnel can be paid in person regularly, truckers might be on the road when payday rolls around. Manage your payroll with trucking accounting software to address the often complex process of paying drivers. For instance, you can implement direct deposit so your drivers get paid on time no matter where they are.

Truck driver pay errors happen all the time, especially when you’re trying to balance different pay scales based on mileage and loads. Many drivers forget to include important reimbursement details on their trip reports. Too many mistakes can lead to high turnover and staff shortages. Optimize your payroll with trucking accounting software that accounts for mile-by-mile expenses, loads, and other driver settlements.

Q7 Accounting Checks
Q7 manages carrier and driver pay processes and supports various pay methods.

Can You Use QuickBooks for a Trucking Company

QuickBooks Online is a popular accounting software for all types of businesses, even with trucking companies, thanks to its low pricing and easy-to-use features for building financial reports and balance sheets. A separate trucking module is available at an additional cost, including tools for owner-operators and carriers. However, without this extra module, QuickBooks lacks the industry-specific functionality of standalone trucking accounting solutions.

Trucking Accounting Compared to TMS

Along with QuickBooks, transportation management systems (TMS) are a popular alternative for standalone software. TMS helps transportation companies handle all their accounting needs, including invoice reconciliation and other general accounting tasks, in addition to freight billing and auditing. Unlike trucking-specific software packages, TMS addresses the needs of the entire transportation industry, not just trucking, by offering customized functionality to help the supply chain move across land, sea, and sky.

In some circumstances, it may be better for your trucking business to invest in separate software for your TMS, trucking, and accounting systems. This will come down to what best fits your budget and operating needs.

Trucking Accounting Software Pricing

In general, SaaS prices range from $19 per month up to $235 per month. Some plans charge per user or include a set amount, anywhere from one to 25, limiting who can use the system at any given time. There may be separate types of user accounts to differentiate between back-end workers and drivers on the road.

Price differences will also depend on the size of your fleet. You can save considerably more on software just by operating a small fleet, though some plans offer discounts for enterprise-level trucking operations. Others require a minimum number of qualified motor vehicles (QMV) per fleet.

Sage Intacct Financial Reports
Customize financial reports in Sage Intacct, like profit and loss and balance sheet summary and detail.

All Products

No products found
TruckLogics Screenshot

TruckLogics

★★★★★
★★★★★
(1)
TruckLogics is a trucking software that provides quick and easy dispatching, one-click invoice generation, and offers an integrated mobile app for drivers and managers. It offers a variety of features, including dispatch management, scheduling, driver settlements, trip logs, billing, and invoicing, all accessible in one place. A simple chart of accounts provides a view of income and expenses. The solution also offers scheduled maintenance notifications to manage the health of an entire fleet.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$26.95/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Sage Intacct Screenshot

Sage Intacct

★★★★★
★★★★★
(46)
Sage Intacct is a browser-based, GAAP-compliant financial management software system. It features multi-entity financial reporting, customizable reports, and a user-friendly interface. The AICPA has endorsed the platform as a “preferred provider of financial management application.”
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$8,580/year
Client OS
Web
Deployment
Cloud Hosted
Rigbooks Screenshot

Rigbooks

★★★★★
★★★★★
(2)
Rigbooks is an owner/operator trucking software that lets fleet managers choose the most profitable loads by recording cost per mile, profit per mile, and average miles traveled. It offers trucking management tools like order and dispatch management, equipment maintenance, and IFTA tracking and reporting. Other key features include intuitive invoicing, comprehensive expense management, and profit & loss reports that can be customized for multiple trucks.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$19/month
Client OS
Web
Deployment
Cloud Hosted
Zoho Books Screenshot

