ExpenseWatch

With ExpenseWatch from Nexonia, you gain complete visibility and control over organizational spending and empower your employees to spend with confidence. Accessed online through your Web browser, you have the flexibility to automate expense reporting, purchasing and payable invoices individually, or you can subscribe to all three modules to create a fully integrated spend management system.

No matter your role–expense report and purchasing submitter, approver or finance/company executive–ExpenseWatch puts you in control over how money is spent in your organization.

As an expense report submitter and purchaser of goods and services, you easily create the documents you need online. Integrations with credit card charges, travel itineraries, company catalogs, and more, allow you to quickly populate expense reports and purchase requests. The mobile app makes it easy to add expense items and attach receipts to expense reports on the fly. Plus, you can see if spending is within policy as you go so you can stay in compliance.

As an approver/manager, everything is at your fingertips so you can quickly make informed approval decisions. You can easily see how expense reports, purchasing requests and invoices impact monthly and yearly budgets.

If you are a finance or company executive, you have complete visibility into all company spending–what’s been paid, and the purchases, invoices and expense reports waiting to be approved or paid. At any moment, you can see all spending and make intelligent decisions because you know exactly how spending will impact your bottom line.

ExpenseWatch is by your side with implementation, training and support for all users to ensure your success. All of this capability is available for one low annual subscription, with no added usage charges.

ExpenseWatch seamlessly integrates with your accounting system so you won’t have to manually re-key any information. As a result, you create an end-to-end system to control, reduce and report on all company spending from when requests are made through to payments and posting of approved transactions into your accounting system, empowering your company to spend with confidence.

Video Overview

Expense Reports

ExpenseWatch Expense Reports transforms time-consuming and costly manual expense reporting into a comprehensive expense management system. Everything is managed electronically, from expense report creation through to reimbursements, reducing or eliminating the need for paper. Business expenses from credit cards and travel booking programs can be uploaded onto expense reports, and cash, mileage and other expenses sent in via a smartphone, speeding report creation.

Payable Invoices

ExpenseWatch Payable Invoices allows finance departments to electronically process and manage the piles of invoices received each month. Online invoices are easily created whether or not a purchase order was generated. Items are added by selecting from uploaded credit card data, a purchase order, packing list or a product catalog.

Purchasing

Most small and mid-sized companies rely on time-consuming and costly paper-based processes to manage purchasing. ExpenseWatch Purchasing automates the entire purchasing process, from creating purchase requisitions and purchase orders to approving and reconciling invoices. With Purchasing, you can search a catalog of products, link up with vendors in your purchasing network, add items to your shopping cart, create recurring orders, attach pricing quotes, and more.