Trucking Accounting Software

Get the best trucking accounting software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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TruckingOffice Screenshot

TruckingOffice

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(2)
TruckingOffice is designed for owner operators and fleet builders to increase revenue, create invoices faster, and get on top of your transportation equipment repairs. The primary benefits of TruckingOffice include Organization; Increased Profits; and…
Price Range
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Starting Price
$20/month
Client OS
Web
Deployment
Cloud Hosted
TruckLogics Screenshot

TruckLogics

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(1)
TruckLogics is a trucking software that provides quick and easy disaptching, one-click invoice generation, and offers an integrated mobile app for drivers and managers. A simple chart of accounts provides a view of income and expenses. The solution also…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$26.95/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Rigbooks Screenshot

Rigbooks

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(2)
Rigbooks is an owner/operator trucking software that lets you choose the most profitable loads by recording cost per mile, profit per mile, and average miles traveled. Rigbooks lets you get a better view at your bottom line by tracking your expenses…
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Starting Price
$19/month
Client OS
Web
Deployment
Cloud Hosted
Tailwind Screenshot

Tailwind

★★★★★
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(13)
Tailwind is an all-in-one transportation management software that has all the features needed by freight brokerage, carrier, moving and storage, and freight forwarding companies. It helps small to midsize trucking companies and freight brokerages organize…
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   $     $     $     $     $   
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Starting Price
$99/user/month
Client OS
Web
Deployment
Cloud Hosted
Sage Intacct Screenshot

Sage Intacct

★★★★★
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(46)
Sage Intacct is a web-based, SaaS accounting and financial management software system designed for use by small and mid-size organizations. Sage Intacct was built by finance professionals, for finance professionals, providing powerful automation of…
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   $     $     $     $     $   
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Client OS
Web
Deployment
Cloud Hosted
Multiview Screenshot

Multiview

★★★★★
★★★★★
(2)
For organizations seeking a solution that easily conforms to their existing operations, Multiview offers a flexible, integrated suite of financial solutions. With Multiview , companies gain superior visibility over corporate data, creating a more…
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   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows
Deployment
Cloud or On-Premises
QuickBooks Online Screenshot

QuickBooks Online

★★★★★
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(30)
QuickBooks Online is the most flexible accounting software solutions to link multiple users and locations to their business finances-anytime, anywhere. It has the accounting functionality of QuickBooks desktop software, but instead of installing it on a…
Price Range
   $     $     $     $     $   
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Starting Price
$15/month
Client OS
Web
Deployment
Cloud Hosted
RouteTech Screenshot

RouteTech

RouteTech supports the operations of companies that require commission accounting, route planning and scheduling. The main modules are commission accounting (A/R and A/P), service (Billable and Route), route planning (dynamic and static), Inventory…
Client OS
Windows
Deployment
Cloud Hosted
Striven Screenshot

Striven

★★★★★
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(6)
Striven is a business management software providing all-in-one functionality for your CRM, operations management, accounting, and human resource needs. Striven acts as a cloud ERP solution to give you all tools necessary to run your business. Striven has…
Price Range
   $     $     $     $     $   
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Starting Price
$20/user/month
Client OS
Web
Deployment
Cloud Hosted
Truckn Pro Screenshot

Truckn Pro

★★★★★
★★★★★
(1)
Truckn Pro is a trucking accounting software for owner operators and small fleets. The software comes with access on 2 computers (one laptop on the road and one home desktop) ran on Windows only. There is no monthly fees or hidden costs to operate Truckn…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$79 (perpetual license)
Client OS
Windows
Deployment
On-Premises
Paradigm Transportation Suite (PTS) Screenshot
PTS captures all the data recorded by drivers on charter, contract or internal trips including accounting of driver advances and expenses, fuel purchases by state, daily mileage by state and type of travel and payroll information. PTS utilizes a robust…
Client OS
Windows
Deployment
On-Premises
FreshBooks Screenshot

