An accounting and payroll software by Avanquest which is intended for handling bookkeeping tasks at small businesses and startups.

Product Overview

Bookkeeper by Avanquest is a core accounting and payroll software designed for simplifying small business operations. It comes complete with Accounts Payable, Accounts Receivable, inventory, payroll and a host of additional features that will handle all of your small business needs. There are over 30 reports to show actionable business analysis. The software also supports eCommerce integration and inbuilt check printing.

Users can select the online download or request a boxed version. An extended download service is optional and covers a period of 2 years.


  • One-time fee with optional extended download service
  • Backup physical CD available


  • Need to purchase new annual versions for updated tax forms and tables
  • Boxed version requires a DVD-ROM drive to install

Target Market

Small businesses and startups seeking a simple, affordable accounting and payroll solution.

About Bookkeeper Avanquest


Accounting Features

  • Interactive trial balance
  • Create journal entries
  • Manage your chart of accounts
  • Close books for the year
  • View Balance Sheet and Income Statement with optional comparison data

Accounts Payable Features

  • Entering Payables Transactions
    • Include discounts in payables
    • Make payable recurring, for automatic payment
    • Apply vendor credits
  • Check Writing, Cash and Credit/Debit Card Payments
    • Split payables checks across separate accounts
    • Assign payable line items to jobs
    • Import both Expense and Timesheet data
  • Vendor Management
    • Support for 3rd party payees
    • Specify opening balances
    • Customize vendor information fields

Accounts Receivable Features

  • Quickly Create Invoices and Estimates
    • Add customer on-the-fly
    • Convert estimates to invoices with one click
    • Support for barcode scanning of items, allowing you to quickly add line items to invoices
    • Include job or project number on and invoice
    • Import billable hours from timesheets
    • Import employee expenses
    • Apply discounts by line item or whole invoice
    • Support for returns and refunds
    • Include shipping information with links to websites of common carriers
    • Automatically update inventory levels
  • Includes layouts for Professional, Product and Service invoices
    • Several layouts with customizable colors, available for you to choose from
    • Add your company’s logo on invoices and estimates
    • Print paper invoices and estimates or export them to PDF or text files
    • Include Balance Forward, Previous Payments and Aging information on Invoices
    • Create a ‘Pick List’ for inventory pulls based on invoice information, and print this ‘Pick List’ on a separate printer.
    • Email invoices directly to customers
  • Receipt of Payments
    • Print sales receipt when receiving payments
    • Allows for acceptance of partial payments
    • Apply one payment to multiple invoices
    • Process credit cards through your own merchant account
    • Manually enter credit cards or integrate a card swipe device
  • Customer Management
    • Customize fields to store information you deem pertinent
    • Specify opening balances
    • Fully support tax exempt companies
    • Create custom emails for sending invoices. Also include additional attachments

Banking Features

  • Support for ATM transactions
  • Quickly make miscellaneous debit and credit transactions
  • Transfer money between accounts
  • Manual deposits
  • Import OFX data directly from your bank
  • Quickly reconcile bank account (support for adding missing transactions on the fly)

Company Overview Features

  • Support up to 5 different companies
  • Password security for limiting payroll and bank account access
  • Company Overview provides a quick snapshot of your financial status
  • System generated reminders
  • Create custom To-Do’s
  • Automated database backup
  • Import data from QuickBooks
  • Integrates with SoftConn Small Business Payroll

Expenses Features

  • Track expenses for employees and contractors
  • Support for fixed amount or unit/rate type expenses
  • Include job information with expense
  • Reimburse expenses in payroll checks, regular checks or cash
  • Import billable expenses directly into invoices

Inventory Features

  • Create purchase orders
    • Supports drop-shipping of product from manufacturer directly to customer
    • Add freight charges
    • Automatically creates a payable when receiving purchase orders
  • Inventory Management
    • Support for barcodes
    • Include detailed descriptions for Color, Size, Dimensions, Weight
    • Specify re-order points
    • View a snapshot of quantities on order and low inventory levels
    • Include images in item profile
    • Identify item location
    • Customizable fields for your specific inventory information

Payroll Features

  • Timesheets
    • Enter employee/contractor hours in timesheets
    • Use flexible timesheet periods to set timesheets to meet your needs
    • Associate Job information with hours entered
  • Employee Management
    • Support for weekly, bi-weekly, semi-monthly and monthly payroll cycles
    • Support for hourly and salary pay scales
    • Calculate Federal, State and most Local taxes
    • Setup deductions based on per paycheck, per hour worked or percentage of gross wage
    • Customizable fields for employees
    • Store employee images with profile
  • Other Features
    • Support for importing payroll data from external sources (i.e. ADP)
    • Calculate payroll deposits
    • Print W-2, W-3, 1099, 1096, 940 & 941 forms quickly

Reporting Features

  • Standard Reports
    • Over 125 reports and forms available
    • Customize the font, column order and other critical aspects of your reports
    • Includes necessary payroll tax forms
    • Print employee, customer, and vendor labels
    • Filter your reports to show only the information you desire
    • Export reports to Excel, PDF, Text and CSV formats
    • Drill down to view item detail
  • Graphical Reports
    • View your Sales, Expenses, and P&L data over a customizable period of time
    • Include comparisons to previous date ranges or similar accounts.
Starting Price
$40 (perpetual license)
Price Range Learn More
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Product Overview

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User Reviews of Bookkeeper Avanquest

Submitted on August 14th, 2023 by Frederick

After years of using the most popular software and that company moving to a monthly fee, I looked for an alternative for my small business. I found Bookkeeper and was skeptical because of the low price. I was pleasantly surprised that it had all the features and more than needed at a affordable one time price. I do recommend giving it a try if you are looking for an accounting system for a small or medium sized business.

The Good…

Bookkeeper is very affordable SMB Accounting software that has the functionality of the largest with no monthly fee. The user interface is intuitive and has a short learning curve.

The Bad…

Although intuitive, the user interface feels “dated”. However, it is quite easy to use. I have experienced data corruption, so backup often. I generally do backups before and after entering a significant amount of transactions.

Submitted on May 30th, 2022 by Anonymous

Very disappointed to find out that I cannot save anything from this program onto my device so I can send estimates or invoices electronically, the only option being print.

The Good…


The Bad…

cannot save files to exported destination

Submitted on December 10th, 2013 by John

Its fine for keeping track of rev & expenses. Some learning curve to figure out how to use and accurately record transactions. Reporting is fine. Great product for the price.

The Good…

1 time affordable cost without monthly fee

The Bad…

Nothing stands out. With any software, there is a learning curve.