Work order software makes it easy to automate and streamline maintenance tasks, whether it’s checking an air filter or performing repairs on a valuable asset. For small businesses and startups, free work order software can provide major cost savings. A few of the best free options include MaintainX, UpKeep, and Fiix.

Featured Products

MaintainX
MaintainX Screenshot
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Maintenance Care
Maintenance Care Screenshot
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$100/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
What We Like
Asset management
Dashboard reporting
Instant notifications
What We Don’t Like
Android app not as robust as iOS app
Limited flexibility in user permission settings
Mobile app only available in premium version
UpKeep
UpKeep Screenshot
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$45/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
What We Like
At-a-glance view for individual technicians to view tasks
Compatible with iOS and Android
Detailed work order history
What We Don’t Like
Android app not as robust as iOS app
Free version is limited
Limited flexibility in user permission settings
Fiix Software
Fiix Software Screenshot
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$40/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
What We Like
Comprehensive, all-around system
Has a forever-free version
Very easy to create and add new items
What We Don’t Like
Difficult search functionality
Learning curve to creating reports
FMX
FMX Screenshot
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$3,000/year
Client OS
Web
Deployment
Cloud Hosted
What We Like
Comprehensive calendar program
Helpful support staff
Highly customizable
What We Don’t Like
Long wait to integrate with other software
Cannot list different times on one booking
Failed inspections do not autogenerate work orders
Wrike
Wrike Screenshot
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$9.80/user/month
Client OS
Web
Deployment
Cloud Hosted
What We Like
Cloud-hosted
Includes custom workflows, dashboards, and collaboration tools
Multiple pricing plans
What We Don’t Like
Not ideal for large teams
Smartsheet
Smartsheet Screenshot
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$14/month
Client OS
Web
Deployment
Cloud Hosted
What We Like
Configure, adapt, and improve work processes
Individual, Standard, and Enterprise packages available
Real-time visibility
What We Don’t Like
Client based pricing
No bulk invoice creation

Learn more about what each of these free products has to offer:

7 Free Work Order Software Options

Here are the 7 best free work order software options available:

1 MaintainX

MaintainX, in addition to having a free Basic plan, offers a user-friendly interface, a native mobile app with all desktop features accessible, and a chat feature to enable real-time team collaboration.

The free plan is only for small teams and has limits on the amount of work orders active at any time.


MaintainX: Work Orders List
MaintainX: To Do List
MaintainX: Work Order Details
MaintainX: Work order
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted

2 UpKeep

UpKeep is a CMMS software designed to ensure technicians and maintenance teams are productive. The mobile app provides work requests, inventory management, checklists, work orders, PM scheduling, and QR codes.

The free version of UpKeep is focused on simplifying work order management. Upgrading to a paid plan will unlock a variety of features, such as inventory management and preemptive maintenance tools. Free accounts never expire and do not require a credit card to start.


UpKeep: Reports
UpKeep: Purchase Orders
UpKeep: Inventory
UpKeep: Mobile Assign Request
What We Like
At-a-glance view for individual technicians to view tasks
Compatible with iOS and Android
Detailed work order history
What We Don’t Like
Android app not as robust as iOS app
Free version is limited
Limited flexibility in user permission settings
Overview
Price Range: $$
Starting Price: $45/user/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

3 Maintenance Care

Maintenance Care is another CMMS which covers the basics of creating and assigning work orders to users. The free version only allows users to create and assign tasks, as scheduling and reporting requires the paid versions to use.

In addition to the Always Free plan, Maintenance Care offers the more robust Work Order and Enterprise plans with unlimited users and expanded features.


Maintenance Care: Detailed Work Orders
Maintenance Care: Easy PM Planner
Maintenance Care: Asset Profile
Maintenance Care: Task Management
Maintenance Care: Public Work Order Form
Maintenance Care: Maintenance Request
Maintenance Care: Work Order
Maintenance Care: Work Requests
What We Like
Asset management
Dashboard reporting
Instant notifications
What We Don’t Like
Android app not as robust as iOS app
Limited flexibility in user permission settings
Mobile app only available in premium version
Overview
Price Range: $$
Starting Price: $100/month
Client OS: Windows, macOS, iOS, Android, Web
Deployment: Cloud Hosted

4 Fiix

Fiix Software is a full CMMS but the free version can act as a standalone work order software. Paid versions of this solution features mobile accessibility, customizable reporting options, and preventive maintenance scheduling.

The free plan is best for small teams, as users are limited. However, there are unlimited service requests.


Fiix Software: Asset Management
Fiix Software: Work Order
Fiix Software: Scheduled Maintenance Trigger
Fiix Software: Administrator Dashboard
Fiix Software: Dashboard with Widgets
Fiix Software: Mobile Work Orders
Fiix Software: Mobile Work Order Details
What We Like
Comprehensive, all-around system
Has a forever-free version
Very easy to create and add new items
What We Don’t Like
Difficult search functionality
Learning curve to creating reports
Overview
Price Range: $$
Starting Price: $40/user/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

5 FMX Essentials

The facility management software FMX offers a 100% free version called the Essentials Plan. Designed for facility managers, this solution has unlimited work order, asset/equipment records, and keeps a complete record of WO history.


Smartsheet: Tasks
Smartsheet: Dashboard
What We Like
Configure, adapt, and improve work processes
Individual, Standard, and Enterprise packages available
Real-time visibility
What We Don’t Like
Client based pricing
No bulk invoice creation
Overview
Price Range: $
Starting Price: $14/month
Client OS: Web
Deployment: Cloud Hosted

6 Wrike

A project management software, Wrike has a free plan intended for teams just getting started with their business. This basic software includes project and task management functionality along with an account-wide work schedule.

