Preventive Maintenance Software

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Hippo CMMS Screenshot
Hippo CMMS
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Hippo CMMS is a maintenance management software tool for organizations of all sizes. It is a SaaS solution which is quick and easy to implement. Hippo CMMS offers a customized interface which can be designed to suit users’ operational maintenance needs…
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Starting Price
$42/month
Client OS
Web
Deployment
Cloud Hosted
eMaint CMMS Screenshot
eMaint CMMS
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eMaintis a state-of-the-art CMMS system from Fluke Corporation that can be tailored to meet the exact specifications of any maintenance, facilities or operations department and saves companies valuable time and money by better organizing, planning and…
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Starting Price
$33/month/user
Client OS
Web
Deployment
Cloud Hosted
Fiix Software Screenshot
Fiix Software
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Fiix Inc. creates easy-to-use, intelligent maintenance management software that empowers businesses to organize their maintenance departments and turn data into actionable insights. Its innovative, multi-tenant cloud-based CMMS mobilizes the maintenance…
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Starting Price
$40/month/user
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
UpKeep Screenshot
UpKeep
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UpKeep is a CMMS software that provides strong mobile capabilities to ensure your technicians and maintenance teams are productive. UpKeeps mobile app provides work requests, inventory management, checklists, work orders, PM scheduling, and QR codes…
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Starting Price
$35/month/user
Client OS
Android, Web, iOS
Deployment
Cloud Hosted
MAPCON Screenshot
MAPCON
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MAPCON is a veteran in the computerized maintenance management software industry. The solution is easy to use, powerful, and priced right for your business. The user-friendly setup wizard can get your program up and running in 10 minutes. MAPCON CMMS can…
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Starting Price
$495 (perpetual license)
Client OS
iOS, Android, Web, Windows
Deployment
Cloud or On-Premises
Maintenance Care Screenshot
Maintenance Care
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Maintenance Care is a free CMMS maintenance management software for work orders, preventive maintenance, and assets. The solution offers three core pieces of functionality: Work Requests; Preventive Maintenance; and Asset Management. These tools combined…
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Starting Price
$75/month
Client OS
iOS, Web
Deployment
Cloud Hosted
Limble CMMS Screenshot
Limble CMMS
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Limble CMMS is a mobile first CMMS software designed to assist with maintenance by helping managers organize, automate, and streamline operations. Both desktop and mobile applications are available. Asset Tracking; Purchase and Inventory Tracking…
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Starting Price
$35/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
iMaint Screenshot
iMaint
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iMaint is an industry-leading computerized maintenance management software (CMMS)/enterprise asset management (EAM) solution that’s helped organizations resolve critical maintenance challenges, maximize ROI, enhance productivity, ensure compliance and…
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Starting Price
$60/month/user
Client OS
Windows, Web
Deployment
Cloud or On-Premises
MicroMain Screenshot
MicroMain
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MicroMain is a CMMS/EAM software that provides powerful, flexible, and easy to use maintenance management capabilities. The solution aims to increase your productivity, reduce downtime, and automate your maintenance operations. MicroMain helps you reduce…
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Starting Price
$89/month/user
Client OS
Web
Deployment
Cloud Hosted
TabWare Screenshot
TabWare
