Work order software makes it easy to automate and streamline maintenance tasks, whether it’s checking an air filter or performing repairs on a valuable asset. For small businesses and startups, free work order software can provide major cost savings. A few of the best free options include MaintainX, UpKeep, and Fiix.
Learn more about what each of these free products has to offer:
7 Free Work Order Software Options
Here are the 7 best free work order software options available:
MaintainX, in addition to having a free Basic plan, offers a user-friendly interface, a native mobile app with all desktop features accessible, and a chat feature to enable real-time team collaboration.
The free plan is only for small teams and has limits on the amount of work orders active at any time.
UpKeep is a CMMS software designed to ensure technicians and maintenance teams are productive. The mobile app provides work requests, inventory management, checklists, work orders, PM scheduling, and QR codes.
The free version of UpKeep is focused on simplifying work order management. Upgrading to a paid plan will unlock a variety of features, such as inventory management and preemptive maintenance tools. Free accounts never expire and do not require a credit card to start.
3 Maintenance Care
Maintenance Care is another CMMS which covers the basics of creating and assigning work orders to users. The free version only allows users to create and assign tasks, as scheduling and reporting requires the paid versions to use.
In addition to the Always Free plan, Maintenance Care offers the more robust Work Order and Enterprise plans with unlimited users and expanded features.
Fiix Software is a full CMMS but the free version can act as a standalone work order software. Paid versions of this solution features mobile accessibility, customizable reporting options, and preventive maintenance scheduling.
The free plan is best for small teams, as users are limited. However, there are unlimited service requests.
5 FMX Essentials
The facility management software FMX offers a 100% free version called the Essentials Plan. Designed for facility managers, this solution has unlimited work order, asset/equipment records, and keeps a complete record of WO history.
A project management software, Wrike has a free plan intended for teams just getting started with their business. This basic software includes project and task management functionality along with an account-wide work schedule.
Storage space is limited to 2 GB per account, the same as the lowest cost paid plan. The free version still has an open ReSTful API and uses cloud storage platforms. Paid versions include more integration options, such as Salesforce, NetSuite, QuickBooks, and even Adobe Creative Cloud.
Smartsheet is a workflow management platform which can be used for making work orders. This solution is best for small teams, as users are limited to 2 editors. However, there are unlimited service requests. There are 100 automations per month and 500 mb is available as attachment storage. Users can log-in through Microsoft 365, Google Workspace, or Apple ID.
Paid plans offer additional editors, extra automations, and more attachment storage. Other paid features include user management, activity logs, and DocuSign integration.
What is Work Order Software?
Work order software creates trackable, virtual documents which detail what maintenance tasks are needed, who must perform it, and when it needs to be done. WO details can be customized with notes or images to provide additional context. Shared dashboards allow multiple users to see which orders are due to keep everyone on schedule.
The primary benefit of WO software is the ability to automate maintenance requests and communication. Rather than rely on spreadsheets or printed documents, keep all requests in one shared, online space. This makes it easier to share new maintenance tasks but also provides a convenient audit trail.
Another top benefit of standalone software is the cost. A full CMMS can be hundreds of dollars per month or thousands in upfront implementation fees. WO software can be significantly cheaper because it focuses only on core functionality rather than a bunch of extras. And, per this list, it can even be 100% free.
Almost every industry can use work order software, though a few have a particular need:
- Field services
- Government and public works
- Property and facilities management
Are Paid Plans Better?
Paying for work order software can provide some benefits, such as the ability to customize the solution to better fit your business needs. This could mean adding a scheduling module to alert technicians to when they get assigned a new task. Or it could include reporting features for reviewing maintenance performance over time. Other paid plans allow for more users and storage.
These free options are great for startups and small businesses, though as companies grow they often can benefit from these additional features. Find which solution is best for your business needs by reviewing top-rated work order software.