Zoho Books

★★★★★
★★★★★
(6)
Zoho Books is a popular alternative to QuickBooks Online. It’s a cloud-based accounting software that offers accounts receivables and payables functionality. It lets you manage your financials and banking, create reports, and automate your sales and purchasing workflows.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$15/month
Client OS
Web
Deployment
Cloud Hosted
Q7 Trucking Software Screenshot
Q7, developed by Frontline Software Technology, is a trucking management system that integrates fleet management and dispatch operations with accounting functions, including accounts payable, accounts receivable, and banking. This software also offers integration of full-fledged double-entry bookkeeping with specialized trucking features, and custom features like a mileage interface can be added for an additional fee. Q7 is available both as a locally installed program and a cloud version, offering flexibility in access. An in-house mobile app allows drivers to see trip details while on-the-go.
Client OS
Windows
Deployment
On-Premises
AXON Trucking Software Screenshot

AXON Trucking Software

★★★★★
★★★★★
(2)
Axon Trucking Software is a versatile management tool designed for the transportation industry, catering to businesses of various sizes. It offers both cloud-based and on-premise solutions, focusing on streamlining fleet operations, including maintenance, dispatching, billing, and fleet accounting. Key functionalities include equipment mapping for asset tracking, proximity alerts, KPI monitoring, barcode scanning, invoicing, and warehouse management. Additionally, the software is equipped with an International Fuel Tax Agreement (IFTA) calculator for efficient mileage tracking and financial reporting, supporting business intelligence tools for comprehensive data management.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows, Web
Deployment
Cloud or On-Premises
TruckingOffice Screenshot

TruckingOffice

★★★★★
★★★★★
(2)
TruckingOffice is a versatile software tailored for trucking businesses, offering key features like IFTA reporting, dispatch and invoicing, and driver management. It provides in load planning and tracking, equipment maintenance management, and driver settlements, making it a comprehensive tool for trucking operations. Additionally, its integration with PC*MILER for premium routing and FileSafe for document management enhances its functionality.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
Tailwind Screenshot

Tailwind

★★★★★
★★★★★
(14)
Tailwind is a fleet management software. Key features include automated BOLs, effective load and cost management, and responsive customer support. Its affordability and tailored features make it a good fit for smaller operations seeking to improve efficiency without the need for complex or expensive software​​.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$99/user/month
Client OS
Web
Deployment
Cloud Hosted
Multiview Screenshot

Multiview

★★★★★
★★★★★
(3)
Multiview is an ERP software designed to enhance financial operations. Its key features include advanced financial consolidation, customizable reporting, and integrated budgeting and forecasting. Multiview offers customizable dashboards, data export to Excel, and advanced drill-down capabilities to enhance audit efficiency and data transparency.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows
Deployment
Cloud or On-Premises
QuickBooks Online Screenshot

QuickBooks Online

★★★★★
★★★★★
(58)
QuickBooks Online is the most popular financial software on the market. This cloud-based accounting solution enables tracking of sales and expenses, generating estimates, customer management, and seamless collaboration with external accountants.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$30/month
Client OS
Web
Deployment
Cloud Hosted
RouteTech Screenshot

RouteTech

RouteTech supports the operations of companies that require commission accounting, route planning and scheduling. The main modules are commission accounting (A/R and A/P), service (Billable and Route), route planning (dynamic and static), Inventory (multi-warehouse with accounting synchronization), Global Positioning System (with dispatch and field close), CRM (with site surveys and deal sheets), Sales (POS, service and distribution), Secure customer web sites, Resource planning and scheduling
Client OS
Windows
Striven Screenshot

Striven

★★★★★
★★★★★
(9)
Striven is a cloud-based ERP software that enhances productivity and collaboration by integrating various business management tools into one platform, including accounting, CRM, project management, HR, and inventory management.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/user/month
Client OS
Web
Deployment
Cloud Hosted
Truckn Pro Screenshot

