Time and Expense Tracking Software

Get the best time and expense tracking software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.

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Harvest Screenshot
Harvest
★★★★★
★★★★★
(2)
Harvest is a popular time tracking and invoicing software. This platform uses easy, intuitive timers no matter where your work takes you. You can use mobile devices to update the app and accurately track your time. Time and Expense Tracking; Timesheet…
Price Range
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Starting Price
$12/month/user
Client OS
Web, iOS, Android
Deployment
Cloud or On-Premises
QuickBooks Time Screenshot
QuickBooks Time (formerly TSheets) lets you track time on any device for payroll purposes or for billing (creating invoices). Employees can easily clock in and out, go on break, change job codes, or add timesheet details. Employee schedules can be built…
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Starting Price
$8/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Time & Expense Screenshot
MindSalt Time & Expense is a 100% Web-based application that allows you and your employees to access your timesheets and expenses from anywhere in the world. All you need is an Internet connection to track time and expenses, generate reports in a variety…
Client OS
Web
Deployment
Cloud Hosted
Track-IT suite Screenshot
Dovico Timesheet is a full-featured software package designed specifically for time and project cost reporting. It’s ideally suited for corporations with over 100 different customizable reports, and easy integration into your current systems. This…
Client OS
Windows
Deployment
Cloud Hosted
Time & Expense Software Screenshot
Without the proper time and expense report and budget tracking software for project management, project based businesses risk having several dispersed, inaccurate project accounting, time tracking and expense reporting data to make proper budgeting…
Client OS
Deployment
Cloud Hosted
BQE Core Screenshot
BQE Core
★★★★★
★★★★★
(57)
BQE Core is a flexible and powerful business management solution with a full range of time and expense tracking, billing, project management, and accounting capabilities. Designed specifically for professional services firms by industry experts, Core…
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Starting Price
$7.95/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Minute7 Screenshot
QuickBooks Gold Certified Time Tracking Minute7 is a trusted application in the QuickBooks Developer Network, and has passed Intuit’s rigorous technical review. 30 Day Free Risk Free Trial Try Minute7 risk-free for 30 days. Simply sign-up. No credit card…
Client OS
Deployment
Cloud Hosted
BigTime Screenshot
BigTime
★★★★★
★★★★★
(6)
BigTime is a professional-grade system that provides project budgeting and planning, time and expense tracking, and invoicing and payments management. This is all backed by reporting and analytics functionality that takes the guesswork out of utilization…
Price Range
   $     $     $     $     $   
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Starting Price
$10/month/user
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud or On-Premises
TimeSolv Legal Screenshot
TimeSolv Legal
★★★★★
★★★★★
(2)
TimeSolv has been a web-based legal billing, timekeeping and project management solution for law firms since 1999. Firms report saving 8+ hours a month in their billing process because of the offered conveniences of cloud-based software by working on any…
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Starting Price
$24.95/month/user
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
TimeBill Screenshot
Replicon TimeBill enables hassle-free project time tracking, eliminating billing errors and inefficiencies, and helping you improve cash flow with faster billing cycles. Your business relies on billable hours. To prevent revenue leakage, your employees…
Client OS
Mac
Deployment
Cloud Hosted
Sage Intacct Screenshot
Sage Intacct
★★★★★
★★★★★
(46)
Sage Intacct is a web-based, SaaS accounting and financial management software system designed for use by small and mid-size organizations. Sage Intacct was built by finance professionals, for finance professionals, providing powerful automation of…
Price Range
   $     $     $     $     $   
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Client OS
Web
Deployment
Cloud Hosted
Deltek Vision Screenshot
Deltek Vision
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★★★★★
(2)
Deltek Vision keeps professional service firms on top of problems that can derail your success and facilitates better decision-making by delivering mission critical information to your desktop at the click of a mouse. Visualization, Dashboards and…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web, Windows
Deployment
Cloud or On-Premises
Mavenlink Screenshot
Mavenlink
★★★★★
★★★★★
(3)
Mavenlink delivers cloud-based software and services that transform how businesses do work with distributed teams, contractors, and clients. Mavenlink enables organizations of any size to successfully manage and scale their people, projects, and profits…
Starting Price
$19/month/user
Client OS
Deployment
Cloud Hosted
Bullhorn Screenshot
Bullhorn
Bullhorn is a full staffing solution allowing you to manage all aspects of a client including correspondence, pending activity, matching job orders to candidates, receive immediate alerts once a job order is generated, etc. Generate Job Orders: Easily…
Client OS
Deployment
Cloud Hosted
eTimesheet Screenshot
Organizations with employees working off-site on project based jobs, incurring reimbursable expenses and/or providing services to customers are candidates for the new web-based eTimesheet suite from Norming Software. Typical companies using this solution…
Client OS
Deployment
Cloud Hosted
Abak360 Screenshot
Abak360
★★★★★
★★★★★
(2)
Abak360 is simply the most flexible billing and time sheet software on the market. Track employee time sheets and expenses, track project budget cost and revenues, and connect seamlessly to your accounting system, your payroll service and MS Project. Free…
Client OS
Web, Windows
Deployment
Cloud Hosted
WorkPlace Travel and Expense Screenshot
A powerful Travel Approval and Expense Management Solution. Web and Mobile. WorkPlace Travel and Expense is an advanced web-based and mobile expense management solution that allows organizations to control expenses, increase employee productivity and…
Client OS
Web
Deployment
Cloud Hosted
FreshBooks Screenshot
FreshBooks
★★★★★
★★★★★
(5)
FreshBooks is a cloud accounting solution designed for freelancers and small business owners. It is a simple and intuitive solution, so accounting isn’t intimidating. Create professional invoices, capture your expenses and track your time towards…
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   $     $     $     $     $   
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Starting Price
$15/month
Client OS
Web, iOS, Android
Deployment
Cloud Hosted
Unanet A/E Screenshot
Unanet A/E
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★★★★★
(2)
Unanet A/E, powered by Clearview, is an ERP for architecture and engineering firms that provides powerful project management. Additional capabilities include business intelligence, time and expense tracking, financials, and CRM tools. Project managers can…
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Windows
Deployment
Cloud or On-Premises
ITCS-WebClock Screenshot
ITCS WebClock: Simple and Easy to Use. Employee web based time and attendance software. Touchless, Mask Detection & Temperature Check Clocks, RFID, Biometrics, Tablets & Smartphones. Integrated time tracking with GPS features, schedules, job costing…
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   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$2.25/month/employee
Client OS
Mac, Web, Windows, iOS, Android
Deployment
Cloud Hosted