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TabWare is the leading CMMS / EAM solution for organizations of all sizes who want full functionality without the expense, resources and time other solutions demand. Designed by maintenance professionals for maintenance professionals, TabWare is proven to…
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Starting Price
$55/month/user
Client OS
Web
Deployment
Cloud or On-Premises
Q Ware CMMS Screenshot
C&S Companies’ Q Ware is a facilities management software that lets you mix and match a variety of computerized maintenacne mangement system (CMMS) software tools. These tools inlude work order management, preventive maintenance, inventory management…
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Starting Price
$90/month
Client OS
Web
Deployment
Cloud Hosted
Maintenance Pro Screenshot
Maintenance Pro is an asset maintenance software for facilities, plants, machinery, and more. It can handle preventive maintenance on any type of asset in any industry, and includes tools such as asset tracking, repair maintenance, history recording…
Client OS
Windows
Deployment
Cloud Hosted
MPulse Screenshot
MPulse Maintenance Software is an integrated asset maintenance management suite. The EAM/CMMS system is focused on the needs of facility management, tracks work orders and PM schedules, and provides advanced tools to keep your maintenance operation…
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Starting Price
$70/month/user
Client OS
Web
Deployment
Cloud Hosted
FaciliWorks 8i CMMS Screenshot
FaciliWorks 8i CMMS
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FaciliWorks CMMS (computerized maintenance management software) is work order and preventative maintenance software. FaciliWorks CMMS is powerful, easy to use, and affordable. Over 12,000 facilities worldwide have chosen FaciliWorks to: Maximize…
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Starting Price
$69/month/user
Client OS
Windows
Deployment
Cloud or On-Premises
ManagerPlus Screenshot
ManagerPlus
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ManagerPlus is an easy-to-use cloud-based maintenance management software for businesses of all sizes. They help link all aspects of your maintenance operations, from scheduled maintenance and work orders to parts inventory and purchasing. The software…
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Starting Price
$45/month/user
Client OS
Mac, Windows, iOS
Deployment
Cloud or On-Premises
PMXpert Screenshot
PMXpert
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PMXpert’s affordable, easy-to-use CMMS (computerized maintenance management software) helps you save money, prevent inventory shortages, and free up your time so that you can focus on important work, no matter what industry you’re in. Protect your…
Client OS
Windows
Deployment
On-Premises
simPRO Screenshot
simPRO
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simPRO is a powerful job management software solution created by trade contractors, for trade contractors. If your business struggles with quoting multi-stage projects, managing inventory, communicating with technicians, or any other areas of your…
Client OS
Web
Deployment
Cloud Hosted
Maxpanda Screenshot
Maxpanda
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Maxpanda is a cloud-based computerized maintenance management software (CMMS) designed to rid your business of ticketing systems and provide an organized approach to work order management. Centralize & Manage your entire maintenance management work-flow…
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Starting Price
$39/month
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
MaintSmart CMMS Screenshot
MaintSmart CMMS
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Help your maintenance workers to do their jobs even more effectively with the use of CMMS software by MaintSmart. MaintSmart is the only software that integrates reliability analysis (AMSAA military standard) into the PM system to provide optimized…
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Starting Price
$1,595/user (perpetual license)
Client OS
Windows
Deployment
Cloud or On-Premises
Infor CloudSuite EAM Screenshot
Infor CloudSuite EAM is a comprehensive enterprise asset management solution designed to digitize and optimize maintenance operations. The software lets you keep a constant watch on your asset condition and performance, evaluate data to find key trends…
Client OS
Web, Windows
Deployment
Cloud or On-Premises