Storage space is limited to 2 GB per account, the same as the lowest cost paid plan. The free version still has an open ReSTful API and uses cloud storage platforms. Paid versions include more integration options, such as Salesforce, NetSuite, QuickBooks, and even Adobe Creative Cloud.


Wrike: Dashboard
Wrike: Create Gantt Charts
Wrike: Team Dashboard
Wrike: New Project Details
Wrike: Marketing Tools
Wrike: Generate Milestones
Wrike: Create Project Widgets
Wrike: Project Planning
Wrike: Project Dashboard
What We Like
Cloud-hosted
Includes custom workflows, dashboards, and collaboration tools
Multiple pricing plans
What We Don’t Like
Not ideal for large teams
Overview
Price Range: $$
Starting Price: $9.80/user/month
Client OS: Web
Deployment: Cloud Hosted

7 Smartsheet

Smartsheet is a workflow management platform which can be used for making work orders. This solution is best for small teams, as users are limited to 2 editors. However, there are unlimited service requests. There are 100 automations per month and 500 mb is available as attachment storage. Users can log-in through Microsoft 365, Google Workspace, or Apple ID.

Paid plans offer additional editors, extra automations, and more attachment storage. Other paid features include user management, activity logs, and DocuSign integration.

What is Work Order Software?

Work order software creates trackable, virtual documents which detail what maintenance tasks are needed, who must perform it, and when it needs to be done. WO details can be customized with notes or images to provide additional context. Shared dashboards allow multiple users to see which orders are due to keep everyone on schedule.

Benefits

The primary benefit of WO software is the ability to automate maintenance requests and communication. Rather than rely on spreadsheets or printed documents, keep all requests in one shared, online space. This makes it easier to share new maintenance tasks but also provides a convenient audit trail.

Another top benefit of standalone software is the cost. A full CMMS can be hundreds of dollars per month or thousands in upfront implementation fees. WO software can be significantly cheaper because it focuses only on core functionality rather than a bunch of extras. And, per this list, it can even be 100% free.

Industries Served

Almost every industry can use work order software, though a few have a particular need:

  • Construction
  • Field services
  • Government and public works
  • Healthcare
  • Manufacturing
  • Property and facilities management

Are Paid Plans Better?

Paying for work order software can provide some benefits, such as the ability to customize the solution to better fit your business needs. This could mean adding a scheduling module to alert technicians to when they get assigned a new task. Or it could include reporting features for reviewing maintenance performance over time. Other paid plans allow for more users and storage.

These free options are great for startups and small businesses, though as companies grow they often can benefit from these additional features. Find which solution is best for your business needs by reviewing top-rated work order software.

All Products

No products found
MaintainX Screenshot

MaintainX

★★★★★
★★★★★
(2)
MaintainX is a web-based maintenance and CMMS software for mobile devices. It aims to improve workflow completion and strengthen team communication with regard to maintenance tasks.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Maintenance Care Screenshot

Maintenance Care

★★★★★
★★★★★
(5)
Maintenance Care is a powerful computerized maintenance management system (CMMS) that makes running facilities easier and more efficient.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$100/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
UpKeep Screenshot

UpKeep

★★★★★
★★★★★
(9)
UpKeep is a CMMS software that provides strong mobile capabilities to ensure your technicians and maintenance teams are productive.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$45/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Fiix Software Screenshot

Fiix Software

★★★★★
★★★★★
(1)
Fiix is a CMMS software that helps organizations manage their maintenance operations more efficiently. It allows users to track maintenance tasks, manage assets, create work orders, and generate reports.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$40/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
FMX Screenshot
Facilities Management eXpress (FMX) is a configurable maintenance and facilities management software designed to enhance productivity, reduce operating costs, and provide actionable insights on equipment and facilities. It is used by a variety of industries including manufacturing, property management and education. With FMX, facilities managers can view activities and associated costs, track inventory, and view equipment, building and location histories. The building occupants can submit maintenance, event, transportation and technology requests. FMX offers unlimited customer support and training. FMX is accessible from any web browser, including on mobile. Customer data is hosted securely in the cloud, and FMX allows for unlimited users at no extra cost.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$3,000/year
Client OS
Web
Deployment
Cloud Hosted
Wrike Screenshot

Wrike

★★★★★
★★★★★
(4)
Wrike is an online project management solution. This software offers a number of features to help with project planning, reporting project status in real-time, collaboration, and workflow management. Wrike’s extensive features maximize performance, accelerate growth, and improve customer experience. Wrike offers a free plan for 5 users with limited functionality. This plan is best for small teams with simple task lists. Plans for small to large businesses are also available and can scale as you
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$9.80/user/month
Client OS
Web
Deployment
Cloud Hosted
Smartsheet Screenshot

Smartsheet

★★★★★
★★★★★
(1)
Smartsheet is a work execution platform that helps increase the speed of your business so you can make better decisions faster. Configure, adapt, and improve work processes; Speed up execution of repetitive tasks; Share information with stakeholders; Engage your teams; Real-time visibility; and Accelerate execution and process innovation. Projects; Grids; Calendars; Dashboards; Cards; Portals; Forms; Automations; Integrations; Connectors; and Control Center. Standard Individual plan starts at
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$14/month
Client OS
Web
Deployment
Cloud Hosted

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