FreshBooks

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(5)
FreshBooks is a cloud accounting solution designed for freelancers and small business owners. It is a simple and intuitive solution, so accounting isn’t intimidating. Create professional invoices, capture your expenses and track your time towards…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$15/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Truckers Helper Screenshot
The Truckers Helper offers accounting, dispatch, fuel taxes, log checking, maintenance & more. Whether your a Driver, an Owner/Operator or a Small Fleet The Truckers Helper has a version to suit your needs. The Truckers Helper, Trucking Software by…
Price Range
   $     $     $     $     $   
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Starting Price
$29.95/month
Client OS
Windows
Deployment
Cloud or On-Premises
Envision Accounting Screenshot

Envision Accounting

Envision Accounting software is the very next step for forward-looking companies who have outgrown their current accounting software or who are looking for a smarter approach to financial, operational and resource management. It’s a comprehensive…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$149/month
Client OS
Web
Deployment
Cloud Hosted
SAWIN Pro Screenshot
SAWIN Pro includes functions for service dispatch, accounts receivable, accounts payable, sales and marketing, counter sales, purchasing and inventory, job costing, payroll, and wireless capabilities. The industry standard in a Service Dispatch System…
Client OS
Windows
Deployment
Cloud Hosted
Nova Screenshot

Nova

★★★★★
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(2)
Nova provides a Complete Transportation Management System (TMS) Solution. Full Truckload, LTL, Intermodal, brokerage, etc. This software provides a full dispatch, accounting, invoicing, imaging, equipment maintenance, vehicle maintenance, EDI, ELD…
Price Range
   $     $     $     $     $   
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Starting Price
$200/month
Client OS
Web, Windows
Deployment
On-Premises
AXON Screenshot
The best trucking company software packages on the market today are “integrated” systems. That means that the programs are linked together. When you add an invoice to your invoicing program, it updates the records in your Accounts Receivable system. The…
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   $     $     $     $     $   
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Client OS
Web, Windows
Deployment
Cloud or On-Premises
Degama Trucking Software Screenshot

Degama Trucking Software

Degama Trucking Software (also known as Degama Dynamic Transportation Management System, or DTMS) is an integrated trucking software used by carriers. The solution provides dispatch and operations that includes accounting, to become a complete…
Client OS
Windows
Deployment
On-Premises
NetSuite ERP Screenshot

NetSuite ERP

★★★★★
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(16)
NetSuite ERP is a cloud-based, developer-hosted, cloud ERP software platform offered on a software-as-a-service (SaaS) basis. NetSuite advertises its ERP solution as “the world’s most deployed cloud ERP” solution. NetSuite ERP is used by over 40,000…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$99/user/month
Client OS
Web
Deployment
Cloud Hosted
ProTransport Screenshot
ProTransport is an all-in-one trucking software that provides accounting, routing and dispatch management, fleet maintenance, and more. The solution helps combine the operations of your business into one unified system to better look at your performance…
Client OS
Web, Windows
Deployment
On-Premises

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Trucking Accounting Software Buyer’s Guide

What is Trucking Accounting Software?

Trucking accounting software combines back-office bookkeeping functionality with industry-specific features necessary for fleet management. In particular, the accounting services cover invoice processing, receipt generation, and general expense management. With software, trucking companies can also balance accounts payables and receivables in a general ledger to ensure their financial statements add up.

Sometimes part of larger transportation management software (TMS), standalone trucking accounting systems are often more practical solutions for small fleets of Qualified Motor Vehicles (QMV). However, these business accounting systems are capable of fulfilling the specific needs of independent owner-operators, carriers, and fleets of all sizes.

Trucking Software Functionality

  • Income and expense tracking: Gain visibility into the costs associated with each service or project by keeping records of when and how expenses were incurred
  • Accounts payable (AP): Build a general ledger managing money owed by your trucking organization to creditors
  • Accounts receivable (AR): Automate the cash flow and funds owed to your business for goods or services provided; handle various forms of payment, including credit card
  • Invoice management: Generate accurate invoices to send to customers, then use various communication methods to perform follow-up when payment is due
  • Payroll: Manage all elements of executing employee compensation, including wage calculation, check printing or direct deposit, and payroll tax management.
  • Mileage tracking: Get real-time details on truck and vehicle mileage, by specific load or through each state
  • Fuel purchase recording: Track fuel purchase and truck mileage to receive proper tax reimbursement or other compensation
  • Bank reconciliation: Import your bank records to auto-match against accounting records
  • Profit and loss statements: Make accurate reports detailing any profit or loss your company makes
  • International Fuel Tax Agreement (IFTA) reports: Correctly file IFTA reports to meet tax compliance requirements