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Preventive Maintenance Software Buyer’s Guide

What Is Preventive Maintenance Software?

Preventive maintenance software schedules routine maintenance tasks to reduce the risk of production errors, work injuries, and asset damage. This specialized type of maintenance management software helps automate the creation of schedules for maintenance before any problems have occurred. This is opposed to reactive maintenance, which is required once a machine or asset has already broken down or experience delays.

Procedures can be put into preventive maintenance software that helps establish maintenance routines and balance machine workloads to avoid overuse. Advanced capabilities such as predictive maintenance can scan equipment data for performance trends and condition-based monitoring, which will alert staff to expected issues.

Preventive maintenance software can be used by any organization that may require routine maintenance on equipment. This is common in the manufacturing industry, where machine downtime has a huge effect on how profitable an organization you can be. PM software can also be used by maintenance and repair organizations (MRO) that act as outsourced maintenance departments for businesses.

MicroMain Preventive Maintenance Software
Monitor your preventive maintenance work orders in MicroMain.

Features of Preventive Maintenance Software

  • Work Order Management: Create a trackable document identifying what work needs to be done and how it should be accomplished.
  • Maintenance Scheduling: Schedule maintenance resources to be used by, or at a specific date. Includes assembling needed information, personnel, materials, equipment, and more to ensure the job can be completed.
  • Reporting: Track key details about your maintenance activities, such as maintenance costs and preventive maintenance schedules. Analyze your repair processes to determine how effective they have been. Forecast when parts may need to be replaced.
  • Spare Parts Inventory: Maintain stock of vital supplies needed for your repair work. Manage inventory with barcodes, reduce parts from inventory when attached to work orders, and restock inventory with integrated purchase order capabilities.
  • Asset Location Tracking: Allow assets to be checked in and out and assign them to employees to ensure proper return. Locate assets on your shop floor for quick and prompt care. Manage the location of assets in real-time via passive RFID technology.
  • Purchasing: Issue orders for services and products by tracking all key order info in real-time including the vendor, purchase quantities, item or service purchased, delivery timeframes, payment terms, and costs.
PMXpert PM Schedule Preventive Maintenance Software
View your PM schedule in PMXpert.

Benefits of Preventive Maintenance Software

The top benefits of preventive maintenance programs will include preventing major repairs from occurring, reducing your overall maintenance costs, prevent delays to your production, and increase worker productivity. Some of the most noticeable benefits offered by a properly implemented system include:

Extend The Lifecycle Of Assets

Maintenance activities may be an expensive nuisance for some businesses, but it doesn’t compare to the cost of having to replace an asset. One of the most important reasons to implement preventive maintenance software is to extend the life of your assets. Being able to squeeze as much value as you can out of your equipment will ensure you see a return on investment of the original purchase of said equipment.

Since all maintenance issues will worsen with time, you want to attack problems as they arise. Better yet, you want to catch problems before they even occur. A preventive maintenance approach will help your maintenance staff develop a routine to ensure your assets are serviced on a regular basis, with limited interruption to their use on your shop floor.

The easiest way to decrease the lifespan of an asset is to be neglectful, not maintain proper maintenance, and only fix issues as they arise. A preventative maintenance management approach does require some time and money to be invested but will save money in the long run by not having to replace assets as frequently.

Maintenance Pro Asset Tracking Preventive Maintenance Software
View the due status of all your equipment assets in Maintenance Pro.

Prevent Delays By Stocking The Correct Spare Parts

In order to properly deal with preventative maintenance management activities within the organization, you need to start by controlling your spare parts inventory. This type of inventory shares similarities with normal inventory management, but differs in a number of ways. For an organization that requires a strong maintenance department, you may be doing yourself a disservice to keep your spare parts inventory included in your raw materials inventory that is used on the shop floor.

A preventive maintenance software with a strong spare parts inventory module will first help you understand your consumption of parts. In a reactive setting, repairs are unexpected, and you may never know if you have the needed parts on hand. A preventative approach will look at historical consumption or predictions based on manufacturer recommendations to help you better determine when parts may become faulty.

UpKeep Preventive Maintenance Software
The inventory control module within UpKeep.

Reduce Spare Parts Inventory Maintenance Costs

If your production floor becomes interrupted for even a few minutes, it can throw off the rhythm of your manufacturing processes. This is especially true if you have a piece of machinery that acts as a single point of failure. For example, if every piece of product being produced has to go through a specific checkpoint, and that checkpoint falters, you’re at a much greater time loss than if 1 machine (that you have 20 others of) needs to go down for repairs.

In the above scenario, you’ll also want to ensure you have the correct parts on-hand to correct the issue. Frequently requested spare parts should be kept plentiful, and major parts should be kept on hand for the unexpected breakdowns. More importantly, having needed parts on hand for preventative maintenance situations can ensure your routine checkups are all your business has to worry about.

In a pinch, some spare parts wholesalers and distributors may be willing to let your business come to an agreement on consignment inventory. They will store needed parts at their own location, and you can pay for parts consumed. This lets you worry less about having needed repair parts on-hand, without the stress of having to wait for a purchase order to be sent out, accepted, and fulfilled.

Types of Preventive Maintenance Software

Whether you are trying to repair current broken equipment or prevent breakdowns from occurring, there is maintenance software for you. The word “preventive” implies that preventive maintenance software is only used for preventive purposes. This is not always the case. However, all types of preventive maintenance software will help limit or eliminate completely the need for any sort of reactive maintenance and help your team budget dollars to keep your business running smoothly, rather than on costly repairs.

