Benefits Administration Software

Get the best benefits administration software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Paycor Screenshot
Paycor is a human capital management (HCM) software that provides cloud-based onboarding, HR, payroll, and timekeeping software capabilities. Paycor’s HCM platform modernizes every aspect of manage the people in your business, from the initial…
Client OS
Web
Deployment
Cloud Hosted
Benefitfocus Screenshot
Benefitfocus is a simple, seamless benefits platform designed for employers, brokers, and health plans. This software offers best-in-class data quality with on-time data exchange by an effective date. The Benefitplace Catalog lets you seamlessly integrate…
Client OS
Web, Windows, Linux, iOS, Android
Deployment
Cloud or On-Premises
Paylocity Screenshot
Paylocity is an online payroll and HCM solution. The single web-based platform helps you enhance employee engagement and makes running your business and it’s employees much easier. The solution can streamline payroll processes, automate daily HR tasks…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Ease Screenshot
Ease
Ease is a benefits administration and HR management software. With Ease, your company can say goodbye to paper enrollment forms and enjoy a faster way to get your clients online. This software allows employees to make better healthcare decisions and…
Client OS
Web
Deployment
Cloud Hosted
Gusto Screenshot
Gusto
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Gusto is an all-in-one HR, payroll, and benefits software solution used by over 100,000 small businesses. The software lets you seamlessly run payroll, manage insurance benefits & retirement contributions, track time & PTO, and manage employee schedules…
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Starting Price
$45/month
Client OS
Deployment
Cloud Hosted
Rippling Screenshot
Rippling is an all-in-one HR platform providing online payroll, benefits, and human resource management. The software helps unify employee data whether your business has 1 employee ot 1,000 employees. You can also manage the IT involved with managing…
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Starting Price
$7/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Zenefits Screenshot
Zenefits
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(2)
Zenefits is an HR software providing an integrated approach to HR, payroll, benefits, and time and scheduling. Zenefits helps streamline all things related to human capital management with their easy to use solution. Zenefits has the HR tools your…
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Starting Price
$8/month/employee
Client OS
Mac, Windows, iOS, Android
Deployment
Cloud Hosted
Namely Screenshot
Namely
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(3)
The Namely HR platform offers everything mid-sized businesses need to handle payroll, benefits, time tracking, and talent management. This software covers your essential HR needs and compliance requirements in one place. Recruit, onboard, and manage your…
Client OS
Web
Deployment
Cloud Hosted
15Five Screenshot
15Five is a continuous performance management software that generates high levels of performance by tapping into your employees. Your HR department and People Ops leaers will be able to create a company culture that lets your employees become the most…
Price Range
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Starting Price
$7/month/employee
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Workday HCM Screenshot
Workday HCM
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(2)
Workday Human Capital Management (HCM) provides you the tools necessary to plan, recruit, and develop talent within a single unified system. Workday HCM lets all your employees access the solution from any device they choose; whether desktop or a mobile…
Price Range
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Starting Price
$100/year/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
PlanSource Screenshot
PlanSource provides a flexible cloud-based software and services platform for benefits shopping, enrollment, billing, compliance, and administration. The solution helps your organization better manage it’s employee benefits and overall human capital…
Client OS
Web
Deployment
Cloud Hosted
Paychex Flex Screenshot
Paychex Flex is an online payroll software that provides quick and easy payroll processing. Paychex Flex is a cloud-based platform providing an integrated suite of services that manages payroll, reporting, and employee data. There is time and attendance…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
GoCo Onboarding Screenshot
GoCo Onboarding
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(2)
GoCo is an easy, paper-free new hire onboarding platform. This software automates your hiring and onboarding workflow so you can greet your next new-hire with a smile on the first day — instead of a stack of paperwork. By using GoCo’s employee onboarding…
Price Range
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Starting Price
$5/month/employee
Client OS
Web
Deployment
Cloud Hosted
BambooHR Screenshot
BambooHR
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(1)
BambooHR is a human resource software that lets you focus on the people in your organization from hiring, onboarding, preparing compensation, and improving their employee lifecycle. A single database helps you improve your organizatio but providing one…
Price Range
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Starting Price
$6.19/month/employee
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
ADP Payroll Solutions Screenshot
ADP Payroll Solutions offers a variety of solutions in accordance with your company size including: RUN Powered by ADP (For Small Businesses) and Features ;. ; ADP Workforce Now (For Medium & Large Businesses) and Features ;. ; ADP Vantage HCM (For…
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
UZIO Screenshot
Technologies change, but UZIO’s dedication to enabling businesses in the United States and perfecting their employee experience never will. UPLIFT YOUR HR & WORKFORCE MANAGEMENT WITH UZIO Are your HR administration, payroll processing, and benefits…
Client OS
Web, Windows, Android
Deployment
Cloud Hosted
isolved People Cloud Screenshot
isolved is an employee experience leader, providing intuitive, people-first HCM technology. Their solutions are delivered directly or through their partner network to more than five million employees and 145,000 employers — who use them every day to boost…
Client OS
Web
Deployment
Cloud Hosted
Arcoro Screenshot
Arcoro
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(9)
Arcoro offers a full suite of modular HR management solutions for high compliance industries to simplify workforce processes. With software for recruiting and onboarding, new hires are on-the-job faster and ready to meet goals early on. Performance…
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Starting Price
$4,000/year
Client OS
Web
Deployment
Cloud Hosted
Vista HRMS & Payroll Screenshot
Although a single integrated HRMS/Payroll system, Vista’s individual components can be deployed in phases according to your particular needs. Vista’s core components include human resources, benefits administration, recruitment, self-service, and payroll…
Client OS
Windows, Web
Deployment
Cloud Hosted
PeopleStrategy eHCM Screenshot
PeopleStrategy provides enterprise Cloud-based HCM solutions that enable employers to more effectively manage their Talent Acquisition, HCM, Payroll, Benefits, Workforce Management and Talent Management processes. PeopleStrategy’s eHCM solution suite…
Client OS
Web
Deployment
Cloud Hosted