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Time and Expense Tracking Software Buyer’s Guide

What is Time and Expense Tracking Software?

Time and expense tracking software helps businesses know what their employees are spending time on in order to accurately budget for labor on all projects. This solution works by simultaneously tracking two separate elements: employee time spent on tasks and project-related expenses. The first can be done by using anything from traditional timesheets completed and submitted by workers to online check-in apps which automatically calculate labor. The latter details money spent through expense receipts and reimbursement claims made during the project.

There are software options which offer just time tracking or expense management functionality. By tracking time and expense information together, your company can see the direct correlation between labor and material costs on every project or service you offer.

Harvest Software
Harvest provides detailed time tracking reports.

Features of Time and Expense Tracking Software

  • Time tracking: Create timesheets to track the work-related hours of employees, contractors, and vendors assigned to a specific project
  • Employee timeclock: Offer clock-in/clock-out automation or self-service employee portals for logging hours worked
  • Expense tracking: Record and review all costs associated with projects or services offered by your company
  • Reimbursement management: Provide employees with a way to submit reimbursement requests for personal, out-of-pocket expenses accrued during projects
  • Project management: Maintain an overview of in-progress projects to avoid going over-time or over-budget
  • Invoice management: Use timesheets and expense reports to bill clients for projects based on labor and materials
TSheets Time Tracking
TSheets lets employees enter their own time entries.

Best Time and Expense Tracking Software Benefits

There are several benefits to implementing a time and expense tracking system at your business:

Improve Employee Time Management

One of the main benefits of time and expense software is demonstrating to employees how their labor directly impacts company spending. Tracking can show employees exactly how much time they’ve spent on any given task. They can then adjust their schedule to accommodate tasks they know will take longer to complete. Using this method can streamline workloads, leading to faster turnaround times on projects overall.

Time and expense software lets managers track time and review manual time entries made by employees. If certain projects start to take too long, known as scope creep, managers can intervene in real-time by identifying when workers are falling behind. Redistributing the workload or changing the schedule can compensate for these delays before they snowball out of control.