Computerized Maintenance Management Systems (CMMS)

This type of preventive maintenance software provides a large database of information about the entire organization’s maintenance operations. Computerized maintenance management systems, better known as CMMS software, helps track the upkeep of the assets and associated costs of the work with the ultimate goal of prolonging an asset’s lifespan at minimal expense.

CMMS software is thought to be some of the most advanced preventive maintenance software available, generally for larger companies with more complex maintenance needs. Because of this, you can rest easy knowing that purchasing a CMMS software means you’ll have your preventive maintenance needs covered.

Preventive maintenance is one of the core features provided in CMMS. This capability lets you schedule tasks based on meter readings, dates, or by setting up custom triggers. It will also let you view all current and future maintenance on an activity calendar.

Preventive maintenance is only one of the features offered by CMMS. Other modules include asset trackers, parts inventory, purchasing, and work order creation. Common assets tracked with CMMS software include facilities and buildings, equipment, vehicles, and machinery.

eMaint CMMS Preventive Maintenance Software
The preventative maintenance capability within eMaint CMMS.

Maintenance Management Software

Preventive maintenance software helps manage the maintenance of your business. By definition, this makes all preventive maintenance software a subset of maintenance management systems. So how do they differ?

If CMMS is for more advanced maintenance needs, then maintenance management software can be thought of as a tool that still meets your needs; just at a smaller scale. However, CMMS and maintenance management software will provide you with the same functionalities.

CMMS tends to market itself as a more complete option and has more enterprise levels available. Meanwhile, a software that markets itself as simply “maintenance management” may be looking to work with a smaller clientele. The needs of both sizes of companies are the same, but maintenance management options may focus more on a strong work order creation tool, spare parts inventory, and recording asset history.

Fiix Software Preventive Maintenance Software
Trigged scheduled maintenance activities within Fiix Software.

Work Order Software

One of the core features of any preventive maintenance software is the ability to create work orders. Likewise, work order software is a dedicated program for creating trackable documents that identify what work needs to be done and how it should be accomplished. Work orders can be created for both preventive maintenance scenarios (to prevent a problem from occurring) or as corrective maintenance (after a problem has arisen).

If preventive maintenance software includes the ability to create work orders, then why would you ever need to consider a standalone work order software? If a company already has an existing framework in place, such as a dedicated ERP software, companies may not be looking for a more robust maintenance management tool. Stand-alone work order software provides a simple way to create work orders, receive requests from your staff, and handling basic scheduling. However, if you are looking to ensure the operational health of your equipment (such as lowering the overall cost of maintenance), a CMMS software may be a better choice.

Maintenance Care Preventive Maintenance Software
An example work order in Maintenance Care.

Asset Tracking Software

At its core, an asset tracking software is simply about keeping tabs on the location of your company assets. A simple asset tracking software will monitor your organization’s assets, which usually include equipment, tools, and machinery. Information tracked usually includes asset information (such as a type), date of purchase, expected lifetime, warranty information, upkeep history, costs, and depreciation.

Since an asset tracking software does store data on expected lifetime, warranties, and upkeep history, the software is commonly used to help with work orders and maintenance schedules. If your business can keep track of the date an asset was last serviced, then you’ll be better prepared as to the next date that preventive maintenance actions should be completed to ensure it remains in top working condition.

Traceability Made Easy Asset List Preventive Maintenance Software
An asset list in Traceability Made Easy.

Enterprise Asset Management Software (EAM)

If your business desires a large volume of assets to be tracked across multiple departments and locations, you’ll want to look into an enterprise asset management solution. Also known as an EAM software, the main purpose is to not only manage the repairs of your assets, but also track their physical movement around your facilities, and keep strict records of the financial costs involved with current and past repairs.

While other types of preventive maintenance software can handle this, the enterprise part of EAM refers to the scope of assets being tracked. EAM software is used when assets are being tracked across multiple departments and locations, which will have an impact on every part of your business.

EAM software is usually thought to take preventive maintenance a step further, by including more extensive predictive maintenance capabilities. EAM software can collect data on how well your machines are operating towards pre-set conditions. Machinery falling below specific outputs can be brought to your maintenance staff’s attention.

AssetWorks EAM Preventive Maintenance Software
View asset details in AssetWorks EAM.
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