The Best Trucking Accounting Software

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TruckingOffice Screenshot

TruckingOffice

★★★★★
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(2)
TruckingOffice is designed for owner operators and fleet builders to increase revenue, create invoices faster, and get on top of your transportation equipment repairs. The primary benefits of TruckingOffice include Organization; Increased Profits; and Anywhere access. TruckingOffice will let you manage both dispatches and expenses in one unified solution. It will ensure your invoices are always followed up on and your customers are paying you what is owed. The software will track your drivers
Price Range
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Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
TruckLogics Screenshot

TruckLogics

★★★★★
★★★★★
(1)
TruckLogics is a trucking software that provides quick and easy disaptching, one-click invoice generation, and offers an integrated mobile app for drivers and managers. A simple chart of accounts provides a view of income and expenses. The solution also offers scheduled maintenance notifications to manage the health of your entire fleet. TruckLogics offers the capabilities for a number of use cases, including: Trucking Dispatch System: Plan, create, and notify with one unified solution.; Driver
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Starting Price
$26.95/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Rigbooks Screenshot

Rigbooks

★★★★★
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(2)
Rigbooks is an owner/operator trucking software that lets you choose the most profitable loads by recording cost per mile, profit per mile, and average miles traveled. Rigbooks lets you get a better view at your bottom line by tracking your expenses, which means you no longer need to keep your receipts. Come tax time, you’ll be fully prepared to record your business expenses and determine the true cost of the loads you’ve been working. Rigbooks is designed with truckers in mind and centers
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Starting Price
$19/month
Client OS
Web
Deployment
Cloud Hosted
Tailwind Screenshot

Tailwind

★★★★★
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(14)
Tailwind is an all-in-one transportation management software that has all the features needed by freight brokerage, carrier, moving and storage, and freight forwarding companies. It helps small to midsize trucking companies and freight brokerages organize their business to improve profitability. @youtube It has many features that are not offered by other software dispatch programs, such as Live Phone Support, Remote Connectivity, and Multiple Currencies (CAD and USD). Tailwind is also much more
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Starting Price
$99/user/month
Client OS
Web
Deployment
Cloud Hosted
Sage Intacct Screenshot

Sage Intacct

★★★★★
★★★★★
(46)
Sage Intacct is a browser-based, GAAP-compliant financial management software system. It features multi-entity financial reporting, customizable reports, and a user-friendly interface. The AICPA has endorsed the platform as a “preferred provider of financial management application.”
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Starting Price
$8,580/year
Client OS
Web
Deployment
Cloud Hosted
Multiview Screenshot

Multiview

★★★★★
★★★★★
(3)
For organizations seeking a solution that easily conforms to their existing operations, Multiview offers a flexible, integrated suite of financial solutions. With Multiview , companies gain superior visibility over corporate data, creating a more effective and efficient organization while still controlling costs; Multiview is one of the most robust yet affordable solutions in the market. The highly scalable, sophisticated solution includes 18 fully integrated modules that can be deployed in a
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Client OS
Windows
Deployment
Cloud or On-Premises
QuickBooks Online Screenshot

QuickBooks Online

★★★★★
★★★★★
(44)
QuickBooks Online is the most popular financial software on the market. This cloud-based accounting solution enables tracking of sales and expenses, generating estimates, customer management, and seamless collaboration with external accountants.
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Starting Price
$30/month
Client OS
Web
Deployment
Cloud Hosted
RouteTech Screenshot

RouteTech

RouteTech supports the operations of companies that require commission accounting, route planning and scheduling. The main modules are commission accounting (A/R and A/P), service (Billable and Route), route planning (dynamic and static), Inventory (multi-warehouse with accounting synchronization), Global Positioning System (with dispatch and field close), CRM (with site surveys and deal sheets), Sales (POS, service and distribution), Secure customer web sites, Resource planning and scheduling
Client OS
Windows
Striven Screenshot

Striven

★★★★★
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(9)
Striven is a cloud-based ERP software that enhances productivity and collaboration by integrating various business management tools into one platform, including accounting, CRM, project management, HR, and inventory management.
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Starting Price
$35/user/month
Client OS
Web
Deployment
Cloud Hosted
Truckn Pro Screenshot

Truckn Pro

★★★★★
★★★★★
(1)
Truckn Pro is a trucking accounting software for owner operators and small fleets. The software comes with access on 2 computers (one laptop on the road and one home desktop) ran on Windows only. There is no monthly fees or hidden costs to operate Truckn Pro. Company Drivers; Lease Owner Operators; Basic Features; and Does not include Invoice, Document Scanning, Emailing. Lease Operators; Owner Operators; Invoicing; IFTA Info. Report; Document Scanning; and Emailing. Small Fleet Owners; Drivers
Price Range
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Starting Price
$79 (perpetual license)
Client OS
Windows
Deployment
On-Premises
Paradigm Transportation Suite (PTS) Screenshot

Paradigm Transportation Suite (PTS)