Truckn Pro

★★★★★
★★★★★
(1)
Truckn Pro is a trucking accounting software for owner operators and small fleets. The software comes with access on 2 computers (one laptop on the road and one home desktop) ran on Windows only. There is no monthly fees or hidden costs to operate Truckn Pro. Company Drivers; Lease Owner Operators; Basic Features; and Does not include Invoice, Document Scanning, Emailing. Lease Operators; Owner Operators; Invoicing; IFTA Info. Report; Document Scanning; and Emailing. Small Fleet Owners; Drivers
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$79 (perpetual license)
Client OS
Windows
Deployment
On-Premises
Paradigm Transportation Suite (PTS) Screenshot

Paradigm Transportation Suite (PTS)

PTS captures all the data recorded by drivers on charter, contract or internal trips including accounting of driver advances and expenses, fuel purchases by state, daily mileage by state and type of travel and payroll information. PTS utilizes a robust Crystal Reporting engine and Microsoft Reporting Services to produce powerful reports with user-defined search criteria; Compile data for effortless IFTA Reporting; Manage on-site fuel tank and pump meter readings; and Capture payroll data and
Client OS
Windows
FreshBooks Screenshot

FreshBooks

★★★★★
★★★★★
(5)
FreshBooks is well-recognized in the accounting world and stands as a competitor to QuickBooks Online. It’s a simple cloud accounting software that allows you to invoice clients, track expenses, and accept payments.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$19/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Truckers Helper Screenshot

Truckers Helper

The Truckers Helper offers accounting, dispatch, fuel taxes, log checking, maintenance & more. Whether your a Driver, an Owner/Operator or a Small Fleet The Truckers Helper has a version to suit your needs. The Truckers Helper, Trucking Software by Truckers, For Truckers is now available. For drivers our trucking software offers Trip Reporting, Settlement Reconciliation, a electronic log book which will validates your logs and an address book to keep directions to customers. For the
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$29.95/month
Client OS
Windows
Deployment
Cloud or On-Premises
Envision Accounting Screenshot

Envision Accounting

Envision Accounting software is the very next step for forward-looking companies who have outgrown their current accounting software or who are looking for a smarter approach to financial, operational and resource management. It’s a comprehensive accounting package that fully integrates all the financial tracking mechanisms you require with the analytic tools you need to make important executive decisions. Addressing the unique needs of small to medium-sized project-based businesses Envision
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$149/month
Client OS
Web
Deployment
Cloud Hosted
SAWIN Pro Screenshot

SAWIN Pro

SAWIN Pro includes functions for service dispatch, accounts receivable, accounts payable, sales and marketing, counter sales, purchasing and inventory, job costing, payroll, and wireless capabilities. The industry standard in a Service Dispatch System which manages Call Booking, Dispatching, Client Equipment and Service Contracts and interfaces to Payroll, Inventory, Accounting, Contracting and Job Cost; An Accounting System which includes General Ledger, Accounts Receivable, Accounts Payable
Client OS
Windows
Nova Screenshot

Nova

★★★★★
★★★★★
(2)
Nova provides a Complete Transportation Management System (TMS) Solution. Full Truckload, LTL, Intermodal, brokerage, etc. This software provides a full dispatch, accounting, invoicing, imaging, equipment maintenance, vehicle maintenance, EDI, ELD integrations, etc. Here are the key features provided by Nova Truckload Software: Accounts Payable; Accounts Receivable; Driver Settlements; General Ledger; Payroll; and Purchase Orders. There are also advanced features including: ColorVision Dispatch
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$200/month
Client OS
Windows, Web
Deployment
On-Premises
Degama Trucking Software Screenshot

Degama Trucking Software

Degama Trucking Software (also known as Degama Dynamic Transportation Management System, or DTMS) is an integrated trucking software used by carriers. The solution provides dispatch and operations that includes accounting, to become a complete transportation ERP software. Order Management; Mobile Dispatch; Freight Barcode Scanning; Dispatch; Fleet Maintenance; Accounting; Document Management; EDI; Tracking and Tracing; ACE and ACI Compatibility; and Driver/Broker Settlements.
Client OS
Windows
Deployment
On-Premises

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free recommendations that meet your exact requirements.

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