Unanticipated overtime can be a major expense for businesses. Time and expense tracking lets managers review timesheets in real-time to know when employees are getting close to overtime thresholds, letting them either adjust the schedule or prepare payment in compliance with Fair Labor Standards Act (FLSA) records.

Reduce Time Clock Errors

When relying only on a manual time clock system, there are many reasons an employee might not correctly log their hours. Maybe they simply forgot to clock out one day, leaving their timesheet incomplete for a pay period. Or a client meeting ran longer than anticipated. If these mistakes aren’t caught quickly, it can lead to payroll delays or unexpected overtime.

Time and expense tracking software provides an easy-to-use interface for employees and managers to double-check billable hours and attendance. If an error with an employee’s hours isn’t caught quickly, it can lead to issues with FLSA and other compliance requirements.

Mobile time clocks allow employees to punch in or out while on the go. This can be helpful when workers have to attend meetings or visit with clients away from the office. This extra accessibility is also useful for remote employees who need a way to log hours when working from home. Mobile apps for time tracking software are compatible with iOS and Android devices.

Expedite Reimbursement

Like manually punched time, out-of-pocket expenses can be difficult to track without a time and expense tracking system. Delayed reimbursement can cause employees to worry about ever getting paid back and hurt their relationship with the company. Timely repayment can build up more trust amongst workers.

By using a time and expense tracking software, you can set up an automated approval process for repeat charges based on a pre-approved budgeting. Or require all expenses to be personally approved before reimbursement. Regardless, employees simply submit their own expense receipts through a self-service portal to start the process. No more collecting and cataloging paper receipts! Customize the process for different employees or departments based on their usual expense requirements.

BigTime Software
Submit expenses for reimbursement with BigTime software.

Track Expenses by Client or Project

Projects can over budget and fall behind schedule for a lot of reasons. Sometimes it comes down to a task taking more resources than anticipated. Sometimes it’s a client making additional or unreasonable requests. Time and expense tracking software with invoicing tools can show how these changes are impacting billable labor.

For example, does one client regularly request additional services beyond the scope of the original request? Fight against scope creep by holding them accountable for all time and expenses they incur. Build custom reports every time a client requests more work without offering additional payment.

Time and Expense Tracking by Industry

Knowing your time and expense history on projects can lead to better job costing methods in the future. The goal of job costing is to increase project profitability through better management of cash flow and expenses. This is particularly useful for construction companies, though many industries benefit from the improved cost control opportunities offered by these technologies.

Time and expense tracking solutions tend to benefit those industries which depend on hourly rates, including:

  • Attorneys and lawyers
  • Accountants
  • Entertainers (DJs, musicians, and performers)
  • Healthcare facilities
  • Contractors and subcontractors
  • Independent consultants or freelancers
  • IT and tech support services
  • Staffing agencies

Time and Expense Tracking Deployment Options

Time and expense tracking software can be deployed on-premise or through a Cloud-based platform. Each has different benefits and potential drawbacks, depending on your exact needs.

On-premise deployment is ideal for industries with plenty of available computers. For example, a healthcare facility with shared computer terminals could use an on-premise solution so medical staff can log clinic hours as they move between patients. In contrast, a contractor who starts each day at a different construction site would want to use a Cloud-deployed time and expense tracking system in order to clock-in on mobile devices as soon as they arrive to work.

Some time and expense tracking software offers hybrid deployment models, meaning businesses can blend on-premise and Cloud-based options to fit their business needs. This is useful for any company which has some employees always clock-in onsite while others may have to log hours while away from the office.

Time and Expense Tracking Software Pricing

Time and expense tracking software pricing is often based on two factors: the number of users and the types of expense being reported. The total costs to implement this software is highly variable based on your company. There are plans available for as little as $7.95 per month per user while other plans may reach $24.95 per month per user.

Additional Time Tracking Solutions

Time and expense tracking software is just one way to better manage your valuable time. There are other options, many of which can be used in conjunction with a time and expense software:

Whichever solution is best for you will depend on several factors. For example, if you regularly hire seasonal staff at certain times of the year, a time and attendance system will be the best option for ensuring employee scheduling covers all upcoming shifts without forcing anyone into overtime.