PTS captures all the data recorded by drivers on charter, contract or internal trips including accounting of driver advances and expenses, fuel purchases by state, daily mileage by state and type of travel and payroll information. PTS utilizes a robust Crystal Reporting engine and Microsoft Reporting Services to produce powerful reports with user-defined search criteria; Compile data for effortless IFTA Reporting; Manage on-site fuel tank and pump meter readings; and Capture payroll data and
Client OS
Windows
FreshBooks Screenshot

FreshBooks

★★★★★
★★★★★
(5)
FreshBooks is well-recognized in the accounting world and stands as a competitor to QuickBooks Online. It’s a simple cloud accounting software that allows you to invoice clients, track expenses, and accept payments.
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Starting Price
$15/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Truckers Helper Screenshot
The Truckers Helper offers accounting, dispatch, fuel taxes, log checking, maintenance & more. Whether your a Driver, an Owner/Operator or a Small Fleet The Truckers Helper has a version to suit your needs. The Truckers Helper, Trucking Software by Truckers, For Truckers is now available. For drivers our trucking software offers Trip Reporting, Settlement Reconciliation, a electronic log book which will validates your logs and an address book to keep directions to customers. For the
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Starting Price
$29.95/month
Client OS
Windows
Deployment
Cloud or On-Premises
Envision Accounting Screenshot

Envision Accounting

Envision Accounting software is the very next step for forward-looking companies who have outgrown their current accounting software or who are looking for a smarter approach to financial, operational and resource management. It’s a comprehensive accounting package that fully integrates all the financial tracking mechanisms you require with the analytic tools you need to make important executive decisions. Addressing the unique needs of small to medium-sized project-based businesses Envision
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Starting Price
$149/month
Client OS
Web
Deployment
Cloud Hosted
SAWIN Pro Screenshot
SAWIN Pro includes functions for service dispatch, accounts receivable, accounts payable, sales and marketing, counter sales, purchasing and inventory, job costing, payroll, and wireless capabilities. The industry standard in a Service Dispatch System which manages Call Booking, Dispatching, Client Equipment and Service Contracts and interfaces to Payroll, Inventory, Accounting, Contracting and Job Cost; An Accounting System which includes General Ledger, Accounts Receivable, Accounts Payable
Client OS
Windows
Nova Screenshot

Nova

★★★★★
★★★★★
(2)
Nova provides a Complete Transportation Management System (TMS) Solution. Full Truckload, LTL, Intermodal, brokerage, etc. This software provides a full dispatch, accounting, invoicing, imaging, equipment maintenance, vehicle maintenance, EDI, ELD integrations, etc. Here are the key features provided by Nova Truckload Software: Accounts Payable; Accounts Receivable; Driver Settlements; General Ledger; Payroll; and Purchase Orders. There are also advanced features including: ColorVision Dispatch
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Starting Price
$200/month
Client OS
Windows, Web
Deployment
On-Premises
AXON Trucking Software Screenshot

AXON Trucking Software

★★★★★
★★★★★
(2)
Axon Trucking Software is a versatile management tool designed for the transportation industry, catering to businesses of various sizes. It offers both cloud-based and on-premise solutions, focusing on streamlining fleet operations, including maintenance, dispatching, billing, and fleet accounting. Key functionalities include equipment mapping for asset tracking, proximity alerts, KPI monitoring, barcode scanning, invoicing, and warehouse management. Additionally, the software is equipped with an International Fuel Tax Agreement (IFTA) calculator for efficient mileage tracking and financial reporting, supporting business intelligence tools for comprehensive data management.
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Client OS
Windows, Web
Deployment
Cloud or On-Premises
Degama Trucking Software Screenshot

Degama Trucking Software

Degama Trucking Software (also known as Degama Dynamic Transportation Management System, or DTMS) is an integrated trucking software used by carriers. The solution provides dispatch and operations that includes accounting, to become a complete transportation ERP software. Order Management; Mobile Dispatch; Freight Barcode Scanning; Dispatch; Fleet Maintenance; Accounting; Document Management; EDI; Tracking and Tracing; ACE and ACI Compatibility; and Driver/Broker Settlements.
Client OS
Windows
Deployment
On-Premises
NetSuite ERP Screenshot

NetSuite ERP

★★★★★
★★★★★
(25)
Oracle’s NetSuite is well-known in the ERP world for its customization and scalability. It’s a multi-tenant ERP software supporting finance, operations, sales, service, and HR needs.
Price Range
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Starting Price
$99/user/month
Client OS
Web
Deployment
Cloud Hosted
ProTransport Screenshot
ProTransport is an all-in-one trucking software that provides accounting, routing and dispatch management, fleet maintenance, and more. The solution helps combine the operations of your business into one unified system to better look at your performance and aid in decision making. Petty Cash; Accounts Receivable; Accounts Payable; Billing; Profit/Loss Statements; Productivity; Cost Analysis; and Revenue Control. Live Dispatch Board; Integrated GPS; Two-way text messaging; and Scheduling.
Client OS
Windows, Web
Deployment
On-Premises

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Buyer’s Guide

What is Trucking Accounting Software?

Trucking accounting software combines back-office bookkeeping functionality with industry-specific features necessary for fleet management. In particular, the accounting services cover invoice processing, receipt generation, and general expense management. With software, trucking companies can also balance accounts payables and receivables in a general ledger to ensure their financial statements add up.

