A software system designed by ADC Legal Systems.
Perfect Practice Case Management integrated with Time and Billing provides your firm a solid foundation for your entire practice or business management needs. You can customize our solution as you evolve, giving your firm one solution to handle all your case management needs.
Their flagship solution Total Access is a fully integrated case management, time and billing, document management and document generation solution offering a total approach to practice or business automation including:
Record invoices from vendors as they come in. Cut one check per vendor for approved invoices or individual checks for each invoice if you wish. Perfect Practice ® handles payables for the operating, cost advance and trust accounts. You can even send an invoice for billing before you cut the check. Automatic entry of recurring items such as rent, lease payments, etc.
See who hasn’t paid! Open item accounting with individual receivable detail by client, by matter, by aging days, by minimum amount to show or any combination of these options. Select your own criteria. Complete billing/payment history also available by client or matter.
Reconcile an unlimited number of cash accounts. First you mark the cleared checks and deposits so you and the bank agree. Then, the system cross checks against the Book Balance and the General Ledger account balance. When everything agrees, you are reconciled.
Bill by client, by matter or by batch. Accommodates flat fee, hourly or contingency fees and cost advances. Flexible billing formats allow you to match the look and feel of the bill to the client. Alternate billing addresses allow distribution of bills to all recipients designated by the client. Not only do we track the time, but a library of standard reports gives productivity by staff member, client or matter. Best of all, if you need a custom bill or report, we use the Crystal Reports® report writer. If you have special requirements we can handle it.
Where did all the money go? Don’t get caught short, budget by month or by year. See how you’re really doing versus your forecast. You can also have custom processes to budget by fee approval or phase of a project or case.
Tired of trying to figure out who’s where, when? Their shared calendaring system has a two way synchronization with Microsoft Outlook®, but also allows you to show groups of people. If you have the rights, you can quickly reassign tasks and appointments to different staff members. Many features are above and beyond those of a standard calendaring system. For example, they know what a case is! If you settle a case, you can go directly to the case and cancel all appointments and tasks from one place. That will take care of all staff members’ calendars automatically. You can also search for open time slots for specific users or groups of users to schedule meetings.
Check-writer allows for electronic check requests by authorized staff members. Request and Print Operating checks, Cost Advance Checks and Trust Checks, all from the same program. Review all check requests in the queue and approve the ones you wish to authorize. If a trusted employee is printing the checks, you can have the checks digitally signed, based on the checking account, dollar amount, vendor and even the time of day. Simply use the check-writer to write your checks and your client/matter ledgers are updated with cost advances, your General Ledger is updated with the accounting entries, your Bank Reconciliation is ready to go and of course, the physical check is printed.
Share all your work contacts with your fellow staff members! Perfect Practice® maintains a complete database of all contacts, whether they are associated with a case or not. Each contact can be assigned a “Role” or contact type. All the features available for cases are also available for contacts, even custom fields to track their CV if you wish. Update a contact in one place and change for all cases.
Create perfect documents every time! Docutrac® takes the information entered on the data sheets and puts that information directly into your documents. Intelligent document merging allows the program to make decisions based on the content of the data sheets. This allows conditional merging of different paragraphs dependant on any data field. For example, if you get a judge that requires specific language, the program can change the language anytime it sees that judge on a case. Merge data can come from the case or any of the persons associated with the case.
This feature lowers the knowledge level required of the operator. If the correct information has been entered, the document will be properly prepared. Pleadings, contracts and letters can all be selected with one mouse click. Letters can automatically have the envelopes prepared. Automatic time entries, notes and followups can also be attached to each document. You have to see it to believe it!
Document Management takes advantage of the shared folders on your network. All documents on a case are organized into a document list ordered by date or code. To access the document a simple right click allows you to retrieve the document. Scan documents directly to the folder selected for each case with a Fujitsu ScanSnap® scanner. Newly scanned documents will be added to the list and can also trigger time entries and followup tasks if you wish. Staff members can automatically be alerted that there is new mail on their cases! You can even scan in on location and the document can automatically be saved on your main server.
