Booqable is a modern, easy-to-use rental software helps you easily manage orders and inventory, track equipment availability, create quotes and contracts, send out invoices, and accept online bookings using a single rental system. Capture real-time data on your products and their rental status, and assign unique identifiers for accurate tracking.
Point of Rental is an inventory management software for small to enterprise-level businesses. Access real-time data through the mobile app, streamline your delivery, pickup, and payment processing, and scan your assets via barcodes. Record digital signatures, optimize dispatching, and develop your own online store for quick and easy reservations.
EZRentOut is a cloud-based rental software designed to increase your efficiency with advanced features in order management, asset tracking, barcode and QR code scanning capabilities, product bundling, and more. Utilize the mobile app for iOS and Android to create and monitor orders, and auto-generate invoices for recurring customer payments.
Equipment rental software is used for managing inventory, reservations, and maintenance of rentable assets. Many rental businesses seek all-in-one software to simplify online rentals, while others simply want to manage on-premise rental sales activity or electronic invoicing. For instance, the needs of a party rental store will be very different from a construction equipment rental service. Fortunately, this software offers functionality for all types of rental operations and also assists with generating quotes and proposals and handling payment processing.
Equipment rental software is a complete management solution for both the customer experience side and your business’s operational side:
From the customer experience side, you’ll want software that makes it easy for customers to see in-store inventory and reserve the equipment they need online. The customer should be able to schedule a date to pick up the rental or schedule a time for you to drop the equipment off to them. When the customer is done, they should be able to either drop the equipment off or schedule a time for you to pick it back up.
From the operational side, you need to be able to keep records of all the rentable equipment you own in real-time. You can assign SKUs and catalog the equipment in your system to keep track of what you have available and what is being used. You’ll also be able to schedule pickups and preventative maintenance.
|Asset Tracking||Track the location of your rentable assets and who is using the asset.|
|Maintenance Management||Track maintenance history, upcoming preventative maintenance schedules, and predictive maintenance.|
|Lease Management||Store and access signed leases and review lease terms of rented equipment in a timely manner.|
|GPS Tracking and Asset Tagging||Use GPS tracking to see the current, real-world location of the asset. Tag assets with a barcode, QR code, or RFID to find information on the cost of the asset, who is renting it, and when it should be returned.|
|Order Management||Track the entire order process from receipt of payment to return of the equipment. Send late fees if the asset isn’t returned on time.|
|Invoicing||Create billing documents that detail the customer’s payment obligations.|
|Accounting||Measure revenue and expenses with modules including accounts payable, accounts receivable, and a general ledger.|
|Fixed Asset Management||Track the cost, valuation, depreciation, and gain or loss on the assets you rent out.|
|Customer Relationship Management (CRM)||Keep detailed records on new and returning customers to enhance the customer experience with better service.|
Equipment rental software can optimize your operations in several ways:
Optimize your payment processes by using software to automate your invoice workflow. Send out timely invoices to customers, receive reminders on payment status, and update customer information all in one place. You can even expand your POS offerings so your customers can pay online or by credit card.
Equipment rental software will provide you with maintenance history data, as well as send notifications for predictive and preventative maintenance. When you stay on top of repairs and maintenance, the assets you rent out will have a longer lifespan, allowing you to continue renting them out longer.
Knowing whether or not your rentable assets are in use is critical for increasing ROI and reducing downtime. Like any inventory management software, an equipment rental solution makes it easy to see which assets are in use and which aren’t, so you can push the assets you have on hand, keeping them rented out more frequently.
Rental management software is used by many sectors including, but not limited to:
|Industry/Business Type||Top Features:|
|Construction Equipment and Tools||The point of rental in this industry is sometimes to test out equipment before buying, so warranty tracking is a must.|
|Commercial and Industrial Machinery||Preventative and predictive maintenance scheduling and notifications to reduce downtime.|
|Oilfield Tools||Asset tracking to manage the location and utilization of your equipment. Maintenance and repair scheduling to ensure your oilfield tools are working properly.|
|Automotive||Lease management to store and access signed lease terms and agreements. GPS tracking to track the location of your vehicles and avoid theft.|
|IT and Assistive Technology||Online rental scheduling to keep track of checked out equipment and avoid double-booking the same piece of equipment.|
|AV||Asset tracking with the ability to easily store and access technical information on your equipment’s specs.|
|Party and Event||Tracking modules keep tabs on the props, decorations, and other rental inventory you have on-hand and in-use.|
|Sports and Recreational Gear||Maintenance management to track repairs needed and recording if there is damage after the equipment is returned.|
Subscription rates for equipment rental software ranges between $25 per month all the way up to $1,800 per month. There are also perpetual license pricing plans which can be $895 to $4,999 per user. How much your plan costs will depend on how many total users you have, whether you want a cloud-based or on-premise deployment, and any requested add-ons for extra functionality.
Another cost factor to consider is whether you want a mobile app for managing rentals on the go. This can increase the total price of software yet offer valuable flexibility in the long run. A fully customizable app can run on both iOS and Android devices.
For many small businesses, QuickBooks is great for handling basic accounting. Some equipment rental software integrates easily with QuickBooks. The QuickBooks Apps store also lets you link various software solutions to your QuickBooks Online account. QuickBooks Apps lists some equipment rental software solutions including:
If you’re planning on keeping an existing accounting system like QuickBooks, be sure to check that your new equipment rental solution will integrate.