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BS/1

An accounting software system designed by Davis Business Systems.
Questions about BS/1? Call (800) 827-1151 and talk to a software expert now.

BS/1 Professional is an integrated time billing and accounting system. Accounts Payable, Accounts Receivable, General Ledger, Inventory, Time Billing, and Sales Analysis.

Client projects/jobs are tracked by priority and due date. Project leaders may be assigned to jobs and the tasks which make up the jobs may be assigned to general employees.

Features Include:

  • Time is billed against the tasks which make up a job. The hourly rate charged is based on the “task type” or an optional custom rate for the task.
  • Multi-currency features facilitate selling and purchasing internationally. Payables and receivables are tracked separately for each currency. Also the GL system shows revenue and expenses converted from foreign currency to domestic currency, so you can trade in multiple currencies while your books remain in domestic currency.
  • Taxes are very flexible to facilitate VAT, GST, PST, HST, etc. in various countries.
  • Invoices and checks may be handwritten or computer printed.
  • User-defined financial statements can be created through a simple set-up process. GL account balances can be viewed on screen with drill-down to original source transactions.
  • An integrated dialer is linked to customers, invoices, etc. plus email and browser links.
  • The system comes with sample data to provide a quick overview of it’s capabilities and there is an optional Getting Started wizard to assist with entering initial live data. The wizard sets up common GL accounts which can later be changed, deleted, or added to.
  • BS/1 Professional has a very simple and intuitive interface, suitable for use by non-accountants while powerful enough to satisfy experienced accountants.
  • Multi-company. Multi-user. Client/server available. Delphi source code is available royalty-free for Paradox, DBISAM, and Advantage databases.

BS/1 Professional - Accounts Payable

The Accounts Payable system tracks vendor invoices and payments.

  • Multi-currency and multi-bank
  • No monthly closing required
  • Calculates due and discount dates
  • Intelligent Payment Management maximizes cash flow
  • Handwritten or computer printed cheques
  • Tracks reconciled and void cheques
  • Open Payables Report
  • Delphi source code available royalty-free

When setting up vendors you specify the currency, thereby setting the currency for their invoices. The Open Payables Report and Accounts Payable Invoices Screen allow currency selection, so you can see how much you owe in each currency. You set up at least one bank account for each currency. The Bank Book shows transactions and balances for each bank account.

The accounts payable software assigns the (default) due date for each invoice based on the vendor’s terms. Intelligent Payment Management is facilitated by an option to “AutoCreate” cheques for all invoices due for a selected currency. These may later be modified or deleted. Cheques can be computer printed or hand-written. The system allows reconciliation of cheques returned from the bank and tracking of void cheques.

An integrated phone dialer is available by right-clicking on vendors, invoices, or cheques.

Accounts Payable data is passed to the General Ledger software automatically via Journal Vouchers with expenses converted from foreign currency to domestic currency. You can trade globally in multiple currencies while your books remain in domestic currency.

BS/1 Professional - Accounts Receivable

The Accounts Receivable system tracks customer invoices and payments.

  • Multi-currency and multi-tax
  • No monthly closing required
  • Handles Cdn, US, UK and other taxes
  • Handwritten or computer printed invoices
  • Open item cash receipts
  • Aged Trial Balance and AR Statements
  • Delphi source code available royalty-free

When setting up customers you specify the currency, thereby setting the currency for their invoices. The Aged Trial Balance Report and Accounts Receivable Invoices Screen allow currency selection, so you can see how much is owed to you in each currency. You set up at least one bank account for each currency. The Bank Book shows transactions and balances for each bank account.

Accounts receivable invoices are not purged when fully paid, but are instead retained for sales analysis reporting. Sales taxes are calculated automatically and are very flexible to facilitate VAT, GST, PST, HST, etc. in various countries. Accounts receivable invoices can be computer printed or hand-written. Invoices print on plain paper to facilitate faxing and to avoid the expense of pre-printed forms.

The “open item” method is used to apply payments against specific invoices. Adjustments, discounts, and write-offs can be entered when entering the payment info.

An integrated phone dialer is available by right-clicking on customers, invoices, or payments.

Accounts receivable data is passed to the General Ledger software automatically via Journal Vouchers with revenues converted from foreign currency to domestic currency. You can trade globally in multiple currencies while your books remain in domestic currency.

BS/1 Professional - General Ledger

The General Ledger system tracks budget and actual financial data to produce financial statements such as an Income Statement and Balance Sheet, the Trial Balance Report, General Ledger Report, GL Totals Screen, GL History Screen, and the Bank Book.

  • No monthly closing required
  • Sample chart of accounts and journal voucher examples
  • Automatic reversing journal entries
  • On-line drill-down to source document
  • Budget with optional graphical entry
  • Complete year-end processing
  • User-defined Financial Stmts, Trial Balance, and General Ledger Report
  • Delphi source code available royalty-free

Data is passed to the general ledger from the AP and AR automatically via Journal Vouchers with expenses and revenues converted from foreign currency to domestic currency. You can trade globally in multiple currencies while your books remain in domestic currency.

Data is keyed directly to the general ledger via Journal Vouchers to record

  • Initial entry of general ledger opening balances
  • Bank charges and interest
  • Depreciation
  • Corrections and adjustments to previous general ledger transactions
  • Purchase of foreign currency
  • Foreign currency AP, AR, and bank balances conversion to domestic currency.

Year-end closing entries for the general ledger are generated by the software.

BS/1 Professional - Inventory

The Inventory system tracks inventory stock levels and costing.

  • Multi-warehouse and multi-currency
  • No monthly closing required
  • Weighted average cost or standard cost
  • On-line drill-down to source document
  • Inventory Value Report and Perpetual Inventory Report
  • Delphi source code available royalty-free

Inventory is received via receipts and depleted via sales. Warehouse transfers, physical count corrections, and reduction of inventory due to spoilage/breakage, theft and samples, etc. are entered via adjustments.

BS/1 Professional - Time Billing

The Time Billing software tracks jobs and time. Invoicing data is passed to the AR system for printing and further processing.

  • Track jobs by due date or priority, by customer
  • Optionally assign jobs to project leaders and job tasks to employees
  • Maintain detailed notes on jobs and tasks
  • Filter jobs by customer, project leader, priority, etc
  • Assign billing rate by task type with the ability to override
  • Stopwatch Timer for easy time entry
  • Time Calculator to convert time to decimal for accurate billing
  • Job status report, employee and customer billing reports
  • Delphi source code available royalty-free

When setting up jobs you specify the customer, details of the job including estimated price, maximum price, or fixed price, and whether the customer has given authorization to proceed.

When setting up each task within a job you specify the task type (links to rate table), description, due date, and any notes pertaining to the task. You may assign a task to an employee, enter the estimated hours, and override the task type billing rate if applicable.

Each employee’s time is entered by selecting the customer, job, and task. Time can be entered via the built-in Stopwatch Timer, in real time. Or from time sheets using the Time Calculator to convert start/stop times to decimal hours.

Create invoices by selecting a specific customer or all customers, a specific job or all jobs, and a selected cut-off date.

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