Hotel Accounting Software

Get the best hotel accounting software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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M3 Accounting Core Screenshot
M3 Accounting Core is a robust accounting and financial analysis platform for hotel owners, management teams, and general managers. M3 links your Properties and Corporate Office to a common site. Data is entered directly into…
Client OS
Web, Windows
Deployment
Cloud or On-Premises
Inn-Flow Accounting Screenshot
Inn-Flow Accounting
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Inn-Flow’s Accounting application allows hotel owners, CFOs, and general managers to manage back-office data. This system allows you to control business expenses and make informed financial decisions across multiple…
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Starting Price
$250/month
Client OS
Web
Deployment
Cloud Hosted
Smart Hotel Software Screenshot
Smart Hotel Software property management system, is a Windows based system that will specialize in managing your hotel or vacation property. The flexible configuration of the system allows you to manage multiple properties…
Client OS
Web, Windows
Deployment
Cloud or On-Premises
Hotel Data Screenshot
Hotel Data provides financial management, accounting, and human resources all in one cloud-based software solution. Hoteliers use Hotel Data to increase productivity and decrease operational costs. Daily Report: Instant MTD…
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Starting Price
$250/month
Client OS
Web
Deployment
Cloud Hosted
BPA Hotel & Property Management Screenshot
BPA Hotel & Property Management is a robust Hotel software system integrated with a complete business accounting software package “Business Plus Accounting”, as well as Retail Touch POS and Restaurant Touch POS systems. As a…
MyPMS Screenshot
BookingCenter provides Property and Hotel Management Software to the Hospitality industry (PMS). This includes both ‘cloud’ and Desktop software for Windows and Mac OS X - or a ‘Hybrid’ solution of cloud with a desktop…
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Starting Price
$50/month
Client OS
Windows, Mac, Web
Deployment
Cloud or On-Premises
ASI FrontDesk Screenshot
ASI Hospitality Suite is a comprehensive software system for management of Hotels and Motels. This class of solutions is often referred to as Property Management System (PMS). This full featured PMS system offers…
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Starting Price
$300 (perpetual license)
Client OS
Windows
Deployment
On-Premises
RoomKey PMS Screenshot
RoomKey PMS is a hosted property management system that’s not just catching up to the cloud trend. Since 2000, the RoomKey team has been perfecting a centralized, cloud-based data structure, with over 30 years of hotel…
Client OS
Web
Deployment
Cloud Hosted
GuestPoint Screenshot
GuestPoint is a complete property management system designed specifically for small and medium sized independent accommodation properties including hotels, motels, boutique inns, spas, resorts, back packers, hostels, mining…
Client OS
Web
Deployment
Cloud or On-Premises
mycloud Hospitality Screenshot
mycloud Hospitality
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mycloud Hospitality is a comprehensive cloud-based online hotel property management software which is reliable and secure to manage your hotel’s operations, like reservations, check-in, check-out, guest history, feedbacks…
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Starting Price
$50/month/unit
Client OS
Web
Deployment
Cloud Hosted
Sage Intacct Screenshot
Sage Intacct
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Sage Intacct is a web-based, SaaS accounting and financial management software system designed for use by small and mid-size organizations. Sage Intacct was built by finance professionals, for finance professionals, providing…
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Web
Deployment
Cloud Hosted
AccountsIQ Screenshot
AccountsIQ
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accountsIQ is a full featured multi-currency business and accounting software solution delivered as a pay per use service. It uses the latest technology to allow full collaboration across multiple businesses, at anytime from…
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Starting Price
$60/month
Client OS
Web
Deployment
Cloud Hosted
FreshBooks Screenshot
FreshBooks
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FreshBooks is a cloud accounting solution designed for freelancers and small business owners. It is a simple and intuitive solution, so accounting isn’t intimidating. Create professional invoices, capture your expenses and…
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Starting Price
$15/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
QuickBooks Online Screenshot
QuickBooks Online
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QuickBooks Online is the most flexible way to link multiple users and locations to their business finances-anytime, anywhere. It has the accounting functionality of QuickBooks desktop software, but instead of installing it on…
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Starting Price
$15/month
Client OS
Web
Deployment
Cloud Hosted
Xero Screenshot
Xero
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Xero is an online accounting solution for small businesses that is known for its ease of use. See your cashflow in real-time with online billing, banking and accounting. Just login anytime, anywhere. Free trial, pay nothing…
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Starting Price
$9/month
Client OS
Web
Deployment
Cloud Hosted
Zoho Books Screenshot
Zoho Books
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Zoho Books is an online accounting software that lets you manage your financials and banking, automate your sales and purchasing workflows, and even track time and create reports. Zoho Books includes accounting capabilities…
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Starting Price
$9/month
Client OS
Web
Deployment
Cloud Hosted
HansaWorld Enterprise Screenshot
At its core Enterprise offers the typical Enterprise Resource Planning (ERP) modules of accounts, order processing, stock, manufacturing and job costing. By offering a range of Customer Relationship Management (CRM) modules…
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Client OS
Android, Mac, Windows, iOS
Deployment
Cloud or On-Premises
Multiview Screenshot
Multiview
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For organizations seeking a solution that easily conforms to their existing operations, Multiview offers a flexible, integrated suite of financial solutions. With Multiview , companies gain superior visibility over corporate…
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Starting Price
$999/month/user
Client OS
Windows
Deployment
Cloud or On-Premises

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free hotel accounting software recommendations that meet your exact requirements.