The Perfect Practice® email client can talk to any imap email server. If you have Microsoft’s Exchange®, it can easily be configured as imap or pop3. The email client talks directly to your email server, so you can continue to use your current email client AND also the Perfect Practice® email client. You’ll see the same email with each email client.
Why would you want to use both? Well, Perfect Practice® knows what a case is. You can drag and drop case related emails to the case so all your users will have access to them. That’s the other problem with typical email, it’s can’t be read by anyone other than the person to whom it was sent. This makes sharing email a pain! Emails sent directly from Perfect Practice® will be put directly on the appropriate case. A side benefit is the ability to set up email groups and send blasts to a designated group as well as individual emails.
Designed like an Accountant’s Client Writeup system, but virtually no data entry required. The General Ledger allows you to break down Income and Expenses into unlimited accounts. Best of all, once you configure your system, the Perfect Practice® suite of programs, automatically make the appropriate entries. At the end of the year, send the standard reports a CPA would expect to your financial expert, or do everything in-house. Working Trial Balance, Income Statement, Comparative Income Statement, General Ledger Detail, Journal Detail and more.
Organize your images! Each image you load can be annotated and cataloged for later use. Double click on an image and mark it up as an exhibit. Most standard “image” formats supported, JPG, BMP, TIF, etc. Thumbnails are available. Images can come from your digital camera, scanner, the internet or any other source. Sometimes an image really is worth a thousand words.
Once your image has been annotated, you can save it as a new image, or print it to the actual image size or to the paper size.
Notes and other transactions can be tracked on all cases and parties or persons. If you like an automatic timer can start the moment you select a new note. If you get another call, stop one timer and start a new one on the next call! Notes can be “cloned” to other transaction types, such as Time or Tasks (ToDos). Preset codes can automatically trigger other transaction codes. User defined rules allow you to determine what items are triggered for specific types of note or transaction entry. You can even customize you entry screen.
Perfect Practice® Notify is a proprietary, secure, fully integrated instant messaging system for your firm’s staff. Perfect Practice® Notify is the perfect solution that balances today’s instant communication needs with uncompromising network security. Messages can be generated by other users or by pre-designated types of activities. For example, any time an appointment on your calendar is entered or modified, you will be alerted instantly or the very next time you log in should you be out of the office.
You can define your own deduction and transaction codes. Complete control over how individual deductions or transactions affect FICA, Withholding, Medicare and anything else you wish to track. We print W2’s, 940 and 941 reports to use when preparing the FUTA & SUTA taxes.
Catch the errors BEFORE you send the bill! Pre-bills can be printed to paper or reviewed on-screen. Change the wording, adjust the rate or time from the pre-bill edit screen. Perfect Practice® keeps the original time, rate and dollar extension while allowing you to adjust the values to bill. This allows for superior productivity tracking. It’s not what you work, it’s what you bill and collect.
Receipts are the life blood of your practice or business! They determine compensation, tax liability and cash flow, make sure you get it right. Their open item accounting gives you the power to make sure each receipt is applied in the correct manner to the correct billed category. Your receipt audit report is your bank deposit slip. Checks and balances are built it.
Perfect Practice® reports have been built on almost 30 years of customer input, requests and guidance. To date we have over 120 standard reports included with each installation.
Enter time through Case Management or Financials! Our automated work flow can automatically create fee and cost entries when appropriate, based on the client’s fee schedule. Import fees or costs from vendors or third party programs.
Workflow processing can help you sleep at night! Any process, procedure or checklist can be reduced to a workflow model. Each step of the way will carefully be mapped out and when an item is accomplished, it will not only trigger the next step, but show who accomplished it and when. The following movie demonstrates a workflow model for a foreclosure file, but the concept is the same. In a perfect world, each file would have at least one time in the work queue so all files are accounted for. Of course we have reports that will show you orphaned files.
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