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Benefits Administration Software Buyer’s Guide

Benefits are an important part of your company’s compensation package. For human resource (HR) personnel, managing different benefit packages for each employee can be incredibly time consuming. Fortunately, software can streamline the process so companies can offer more complex and competitive benefits packages to their employees.

What is Benefits Administration Software?

Benefits administration software allows small businesses, brokers, agencies, and HR departments to manage all employee benefits for their company’s full- and part-time employees, freelancers, and third-party contractors. In this situation, employee benefits may refer to special compensation and financial bonuses or insurance plans for healthcare, vision, or dental coverage.

Traditional benefit administration used to involve lots of spreadsheets and manually tracking employee performance. Sometimes covered by full-service HR software, benefits administration solutions are typically used by companies with multiple or customizable employee benefit packages. Self-service portals allow employees themselves to modify their benefit plans to fit their needs, freeing up your HR department to streamline other business processes.

Features of Benefits Administration Software

  • Dashboard: Create a custom dashboard for administrators, HR teams, or small business owners to manage all employee benefits
  • Self-service employee portal: Allow employees to access their own benefits packages and make changes through desktop or mobile apps
  • Talent management: Attract and develop new hires while motivating and retaining existing talent by offering ideal compensation deals
  • Performance management: Evaluate employee performance to ensure individuals and teams are aligned with organizational goals necessary to meet benefit requirements
  • Time tracking: Track employee work on select projects in real-time along with attendance and absences
  • Performance reward and/or discipline programs: Recognize employees who perform well while developing systems for handling employees who are struggling or not contributing to the bottom line
  • Reporting: Generate user-friendly reports on real-time employee engagement, performance, and other factors; measure the impact of applicable benefits on worker productivity
Paycor HCMS Software
Paycor HCMS provides an employee portal for managing benefits.

Best Benefits Administration Software Benefits

An independent benefits administration software provides many benefits to your company and employees alike. Improve your business or agency with:

Customizable Employee Benefits

Benefits packages are not one size fits all. Some employees prefer assets like stock options while others want more intangible benefits like paid vacation. The more benefits your company offers, the happier your employees will be. Yet without benefits administration software to manage them all, it can take entire HR teams to check employee enrollment and eligibility requirements. By utilizing a software system, a single benefits administrator for a small business can organize multiple benefit plans with ease.

