Subcontractor software is a collection of industry-specific applications for electricians, plumbers, carpenters, roofers, HVAC technicians, and other independent construction workers. As opposed to general contractor software, this solution lets subcontractors control projects from sourcing the bid to taking the job to depositing the final invoice.
As a specialty contractor, you’ll often have to deal with construction companies, general contractors, and other subcontractors on most of the jobs you take. Management software can keep all your different communications in order so you know who sent an invoice, who received a bid, and which employees have their latest pay stub.
When you’re working out in the field, Cloud-based construction software can streamline communications between on-site work and your office headquarters.
Here are some of the main benefits of subcontractor software:
When you work for a general contractor, you’re often dependent on learning job details from their offices. They are responsible for telling you the job’s RFIs, so you better have a clear channel of communication to avoid discrepancies. Project management software has tools for organizing documents like work orders, proposals, and invoices between multiple parties.
If multiple subcontractors are working the same job, you can use management software to communicate between all the different team members. Web-based applications keep you in contact even when you’re out on the jobsite.
Human error is one of the main causes for inaccurate estimates during the bid process. And the construction industry already has razor thin margins. Lower the risks of a costly mistake by double-checking your work with a job costing software application. Just plug in all the numbers for labor, material, equipment, and additional subcontractors to get a final project cost.
Once you have all the numbers you can generate a custom proposal using the same software. No copy/pasting between spreadsheets and word processors! You can even use a mobile app to create new bids on a current jobsite. Then manage all your bids from your phone or tablet without having to stop into the office.
Finally, use your estimating and job costing historical data for long-term budgeting and forecasting on upcoming bids. The data you track with a cloud-based option is accessible from any mobile device in real-time so you can stay on top of all your proposals.
Small delays can add up fast during construction jobs. One hassle is getting all workers to show up on time, especially if people forget to check the posted schedule each day. Or maybe the general contractor forgot to print off the newest schedule in the first place, leaving your team unsure about when they’re next coming in. Mobile scheduling applications let workers check their schedules from their phones wherever they are.
Some general contractors hire out to multiple subcontractors on a single job. If you’re handling HVAC and there are different companies handling electrical work and plumbing, you need an easy way to keep scheduling between all parties organized. After all, you can’t get started until those other contractors are done. Project tracking modules can keep everyone on the same schedule by sending out reminders to the entire team.
Digital timesheets make it easy to track your own workers when it’s time to handle payroll. Your team and punch in or out with online timecards so you get a 100% accurate log of hours.
Subscription rates for subcontractor software starts at $7 per month on a per user basis. More expensive plans reach $169 per month per user. The varying costs usually comes down to scale: a lower cost is usually for a single-app like an estimating software, more expensive software may be a full ERP business suite. Some softwares allow annual payments instead of monthly ones, resulting in a single payment of $999 per year, roughly 12 payments of $84. Setup fees, training, and implementation will add to the initial costs.
Perpetual license fees begin at $3,000. As with subscription plans, this does not cover implementation or training. Technical support and updates for these software solutions are usually covered for a certain amount of time after initial installation.
Subcontractors face a few unique problems on the job:
The biggest downside of working as a subcontractor is having to depend on general contractors, third-party project managers, or construction companies for work. And if they mess up a job they can leave you high and dry.
The good news? You’ll have records of any bids you submitted to them which you can prove you did your due diligence. And you can use subcontracting software to keep track of which construction businesses to avoid in the future.
Every bid you make needs to contain the right information before you submit. If you forget to include overtime estimates or equipment requirements, your proposal could be tossed out and the job lost. Yet every construction business you encounter will have their own ideas about what’s “required” for the bid process. A generator module can make a custom bid with all the required fields so you don’t miss any vital information.
Relying on general contractors for work means you have to go through them for job information. Your request for RFIs can go ignored for weeks, leaving you scrambling to create an accurate bid. With a bid generator you can plug in what information you have and save the document in-progress. Once the RFI comes in you simply fill in the remaining fields and send it off. You’ll have a faster turnaround time than your competitors who can’t start their proposal until they have all the information.
Another big mistake subcontractors make is chasing after a big project which isn’t feasible for your business. A job costing application can show you from the start whether a job is too big to turn a profit so you can move on to better opportunities.