Sometimes part of larger transportation management software (TMS), standalone trucking accounting systems are often more practical solutions for small fleets of Qualified Motor Vehicles (QMV). However, these business accounting systems are capable of fulfilling the specific needs of independent owner-operators, carriers, and fleets of all sizes.

Trucking Software Functionality

  • Income and expense tracking: Gain visibility into the costs associated with each service or project by keeping records of when and how expenses were incurred
  • Accounts payable (AP): Build a general ledger managing money owed by your trucking organization to creditors
  • Accounts receivable (AR): Automate the cash flow and funds owed to your business for goods or services provided; handle various forms of payment, including credit card
  • Invoice management: Generate accurate invoices to send to customers, then use various communication methods to perform follow-up when payment is due
  • Payroll: Manage all elements of executing employee compensation, including wage calculation, check printing or direct deposit, and payroll tax management.
  • Mileage tracking: Get real-time details on truck and vehicle mileage, by specific load or through each state
  • Fuel purchase recording: Track fuel purchase and truck mileage to receive proper tax reimbursement or other compensation
  • Bank reconciliation: Import your bank records to auto-match against accounting records
  • Profit and loss statements: Make accurate reports detailing any profit or loss your company makes
  • International Fuel Tax Agreement (IFTA) reports: Correctly file IFTA reports to meet tax compliance requirements

Best Trucking Accounting Software Benefits

Business owners utilizing a trucking accounting software can streamline back-office operations and enjoy many more benefits:

Streamline Billing and Invoicing

In order for your fleet to make money, you need to get paid on time and in full. Yet many clients drag their feet and draw out the billing process as long as possible. With accounting software, you can ensure accuracy when sending itemized invoices to your customers showing exactly what they owe and why. The clearer you are about mileage and fuel purchases, the harder it will be for customers to debate the cost.

Trucking accounting software also provides tools for expense reporting. Whatever costs your fleet encounters, you can keep track for potential reimbursement or repayment. By paying close attention to your profit and loss statements, you can find better ways to make money. For example, you may realize certain routes or loads are not as profitable as they should be and make adjustments to increase your bottom line.

Meet IFTA Compliance

Filing International Fuel Tax Agreement (IFTA) reports for interstate or international trucking jobs can take time. To start, you first need to create the necessary fuel and mileage reports for your fleet. Throughout the entire process you need to track receipts, manage mileage logs, match fuel to taxes in each state or province. Streamline your IFTA reporting by using software to automate the process each fiscal quarter so you can focus on other elements of fleet management.

Tax reporting gets more difficult if you have to figure out importing rules. Fortunately, trucking accounting software can automate most of your tax filing based on your relevant financial data and base jurisdiction. By maintaining a general ledger, you can keep an eye on all your profit and loss reports in real-time to avoid expensive surprises during tax time. And mobile apps on iOS and Android devices can make it easier for you and drivers alike to hold onto receipts on-the-go. No more digging for lost stacks of loose receipts in a truck cab or lock box!

Accurate Driver Pay

Paying trucking staff is not always easy. While in-office personnel can be paid in-person on a regular schedule, truckers might be on the road when payday rolls around. Manage your payroll with trucking accounting software to address the often complex process of paying drivers. For instance, you can implement direct deposit so your drivers get paid on time no matter where they are.

Truck driver pay errors happen all the time, especially when you’re trying to balance different pay scales based on mileage and loads. Not to mention plenty of drivers can forget to include important reimbursement details on their trip reports. Too many mistakes can lead to high turnover and staff shortages. Optimize your payroll with trucking accounting software which can account for mile-by-mile expenses, loads, and other driver settlements.

Can You Use QuickBooks for a Trucking Company

QuickBooks Online is a popular accounting software for all types of businesses, even with trucking companies, thanks to its low pricing and easy-to-use features for building financial reports and balance sheets. There is a separate Trucking module, available at an additional cost, which includes tools for owner-operators and carriers. However, without this extra module, QuickBooks lacks the industry-specific functionality of standalone trucking accounting solutions.

Trucking Accounting Compared to TMS

Along with QuickBooks, transportation management systems (TMS) are a popular alternative for standalone software. TMS helps transportation companies take care of all their accounting needs, including invoice reconciliation and other general accounting tasks in addition to freight billing and auditing. Unlike trucking-specific software packages, TMS addresses the needs of the entire transportation industry, not just trucking, by offering customized functionality to help the supply chain move across land, sea, and sky.

In some circumstances, it may be better for your trucking business to invest in separate software for your TMS, trucking, and accounting systems. This will come down to what best fits your budget and operating needs.

Trucking Accounting Software Pricing

Price differences will depend on the size of your fleet as well. You can save considerably more on software just by operating a small fleet, though some plans offer discounts for enterprise-level trucking operations. Others require a minimum number of qualified motor vehicles (QMV) per fleet. In general, SaaS prices range from $19 per month up to $235 per month. Some plans charge per user or include a set amount, anywhere from one to 25, limiting who can use the system at any given time. There may be separate types of user accounts to differentiate between back-end workers and drivers on the road.