Some of the most common benefits offered by companies include:

  • Paid time off (PTO)
  • Vacation or flex time
  • Paid or unpaid leave policies
  • Sabbaticals
  • Stock options

Any form of time off is generally considered a benefit, whether it’s paid or not. Just letting new hires know they will have the option of taking extended vacations or family leave without endangering their career prospects can be vastly reassuring during the onboarding process.

Insurance options generally cover:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Disability insurance
  • Life insurance

User-friendly software makes it easier to manage different health plans from a variety of insurance carriers. These might range from full healthcare coverage to shared Flexible Spending Accounts (FAS). Select which options are most affordable for your company and best for your employees.

Healthcare is a very important part of benefits packages, especially since US-based companies of a certain size are required to at least offer insurance plans according to the Affordable Care Act (ACA). And if an employee’s eligibility changes, you can use this software to get them started applying for COBRA coverage instead during open enrollment. Other countries often have their own healthcare plans and enrollment requirements which can be managed through benefits administration software.

Other popular options are:

  • Retirement plans (401(k))
  • Tuition reimbursement and student-loan repayment
  • Continuing education classes
  • Childcare service or special school enrollment rates
  • Travel compensation
  • Parking, commuter benefits, and fuel reimbursement
  • Relocation and housing stipends
  • Fitness programs and stipends

The exact benefits enrollment offered by your company will greatly depend on your industry and ideal workforce. For example, if your company wants to recruit the best talent and holds interviews with candidates from all over the country, relocation funding can help you make a successful deal. Software combined with applicant tracking tools can even show which prospects are willing to relocate or what other benefits they prefer, giving you an upper-hand when it’s time to make an offer.

ABenefitfocus Software
Personalize employee benefits with Benefitfocus.

Local and Federal Compliance

Benefits administration solutions are also valuable for companies by providing compliance guidelines for local, federal, and international employment regulations. Depending on where your company is located, you may be required by government agencies to offer certain benefits, like parental leave, healthcare, or overtime compensation. In the US, this can vary from state to state and there are obvious variations between different countries. Benefits administration software helps you manage compliance wherever your work is located.

Software automation helps benefits administrators keep up-to-date with the latest, changing regulations. For instance, many companies update their healthcare plans based on potential savings or new coverage requirements for employees. Benefits administration software helps you maintain ACA compliance when pricing out and selecting new health insurance.

Recruit and Retain Better Employees

Additionally, competitive benefit packages can draw in better employees to your business. For starters, you can reach a wider pool of candidates by clearly stating your existing benefits, like healthcare, on a job posting. Next, you can adapt your benefits to match new hire demands. Imagine a high-quality candidate mentions a desire for health insurance and paid family leave during their interview, something your company currently does not offer. Instead of losing them to another company, you can adapt your benefits plan to match their wants. By accommodating customizable benefits, you can secure the right candidate as your next new hire.

The same methodology applies to retaining your current employees. If you have multiple commuters who spend a lot of time on the road, you can offer them the ability to select fuel reimbursement as a benefit instead of paying for all of them to relocate. Otherwise, those employees may want to leave the company if they realize they are losing money driving into work every day. A benefits administrator or HR team with software can identify what current employees want most to stay satisfied with their current job. And these custom rewards programs can be developed in real-time to offer additional incentive to your best employees when encouragement is needed most.

Finally, self-service portals allow employees to manage their benefits themselves. If someone wants to modify their insurance, such as adding a new dependent to their plan, they can access the information without needing to meet with the HR department. Cloud-based benefits platforms with employee self-service features can give users access through desktop or mobile devices, wherever they are working.

Benefits Program Software Integration Options

Benefits administration functionality is often included with full-service HR software. Other popular integrations for better managing and rewarding your employees include:

All of these solutions can improve how you or your agency serves employees with the benefits they want and need. If you prefer to use one benefits administration system, there are some software packages which include add-ons which cover these services. Find the right combination of software for your HR operations or stick with a standalone benefits administration package to save money.