Best Trucking Accounting Software Benefits

Business owners utilizing a trucking accounting software can streamline back-office operations and enjoy many more benefits:

Streamline Billing and Invoicing

In order for your fleet to make money, you need to get paid on time and in full. Yet many clients drag their feet and draw out the billing process as long as possible. With accounting software, you can ensure accuracy when sending itemized invoices to your customers showing exactly what they owe and why. The clearer you are about mileage and fuel purchases, the harder it will be for customers to debate the cost.

Trucking accounting software also provides tools for expense reporting. Whatever costs your fleet encounters, you can keep track for potential reimbursement or repayment. By paying close attention to your profit and loss statements, you can find better ways to make money. For example, you may realize certain routes or loads are not as profitable as they should be and make adjustments to increase your bottom line.

Meet IFTA Compliance

Filing International Fuel Tax Agreement (IFTA) reports for interstate or international trucking jobs can take time. To start, you first need to create the necessary fuel and mileage reports for your fleet. Throughout the entire process you need to track receipts, manage mileage logs, match fuel to taxes in each state or province. Streamline your IFTA reporting by using software to automate the process each fiscal quarter so you can focus on other elements of fleet management.

Tax reporting gets more difficult if you have to figure out importing rules. Fortunately, trucking accounting software can automate most of your tax filing based on your relevant financial data and base jurisdiction. By maintaining a general ledger, you can keep an eye on all your profit and loss reports in real-time to avoid expensive surprises during tax time. And mobile apps on iOS and Android devices can make it easier for you and drivers alike to hold onto receipts on-the-go. No more digging for lost stacks of loose receipts in a truck cab or lock box!

Accurate Driver Pay

Paying trucking staff is not always easy. While in-office personnel can be paid in-person on a regular schedule, truckers might be on the road when payday rolls around. Manage your payroll with trucking accounting software to address the often complex process of paying drivers. For instance, you can implement direct deposit so your drivers get paid on time no matter where they are.

Truck driver pay errors happen all the time, especially when you’re trying to balance different pay scales based on mileage and loads. Not to mention plenty of drivers can forget to include important reimbursement details on their trip reports. Too many mistakes can lead to high turnover and staff shortages. Optimize your payroll with trucking accounting software which can account for mile-by-mile expenses, loads, and other driver settlements.

Can You Use QuickBooks for a Trucking Company

QuickBooks Online is a popular accounting software for all types of businesses, even with trucking companies, thanks to its low pricing and easy-to-use features for building financial reports and balance sheets. There is a separate Trucking module, available at an additional cost, which includes tools for owner-operators and carriers. However, without this extra module, QuickBooks lacks the industry-specific functionality of standalone trucking accounting solutions.

Trucking Accounting Compared to TMS

Along with QuickBooks, transportation management systems (TMS) are a popular alternative for standalone software. TMS helps transportation companies take care of all their accounting needs, including invoice reconciliation and other general accounting tasks in addition to freight billing and auditing. Unlike trucking-specific software packages, TMS addresses the needs of the entire transportation industry, not just trucking, by offering customized functionality to help the supply chain move across land, sea, and sky.

In some circumstances, it may be better for your trucking business to invest in separate software for your TMS, trucking, and accounting systems. This will come down to what best fits your budget and operating needs.

Trucking Accounting Software Pricing

Price differences will depend on the size of your fleet as well. You can save considerably more on software just by operating a small fleet, though some plans offer discounts for enterprise-level trucking operations. Others require a minimum number of qualified motor vehicles (QMV) per fleet. In general, SaaS prices range from $19 per month up to $235 per month. Some plans charge per user or include a set amount, anywhere from one to 25, limiting who can use the system at any given time. There may be separate types of user accounts to differentiate between back-end workers and drivers on the road.