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Hotel Accounting Software Buyer’s Guide

What is Hotel Accounting Software?

Hotel accounting software allows hoteliers to accurately track revenue and expenses to maintain a positive ROI and make better business decisions. The hotel industry sees a constant influx of new customers on a daily basis. This means hotel owners need to have a system in place to create many new invoices on a daily basis, as well as keep track of last-minute added services (i.e. room service) and incurred damages that need to be charged to the customer’s account. The system also needs to track the costs of complimentary items like travel-sized soaps and instant coffee.

Room rate calculation is also an important part of hotel accounting systems. Knowing the time of the week or time of year that will be in high demand for hotel stays helps hotel businesses adjust pricing as needed. The room prices can also be adjusted based on the amenities in a particular room; for example, rooms with king-size beds will be set higher than rooms with queen-size.

The accounting software also helps manage payroll. Hotel owners and general managers can track payroll by specific departments from housekeeping to front desk personnel, or individual employees. The system will track the number of hours worked to calculate wages, as well as provide tax calculation for your state and federal taxes.

Features of Hotel Accounting Software

  • Core Accounting: Track revenue and expenses with the accounts payable and accounts receivable modules. Keep financial records in the general ledger with the chart of accounts, financial statements, journal entries, and more.
  • Room Rate Calculation: Automate rate calculation and adjustments based on the day of the week and seasonality. Apply extra charges for room upgrades. Manage block rates for large groups.
  • Invoicing: Create invoices for scheduled stays, special event reservations, and charges for room damages.
  • Budgeting and Forecasting: Calculate cost per occupied room (CPOR) and generate budgeted vs. actual comparisons to create financial plans.
  • Financial Reporting: Create reports on financial data including profit and loss statements, cash flow statements, and balance sheets.
  • Payroll: Track wages for employees in various departments including front desk staff, back-office personnel, housekeepers, and chefs.

Benefits of Hotel Accounting Software

Some of the benefits of hotel accounting systems include:

Streamlined Billing and Invoicing

Hotel accounting software not only makes it easy to bill for a regular night’s stay, but also for extra services and special events. If your customers order room service or take stocked items from the minibar, these extras can be added to the final invoice at the end of the stay. Any damages that occurred or stolen items during the stay can also be added as additional charges for the customer.

Hotels that have conference rooms or other large spaces that can be rented out for special events also need to be invoiced appropriately. Not only do you need a system that tracks the cost of the rental space, but you also need to manage room rates for large parties. Customers with large groups can set up room blocks to lock in pricing for a set number of guests.

BPA Hotel Management Software
The guest reservation bill in BPA Hotel Property Management includes the confirmation number, guest contact information, the room type, rate information, duration of stay, and more.

Optimize Your Room Rates

The most optimal price of a hotel room will fluctuate depending on the season, day of the week, and ongoing events in the area. It’s important for hotel businesses to keep their pricing competitive–having pricing too high will drive customers to your competitors. Pricing too low will cost you money. Hotel accounting systems can analyze current rates of competitors and estimate the demand for hotel stays to help you determine the best pricing for your rooms.

The system will also keep track of room amenities to adjust pricing between the different rooms available in your hotel. Rooms with larger or more beds, whirlpools, or other extra amenities will automatically be a higher price than more basic rooms.

ASI FrontDesk Hotel Accounting Software
The Rate Criteria view in ASI FrontDesk breaks down room rates by room type, number of adults and pets, and the date.

Is QuickBooks a Hotel Accounting Software?

QuickBooks Online is a strong system for collecting basic accounting data, sending invoices, and tracking inventory. Small hotels that are outgrowing manual data entry methods often use QuickBooks to streamline income and expense tracking.

QuickBooks can also keep track of inventory items and the costs associated with those items. When the hotel supplies are running low, QuickBooks can also help generate purchase orders. Some inventory items that can be tracked include:

  • Complimentary Toiletries
  • Housekeeping Supplies
  • Ingredients for Food Service

Hotel management systems may not have strong accounting functionality, so they integrate with QuickBooks and other popular accounting systems to give you a more well-rounded solution. Some hotel POS systems will track the income from transactions, but won’t track your expenses. If you already have a hotel management solution that lacks in accounting, finding a compatible, generic accounting system like QuickBooks could be the best option.

What Does Your Hotel Business Need?

The right accounting software for your hotel business primarily depends on your functionality requirements and the size of your business.

  • Small Hotels: Hotel owners that run small inns or hotels with only a few rooms generally use generic accounting software like QuickBooks, Xero, or FreshBooks to track income and expenses. Small to midsize hotels that see a high customer turnover and manage many rooms in one location should consider an industry-specific solution. Hotel accounting software can be used to determine room rate changes and manage additional charges for add-on services and room upgrades.
  • Multi-Location Hotels: Large hotel chains with multiple locations need all-in-one hospitality management software. Hospitality software allows hoteliers to manage all business operations from one system. In addition to accounting, these systems also manage customers, inventory, reservations, events, housekeeping schedules, maintenance requests, and point of sale transactions across all locations.

Business intelligence tools are available in some advanced systems that allow hoteliers to estimate the demand for their hotels in any particular location. BI tools assist hotel owners with making important business decisions like increasing or decreasing room rates or hiring on seasonal staff. The system can factor in data from the prices of surrounding competitors, upcoming events, or seasonality.