A full ERP system designed by dbc SMARTsoftware for agriculture/forestry/fishing/mining companies.
GrainSMART meets the needs of a broad spectrum of grain, oilseed and commodity related business activities: plant ingredient procurement, commodity purchases, sales, storage, merchandising and trading.
GrainSMART’s ability to integrate with corporate accounting systems, with electronic weigh scales (NTEP certified), with third party ticket imports, its complete user security, its independence from hardware, database and operating system and its scalability to hundreds of users make it the preferred choice for agribusiness.
A multi-company, multi-currency application, which is integrated to GrainSMART as well as a complete standalone A/P for non-commodity invoice recording and payment. You can choose by Location whether to use this A/P or export to a corporate A/P. The integrated aspect allows the user to select by location whether GrainSMART payments are to be made from the settlement, accrual processes or from this A/P. In both circumstances complete G/L distribution accompanies the transaction. Invoices not related to commodity trading can also be entered.
A multi-company, multi-currency application which is integrated to GrainSMART as well as being used as a complete standalone A/R for non-GrainSMART invoicing and payment receiving. You can choose by Location whether to use this A/R or continue to export to a corporate A/R. If integrated then sales advance settlements, advance voids, final settlements, voids, debit/credit memos (sent to A/R), storage/drying month-end invoices are updated real-time to the A/R complete with G/L distribution. A/R invoices not related to commodity trading can also be entered along with their G/L distribution.
Advances, final settlement, deferred settlements, simulated settlement, advance and settlement voids are available for tickets applied to purchase and sales contracts as well as ‘spot’ inbound and direct-ship tickets. Tickets can be ‘reversed’ from a final settlement instead of voiding the settlement in which case a debit/credit memo is created.
Settlements process all computations including: grade factor discount/premiums, with optional averaging, grade discounts, cross-applied product discounts/premiums, contract price adjustments, carry, contract multi-origin/destination freight differentials, ticket freight charges, drying, storage charges, discount schedule deduction/additions, DP charges, delayed payment premiums, up to three checkoff/levies, and three levels of tax (GST/VAT), including tax on checkoff levies. Manual adjustments are shown as well as Debit/Credit memos applied to this settlement.
Contracts can be for purchase, sale or other. The ‘other’ permits the setup of customer-owned storage types (with storage rates) as well as multiple company owned offsite storage facilities. All contract types: Flat priced, Basis, HTA, DP, Inter company, Open Storage, Warehouse Receipt, etc. are user defined with their own user setup, legal verbiage and numbering.
Pricing can be for the entire contract or in any increment; by pricing Unit-Of-Measure which may be different than the contracted UOM. Market Zone adjustments, which consist of accruals and workbacks break the Basis and Price down to Net Basis and Net Price for effective Brought-To-Market valuations. All pricing and MZ adjustments are multi-currency. Only commodities traded on a Futures Exchange require the entry of Futures/Basis/Option Month. The option month can be rolled by contract or batch rolled. All pricing activity automatically creates amendments. Carry, price adjustments, and freight differentials automatically calculate for settlement. ‘Settlement splits’ can be identified.
These programs are used by exporters/importers who buy/sell or incur liabilities in foreign currencies. Risk exposure to currency fluctuations can be controlled by hedging the currency with an F.E.C. typically taken out with a counter party such as a bank.
This suite of programs is a complete solution for Futures & Options. It permits the entry of a wide variety of futures and options trades such as; Day, Market, MOC, EFP (versus cash), Office Transfer, Spreads and others. Office Transfers are used for Central Hedge capability.
The main data entry program is the Trade Blotter. It relies on table setup, which permits multiple accounts for a Location, multiple commodities, brokerage firms, traders and commission rates by account. Trades may be cross-hedged for non-traded commodities as well as linked to cash contracts. Pricing up to 7 decimals permits trading in any commodity including currencies. A ‘filled’ trade automatically updates the Risk Position in real-time.
Designed as a multi-company/division/department G/L with single currency. The application permits multiple ‘(ID)entification’ centers or profit centers each with its own chart of accounts. Data can be both units and dollars on the same account with up to (13) user-defined periods for current year, previous year, budget, and model balances. Security is provided by user at the Id Center level as well as by program.
All Ticket Entry type requirements are available: Inbound Intransit, Inbound Unload, Outbound Loadout, Outbound Unload and Direct Ship. These require the recording of ticket information with application to contracts. Alternatively, for Merchandisers and other operations, the contract can be selected first and our suite of ‘Enter Vehicle’ programs provide similar functionality. Contract application is automatic.
Unique in the marketplace, the Inventory Costing application addresses the requirements of grain, commodity ingredients and non-commodities integrated completely into a single software module. Costing methods include Weighted Average, FIFO and Lot controlled products both at On-Site and Off-Site facilities.
These programs provide a logistics bridge between contracts and tickets. Orders can be entered and allocated against Sales/Offsite Storage contracts as well as Purchase/Offsite Storage contracts. This enables the user to record a customer’s order and schedule deliveries from a company location to a customer or an offsite storage facility to a customer or direct-ship from a supplier to a customer.
Real-time position management for both risk and physical inventory is based on transactions which are created whenever contracts are priced, increased, cancelled, washed, decreased, overfilled, closed with outstanding balances; tickets recorded as intransit inbounds, unloads, loadouts, direct-ship ticket applications to contracts, futures & delta adjusted options trades, as well as numerous other sources.
Like an iceberg, much of the Sales Analysis lies beneath the view of the observer. Sales transactions, which form the core of the application, are extracted from Sales Settlements. If Inventory Costing is also enabled these transactions include cost information as well as sales.
GrainSMART introduces a ‘mirror image’ concept: for each transaction relating to a Purchase contract there is a corresponding function for a Sales contract. This has led to a clean, easy to learn design in which purchase and sales contracts are created in the same window. Inbound and outbound tickets are applied to purchase and sales contracts using similar windows and function, direct ship tickets to both purchase and sales contracts and settlements can be either payments or invoices. Risk Position is updated real-time from all transaction types, which affect risk. Accruals are created from both purchase and sales transactions.
GrainSMART offers an internationally proven commodity trading solution. With installations in Canada, Australia, New Zealand and the United Kingdom, GrainSMART’s flexibility has been proven with respect to local taxes, international trading and hedging practices.
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